KIWANIS INTERNATIONAL
KIWANIS INTERNATIONAL HEADQUARTERS, 3636 WOODVIEWTRACE, INDIANAPOLIS, INDIANA46268
317-875-8755 FAX: 317/879-0204 CABLE ADDRESS: KIWANINTL IND TELEX/TWX 810-341-3471 August 3, 1990
TO: Recipients of the Minutes of the June 20-22 and 28, 1990, Meeting of the Kiwanis International Board of Trustees
Attached are the proposed minutes of the June 20-22 and June 28, 1990, Meeting of the Kiwanis International Board of Trustees.
These minutes will become "official" when approved by the Board of Trustees at its next scheduled meeting (September 30-0ctober 4, 1990 in Indianapolis, Indiana).
Sincerely,
~
/'. / ' ·/J
I ~ [ / ~
--
W. Krepinevich , International Secretary KWK/pnTABLE OF CONTENTS MINUTES OF THE MEETING OF
KIWANIS INTERNATIONAL BOARD OF TRUSTEES June 20-22 and 28, 1990
Approval of Minutes of May 2-6, 1990, Board Meeting . . . 2
Approval of Minutes of Executive Committee Conference Ca 11 , May 2 0 , 19 9 0 . . . • . . . 2
Approval of Minutes of Executive Committee Conference Call, June 4, 1990 . . . . . 2
Message of President . . . . . . 2
Message of President-elect . . . 2
Message of Secretary . . . 2
Report of Treasurer . . . 2
Administrative Action . . . 3
Approval of Changes to International Committees for 1990-91 . . . . 3
Preliminary Report of Finance Committee . . . 3
Administration . . . 3
Procedure 112.2 Amended -- Administration . . . 3
Fixed Income Investment Objectives Revised for Pension Plan . . . . . 4
Education and Program Development . . . • • . . . 4
Approval of Overexpenditure of European Leadership Training Line Item . . . . 4
Finance . . . • . . . 4
Approval of 1990-91 Capital Improvements Budget . . . 5
Motion Tabled to Amend Procedure 892.le -- Allowance (Mi le age) . . . 5
Long Range Planning . . . 5
Procedure 112.7 Amended -- Long Range Planning . . . 5
Retreat Planned for January 1991 Board Meeting . . . 6
Sponsored Programs . . . • . . . 6
Approval for Circle K Marketing/New Club Building Video . 6 Approval of 1990· K-Family Conferences East and West ... 6
Builders Clubs Placed on Revoked List . . . 7
Builders Clubs Placed on Suspended List . . . 7
Kiwanianne Clubs Placed on Revoked List . . . 7
Kiwanianne Clubs Placed on Suspended List . . . . • . . . 7
Member Services, Internationalization, and Extension . . . 7
Greece Authorized for Extension . . . • . . . 7
Procedure 408.1 Amended -- Minimum Number of Clubs and Members for Council, Provisional District, Interim District, and Designated District . . . • . . . 8
Exhibit Number
1 2 3 4 5 6 7 8 9 10
11
12 13
14
15 16 17 18 19 20
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Procedure 408.3 Amended Full District Status 8
Procedure 408. 4 Amended Services . . . . . . . 8
Procedure 408.6 Amended Principles Applying to Council, Provisional District, Interim District, and Designated District . . . 10
Republic of Korea Granted Provisional District Status ... 11
Procedure 122.4 Amended -- Official Recognition of a New District . . . • . . . . . . . 11
Award Created to Recognize Outstanding Performance by Kiwanians or Clubs . . . 11
Flagship Pilot Project . . . 11
Procedure 304.7 Amended -- New Club Petition and Processing . . . 12
Kiwanis Clubs of Nyssa and Ontario, Oregon, Added to Utah-Idaho District . . . 12
Communications and Conventions . . . 13
100% Registration Incentive Revised for Future International Conventions . . . 13
Approval of Official Program for 1990 St. Louis International Convention . . . 13
Quotas for Anaheim Convention Reduced for Iceland, Austria, and Germany Districts . . . 13
Procedures 905 and 892.la(l) Amended -- Travel Management 13 Executive Committee . . . 14
Employment Contract with International Secretary . . . 14
Procedure 112.1 Amended -- Executive . . . 14
Policies, Procedures, and Structures . . . • . . . . 14
New Procedure 1101 -- Invitations to First Meeting of Council . . . 14
Procedure 132 Amended -- Associate Secretary Emeritus ... 15
Procedure 134 Amended -- Secretary Emeritus . . . 15
Procedure 892.lk Amended -- Allowance (for Former Staff Holding Emeritus Status) . . . 15
Willy 0stholt, European Federation President . . . 16
R. Tyler Bland, KI Foundation President . . . 16
KI Foundation Allowed to Pursue Alternate Funding Sources .. 16
Proposed Amendment No. 1 for St. Louis Convention Withdrawn. 16 Proposed Amendment No. 3 for St. Louis Convention Withdrawn. 16 Appreciation to Staff . . . . . . . . . . 17
Report of KI Foundation President . . . • . . . 17
Report of Past International Presidents Committee . . . 17
Executive Committee . . . 18
Revised Priority List of Grants-for 1990-91 . . . 18
Finance . . . . . . • . . . • . . . . 18
1990-91 Operating Fund Budget Adopted . . . 18
1990-91 Magazine Fund Budget Adopted . . . 18
1990-91 International Convention Fund Budget Adopted .... 18
1990-91 General Liability Insurance Fund Adopted . . . 18
1990-91 Capital Improvements Fund Budget Adopted . . . 18
International Board Approves Proposed Employment Contract for International Secretary . . . 19
Distribution of Materials for 1990-91 by President- Designate Blechman . . . 19
Proposed Calendar of Events for 1990-91
Proposed Calendar for 1990-91 President W. J. Blechman 1990-91 Board Counselors to Districts
1990 and Spring 1991 District Convention Assignments
Exhibit Number
21
22
23
24
25 25 26 27 28 29
30
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1990-91 Board Committees
1990-91 International Officer List
Next Board Meeting, September 30-0ctober 4 and 7, 1990 19 Adjournment Sine Die . . . . . . • 19
Exhibit Number
MINUTES OF THE MEETING OF
THE KIWANIS INTERNATIONAL BOARD OF TRUSTEES JUNE 20-22 and 28, 1990
A meeting of the Board of Trustees of Kiwanis International was held at the Adam's Mark Hotel, St. Louis, Missouri, June 20-22 and 28, 1990.
