[✓]Mill Supply Chain Extension Scope Verification

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Roundtable on Sustainable Palm Oil Certification R S P O

[  ] Mill Supply Chain Extension Scope Verification Name of Management

Organisation : Gunung Aru Palm Oil Mill, PT Bersama Sejahtera Sakti subsidiary of Sime Darby Plantation Bhd

Plantation Name : PT Bersama Sejahtera Sakti : Gunung Aru Estate, Gunung Kemasan Estate, Laut Timur Estate and Pantai Timur Estate.

Location : Betung Village, Sub District of Pulau Laut Timur, District of Kotabaru, Province of South Kalimantan, Indonesia

Certificate Code : MUTU-RSPO/005

Date of Certificate Issue : 21 October 2016 Date of License Issue : 21 October 2017 Date of Certificate Expiry : 20 October 2021 Date of License Expiry : 20 October 2018

Assessment Assessment

Date PT. Mutuagung Lestari

Auditor Reviewed

by Approved

by Special Audit 16 to 17 May 2018 Octo H.P.N. Nainggolan Taufik Margani Ardiansyah

Assessment Approved by MUTUAGUNG LESTARI on:

Special Audit 12 June 2018

PT Mutuagung Lestari • Raya Bogor Km 33,5 Number 19 • Cimanggis • Depok 16953 • Indonesia

Telephone (+62) (21) 8740202 • Fax (+62) (21) 87740745/6 • Email: [email protected] • www.mutucertification.com MUTU Certification • Accredited by Accreditation Services International

on March 12^th, 2014 with registration number ASI-ACC-055

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TABLE OF CONTENT

FIGURE

Figure 1. Location Map of PT Bersama Sejahtera Sakti 3

Figure 2. Operational Map of PT Bersama Sejahtera Sakti 4

Abbreviations Used 5

1.0 SCOPE of the CERTIFICATION ASSESSMENT

1.1 Assessment Standard Used 6

1.2 Organisation Information 6

1.3 Type of Assessment 6

1.4 Location of Mill and Plantations 6

1.5 Description of Area Statement 7

1.6 Planting Year and Cycles 7

1.7 Description of Mill and Supply Base 8

1.8 Estimate Tonnage of Certified Product 9

1.9 Other Certifications 9

1.10 Time-Bound Plan 10

2.0 ASSESSMENT PROCESS

2.1 Assessment Team 16

2.2 Assessment Methodology, Assessment Process and Locations of Assessment 16

2.3 Determining Next Assessment 16

3.0 ASSESSMENT FINDINGS

3.1 Summary of Assessment Report of Supply Chain Requirement 17

3.2 Identification of Findings, Corrective Actions and Observations 35

4.0 CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY

4.1 Formal Signing of Assessment Findings 39

APPENDICES

1. Assessment Program 40

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Figure 1. Location Map of PT Bersama Sejahtera Sakti

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Figure 2. Operational Map of PT Bersama Sejahtera Sakti

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ASA : Annual Surveillance Assessment

CPO : Crude Palm Oil

DO : Delivery Order

FFB : Fresh Fruit Bunch

IP : Identity Preserved

ISCC : International Sustainable Carbon Certification

MB : Mass Balance

P&C : Principle and Criteria

PK : Palm Kernel

POM : Palm Oil Mill

RSPO : Roundtable on Sustainable Palm Oil

SOP : Standard Operational Procedure

SCCS : Supply Chain Certification System

Abbreviations Used

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1.0 SCOPE of the CERTIFICATION ASSESSMENT

1.1 Assessment Standard Used

 RSPO Supply Chain Certification Standart for Organization seeking for holding certification adopted by the RSPO Board of Governor on 21 November 2014, revised on 14 June 2017 (Modul D/E for CPO Mill)

 RSPO Supply Chain Certification System, November 2014 (revised on 14 June 2017).

1.2 Organisation Information

1.2.1 Organisation name listed in the certificate PT Bersama Sejahtera Sakti subsidiary of SIME DARBY PLANTATION BHD

1.2.2 Contact person Tang Men Kon

1.2.3 Organisation address and site address  Company RSPO Registered:

The Plaza Office Tower Lantai 36 Jl MH Thamrin Kav. 28-30 Jakarta 10350

 Site:

Betung Village, Sub District of Pulau Laut Timur, District of Kotabaru, South Borneo

1.2.4 Telephone +62-21-29926000

1.2.5 Fax +62-21-29922686

1.2.6 E-mail [email protected]

1.2.7 Web page address www.simedarby.com

1.2.8 Management Representative who completed the application for

certification Mohamad Pirabaharan

(Head of PSQM Minamas Plantation)

1.2.9 Registered as RSPO member 1-0008-04-000-00 – 07 September 2004

1.3 Type of Assessment 1.3.1

Scope of Assessment and Number of Management Unit

PT. Bersama Sejahtera Sakti

 One (1) unit Palm Oil Mill – Gunung Aru POM and four (4) units supply base – Gunung Aru Estate, Gunung Kemasan Estate, Laut Timur Estate, Pantai Timur Estate.

1.3.2 Type of certificate Single

1.4 Locations of Mill and Plantation 1.4.1 Location of Mill

Name of Mill Location Coordinate

Latitude Longitude

Gunung Aru Betung Village, Sub District of Pulau Laut Timur, District of Kotabaru, South Kalimantan Province

S

03º 29’ 41” E

116º 10’ 00”

1.4.2 Location of Certification Scope of Supply Base

Name of Supply Base Location Coordinate

Latitude Longitude

Gunung Aru Estate Betung Village, Sub District of Pulau Laut S E

(7)

Timur, District of Kotabaru, South

Kalimantan Province 03° 30’ 15” 116° 09’ 47”

Gunung Kemasan Estate

Betung Village, Sub District of Pulau Laut Timur, District of Kotabaru, South Kalimantan Province

S

03° 31’ 48” E

116° 11’ 00”

Laut Timur Estate Betung Village, Sub District of Pulau Laut Timur, District of Kotabaru, South Kalimantan Province

S

03° 35’ 49” E

116° 12’ 18”

Pantai Timur Estate Betung Village, Sub District of Pulau Laut Timur, District of Kotabaru, South Kalimantan Province

S

03° 36’ 24” E

116° 13’ 26”

1.5 Description of Area Statement 1.5.1 Tenure

 State  12,740,54 Ha based on HGU Certificate

No.22/HGU/BPN/92, No.9/HGU/BPN/2002, No.01-540.2-43-2003 and

No.62/HGU/BPN/2004

 HGU on process ± 764.8 Ha (Has explained on criterion 2.2.1)

 Community 0 Ha

1.5.2 Area Statement

Total area 13,502.17 Ha

Mature 7,700.02 Ha

Immature 4,693.47 Ha

POM 34.83 Ha

Emplacement (housing, buildings) 132.85 Ha

Road & Bridges 451.57 Ha

Canals 22.40 Ha

Conservation:

