Standard Operating Procedure
FOR UNDERGRADUATE THESIS IMPLEMENTATION
UNDERGRADUATE PROGRAM OF MATHEMATICS
MATHEMATICS DEPARTMENT
FACULTY OF MATHEMATICS AND NATURAL SCIENCES UNIVERSITAS BRAWIJAYA
2020
IDENTIFICATION SHEET BRAWIJAYA UNIVERSITY
UN10/F09/14/11/HK.01.02.a/104 Date 1 August 2020
SOP for Undergraduate Thesis Implementation
2nd Revision Page 1 of 7
UNDERGRADUATE THESIS IMPLEMENTATION
NO Process Director
Date
Name Position Signature
1 Drafting Dr. Drs. Wuryansari Muharini
Kusumawinahyu, M.Si.
Head of Undergraduate
Program of Mathematics
1 August 2020
2 Verification Nur Shofianah, S.Si., M.Si., Ph.D.
Head of UJM Mathematics Department
2 August 2020
3 Approval Ratno Bagus Edy Wibowo, S.Si., M.Si., Ph.D.
Head of Mathematics
Department
3 August 2020 4 Validation Ratno Bagus Edy
Wibowo, S.Si., M.Si., Ph.D.
Head of Mathematics
Department
3 August 2020 5 Monitoring Nur Shofianah, S.Si.,
M.Si., Ph.D.
Chief of UJM Mathematics Department
2 August 2020
PREFACE
The Academic quality assurance of Mathematics Department is a responsibility of the entire Mathematics academic community. To expedite the implementation of Undergraduate Thesis writing, Mathematics Department has prepared a thesis implementation guideline in the form of Standard Operating Procedure for Undergraduate Thesis Implementation.
The purpose of the preparation of this Standard Operating Procedure for thesis implementation is to standardize thesis implementation. It is expected that the Standard Operating Procedure for thesis implementation that has been compiled can be understood and implemented properly by lecturers, administrative staff and students, so that the teaching and learning process can be facilitated in the Mathematics Department environment.
Head of Mathematics Department
Ratno Bagus Edy Wibowo S.Si. M.Si. Ph.D.
NIP197509082000031003
TABLE OF CONTENT
IDENTIFICATION SHEET ...ii
PREFACE ... iii
TABLE OF CONTENT ... iv
A. Objective ... 1
B. Scope and Related Units ... 1
C. Related Quality Standards ... 1
D. Terms and Definitions ... 1
E. Procedures ... 2
E.1 General Provision ... 2
E.2 Thesis preparation stages are as follows: ... 2
E.3 Specific Provision ... 3
F. Flowcharts ... 4
Thesis Proposal Seminar... 4
Thesis Results Seminar ... 5
Thesis Results Seminar ... 6
G. References ... 7
H. Attachments ... 7
Thesis Consultation Sheet ... 7
THESIS CONSULTATION SHEET ... 8
Proposal For Thesis Supervisor Form ... 9
Thesis Proposal Seminar Approval Form ... 10
Thesis Results Seminar Approval Form ... 11
Thesis Examination Approval Form ... 12
STANDARD OPERATING PROCEDURE FOR UNDERGRADUATE THESIS IMPLEMENTATION
A. Objective
This SOP is prepared in order to standardize thesis writing in the Undergraduate Program of Mathematics.
B. Scope and Related Units
1. Dean2. Head of Department
3. Head of Undergraduate Program of Mathematics 4. Thesis supervisor
5. Board of Examiners 6. Administrative Staff 7. Students
C. Related Quality Standards
UB Rector's Regulation No 1 of 2017 concerning Quality Standards in Article 30 paragraph (2a), paragraph (3), Article 31 paragraph (2), Article 41 paragraph (5), Article 50 paragraph (3), Article 103 paragraph (16) and Article 104 paragraph (4)
D. Terms and Definitions
1. Dean is the Dean of Faculty of Mathematics and Natural Science of UB.
2. Head of Department is the Head of Mathematics Department in Faculty of Mathematics and Natural Science of UB.
3. Head of Study Program is the Head of Undergraduate Program of Mathematics, Mathematics Department, Faculty of Mathematics and Natural Science of UB.
4. Academic advisor is a lecturer of Mathematics Department who is assigned as students’
Academic Advisor
5. Thesis supervisor is a lecturer of Mathematics Department who is assigned to guide students in thesis completion process with a minimum qualification of having academic functional position as an Assistant Professor and having a Master’s degree / equivalent.
6. Board of Examiners is the lecturers of Mathematics Department or other parties who are assigned to examine students in their proposal seminar, results seminar, and thesis defense. It consists of 1 thesis supervisor and 2 examiners who are appointed by the Head of Department through the Head of Undergraduate Program with a minimum qualification of having academic functional position as Associate Professor for Bachelor's degree holders or Assistant Professor for Master’s degree holders, and Instructor for Doctorate degree holders. The non-supervisory board of examiners can be appointed from the department/institution lecturer whose field of expertise is in accordance with the student's thesis.
7. Administrative staff is educational staff in Mathematics Department, Faculty of Mathematics and Natural Science of UB.
8. Student is a student of Undergraduate Program of Mathematics, Mathematics Department, Faculty of Mathematics and Natural Science of UB.
E. Procedures
E.1 General Provision
1. In order to program a thesis course, students must meet the requirements as contained in the Educational Guidelines for Faculty of Mathematics and Natural Science of UB, that the students registered in the academic year have taken 120 credits, GPA of 2.0 at the minimum, no D / D+ more than 10% of the total credit load and no E for the final grade.