Those present: Noris A. Lusche, President; W. J. "Wil" Blechman, M.D., President-elect; Gene R. Overholt, Immediate Past President; C.
A. Dillon, Jr. and William L. Lieber, Vice-Presidents; John D. Morton, Sr., Treasurer; Kevin W. Krepinevich, Secretary; A. S. "Buddy"
Ammar, Andrew Batsis, D.M.D., Joe L. Griffeth, M.D., Robert L.
Mccurley, Jr., Glenn E. Muggelberg, Don Miles, J.D., Ian Perdriau, Eyjolfur "Eddie" Sigurdsson, Kenneth W. Smith, D.C., Arthur D.
Swanberg, Kun-Hua "Jeffery" Tseng, Robert E. Wales, Trustees.
Also present were: Willy Ostholt, European Federation President; R.
Tyler Bland, Kiwanis International Foundation President; Donald R.
Collins, Assistant Secretary for Finance and Management Information Services; Larry J. Horney, Assistant Secretary for Communications; John E. Merski, Jr., Assistant Secretary for Human Resources; W. Thomas Nelson, Jr., Assistant Secretary for Membership; James P. Tinsley, Jr., Assistant Secretary for Sponsored Programs; and A.G. Terry Shaffer, Assistant to the International Secretary.
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The meeting was called to order on Thursday, June 21, 1990, at given by Trustee Don Miles, J.D.
by President Noris A. Lusche 1:00 p.m. The invocation was
A scrapbook of the 1988-89 administrative year was given to Immediate Past President Gene R. Overholt.
Secretary Kevin W. Krepinevich presented the minutes of the Meeting of the Kiwanis International Board of Trustees held in Indianapolis, Indiana, May 2-6, 1990.
Upon motion duly made, supported, and carried it was:
RESOLVED, That the minutes of the Board Meeting held May 2-6, APPROVAL OF
1990, be,approved. MINUTES OF
MAY 2-6, 1990, BOARD MEETING Secretary Krepinevich presented the minutes of the Executive
Committee Special Meeting, Sunday, May 20, 1990.
Upon motion duly made, supported, and carried it was:
RESOLVED, That the minutes of the Executive Meeting held by conference telephone call on
1990, be approved. (See "Exhibit 1.")
CoDDRittee Sunday,
Special May 20,
Secretary Krepinevich presented the minutes of the Executive Committee Special Meeting, Monday, June 4, 1990.
Upon motion duly made, supported, and carried i t was:
RESOLVED, That the minutes of the Executive CoDDRittee Meeting held by conference telephone call on Monday,
1990, be approved. (See "Exhibit 2.")
The Message of the President was presented by Noris A.
and is attached as "Exhibit 3."
Special June 4,
Lusche
APPROVAL OF MINUTES OF EXECUTIVE COMMITTEE CONFERENCE CALL, MAY 20, 1990
APPROVAL OF MINUTES OF EXECUTIVE COMMITTEE CONFERENCE CALL, JUNE 4, 1990
MESSAGE OF PRESIDENT The Message of the President-elect was presented by W. J. "Wil" MESSAGE OF Blechman and is attached as "Exhibit 4." PRESIDENT-
ELECT The Message of the Secretary was presented by Kevin W. Krepinevich
and is attached as "Exhibit 5." MESSAGE OF
SECRETARY The Report of the Treasurer was presented by John D. Morton,
Sr. and is attached as "Exhibit 6." REPORT OF
TREASURER
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The Board reviewed the report of the Administrative Action taken by staff since the last Board meeting. Upon motion duly made, supported, and carried it was:
RESOLVED, That the Administrative the last Board Meeting he approved.
Action taken by staff (See "Exhibit 7.")
Upon motion duly made, supported, and carried it was:
since ADMINIS- TRATIVE ACTION
APPROVAL RESOLVED, That the Changes to the International Committees for OF CHANGES 1990-91 he approved. (See "Exhibit 8.11) TO INTER-
NATIONAL COMMITTEES FOR 1990-91 The Preliminary Report of the Finance Committee was presented
by Trustee Arthur D. Swanberg. (See "Exhibit 9.") PRELIMINARY
The Report of the Board Committee on Administration, Gene R.
REPORT OF FINANCE COMMITTEE Overholt, Chairman, was presented. (See "Exhibit 10.") ADMINISTRA- It was moved by the Committee and duly carried as follows:
RESOLVED, That Procedure 112.2 he amended-.
Procedure 112.2 - Administration
a. Personnel - Personnel policies and procedures, including employee benefit programs. (10/5/86) (1/20-26/88)
b. International Office - International Office costs, opera- tions and procedures, including management information services. (10/5/86) (1/20-26/88)
c. Property Building, office furniture and requirements, operating costs and maintenance.
equipment (10/5/86) d. Supplies - Marketing, inventory, and operating procedures
of the Supplies Department, including the sale of Kiwanis supplies outside the United States and Canada. (10/5/86) e. Travel - Review of all arrangements and travel management
procedures.
f. Non-Dues Revenue - Review of all internal and external guidelines regarding current and future development of programs.