 Others (Nikel mine area, Buffer Zone, Bukit, Lembah, Sungai) 144.43 Ha

 Conservation Area (riparian of GKE) 78,00 Ha

Without Encumberances (Reserves) 149.70 Ha

With Encumberances (Occupied) 70.70 Ha

Nursery 24.20 Ha

1.6 Planting Year and Cycles 1.6.1 Age profile of planting year

Planting Year Hectarage (Ha)

Gunung Aru Gunung Kemasan Laut Timur Pantai Timur Total

1989 319.48 - - - 319.48

1991 282.46 144.77 - - 427.23

1992 - 210.82 - - 210.82

1993 - 170.64 - - 170.64

1994 20.58 141.24 709.88 - 871.70

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1995 - 122.33 540.10 662.43

1996 - 188.98 1,128.44 1,088.08 2,405.50

1997 - 49.61 249.91 299.52

1998 - 45.43 210.32 - 255.75

1999 - 185.06 - - 185.06

2000 - 214.91 - 106.17 321.08

2001 - - - - -

2003 - - 56.53 121.21 177.74

2005 - 54.11 54.62 104.78 213.51

2006 - - - 452.56 452.56

2007 - - - 426.68 426.68

2008 - - - - -

2010 270.55 - - - 270.55

2012 326.62 - - - 326.62

2013 424.64 247.10 - - 671.74

2014 403.38 489.22 - - 892.60

2015 763.82 639.33 613.81 - 2,016.96

2016 130.83 320.78 109.67 - 561.28

2017 - 254.00 - - 254.00

TOTAL 2,942.40 3,356.00 3,005.60 3,089.49 12,393.49

1.6.2 New Planting area after January 2010 - Ha

1.6.3 Planting Cycle 2^ndCycle

1.7 Description of Mill and Supply Base 1.7.1 Description of Mill

Name of Mill Capacity

(tonnes/ hour) FFB Processed (tonnes/year)

CPO Palm Kernel

Out put

(tonnes) Extraction

(%) Out put

(tonnes) Extraction (%)

Gunung Aru

Factory 40 122,870.89 25,673.47 20.89 6,084.78 4.95

* Production data source from 12 months before assessment (August 2016 – July 2017) 1.7.2 Description of Certification Scope of Supply Base

Name of Estate Total Area (Ha)

Planted Area (Ha)

FFB (tonnes/year)

Yield (tonnes/ha/

year)

Supplied to Mill FFB

(tonnes/year) %

Gunung Aru 3,233.00 2,942.40 17,023.62 13.15 17,023.62 100

Gunung Kemasan 3,726.02 3,356.00 21,501.32 13.00 21,501.32 100

Pantai Timur 3,205.18 3,005.60 47,539.82 18.45 47,539.82 100

Laut Timur 3,337.97 3,089.49 36,806.13 17.24 36,806.13 100

TOTAL 13,502.17 12,393.49 122,870.89 15.96 122,870.89 100

*Production data source from August 2016 – July 2017

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1.7.3 FFB description from other source

Name of sources/Organisation

(RSPO certified / non-certified) Type of Organisation number of

smallholders Production Area (Ha)

Supplied to Mill FFB (tonnes/year)

- - - - -

TOTAL -

*Production data source from August 2016 – July 2017

1.7.4 Product categories FFB, CPO, PK

1.8 Tonnage of Product

1.8.1 Past Annual Claim Certified Product Previous Certificate Claim 21 October 2016 to 20 October

2017 (tonnes/year)

Actual certified product October 21, 2016 until August

19, 2017 (tonnes/year)

 FFB Production 143,956 102,067.71

 CPO Production 32,780 21,414.24

 Palm Kernel (PK) Production 6,300 4,779.53

1.8.2 Product selling

Tonnage of selling product Actual selling product period October 21, 2016 until August 19, 2017

 CSPO 4,516.44

 CSPK 2,303.53

 CPO under other scheme trading (e.g ISCC, RFS)

-

 CPO under conventional trading (if any) 16,735.56

 PK under other scheme -

 PK under conventional trading (if any) 2,947.47

1.8.3 Estimate of Certified FFB Claim

Name of Estate(s) Total Area

(Ha) Planted Area

(Ha) FFB

(tonnes/year) Yield

(tonnes/ha/year)

Gunung Aru 3,233.00 2,942.40 17,875 6,07

Gunung Kemasan 3,726.02 3,356.00 22,576 7,27

Pantai Timur 3,205.18 3,005.60 49,917 16,60

Laut Timur 3,337.97 3,089.49 38,646 12,50

TOTAL 13,502,17 12,393.49 129,014 10,62

*Projected FFB production for 21 October 2017 to 20 October 2018 1.8.4 Estimate of Certified Palm Product Claim

Name of Mill Capacity (tonnes/ hour)

FFB Processed (tonnes/year)

CPO Palm Kernel

Out put

(%)

Out put

IP MB IP MB (%)

Gunung Aru

Factory 40 129,014 10,294.07 1,816.60 20.00 3,206.03 565.77 4.5

*Update until 12 June 2018 the remaining license volume for period of 21 October 2017 to 20 October 2018:

1.9 Other Certifications

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ISO 9001:2008 -

ISO 14001: 2004 -

OHSAS 18001:2007 -

ISCC -

Others

1.10 Time Bound Plan

1.10.1 Time Bound Plan for Other Management Units Management Unit

Supply Base Time Bound Plan Location Status

Mill Time

Bound Plan

INDONESIA Sekunyir.

PT. Indotruba Tengah

2010 Sekunyir 2010 Seruyan and West

Kotawaringin District – Central

Kalimantan

Certified

Seruyan 2010 Certified

Manggala.

PT. Tunggal Mitra Plantations

2010 Manggala 1 2010 Rokan Hilir District

– Riau

Certified

Manggala 2 2010 Certified

Manggala 3 2010 Certified

Bukit Ajong PT. Sime Indo Agro

2010 West 2010 _7,223

Ha

Sanggau District –

West Kalimantan Certified

East 2010 Certified

East 2019 ^1,652

Ha -

Sei Mawang 2019 -

East Plasma 2010 Certified

West Plasma 2010 Certified

Teluk Siak.

PT Aneka Inti Persada

2011 Teluk Siak 2011 Pekanbaru,

Siak District – Riau

Certified

Pinang Sebatang 2011 Certified

Aneka Persada 2011 Certified

Sungai Pinang.

PT. Bina Sains Cemerlang

2012 Sungai Pinang 2012 Musi

Rawas District – South Sumatera

Certified

Bukit Pinang 2012 Certified

Pemantang.

PT. Teguh Sempurna

2011 Pemantang 2011 Seruyan and East

Kotawaringin Distr ict – Central

Kalimantan

Certified

Kawan Batu 2011 Certified

Hatan Tiring 2011 Certified

Batang Garing 2011 Certified

Alur Dumai.

PT Lahan Tani Sakti

2011 Alur Dumai 2011 Rokan Hilir District

– Riau

Certified

Teluk Bakau.

PT. Bhumireksa Nusa Sejati

2011 Teluk Bakau 2011 Indra Giri

Hilir District – Riau

Certified

Nusa Perkasa 2011 Certified

Nusa Lestari 2011 Certified

Mandah.