(Referred to Board Committee on Policies, Procedures, and Structures.)
TION
PROCEDURE 112.2 AMENDED -- ADMIN- ISTRATION
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It was moved by the Committee and duly carried as follows:
RESOLVED, That the Fixed Income Investment Objectives for the Pension Plan be revised as follows:
4) TYPES OF ASSETS
In order to provide freedom to invest following items are purposes:
the investment manager with the in various types of assets, the expressly approved for investment
U.S. Governmental Securities CoDDDercial Paper
Bonds with tu\..\ rating or Higher
Bonds A rated or better, with A rated to exceed 25% of the portfolio.
the average weighted quality of the must be AA or better at all times.
Money Market Funds CODDDon Stock
Convertible Securities Preferred Stock
corporates not
· Additionally, bond portfolio
This completed the action on the recommendations of the Board Committee on Administration and the report was received.
The Report of the Board Committee on Education and Program Develop- ment, John D. Morton, Sr., Chairman, was presented. ( See
"Exhibit 11. ")
It was moved by the Committee and duly carried as follows:
RESOLVED, That the Education Department be authorized to over- spend European Leadership Training, Line Item 143-72O3~O1-Adminis- tration International, by $6,500.
This completed the action on the recommendations of the Board Committee on Education and Program Development and the report was received.
The Report of the Board Committee on Finance, Arthur D.. Swanberg, Chairman, was presented. (See "Exhibit 12.")
FIXED INCOME INVESTMENT OBJECTIVES REVISED FOR PENSION PLAN
EDUCATION AND PROGRAM DEVELOPMENT
APPROVAL OF OVER- EXPENDITURE OF· EUROPEAN LEADERSHIP TRAINING LINE ITEM
FINANCE
It was moved by the Committee and duly carried as follows:
RESOLVED, That approval be given Improvements budget in the amount of 13. II)
to the 1990-91
$134,146. ( See
Capital
"Exhibit
It was moved by the Committee that Procedure 892. le be amended, to become effective October 1, 1990.
Procedure 892.1 - Allowance
e. When official travel is made by automobile, a mileage allowance of twenty five cents ($ • 25) twenty-three cents ($ .23) per mile by the most direct route shall be approved. This cost shall not exceed the cost of air coach transportation between the same points.
(This motion was tabled.)
This completed the action on the recommendations of the Board Committee on Finance and the report was received.
The Report of the Board Committee on Long Range Planning, Robert L. Mccurley, Jr., Chairman, was presented. (See "Exhibit 14.") It was moved by the Committee and duly carried as follows:
RESOLVED, That Procedure 112.7 be amended.
Procedure 112.7 - Long Range Planning
a. Develop, implement, review, and evaluate the conceptual goals of the Kiwanis Long Range Planning Program. See Section 116.
b. Assist other Board committees in the development, imple- mentation, and review of conceptual goals, operating objectives, action strategies and action statements.
c. This Committee shall be chaired by the President and shall be composed of the President, President-elect, Treasurer, both Vice-Presidents, Innnediate Past President, and such other Board member(s) as shall be appointed by the President.
(Referred to Board Committee on Policies, Procedures, and Structures.)
APPROVAL OF 1990-91 CAPITAL IMPROVEMENTS BUDGET
MOTION TABLED TO AMEND PROCEDURE 892.1 -- ALLOWANCE
(MILEAGE)
LONG RANGE PL.ANNING
PROCEDURE 112. 7 AMENDED -- LONG RANGE PL.ANNING
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It was moved by the Committee and duly carried as follows:
RESOLVED, That the Board of Trustees attend a retreat to discuss board governance, goal orientation, priority setting, and the organization's structure and functions. The retreat is to be held in conjunction with the January 1991 Board meeting.
AND BE IT FURTHER RESOLVED, That the International Secretary be authorized to contract with Dr. John Carver to serve as facilitator, or such other person as determined by the 1990-91 International President. The International Secretary is authorized to select and contract with a conference center for the retreat.
AND BE IT FURTHER RESOLVED, That up to $6,250 be included in the 1990-91 budget to cover the expenses of the retreat and the employing of a facilitator. Attendance is to be limited to the International Board and the International Secretary.
This completed the action on the recommendations of the Board Committee on Long Range Planning and the report was received.
The Report of the Board Committee Miles, J.D., Chairman, was presented.
on Sponsored Programs, (See "Exhibit 15.") It was moved by the Committee and duly carried as follows:
Don
RESOLVED, That club building funding:
approval video not
be to
given exceed
to a Circle K marketing/new
$22,063 with the following
Circle K non-subsidized budget accounts:
161-7463-003 $11,030 in 1990-91 161-6412-008 $(5,115) in 1990-91 161-7463-003
161-6412-008
$11,033 in 1991-92
$(5,115) in 1991-92 Circle K subsidized budget accounts:
165-8596-002 $ 5,515 in 1990-91 165-8596-002 - $ 5,515 in 1991-92
It was moved by the Committee and duly carried as follows:
RESOLVED, That approval be given to conduct K-Family Conference East, October 26-28, 1990, in Edison, New Jersey; and K-Family Conference West, November 10~1z 1990, in Vanderwagen, New Mexico.
RETREAT PLANNED FOR JANUARY 1991 BOARD MEETING
SPONSORED PROGRAMS
APPROVAL FOR CIRCLE K MARKETING/
NEW CLUB BUILDING VIDEO
APPROVAL OF 1990 K-FAMILY CONFERENCES EAST AND WEST
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It was moved by the Committee and duly carried as follows:
RESOLVED, That the Builders Clubs for which 1988-89 and 1989-90 sponsorship fees have not been received be placed on the revoked list and be revoked unless sponsorship fees are paid as of September 30, 1990. (See "Exhibit 16. ")
It was moved by the Committee and duly carried as follows:
RESOLVED, That the Builders Clubs for which a 1989-90 sponsorship fee has not been received be placed on the suspended list unless sponsorship fees are paid as of September 30, 1990. (See "Exhibit 17.")
It was moved by the Committee and duly carried as follows:
RESOLVED, That Kiwanianne clubs for which 1988-89 and 1989-90 sponsorship fees have not been rece'ived be placed on the revoked list and be revoked unless sponsorship fees are paid as of Septem- ber 30, 1990. (See "Exhibit 18. ")
It was moved by the Committee and duly carried as follows:
RESOLVED, That the Kiwanianne clubs for which a 1989-90 sponsorship fee has not been received be placed on the suspended list unless sponsorship fees are paid as of September 30, 1990. (See "Exhibit 19.")
This completed the action on the recommendations of the Board Committee on Sponsored Programs and the report was received.
The Report of the Board Committee on Member Services, Internation- alization, and Extension, Kenneth W. Smith, D.C., Chairman, was presented. ( See "Exhibit 20. ")
It was moved by the Committee and duly carried as follows:
RESOLVED, That Greece be authorized for extension.
It was moved by the Committee and duly carried as follows:
RESOLVED, That Procedures 408.1, 408.3, 408.4, and 408.6 be amended.
BUILDERS CLUBS PLACED ON REVOKED LIST
BUILDERS CLUBS PLACED ON SUSPENDED LIST
KIWANIANNE CLUBS PLACED ON REVOKED LIST
KIWANIANNE CLUBS PLACED ON SUSPENDED LIST
MEMBER SERVICES, INTERNATION- ALIZATION, AND EXTENSION
GREECE AUTHORIZED FOR EXTENSION
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Procedure 408.1 - Minimum Number of Clubs and Members for Council, Provisional District, Interim District, and Designated District
When deemed in the best interests of Kiwanis International and the Kiwanis clubs involved, the Kiwanis International Board may grant authority to a group of not less than ten (10) Kiwanis clubs in good standing in non-districted areas with a minimum of 408 300 paid members having compatible geographic areas and customs to create a provisional -di"S"tri.~
council. With the Board's approval, a council may become a provisional district when it attains a minimum of 500 paid members and no less than 15 clubs in good standing;
a provisional district may become an interim district when i t attains a minimum of 700 paid members and no less than 20 clubs in good standing; and an interim district may become a designated district when i t attains a minimum of 900 paid members and no less than 25 clubs in good standing.
Procedure 408.3 - Full District Status
The provisional designated district -shai-½- have five years ff- eomply with the required 25 clubs and--¼-,--800 members neeessary---£er--ftt±l- distriet: s-tatus. 1!h:e- fi 1re year period -hegi.fl:S--6n---the--tiat:-e--p1!'6 1ri s iona l--s-ta-1:tts--i-s-a-ppro 1red hy the Beard-.--l-f requirements are not met within the five year1t, -the--p,ro1risional district will-revert-to non districted status.
must retain the 900 paid members and 25 clubs in good standing for two consecutive semi-annual billings before being granted full district status.
Procedure 408.4 - Services
Kiwanis International will provide non-districted areas, councils, provisional districts, interim districts, and designated districts with services comparable to a regular distriet in accordance with their respective status. The International Board of Trustees may also authorize special services to assist non-districted areas, councils, provisional districts, interim districts, and designated districts to achieve full district status.
In general, appropriate services and support will be available as delineated below:
Non-Districted Area - less than 300* members - less than 10 clubs
1) Core Materials
2) Limited Staff Support and Assistance
3) KIAR Training
PROCEDURE 408.1 AMENDED -- MINIMUM NUMBER OF CLUBS AND MEMBERS FOR COUNCIL, PROVISIONAL DISTRICT, INTERIM DISTRICT, AND DESIG- NATED DISTRICT
PROCEDURE 408.3 AMENDED -- FULL DIS- TRICT STATUS
PROCEDURE 408.4 AMENDED --
SERVICES
Council
30(tk paid members and 10 clubs in good standing
Provisional District 500* paid members and 15 clubs in good standing
Interim District 700* paid members and 20 clubs in good standing
Designated District and Full District-k*
900* paid members and 25 clubs in good standing
1) Expanded Growth Mat-eri-al-s- and · Prog·ram Support 2) Expanded Staff Support·· and·
Assistance 3) KIAR Training
4) FSR Service (Part--timel 1) All Growth Materials· and
Program·Support 2) Full Staff . .Support--· and
Assistance 3) KIAR Training
4) FSR Service (Full-time) 5) Lt. Governors Training
6) Attendance at Governors-elect Training Conference
7) Office Manager/Fiscal Agent 8) Subsidy for Growth, Adminis-
tration and Program Materials in Native Language
1) All Growth Materials and Program Support
2) Full Staff Support and Assistance
3) KIAR Training
4) FSR Service (Full-time) 5) Lt. Governors Training
6) Attendance at Governors-elect Training Conference
7) Office Manager/Fiscal Agent 8) Subsidy for Growth, Adminis-
tration and Program Materials in Native Language
9) Leadership Training Program 10) Attendance at International
Council in October 11) Board Counselor Visit
1) All Growth Materials and Program Support
2) Full Staff Support and Assistance
3) KIAR Training
4) FSR Service (Full-time) 5) Lt. Governors Training
6) Attendance at Governors-elect Training Conference
7) Office Manager/Fiscal Agent 8) Subsidy for Growth, Adminis-
tration, and Program Materials in Native Language
9) Leadership Training Program 10) Attendance at International
Council in October 11) Board Counselor Visit
12) Subsidy for Office Equipment 13) Presidential Visit
*
Certified Paid Membership on December land June l of each year.-k-k A Designated District must maintain 900 paid members and 25
clubs in good standing for a full administrative year before being granted full district status.