PT. Bhumireksa Nusa Sejati

2014 Mandah 2011 Indra Giri

Hilir District – Riau

Certified

Rotan Semelur 2011 Certified

Angsana Mini. 2011 KKPA-1 PT.SHE 2013 Tanah Certified

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PT Sajang Heulang Pantai Bonati 2011 Bumbu District –

South Kalimantan Certified Angsana.

PT Ladangrumpun Suburabadi

2011 Angsana 2011 Tanah

Bumbu District – South Kalimantan

Certified

Gunung Sari 2011 Certified

KKPA-4 PT.SHE 2013 Certified

Mustika.

PT Sajang Heulang

2013 Mustika Tanah

Bumbu District – South Kalimantan

Certified

SAP 1 2020 ST-2

Gunung Aru.

PT Bersama Sejahtea Sakti

2011 Gunung Aru 2011 Kotabaru District –

South Kalimantan

Certified

Gunung Kemasan 2011 Certified

Laut Timur 2011 Certified

Pantai Timur 2011 Certified

KKPA BSS 2020 -

Bebunga.

PT. Langgeng Muaramakmur

2011 Sungai Cengal 2011 Kotabaru District –

South Kalimantan Certified

Bebunga 2011 Certified

KKPA Sungai Cengal 2014 Certified

Sukamandang PT Kridatama Lancar

2011 Sukamandang 2011 Seruyan and East

Kotawaringin Distr ict – Central

Kalimantan

Certified

Sapiri 2011 Certified

Barasdanum 2011 Certified

Kuala Kuayan 2011 Certified

Pondok Labu.

PT Paripurna Swakarsa

2012 Binturung 2012 Kotabaru District –

South Kalimantan

Certified

Pondok Labu 2012 Certified

Rampa 2012 Certified

Sesulung 2012 Certified

Selabak.

PT Swadaya Andhika

2012 Selabak 2012 Kotabaru District –

South Kalimantan

Certified

Randi 2012 Certified

Sangkoh 2012 Certified

Lanting 2012 Certified

Rantau.

PT Laguna Mandiri

2012 Rantau 2012 Kotabaru District –

South Kalimantan

Certified

Matalok 2012 Certified

Betung.

PT Laguna Mandiri

2014 Betung 2012 Kotabaru District –

South Kalimantan

Certified

Sekayu 2012 Certified

Ungkaya.

PT Tamaco Graha Krida

2012 Ungkaya 2012 Morowali District –

Sulawesi Tengah Certified

Plasma TGK 2015 Certified

Ladang Panjang.

PT Bahari Gembira Ria

2012 Ladang Panjang 2012 Muaro Jambi

District – Jambi

Certified

Plasma BGR 2020 -

Rantau Panjang.

PT Guthrie Pecconina Indonesia

2012 Rantau Panjang 2012 Musi

Banyuasin District – South Sumatera

Certified

Bumi Ayu 2012 Certified

Karang Ringin 2012 Certified

Napal 2012 Certified

Mangun Jaya 2012 Certified

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Sungai Jernih Estate

and GPI KKPA 2017 Initial

Assessment conducted

2017 Blang Simpo.

PT Perkasa Subur Sakti

2013 Tamiang (PT PPP) 2013 Aceh Tamiang and

East Aceh District – Nanggroe Aceh

Darussalam

Certified

Batang Ara (PT PSK) 2013 Certified

Blang Simpo-01 2013 Certified

Blang Simpo-02 2013 Certified

MAS.

PT Mitra Austral Sejahtera

2020 MAS 1 2018 Sanggau District

– West Kalimantan

-

MAS 1 2018 -

Plasma MAS 2020 -

Lembiru.

PT Sandika Nata Palma

2014 Lembiru 2014 Ketapang District

– West Kalimantan Certified

Awatan 2014 Certified

Karya Palma 2018 -

KKPA SNP 2020 -

Pelanjau (PT BAL) 2018 -

Sungai Putih (PT BAL) 2018 -

Baturus (PT BAL) 2018 -

KKPA BAL 2020 -

MALAYSIA Sg Dingin

SOU 1 2010 Bukit Hijau 2010 Kerangan, Kedah Certified

Padang Buluh 2010 Certified

Bukit Selangor 2010 Certified

Sg Dingin 2010 Certified

Jentayu 2010 Certified

Anak Kuli 2010 Certified

Somme 2010 Certified

Chersonese

SOU 2 2011 Chersonese 2011 Kuala Kurau,

Perak Certified

Holyrood 2011 Certified

Kalumpong 2011 Certified

Tali Ayer 2011 Certified

Elphil

SOU 3 2011 Kinta Kellas 2011 Sg Siput, Perak Certified

Elphil 2011 Certified

Kamuning 2011 Certified

Flemington

SOU 4 2011 Flemington 2011 Teluk Intan, Perak Certified

Bagan Datoh 2011 Certified

Sabak Bernam 2011 Certified

Sg Samak 2011 Certified

Seri Intan

SOU 5 2011 Seri Intan (Main

Division) 2011 Teluk Intan, Perak Certified

Sabrang 2011 Certified

Sg Wangi 2011 Certified

Sogomana (Main

Division) 2011 Certified

Selaba

SOU 5 2011 Seri Intan (Selaba

Division) 2011 Teluk Intan, Perak Certified

Sogomana (Cashwood 2011 Certified

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& Sg Beruas Division)