Procedure 408.6 - Principles Applying to Council, Provisional District, Interim District, and Designated District
a. A council, provisional district, interim district, and desig- nated district or its board of trustees may not propose amendments to the Constitution and Bylaws or submit resolutions for consideration by Kiwanis International.
b. The officers of a council, provisional district, interim district, and designated district are not eligible to participate in the Distinguished Governor or Distinguished Lieutenant Governor award programs.
c. The governor, governor-elect, lieutenant governors, treasurer, and secretary of a provisional district, interim district, and designated district are not delegates-at-large to a Kiwanis International Convention.
d. A lieutenant governor or past lieutenant governor of a provi- sional district, interim district, or designated district may not be a delegate representing a club other than his/her own at an International Convention.
e. A provisional district, interim district, or designated district is not eligible to participate in the District Admin- istrative Excellence Award Program.
f. The governor of a provisional district is not a member of Council.
g. A past governor of a provisional district, interim district, or designated district is not eligible to serve on the Board of Trustees or as a delegate-at-large to an International Convention unless the past governor has served as a governor of a district.
(Referred to Board Committee on Policies, Structures.)
Procedures, and
PROCEDURE 408.6 AMENDED -- PRINCIPLES APPLYING TO COUNCIL, PROVISIONAL DISTRICT, INTERIM DISTRICT, AND DESIG- NATED DISTRICT
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It was moved by the Committee and duly carried as follows:
RESOLVED, That the granted Provisional Procedure 408.
Kiwanis clubs of the Republic of Korea be District Status in accordance with Board
It was moved by the Committee and duly carried as follows:
RESOLVED, That Procedure 122 be amended to provide a new Section, 122.4.
Procedure 122.4 - Official Recognition of a New District
a. When a designated district has attained full district status in accordance with Procedure 408, recognition of that district may include visitation by the President of Kiwanis International or designee and appropriate gifts from Kiwanis International.
b. Gifts shall include a banner for the new district and a gong and gavel appropriately engraved.
c. If the district has a special celebration of the formation of the district, the President or designated representative should attend the celebration to bring greetings from Kiwanis International and present the gifts. This shall be planned in advance to coincide with existing travel cononitments within the region of the new district.
d. If no special celebration is planned, then at the first district convention the President or the assigned Counselor to the district should bring greetings from Kiwanis International and present the gifts.
(Referred to Board Committee on Policies, Procedures, and Structures.)
It was moved by the Committee and duly carried as follows:
RESOLVED, That an award be created to recognize outstanding performance by Kiwanians or clubs.
It was moved by the Committee and duly carried as follows:
RESOLVED, That the Flagship Pilot Project be endorsed but that Kiwanis International involvement in its implementation be limited to the following:
REPUBLIC OF KOREA
GRANTED PROVISIONAL DISTRICT STATUS
PROCEDURE 122 AMENDED -- OFFICIAL RECOGNITION OF A NEW DISTRICT
AWARD CREATED TO RECOGNIZE OUTSTANDING PERFORMANCE BY KIWANIANS OR CLUBS
FLAGSHIP PILOT PROJECT
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1. Upon request, staff will download relevant membership informa- tion from the Kiwanis International mainframe for use by the Subcommittee and will duplicate pilot information diskettes.
2. Upon request, staff will duplicate and distribute materials . and correspondence relative to the pilot up to $3,000.
3. Staff will share with the Subcommittee relevant information from other membership-related research programs.
4. As requested, staff will observe the Subcommittee's work as time permits but will provide no additional administrative support beyond that described above.
It was moved by the Committee and duly carried as follows:
RESOLVED, That Procedure 304.7 be amended to provide a new section b.
Procedure 304.7 - New Club Petition and Processing
b. Any new clubs in an administrative year must be organized by September 30, reported to the International Office by- October 3 of the next administrative year, and all· necessary- documents and fees for such clubs received by Kiwanis Inter~- national no later than November 30. New clubs fully -processed·
before December 1 of the following administrative year will- be credited toward the appropriate lieutenant governor·'s and governor's distinguished award criteria, and the additional membership will be counted for their year. If the required·
papers and fees are not received before December -1· ·Of· · -the following year, the current lieutenant governor and· governor- will receive distinguished award points for such clubsj- and·
the additional membership will be counted for the new ·admin-·
istrative year.
(Referred to Board Committee on Policies, Structures.)
Procedures, and
It was moved by the Committee and duly carried as follows:
RESOLVED, That the Kiwanis Club of Nyssa, Oregon, and the Kiwanis Club of Ontario, Oregon, shall be, for administrative purposes, considered clubs of the Utah-Idaho District effective October 1, 1990.
This completed the action on Committee on Member Services, and the report was received.
the recommendations Internationalization,
of the Board and Ex tens ion
PROCEDURE 304.7 AMENDED -- NEW CLUB PETITION
AND PROCESSING
KIWANIS CLUBS OF NYSSA AND
ONTARIO, OREGON, ADDED TO UTAH-IDAHO DISTRICT
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The meeting recessed at 5:05 p.m. on Thursday, June 21, until Friday, June 22, 1990.
The meeting reconvened on Friday, June 22, at 9:00 a.m.
The Report Conventions,
"Exhibit 21.") of C.A.
the Board Commit tee on Dillon, Jr., Chairman,
Communications was presented.
It was moved by the Committee and duly carried as follows:
and (See
RESOLVED, That the 100% registration incentive be revised for future International conventions beginning with the 1991 Anaheim Convention. The new incentive would state that any club in good standing that registers 100% of its active member~ by May 1 by sending a "lump sum" check and appropriate registration forms to the International Office would pay a registration fee of $20 per Kiwanian. Spouse registration would be complimentary, provided the spouse is not also a Kiwanian.
It was moved by the Committee and duly carried as follows:
RESOLVED, That the Official Program for the 1990 St. Louis Inter- national Convention be approved. (See "Exhibit 22.")
It was moved by the Committee and duly carried as follows:
RESOLVED, That the Iceland, Austria, and Germany Districts be given an exception to procedures regarding attendance quotas for the 1991 Anaheim Convention. The Iceland_ District's quota would be reduced from 26 to 10. The Austria District and the Germany District would be assigned a quota of 5 each.
It was moved by the Committee and duly carried as follows:
RESOLVED, That Procedure 905, Travel Management Procedures, and Procedure 892. la(l), Transport.ation Allowance, be amended.
COMMUNICATIONS AND CONVEN- TIONS
100% REG- ISTRATION INCENTIVE REVISED FOR FUTURE INTER- NATIONAL CONVENTIONS
APPROVAL OF OFFICIAL PROGRAM FOR 1990 ST.
LOUIS CONVENTION
QUOTAS FOR ANAHEIM CONVENTION REDUCED FOR ICELAND, AUSTRIA, AND GERMANY DISTRICTS
PROCEDURES 905 AND 892.la(l) AMENDED -- TRAVEL MANAGEMENT
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Any upgrades in class of service are made at the expense of the individual except for travel exceeding r i r ten hours of continuous flight, for which business class, or if not available, first class, is permitted. This procedure does not apply to fights on the North American continent, and it only applies to all members of the International Board of Trustees and spouses.
This completed the action on the recommendations of the Board Committee on Communications and Conventions and the report was received.
The Report of the Executive Committee, Noris A. Lusche, Chairman, was presented. (See "Exhibit 23.")
It was moved by the Committee and duly carried as follows:
RESOLVED, That the Board of Trustees authorize the Executive Committee to enter into a contract with the International Secretary to be signed by the International President by October 1, 1990, and that Procedure 112.1 be amended.
Procedure 112.1 - Executive
b. Personnel - Review personnel matters...!.. and- approve the compensation paid to the International Secretary and execute an employment contract with the International Secretary and Assistant Scc~etarics. (10/5-9/86)
(Referred to Board Committee on Policies, Procedures, and Structures.
The Report of the Board Committee on Policies, Procedures, Structures, William L. Lieber, Chairman, was presented.
"Exhibit 24.")
It was moved by the Committee and duly carried as follows:
and (See
RESOLVED, That new Procedure 1101 be adopted in a new Section T:
Procedure 1100 - Kiwanis International Council Meetings 1101 - Invitations to First Meeting of Council
a. In addition to members of Council as specified in Article X, Section 2, of the Constitution, invitations
EXECUTIVE COMMITTEE EMPLOYMENT CONTRACT WITH INTER- NATIONAL SECRETARY PROCEDURE 112.1 AMENDED -- EXECUTIVE
POLICIES, PROCEDURES, AND STRUCTURES
NEW PROCEDURE 1101---
INVITATIONS TO FIRST MEETING OF COUNCIL
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to attend the first meeting of Council shall be limited to the following (with spouses, if applicable):
International Committee Chairmen, Host Chairman of the next International Convention, Circle K Inter- national President, Key Club International President, widows of Past International Presidents, individuals and · widows of individuals who have been granted emeritus status by the Kiwanis International Board or the Kiwanis International Foundation Board, District Secretaries, and the Kiwanis International Foundation Board.
It was moved by the Committee and duly carried as follows:
RESOLVED, That Procedure 132 be amended as follows:
Procedure 132 - Associate Secretary Emeritus
Establishment of this designation for L.A. Hapgood is as provided in the Board action taken at the September 25-28 and October 1, 1978, Board Meeting. He and his spouse will be invited to attend all International Council Meetings and International Conventions on the same expense basis as an International Trustee.
It was moved by the Committee and duly carried as follows:
RESOLVED, That Procedure 134 be amended.
Procedure 134 - Secretary Emeritus
Establishment of this designation for R.P. Merridew is as provided in the Board action taken at the June 24-26 and July 2, 1981, Board Meeting. He and his spouse will be invited to attend all International Council Meetings and International Conventions on the same expense basis as an International Trustee.
It was moved by the Committee and duly carried as follows:
RESOLVED, That Procedure 892.lk be amended.
Procedure 892.1 - Allowance
k. Any former staff member holding Kiwanis International and spouse
emeritus status from shall be invited to all International Conventions and Council meetings, and their expenses are to be paid in the same manner
PROCEDURE 132 AMENDED -- ASSOCIATE SECRETARY EMERITUS
PROCEDURE 134 AMENDED -- SECRETARY EMERITUS
PROCEDURE 892.lk AMENDED -- ALLOWANCE
(FOR STAFF HOLDING EMERITUS STATUS)
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as are the expenses of i:1ast- Presidents, International Trustees..,....~ except where this procedure is inconsistent with agreements made prior to the adoption of this procedure, in which ease such agreements shall apply.
This completed the action on the recommendations of the Board Committ e on Policies, Procedures, and Structures, and the report was received.
Willy 0stholt, 1989-90 European Federation President, introduced and gave greetings from the European Federation.
was
R. Tyler Bland, 1989-90 Kiwanis International Foundation President, spoke to the Board of Trustees about seeking sources of alternate funding for the Foundation.
Upon motion duly made, supported, and carried it was:
RESOLVED, That the Kiwanis International Foundation be allowed to pursue alternative funding sources with the stipulation that any proposal be brought before the Kiwanis International Board of Trustees for approval prior to implementation.
Upon motion duly made, supported, and carried it was:
RESOLVED, That Proposed Amendment No. 1 be withdrawn and not be presented to the delegate body at the 1990 St. Louis Inter- national Convention. The purpose of Proposed Amendment No. 1 was to provide specific steps for rescinding a Board of Trustees' interpretation of the International Constitution and/ or Bylaws.