Bikam 2011 Certified

Clumy 2011 Certified

Tennamaram

SOU 6 2011 Tennamaram 2011 Bestari Jaya,

Selangor Certified

Sungei Buloh 2011 Certified

Bkt Talang 2011 Certified

Bkt Kerayong

SOU 7 2011 Bkt Kerayong 2011 Kapar, Selangor Certified

Bkt Cherakah 2011 Certified

Bkt Rajah 2011 Certified

Bkt Lagong 2011 Certified

Elmina 2011 Certified

East

SOU 8 2010 East 2010 Carey Island,

Selangor Certified

Dusun Durian 2010 Certified

Sepang 2010 Certified

West – SOU 9 2010 West 2010 Carey Island,

Selangor Certified

Bukit Putri – SOU 10 2011 Bukit Putri 2011 Raub, Pahang Certified

Kerdau

SOU 11 2011 Kerdau 2011 Temerloh, Pahang Certified

Jentar 2011 Certified

Mentakab 2011 Certified

Sg Mai 2011 Certified

Chenor 2011 Certified

Jabor – SOU 12 2011 Jabor 2011 Kuantan, Pahang Certified

Labu

SOU 13 2011 Labu 2011 Nilai, Negeri

Sembilan Certified

New Labu 2011 Certified

Bradwall 2011 Certified

Tanah Merah

SOU 14 2010 Tanah Merah 2010 Port Dickson,

Negeri Sembilan Certified

Sua Betong 2010 Certified

Bukit Pelandok 2010 Certified

Sua Betong

SOU 15 2014 Salak 2014 Port Dickson,

Negeri Sembilan Certified

Sengkang 2014 Certified

Siliau 2014 Certified

PD Lukut 2014 Certified

Sungai Baru 2014 Certified

Tampin Linggi 2014 Certified

Kok Foh

SOU 16 2011 Bukit Pilah 2011 Bahau, Negeri

Sembilan Certified

Kok Foh 2011 Certified

Muar River 2011 Certified

St. Helier 2011 Certified

Pertang 2011 Certified

Sg Gemas 2011 Certified

Sg Sebaling 2011 Certified

Sg Senarut 2011 Certified

Kempas

SOU 17 2010 Kempas 2010 Jasin, Melaka Certified

Kemuning 2010 Certified

Tangkah 2010 Certified

Diamond Jubilee

SOU 18 2011 Bukit Asahan 2011 Jasin, Melaka Certified

Diamond Jubilee 2011 Certified

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Serkam 2011 Certified Pagoh

SOU 19 2014 Pagoh 2014 Muar, Johor Certified

Lanadron 2014 Certified

Pengkalan Bukit 2014 Certified

Welch 2014 Certified

Chaah

SOU 20 2010 North Labis 2010 Chaah, Johor Certified

Cha’ah 2010 Certified

Sg Simpang Kiri 2010 Certified

Gunung Mas

SOU 21 2010 Gunung Mas 2010 Kluang, Johor Certified

Kempas Klebang 2010 Certified

Bukit Paloh 2010 Certified

Yong Peng 2010 Certified

Bukit Benut

SOU 22 2011 Bukit Benut 2011 Kluang, Johor Certified

CEP Niyor 2011 Certified

Lambak / Elaeis 2011 Certified

Ulu Remis

SOU 23 2011 Pekan 2011 Layang-layang,

Johor Certified

Sembrong 2011 Certified

Tun Dr. Ismail 2011 Certified

Ulu Remis 2011 Certified

Bukit Badak 2011 Certified

Cenas 2011 Certified

Hadapan

SOU 24 2011 CEP Rengam 2011 Layang-layang,

Johor Certified

Kulai 2011 Certified

Layang 2011 Certified

Seri Pulai 2011 Certified

Sandakan Bay

SOU 26 2008 Tun Tan Siew Sin 2008 Sandakan, Sabah Certified

Tunku 2008 Certified

Tigowis 2008 Certified

Sentosa 2008 Certified

Saguliud 2008 Certified

Melalap

SOU 27 2011 Melalap 2011 Tenom, Sabah Certified

Sapong 2011 Certified

Binuang

SOU 28 2009 Tingkayu 2009 Kunak, Sabah Certified

Sungang 2009 Certified

Jelata Bumi 2009 Certified

Binuang 2009 Certified

Giram

SOU 29 2009 Mostyn 2009 Kunak, Sabah Certified

Giram 2009 Certified

Merotai

SOU 30 2009 Imam 2009 Tawau, Sabah Certified

Merotai 2009 Certified

Table 2009 Certified

Tiger 2009 Certified

Lavang

SOU 31 2011 Belian 2011 Bintulu, Serawak Certified

Kelida 2011 Certified

Lavang 2011 Certified

Lavang (SE) 2011 Certified

Rasan 2011 Certified

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Rajawali

SOU 32 2011 Rajawali 2011 Bintulu, Serawak Certified

Samudera 2011 Certified

Semarak 2011 Certified

Bayu 2011 Certified

Derawan

SOU 33 2011 Takau 2011 Bintulu, Serawak Certified

Damai 2011 Certified

Derawan 2011 Certified

Sahua 2011 Certified

Pekaka

SOU 34 2011 Chartquest 2011 Bintulu, Serawak Certified

Dulang 2011 Certified

Peroh 2011 Certified

Pekaka 2011 Certified

Ruai 2011 Certified

Sime Darby has achieved 34 managament units in Malaysia and 24 Management Units in Indonesia that RSPO certified.

Total management unit in Sime Darby Plantation Bhd are 34 in Malaysia, 25 in Indonesia and 1 in Liberia.

A new mill will be set up in Liberia and planned for commissioning in February 2016. Preparation to undergo the RSPO Certification process is in progress and Sime Darby Plantation Bhd targets to undergo RSPO Certification by end 2017.

RSPO NPP process has been completed in 2011. Internal assessment against the draft Liberia NI has been completed and closing of gaps is in progress.

There was change of the Time Bound Plan under Sime Darby on 15 April 2016 cause the Sime Darby postpone the others certification process. Change of the Time Bound Plan explanation: PT Mitra Austral Sejahtera. There are social issue still unresolved from the Serikat Petani Kelapa Sawit (SPKS) Sanggau, however the improvement are in progress. Sime Darby has informed the Time Bound Plan progress, MUTU has consider that Sime Darby still comply with the RSPO requirement for partial certification.

1.10.2 Progress of Associated Smallholders and Outgrowers for Certifiable Standard

Until the assessment of ASA – 1.1 conducted, there is no smallholder scheme at PT. Bersama Sejahtera Sakti.

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2.0 ASSESSMENT PROCESS 2.1 Assessment Team

Special

Audit Octo H.P.N Nainggolan. Indonesian citizen, Bachelor of Agriculture, majoring of Social Economics of Agriculture (Agribusiness). Seven years working experience since 2004 at oil palm Plantation Company in Indonesia and conducted many of Sustainable Palm Oil Certification Scheme assessment since the first certificate held in Indonesia and Malaysia since 2011 covering the Legal Aspect, Environemntal aspect, Social Aspect, Health and Safety Aspect, Best Agricultureal Practices, Conservation, Worker Welfare and Supply Chain. Several trainings he have attended, namely: Conservation of Natural and Biological Resources in supporting HCV, Basic Plantation Management Program, Plantation Integrated Pest Management training, Management System Certification (ISO 9001), Environment Management System (ISO 14001), SMK3 based on OHSAS, RSPO Lead Auditors Training Course endorsed by Proforest and Wildasia, Indonesian Sustainable Palm Oil (ISPO) Lead Auditor training course, Supply Chain Certification System, RSPO Renewable Energy Directive (RED), International Sustainable Carbon Certification (ISCC) and RSPO NEXT. Currently he worked as an auditor at Certification Body and during this assessment he observed and audit on Supply chain implementation.

2.2 Assessment Methodology, Assessment Process and Locations of Assessment 2.2.1 Figure of person days to implement assessment

Special

Audit Number of auditors : 1 auditor Number of days on site : 1 day

Number of working days for on site : 1 Working day 2.2.2 Assessment Process

Special

Audit The assessment was conducted by measuring the sufficiency of implementation with the consistency done by the Gunung Aru Mill PT Bersama Sejahtera Sakti with respect of the requirements of Supply Chain Requirement for CPO Mill, November 2014 (revised on 14 June 2017). The mill would like implementing two supply chain models (IP and MB) in one year license period.

The assessment was conducted in three methods: (1) document review, aiming to observe the sufficiency of types or substances from required documents; (2) interview, aiming to obtain more detailed information and cross check the information; and (3) field observation, aiming to observe directly the sufficiency of implementation on site.