(See "Exhibit 25.")
Upon motion duly made, supported, and carried it was:
RESOLVED, That Proposed Amendment No. 3 be withdrawn and not be presented to the delegate body at the 1990 St. Louis International Convention. The purpose of Proposed Amendment No. 3 was to establish flat membership fees based on percentage of annual dues in lieu of prorated dues. (See "Exhibit 25.")
WILLY 0STHOLT, EUROPEAN FEDERATION PRESIDENT R. TYLER
BLAND, KI FOUNDATION PRESIDENT KI FOUNDA- TION ALLOWED TO PURSUE ALTERNATE
FUNDING SOURCES
PROPOSED AMENDMENT NO. 1 WITHDRAWN
PROPOSED AMENDMENT NO. 3 WITHDRAWN
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Upon motion duly made, supported, and carried it was:
RESOLVED, That the Board of Trustees is very appreciative of the cooperation and assistance received from staff.
The meeting recessed on Friday, June 22, at 3:30 p.m. until Thurs- day, June 28, 1990.
The meeting reconvened on Thursday, June 28, 1990, at 8:00 a.m.
in the Adam's Mark Hotel, St. Louis, Missouri, with President Noris A. Lusche presiding. The invocation was given by Trustee Ian Perdriau.
Past Presidents attending this breakfast meeting were: Wes H.
Bartlett, Roy W. Davis, Frank J. DiNoto, William M. Eagles, M.D., Merald T. Enstad, Anton J. "Tony" Kaiser, James M. Moler, Ted R. Osborn, John T. Roberts, Mark A. Smith, Jr., Hilmar L. "Bill"
Solberg, Merle H. Tucker, and Donald E. Williams.
Also in attendance were: R. Tyler Bland, 1989-90 President of the Kiwanis International Foundation, and R. P. "Reg" Merridew and L.A. "Larry" Hapgood, Secretaries Emeriti.
The Report of the Kiwanis International Foundation was presented by R. Tyler Bland, 1989-90 President of the Foundation. (See
"Exhibit 26.")
The Report of the Committee of Past International Presidents was presented by Frank J. DiNoto, Chairman. (See "Exhibit 27.")
Immediate Past President Gene R. Overholt, Vice-President C.
A. Dillon, Jr., and Trustees A. S. "Buddy" Ammar and Don Miles, J.D. made farewell remarks. The Past International Presidents, Secretaries Emeriti, and the President of the Kiwanis International Foundation commented on the St. Louis convention and other issues of concern for Kiwanis International.
The newly elected Trustees who will take office on October 1, 1990, were introduced -- Gerald P. Christiano, W. Gene Engelhardt, Alfred L. Provasi (all for three terms), and Walter G. Sellers
(one-year term).
APPRECIATION TO STAFF
REPORT OF KI FOUNDA- TION PRES- IDENT
REPORT OF PAST INTER- NATIONAL PRESIDENTS COMMITTEE
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The Report of the Executive Committee, Noris A. Lusche, Chairman, was presented. (See "Exhibit 28.")
It was moved by the Committee and duly carried as follows:
RESOLVED, That the revised priority list of grants for the 1990-91 administrative year be adopted. (See "Exhibit 28.")
The Report of the Board Committee on Finance, Arthur D. Swanberg, Chairman, was presented. (See "Exhibit 29.")
It was moved by the Committee and duly carried as follows:
RESOLVED, That the 1990-91 Operating fund budget (pending modificiations recononended at the October, of the Board of Trustees). (See "Exhibit 29.")
be adopted 1990 Meeting
It was moved by the Committee and duly carried as follows:
RESOLVED, That the 1990-91 Magazine fund budget be adopted (pending modifications recOIIDD.ended at the October, 1990 Meeting of the Board of Trustees). (See "Exhibit 29.")
It was moved by the Committee and duly carried as follows:
RESOLVED, That the 1990-91 International Convention fund budget be adopted (pending modifications recoDDDended at the October, 1990 Meeting of the Board of Trustees). (See "Exhibit 29.")
It was moved by the Committee and duly carried as follows:
RESOLVED, That the 1990-91 General Liability Insurance fund budget be adopted (pending modifications reconmended at the October, 1990 Meeting of the Board of Trustees)o (See "Exhibit 29.")
It was moved by the Committee and duly carried as follows:
RESOLVED, That the 1990-91 Capital Improvements fund budget be adopted (pending modifications recODDDended at the October, 1990 Meeting of the Board of Trustees). (See "Exhibit 29. ")
This completed the action on the recommendations of the Board Committee on Finance and the report was received.
EXECUTIVE COMMITTEE
REVISED PRIORITY LIST OF GRANTS FOR 1990-91
FINANCE
1990-91 OPERATING FUND BUDGET ADOPTED
1990-91 MAGAZINE FUND BUDGET ADOPTED
1990-91
INTERNATIONAL CONVENTION
FUND BUDGET ADOPTED
1990-91 GENERAL LIABILITY INSURANCE FUND ADOPTED 1990-91 CAPITAL IMPROVE- MENTS FUND BUDGET ' . ADOPTED
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Upon motion duly made, supported, and carried it was:
RESOLVED, That the International Board of Trustees approves the proposed employment contract for International Secretary Kevin W. Krepinevich.
At 10:45 a.m. President-designate Blechman called to order the 1990-91 Board of Trustees and discussed the Proposed Calendar of Events for 1990-91, his personal calendar, and appointments for the 1990-91 administrative year including Counselors to Districts, District Convention Assignments, Board Committee Assign- ments, and Mailing Addresses for the 1990-91 Board of Trustees.
(See "Exhibit 30. ") Copies of these items are included in the 1990-91 Reference Guide which was mailed July 20 to the 1990-91 Board of Trustees, Past International Presidents, Secretaries Emeriti, and 1990-91 European Federation President. Assistant Secretaries and Department Heads also received the Reference Guide.