The assessment program please find Appendix 1

2.2.3 Locations of Assessment Special

Audit The location of the assessment was conducted at the Gunung Aru mill area starting with documentation review at the mill office; continue with the site visit at the mill security office and the weighbridge. During the site visit auditor interviewed with the each of the staff and operator to gained information regarding the level of understanding how to implement two RSPO supply chain models in their operations activity.

2.3 Determining Next Assessment

Next assessment of RSPO Mill supply chain will include in the next surveillance of P&C system (Recertification) which planned on August 2018.

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3.0. ASSESSMENT FINDINGS

3.1. Summary of Assessment Report of Supply Chain Requirement

MUTUAGUNG LESTARI has conducted an assessment of Gunung Aru POM – PT Bersama Sejahtera Sakti (subsidiary of Sime Darby Plantation Bhd).

During the special audit, there were two (2) Nonconformities were identified against supply chain requirement for CPO mill.

Further explanation of the non-conformities raised and corrective actions taken by the company are provided in section 3.5. The company has already prepared and implemented the corrective actions that had been reviewed and accepted by Auditor in form of documentation evidence(s) e.g.. Those corrective actions taken that consist of two (2) non-conformities had been closed out and shall be verified during next assessment.

MUTUAGUNG LESTARI found that Gunung Aru POM – PT Bersama Sejahtera Sakti (subsidiary of Sime Darby Plantation Bhd) complied with the requirements of RSPO Supply Chain Certification Standard For organizations seeking or holding certification Adopted by the RSPO Board of Governors on 21 November 2014, revised on 14 June 2017 (Module D & E for CPO Mill).

Therefore MUTUAGUNG LESTARI Recommends RSPO Certification of compliance is continued.

3.1.1. General chain of custody requirements for the supply chain

Clause Requirement

5.1 Applicability of the general chain of custody requirements for the supply chain 5.1.1

The General Chain of Custody requirements of the RSPO Supply Chain Standard shall apply to any organization throughout the supply chain that takes legal ownership and physically handles RSPO Certified Sustainable oil palm products at a location under the control of the organization including outsourced contractors. After the end product manufacturer, there is no further requirement for certification.

Organization that conduct physically handled of RSPO product is Certificate Holder of Gunung Aru POM and transporter.

Status: Comply 5.1.2

Traders and distributors require a license obtained from RSPO Secretariat to sell RSPO certified product but do not themselves require certification. When selling RSPO certified products, a licensed trader and/or distributor shall pass on the certification number of the product manufacturer and the applicable supply chain model.

No, Gunung Aru Milly only processed their own FFB from own manage plantation that have been certified.

Either the operator at site level or its parent company seeking certification shall be a member of the RSPO and shall register on the RSPO IT platform.

Gunung Aru Factory has been registered in RSPO IT Platform member registration number as the data below:

Member name : Simedarby Plantation – Gunung Aru POM, PT BSS Account UID : RSPO_AC1000000328

Member ID : RSPO_PO1000000319 Sub License ID : CB28134

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Processing aids do not need to be included within an organization’s scope of certification.

There is no processing aids in Gunung Aru POM.

Status: Comply 5.2 Supply chain model 5.2.1

The site can only use the same supply chain model as its supplier or go to a less strict system. Declassification/downgrading can only be done in the following order: Identity Preserved -> Segregated -> Mass Balance.

Yes, Facility has applied the Supply Chain Module correctly

Gunung Aru POM is implementing two model of supply chain (Identity Preserved and mass balance) cause mill to receive FFB from non RSPO certified and non-certified.

The site can use one (1) or a combination of supply chain models as audited and certified by the CB.

From the past certificate license on ASA-1.1 period (21 October 2017 to 20 October 2018) Gunung Aru POM have implemented IP Supply Chain model.

However, Additional Verification taken place at Gunung Aru POM on 16-17 May 2018 for implementation supply chain models of IP and MB in same time license period.

Status: Comply

5.3 Documented procedures 5.3.1

The site shall have written procedures and/or work instructions or equivalent to ensure the implementation of all elements of the applicable supply chain model specified.

Gunung Aru POM have an update procedures of RSPO SCCS Certification Standard number SCCS-Std/RSPO/PSQM/02 dated 1 April 2018.

The company has had SOP of product traceability and identification in Minamas Plantation POM number RSPO/65/SCCS/BSS 2nd revision dated May 8th 2015. The document is referring the document of RSPO supply chain certification standard of the final document on November 21st 2014. It was legalized by the Manager of GAF.

According to point 5, the people in charge of the supply chain system are:

- Factory Manager: the mill manager is responsible for maintaining and storing all documents, records and notes of the raw material usage; verification of the product status to the vendee; holding proper SCCS training.

- Assistant of PSQM: checking the FFB quality and the raw materials as well as monitoring the product delivery and load/unload.

- Foremant/assistant of Lab: analyzing and testing the quality; maintaining and distributing the result of product and raw material analysis and test.

- Assistant/Senior Assistant/Manager of Bulking: Ensuring the transport of CPO and PK product from POM to bulking.

- Production clerk: recording the administration of the receipt certified FFB and the non-certified one.

The site shall have a written procedure to conduct annual internal audit

Facility can show the internal audit procedure that covering the requirements in the RSPO Supply Chain Certification Standard and the RSPO Market Communications and Claims Documents including assessment of it effectively.

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Yhe last Internal Audit conducted on 13 March 2018 Status: Comply

5.4 Purchasing and goods in 5.4.1

The receiving site shall ensure that purchases of RSPO certified oil palm products are in compliance and the following minimum information for RSPO certified products is made available by the supplier.

Question :

All RSPO product information is provided by suppliers in accordance with :

 The name and address of the buyer;

 The name and address of the seller;

 The loading or shipment / delivery date;

o The date on which the documents were issued;

o A description of the product, including the applicable supply chain model (Identity Preserved, Segregated or Mass Balance or the approved abbreviations);

o The quantity of the products delivered;

o Any related transport documentation;

o Supply Chain certificate number of the seller;

o A unique identification number

o Information shall be complete and can be presented either on a single document or across a range of documents issued for RSPO certified oil palm products (for example, delivery notes, shipping documents and specification documentation).

o The site receiving RSPO certified oil palm products shall ensure that the products are verified as being RSPO certified.

For sites that are required to announce and confirm trades in the RSPO IT platform, this shall include making Shipping Announcements/Announcements and Confirmations on the RSPO IT platform per shipment or group of shipments. Refer to section 5.7.1 of this document for further guidance.

o A check of the validity of the Supply Chain Certification of suppliers is required for all sites that are SC certified. This shall be checked via the list of RSPO Supply Chain Certified sites on the RSPO website (www.rspo.org) at least annually or through the RSPO IT Platform by confirmation of (shipping) announcements.

o The validity of license for traders and distributors shall also be checked via the RSPO website at least annually or through the RSPO IT platform by confirmation of shipping announcements/announcements.

All the FFB received by Gunung Aru POM currently are from the own estate plantations that have been RSPO certified (GAE, GKE, PTE, LTE).

However Gunung Aru is seeking to implement two supply chain model in the rest of license periode ahead which are IP-MB.