Copies of these i terns are not included in the June, 1990 minutes for those who received the 1990-91 Reference Guide but are included in the minutes for the Past International Board members and District Secretaries who did not receive the Reference Guide.
The next meeting of the Board of Trustees will be September 30- 0ctober 4 and 7, 1990. International Council will be October 4-7, 1990.
The meeting adjourned sine die at 11:30 a.m. on Thursday, June 28, 1990.
INTERNATIONAL BOARD APPROVES PROPOSED
EMPLOYMENT CONTRACT FOR INTER- NATIONAL SECRETARY
DISTRIBU- TION OF MATERIALS FOR 1990-91 BY PRESIDENT- DESIGNATE BLECHMAN
NEXT MEETING SEPTEMBER 30-0CTOBER 4 and 7, 1990
ADJOURNMENT SINE DIE
,\IWANIS INTERNATIONAL
KIWANIS INTERNATIONAL HEADQUARTERS, 3636 WOODVIEWTRACE, INDIANAPOLIS, IN DIANA 46268 317 -875-8755 FAX: 317 /879-0204 CABLE ADDRESS: KIWANINTL IND TELEX/TWX 810-341-3471
TO: International Board of Trustees FROM: Noris A. Luscher
DATE: May 25, 1990
EXHIBIT ffol
SUBJECT: Minutes of Executive Committee Meeting, May 20, 1990 (attached)
In the Executive Committee Special ~eeting Minutes attached, the Exe- cutive Committee requested the Communications and Conventions Commit- tee to reconsider their original recommendation on amending Procedure 892.lA(l) and Procedure 905 concerning the travel management program.
This is official notification to the Board that there may be a motion from the Communications and Conventions Committee to rescind the action taken by the Board at the May 2-6 meeting pertaining to these two procedures. By making this notification to rescind previous Board action, only a majority vote of the Board will be required at the .June meeting.
NAL/pn
MINUTES OF THE EXECUTIVE COMMITTEE SPECIAL MEETING · Indianapolis, Indiana
Sunday, May 20, 1990
Executive Committee Members Present:
Noris A. Lusche, Chairman W. J. ''Wil" Blechman, M.D., C. A. Dillon, Jr.
William L. Lieber John D. Morton, Sr.
Gene R. Overholt Arthur D. Swanberg Other Participants:
Andrew Batsis, D.M.D.
Kevin W. Krepinevich Larry J. Horney
James P. Tinsley, Jr.
Gayle L. Beyers William A. Brown Wendy L. Schrick
A meeting of the Executive Committee was held at 7:00 a. m. EST on May 20,
1990, in the office of the International Secretary by conference telephone call.
President Noris A. Lusche presided.
Upon motion duly made, supported, and carried it was:
RESOLVED, That the action taken by the Circle K International Board of Trustees to remove Trustee J. Thomas Adams from office be approved as of May 20, 1990.
Upon motion duly made, supported, and carried it was:
RESOLVED, That the proposed amendments submitted by the Switzerland- Liechtenstein District, to the proposed draft for the Bylaws of Kiwanis
International -European Federation be accepted for presentation at the European Federation Convention, in Montecatini, Italy, June 6-13, 1990. (See Exhibit A.) AND BE IT FURTHER RESOLVED, That the remainder of the amendments not be accepted at this time until the amenchents are researched and studied further. (See Exhibit B. )
Upon motion duly made, supported, and carried it was:
RESOLVED, That the Board Committee on CoDJD11nications and Conventions at the June 18-23 Board meeting reconsider the revision to Procedure 892.lA(l) and Procedure 905 adopted at the May 2-6, 1990, Meeting of the International Board of Trustees
based on new financial information which is now available.
Respectfully submitted,
Kevin W. Krepinevich International Secretary
WAIVER OF NOTICE OF
· MAY 2 0 , 1 9 9 0
EXECUTIVE COMMITTEE OF KIWANIS INTERNATIONAL
We the undersigned, being all the members of the Executive Committee of the Board of Trustees of Kiwanis International, an Illinois not- for-profit corporation, hereby waive notice of the special meeting of the Committee held on May 20, 1990, and further, we consent to the action taken as reported in the minutes reported above.
Noris A. Lusche, Chairman
W. J. "Wil" Blechman, M.D.
C. A. Dillon, Jr.
William L. Lieber
John D. Morton, Sr.
Gene R. Overholt
Arthur D. Swanberg
EXHIBIT A
PROPOSED AMENDMENT TO THE PROPOSED DRAFT FOR THE BYLAWS OF KIWANIS INTERNATIONAL - EUROPEAN FEDERATION
With reference to the proposed amendment submitted by the
Switzerland-Liechtenstein District to the proposed draft of the Kiwanis International - European Federation bylaws, the following changes could be approved.
Article I (Name and Territorial Limits) Section 1. the addition of "(KI-E)."
Section 3. the addition of "(BOT)."
Article II (Objectives)
Last Objective - changing the word "by" to "between."
Article IV (Membership)
Section 2. the addition of the words "the lieutenant governor and."
Section 3. the moving and rearranging of the words "and the District Governor in whose district the club is being built," from the second sentence to the first sentence.
Article V (Officers)
Section 4e and 4f. changing the responsibilities of the Secretary and Treasurer.
Article XII (Nomination of the Member of the Kiwanis International - European Federation for the Office of Trustee on the Board of Trustees of Kiwanis International)
Section 1. taking out the words, "Kiwanis International."
Article XIII (Official Publication)
Section 1. replace the word "may" with the word "shall."
Article XVI (Finance and Audit of Accounts) Section 3. add the wotds "for approval."
Article XVII (Languages)
Section 1. deleting "Federation Board" and adding the word "convention."