In that situation Gunung Aru POM is planning wil received and processing the Non-RSPO Certified FFB.

Gunung Aru POM not purchased any RSPO oil palm product (CSPO and CSPK) from other sources Status: Comply

5.4.2

The site shall have a mechanism in place for handling non-conforming oil palm products and/or documents CH did not purchased RSPO certified oil palm products, but produced RSPO certified oil palm products.

Status: Comply 5.5 Outsourcing activities 5.5.1

In cases where an operation seeking or holding certification outsources activities to independent third parties (e.g.

subcontractors for storage, transport or other outsourced activities), the operation seeking or holding certification shall ensure that the independent third party complies with the requirements of the RSPO Supply Chain Certification Standard. A CPO mill and independent mill cannot outsource processing activities like refining or crushing.

After processed the FFB, facility only sell their certified product (CPO and PK) to the buyer directly and not seeking outsourcing activities.

Gunung Aru only using contractor for transporting the CPO and Palm Kernel.

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Currently Gunung Aru POM have procedure to ensure the certified material (CSPO and CSPK) not being mixed with non- certified product.

Sites which include outsourcing within the scope of their RSPO Supply Chain certificate shall ensure the following:

a. The site has legal ownership of all input material to be included in outsourced processes;

b. The site has an agreement or contract covering the outsourced process with each contractor through a signed and enforceable agreement with the contractor. The onus is on the site to ensure that certification bodies (CBs) have access to the outsourcing contractor or operation if an audit is deemed necessary.

c. The site has a documented control system with explicit procedures for the outsourced process which is communicated to the relevant contractor.

d. d) The site seeking or holding certification shall furthermore ensure (e.g. through contractual arrangements) that independent third parties engaged provide relevant access for duly accredited CBs to their respective operations, systems, and any and all information, when this is announced in advance

Facility cannot ensure the third parties who handling their certified palm oil product has fulfilled:

a. Has an agreement or contract that covered all certified palm oil product handling activity and ensuring the CB’s have access to the outsourcing contractor or operation if necessary.

b. The site has a documented control system with explicit procedures for the outsourced process which is communicated to the relevant contractor.

Based on explanation above, this is raised as Non Compliance No.2018.01.

Status: Non Compliance No.2018.01 5.5.3

The site shall record the names and contact details of all contractors used for the processing or physical handling of RSPO certified oil palm products.

Question: Has the site maintained names and contact details of all outsourcers?

Facility showed record the names and contact details of all contractors used for the processing or physical handling of RSPO certified oil palm products.

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The site shall at its next audit inform its CB of the names and contact details of any new contractor used for the processing or physical handling of RSPO certified oil palm products

Question: Has MUTU informed about any new outsourcers?

It will verify in the next assessment (ASA-1.2).

Status: Comply 5.6 Sales and goods out 5.6.1

The supplying site shall ensure that the following minimum information for RSPO certified products is made available in document form: The name and address of the buyer

Question :

All RSPO product information is provided by the organisation in accordance with :

• The name and address of the seller;

• The loading or shipment / delivery date;

• The date on which the documents were issued;

• A description of the product, including the applicable supply chain model (Identity Preserved, Segregated or Mass Balance or the approved abbreviations);

• The quantity of the products delivered;

• Any related transport documentation;

• Supply chain certificate number of the seller;

• A unique identification number.

• Information shall be complete and can be presented either on a single document or across a range of documents issued for RSPO certified oil palm products

• For sites that are required to announce and confirm trades in the RSPO IT platform, this shall include making Shipping Announcements / Announcements and Confirmations on the RSPO IT platform per shipment or group of shipments. Refer to section 5.7.1 of this document for further guidance.

Yes.

Whole transaction of CSPO and CSPK has been recorded in RSPO IT Platform, including Shipping Announcements / Announcements and Confirmations.

Status: Comply

5.7 Registration of transactions 5.7.1

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Supply chain actors who:

• are mills, traders, crushers and refineries; and

• take legal ownership and/or physically handle RSPO Certified Sustainable oil palm products that are available in the yield scheme of the RSPO IT Platform (Figure 2 and 3, refer Annex 1) shall register their transaction in the RSPO IT platform and confirm upon receipt where applicable

Question :

Has the organization registered their transactions in the RSPO IT platform? (mills, traders, crushers and refineries only) Yes. PT Bersama Sejahtera Sakti, subsidiary of Sime darby plantation Bhd has registered in RSPO membership 1-0008-04- 000-00 since 8 September 2004

Gunung Aru Factory has been registered in IT platform palm trace RSPO https://palmtrace.rspo.org/web/rspo/member- directory which information as follows:

Member ID : RSPO_PO1000000319 Sub License ID : CB28134

Core Product: Palm Oil & Palm Kernel Member Category: Oil Mill

The involved supply chain actors mentioned in 5.7.1 shall do the following actions in the RSPO IT Platform:

• Shipping Announcement / Announcement: When RSPO certified volume is sold as certified, the volumes of products that are in the yield scheme (Figure 2 and 3, refer Annex 1) shall be registered as a Shipping Announcement / Announcement in the RSPO IT Platform. The declaration time to do Shipping announcement / Announcement is based on members' own standard operating procedures.

• Trace: When RSPO certified volumes are sold as RSPO certified to actors in the supply chain beyond the refinery, the volume shall be traced at least annually. Tracing triggers the generation of a trace document with a unique traceability number. Tracing can be done in a consolidated way at least annually.

• Remove: RSPO certified volumes sold under other scheme or as conventional, or in case of underproduction, loss or damage shall be removed.

• Confirm: Acknowledge the purchase of RSPO certified volume by confirming Shipping Announcements / Announcements.

Question:

Did the organization correctly perform the applicable actions on RSPO IT Platform?

Yes. All requirement had been implemented.

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Status: Comply 5.8 Training 5.8.1

The organization shall have a training plan on RSPO Supply Chain Standards requirements, which is subject to on-going review and is supported by records of the training provided to staff

Question:

Has the organization established RSPO training plan?

Training Supply Chain Certification System RSPO IP – MB.

Thursday, 19 April 2018 Gunung ru POM Meeting Room

18 Participants: Mill Manager (1), Mill Staff (4), IT Staff (1), PSQM Staff (1), Administration Staff (1), Supervisor (10).

Appropriate training shall be provided by the organization for personnel carrying out the tasks critical to the effective implementation of the supply chain certification standard requirements. Training shall be specific and relevant to the task(s) performed

Question:

Has the organization Delivered Effective RSPO training?

Non-Conformance Description & Evidence observed :

1. Certification Unit of Gunung Aru POM cannot showed the procedure that have been updated and there has been a thorough socialization to the workers and staff involved in the implementation of RSPO IP-MB Supply Chain 2. In this special audit activity the auditor has interviews with the workers involved in the operational activities of RSPO

Supply Chain IP-MB and it is known that the workers involved in the supply chain system at Gunung Aru POM have not fully understood the mechanisms in implementing the IP-MB system simultaneously.

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Objective evidence:

From the result of the documentation study it is known that there are 18 participants who attended the training, they are:

Mill Manager (1), Mill Staff (4), IT Staff (1), PSQM Staff (1), Administration Staff (1), Supervisor (10), meanwhile the mill operational activities consist of 2 shifts. The socialization shown is still in the form of SOP which is not yet updated.

Non Compliance No. 2018.02

Status: Non Compliance No. 2018.02 5.9 Record keeping

5.9.1

The organization shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these RSPO Supply Chain Certification Standard requirements

Question:

All records are accurate, complete, up-to-date and accessible?

Gunung Aru POM has provide an update of monthly summary of RSPO FFB certified and non-certified from its supply bases.

Furthermore, Gunung Aru POM has record and balance of all RSPO product (CSPO and CSPK) produced, as well as its dispatch.

Retention times for all records and reports shall be a minimum of two (2) years and shall comply with legal and regulatory requirements and be able to confirm the certified status of raw materials or products held in stock

Question:

All records are kept for minimum two years and comply with legal and regulatory requirements?

Facility showed the procedure regarding to retention time for all records and reports of supply chain.

The 2016 documents can be showed during te audit conducted.

The organization shall be able to provide the estimate volume of palm oil / palm kernel oil content (separate categories) in the RSPO certified oil palm product and keep an up to date record of the volume purchased (input) and claimed (output) over a period of twelve (12) months.

Question:

For all palm oil / palm kernel oil volumes purchased (input) and claimed (output) records kept over a Period of twelve (12) months?

The input and output certified material (CSPO and CSPK) from Gunung Aru POM have been well recorded and kept in the office.

Status: Comply 5.10 Conversion factors 5.10.1

Where applicable a conversion rate shall be applied to provide a reliable estimate for the amount of certified output available from the associated inputs. Organizations may determine and set their own conversion rates which shall be based upon past experience, documented and applied consistently. Guidance on conversion rates is published on the RSPO website

(www.rspo.org); RSPO Rules for Physical Transition of Oleochemicals and its Derivatives. This is relevant for derivatives of Palm Oil and Palm Kernel Oil, as used in the oleochemical and personal care industries

Question:

Conversion rates applied accurately?

No.

Facility did not using conversion rate.

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Conversion rates shall be periodically updated to ensure accuracy against actual performance or industry average if appropriate.

Question:

Conversion rates periodically updated?

No.

Facility did not using conversion rate.

Status: Comply 5.11 Claims

5.11.1

The site shall only make claims regarding the use of or support of RSPO certified oil palm products that are in compliance with the RSPO Rules on Market Communications and Claims.

Question:

Any communication to any stakeholder group / customers issued in accordance with RSPO Rules on Market Communications and Claims?

No. Facility did not using logo during communication with stakeholder / customer.

Status: Comply 5.12 Complaints 5.12.1

The organization shall have in place and maintain documented procedures for collecting and resolving stakeholder complaints.

Question:

Documented procedures for stakeholders complaints established?

Yes.

Facility has had documented procedures for stakeholders complaints in chapter 4.11 (Complaint).

Status: Comply 5.13 Management review 5.13.1

The organization is required to hold management reviews annually at planned intervals, appropriate to the scale and nature of the activities undertaken

Question:

Management reviews performed annually at planned intervals?

Not applicable at this moment.

It will be verify in the next assessment (ASA-1.2).

The input to management review shall include information on:

• Results of internal audits covering RSPO Supply Chain Certification Standard.

• Customer feedback.

• Status of preventive and corrective actions.

• Follow-up actions from management reviews.

• Changes that could affect the management system.

• Recommendations for improvement.

Question:

Has all input required above has been included in the management review?

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The output from the management review shall include any decisions and actions related to:

• Improvement of the effectiveness of the management system and its processes.

• Resource needs.

Question:

Has all output required above has been included in the management review?

Status: Comply

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3.1.2. Summary of Assessment Report of Supply Chain Requirements for Mudule D (Identity Preserved)

Clause (Module D) CPO Mills – Identity Preserved Requirements D1 Definition

D.1.1

A mill is deemed to be Identity Preserved (IP) if the FFB used by the mill are sourced from its own supply base certified to the RSPO Principles and Criteria (RSPO P&C). Certification for CPO mills is necessary to verify the volumes and sources of certified FFB entering the mill, the implementation of any processing controls (for example, if physical separation is used), and volume sales of RSPO certified products. A mill may be taking delivery of FFB from uncertified growers, in addition to those from its own certified land base. If a mill processes certified and uncertified FFB without physically separating the material then only Module E is applicable.

There is no change of the IP procedure.

Based on observation on FFB receiving in security and weighbridge station known that GAF only receive FFB from certified plantation namely GAE, GKE, LTE and PTE which is scope of this ASA process. It also supported with result of interview with key personal on implementation of SCCS requirement such as GAF’s head administration, weighbridge operator and SOU officer.

According to the document of FFB receipt, for example FFB receipt document on 23 August 2017 namely FFB transport document, weighbridge tickets and daily FFB receiving recapitulation, explained that there is no FFB from other source.

Based on explanation above, GAF apply the requirements of SCCS Module D (IP).

Status: Comply D.2 Explanation D.2.1

The estimated tonnage of CPO and PK products that could potentially be produced by the certified mill must be recorded by the CB in the public summary of the P&C certification report. This figure represents the total volume of certified palm oil product (CPO and PK) that the certified mill is allowed to deliver in a year. The actual tonnage produced should then be recorded in each subsequent annual surveillance report.

According to the Re-certification certificate (MUTU-RSPO/005 period 21 October 2016 – 20 October 2017), Gunung Aru Factory has been approved to certified as follow:

Recertification

(21 October 2016 – 20 October 2017)

Actual

(21 October 2016 – 19 August 2017)

FFB 144,650 102,067.71

CPO 33,269 21,414.24

PK 6,509 4,779.53

Status: Comply D.2.2

The mill must also meet all registration and reporting requirements for the appropriate supply chain through the RSPO supply chain managing organization (RSPO IT platform or book and claim).

Gunung Aru Factory has been registered in RSPO IT Platform member registration number as the data below:

Member ID : RSPO_PO1000000319

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Sub License ID : CB28134 Status: Comply

D.3 Documented procedures D.3.1

The site shall have written procedures and/or work instructions to ensure the implementation of all the elements specified in these requirements. This shall include at minimum the following:

a. Complete and up to date procedures covering the implementation of all the elements in these requirements;

b. The name of the person having overall responsibility for and authority over the implementation of these requirements and compliance with all applicable requirements. This person shall be able to demonstrate awareness of the site procedures for the implementation of this standard.

The site shall have documented procedures for receiving and processing certified and non-certified FFBs.

From the procedure RSPO SCCS Certification Standard number SCCS-Std/RSPO/PSQM/02 dated 1 April 2018 it is informed in clause 4.4 Process Switching (Perubahan Pengolahan) from RSPO Supply Chain model IP to MB and MB to IP.

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 The responsible person to manage and control the RSPO model process switching is the Mill Manager as the Management Representative.

 The RSPO certified FFBs product process in five days (Monday to Friday) and the non RSPO certified product will be process on Saturday with the estimation volume 100 MT a week of non certified product.

 There are two loading ramps provide by the mill. The number 1 loading ramp (beside the CPO storage tank) is dedicated for RSPO certified FFB and the number 2 loading ramp dedicated for non RSPO certified FFBs.

 Before the the process switching from MB to IP the mill will implementing flushing of the pipelines using the RSPO certified FFBs product with 125% of the pipeline volume that have been measured.

 Gunung Aru mill have measure the volume of the pipelines from clarification station to the CPO storage is 2 M³ (or 1.72 MT CPO). The estimation of the CPO volume convertion is equal with 9 MT of RSPO certified FFB (with estimation 19%

Oil Extration Rate). To ensure the volume of the flusing it would be monitored from the CPO starage tank flowmeter

 The CPO flusing activity objective is for 100 % segregated material to be reached.

 The processing supervisor will inform to the clarification operator to flushing the pipelines when there is a RSPO supply chain model swith from MB to IP

 There are 3 (three) CPO tanks available in the Gunung Aru POM. CPO tank number 1 dedicated for CSPO IP product, CPO tank number 2 dedicated for CSPO MB product and CPO tank number 3 is standby if there is one of the tanks will need to wash/clear.

 When the mill processing RSPO non-certified FFBs (saturday) the CPO will transferred to CPO tank number 2, the clarification operator will closed the number 1 valve and open valve number 2.

 When the mill processing RSPO IP FFBs (Monday to Friday) the CPO will transferred to CPO tank number 1, the clarification operator will closed the number 2 valve and open valve number 1

During the audit conducted auditor have interviewed the responsible personel in charge for (clarification operator, storage tank operator, mill assistant and mill manager). From the interview all the personnels can demonstrate and explain how if the process switch from IP to MB and vice versa.

Status: Comply

D.4 Purchasing and goods in D.4.1

The site shall verify and document the volumes of certified and non-certified FFBs received.

Gunung Aru Factory applied the Identity Preserved supply chain model. The mill only receives and processed the FFB from own certified units/estates within the RSPO certificate scope. However, the Mill have a record of monthly summary of sustainable FFB, CPO and Kernel in three monthly bases, based on certificate anniversary period.

Period FFB Receiving (Ton) CPO (Ton) PK (Ton)

FFB Certified FFB Non

Certified Total Certified Certified 21 – 31 October

2016 5,882.34 - 5,882.34 1,197.40 299.11

November 2016 15,536.11 - 15,536.11 3,318.66 782.82

December 2016 14,590.16 - 14,590.16 3,204.41 690.72

January 2017 11,061.70 - 11,061.70 2,438.02 501.69

February 2017 7,651.84 - 7,651.84 1,654.00 361.34

March 2017 6,903.88 - 6,903.88 1,463.30 321.60

April 2017 6.500.01 - 6.500.01 1,345.42 284.87

May 2017 8,357.29 - 8,357.29 1,692.33 348.69

June 2017 8,062.78 - 8,062.78 1,598.26 350.62

July 2017 10,829.56 - 10,829.56 2,135.44 532.51

1 – 19 August

2017 6,692.01 - 6,692.01 1,366.95 305.52

Total 102,067.68 0 102,067.68 21,414.19 4,779.49

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The site shall inform the CB immediately if there is a projected overproduction of certified tonnage.

According to the Re-certification certificate (MUTU-RSPO/005 period 21 October 2016 – 20 October 2017), Gunung Aru Factory has been approved to certified as follow:

Recertification

(21 October 2016 – 20 October 2017)

Actual

(21 October 2016 – 19 August 2017)

FFB 144,650 102,067.71

CPO 33,269 21,414.24

PK 6,509 4,779.53

Based on the data above, it can be summed that Gunung Aru Factory has no overproduction that shall inform to the CB.

Status: Comply D.5 Record keeping D.5.1

The site shall record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO and PK on a three-monthly basis.

During the certification period, Gunung Aru Factory has deliveries CPO and PK certified that record and balances in three monthly based data as follows:

CPO Sales Information

Month Volume (Ton) Buyer Name Claim RSPO

21 – 31 October 2016 1,436 PT. Golden Hope Nusantara -

November 2016 3,528 PT. Golden Hope Nusantara -

December 2016 2,830 PT. Golden Hope Nusantara 1486.04

January 2017 2,349 PT. Golden Hope Nusantara 1783.93

February 2017 1,707 PT. Golden Hope Nusantara -

March 2017 1,709 PT. Golden Hope Nusantara 1246.47

April 2017 1,383 PT. Golden Hope Nusantara -

May 2017 1,830 PT. Golden Hope Nusantara -

June 2017 1,246 PT. Golden Hope Nusantara -

July 2017 2,019 PT. Golden Hope Nusantara -

1 – 19 August 2017 1,216 PT. Golden Hope Nusantara -

Total 21,252

PK Sales Information

Month Volume (Ton) Buyer Name Claim RSPO

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21 – 31 October 2016 489 PT ILMI -

November 2016 523 SMART TBK 485.22

December 2016 1,115 SMART TBK 730

January 2017 696 SMART TBK -

February 2017 401 SMART TBK -

March 2017 230 SMART TBK -

April 2017 285 SMART TBK -

May 2017 381 PT ILMI 197.92

June 2017 390 PT ILMI 387.82

July 2017 545 PT ILMI 502.57

1 – 19 August 2017 196 PT ILMI -

Total 5,251

Documentation of FFB received, CPO & PK deliveries based on three monthly bases has been recorded by production clerk and approved by head clerk.

Status: Complied D.6 Processing D.6.1

The site shall assure and verify through documented procedures and record keeping that the RSPO certified oil palm product is kept segregated from non-certified material including during transport and storage

GAF has ensured that on its SOP and its implementation that the certified FFB and CPO and PK storing and dispatch are conducted by avoiding the product contamination. According to the document review on the document of FFB receipt and processing report, GAF only receive and process the FFB from its own certified estates (GAE, GKE, PTE and LTE). It is supported by the result of interview with the weighbridge Operator and security Officer.

There are three (3) CPO storange tank available at Gunung Aru POM:

CPO Tank 1  1,500, dedicated for IP product

CPO Tank 2  1,500, dedicated for Mass Balance product

CPO Tank 3  2,000 for backup storage tank if there is over capacity to store the CPO.

There are six (6) Palm Kernel Silo to store the CSPK.

PK storage (Silo) number 1, 2 and 3 for IP product.

PK storage (Silo) number 4, 5 and 6 for MB product.

Status: Complied D.6.2

The objective is for 100 % segregated material to be reached

GAF has ensured that on its SOP and its implementation that the certified FFB and CPO and PK storing and dispatch are conducted by avoiding the product contamination, which the objective is for 100 % segregated material to be reached.

According to the document review on the document of FFB receipt and processing report, GAF only receive and process the FFB from its own certified estates (GAE, GKE, PTE and LTE). It is supported by the result of interview with the weighbridge Operator and security Officer.

Status: Complied

3.1.3. Summary of Assessment Report of Supply Chain Requirements for Mudule E (Mass Balance)