2. Students must fill out thesis consultation sheet for each guidance activity (form attached)
E.2 Thesis preparation stages are as follows:
E.2.1 Thesis Proposal Seminar
1. Students consult with the Academic Advisor / lecturers who are considered to be able to provide suggestions to determine the research area of interest / topic for the thesis (Form S-1)
2. Students determine 2 areas of interest, submit thesis topic and propose the name of thesis supervisor to the Head of Undergraduate Program of Mathematics according to proposal template for thesis supervisor (Form S-2) 3. Students program thesis course in the course selection sheet (KRS).
4. The Head of Undergraduate Program of Mathematics determines the thesis supervisor for each student.
5. Students with the guidance of the supervisor determine thesis topic and write a thesis proposal in accordance with the Guidelines for Thesis Writing of Mathematics Department.
6. Students with the approval of the supervisor register a thesis proposal seminar with the Head of Bachelor’s Degree Program (Form S-3)
7. The Head of Department establishes a board of examiners for thesis proposal seminar.
8. Students perform an open thesis proposal seminar.
9. Students make improvements according to the suggestions of supervisors and examiners given during the thesis proposal seminar.
E.2.2 Thesis Results Seminar
1. For students who need a data collection process, they are required to ask for a permit / cover letter to perform a research in the laboratory / field that is known by the Supervisor and / or the Head of Department.
2. Students perform a thesis research under the guidance of the supervisor.
3. Students perform an analysis or interpretation of the research data with the guidance of the supervisor.
4. Students with the approval of the supervisor register a thesis results seminar with the Head of Undergraduate Program (Form S-4). Thesis results seminar can be held at least 1 month after the proposal seminar.
5. The Head of Department establishes a board of examiners for thesis results seminar.
6. Students perform an open thesis results seminar.
7. Students make improvements according to the suggestions of supervisors and examiners given during the thesis results seminar.
8. Students with the approval of the supervisor compile a complete thesis draft according to the suggestions given during the thesis results seminar.
E.2.3 Thesis Examination
1. Students with the approval of the supervisor register a thesis examination with the Head of Undergraduate Program (Form S-5). Thesis exam can be held at least 2 weeks after the thesis results seminar.
2. The Head of Department establishes a board of examiners for thesis exam.
3. Students perform a closed thesis examination.
4. Students make revisions according to the suggestions of supervisors and examiners given during the thesis exam.
5. Administrative staff of the department records the results of thesis examination 6. Students revise the thesis draft in accordance with the suggestions of the
examiners during the thesis examination with the guidance of the supervisor.
Revision time limit is 2 weeks after the thesis examination. If after 2 weeks, the thesis revision has not completed yet, then the final grade for thesis will be decreased by 1 level. If after 1 month, the thesis revision has not completed yet, then the students must take a re-examination and the examination cost is borne by the students. If after 2 months, the thesis revision has not completed yet, then the students must perform another research with different title and may propose to change the thesis supervisor.
7. The board of examiners approve the thesis draft, which had been completely revised
8. Thesis supervisor signs the thesis
9. Students submit the thesis to the administrative staff to be validated by the Head of Department of at least 4 copies
10. The Head of Department validates the thesis
11. The administrative staff archives the grade and the thesis script
12. Students submit the thesis scripts to the Thesis Supervisor and the academic division of the faculty / related parties
E.3 Specific Provision
1. If students cannot complete the proposal in one semester since it is planned in the course selection sheet (KRS), then in the following semester, the students must re- plan the Thesis Course in the KRS and fill in a thesis extension request form (form attached)
2. If the thesis implementation is performed online, it can be validated by the supervisor or the Head of Department with an electronic signature.
F. Flowcharts
Thesis Proposal Seminar
Students consult with the academic advisor to determine the research area of interest / topic for
the thesis (Form S-1)
Students determine 2 areas of interest, submit thesis topic and propose the name of thesis supervisor to
the Head of Study Program (Form S-2)
Students program thesis course in the course selection sheet (KRS).
Students with the guidance of the supervisor determine thesis topic and write a thesis proposal
Students with the approval of the supervisor register a thesis proposal seminar (Form S-3)
The Head of Department establishes a board of examiners for thesis proposal seminar
Students perform an open thesis proposal seminar
Students make improvements according to the suggestions of supervisors and examiners.
The Head of Study Program determines the thesis
supervisor
Thesis Results Seminar
For those who need to collect their data in an institution / company / laboratory, they are required
to ask for a permit / cover letter that is known by the Supervisor to the Head of Department
Students perform a thesis research under the guidance of the supervisor
Students perform an analysis or interpretation of the research data with the guidance of the
supervisor
Students with the approval of the supervisor register a thesis results seminar to the Head of Study Program (Form S-4) at least1 month after
the thesis proposal seminar
The Head of Department establishes a board of examiners for thesis results seminar
Students perform an open thesis results seminar
Students make improvements according to the suggestions of supervisors and examiners
Students with the approval of the supervisor
compile a complete thesis draft
Thesis Results Seminar
Students with the approval of the supervisor register a thesis examination to the Head of Study
Program (Form S-5) at least 2 after the thesis results seminar
The Head of Department establishes a board of examiners for thesis exam
Students perform a closed thesis examination
Students make revisions according to the suggestions of supervisors and examiners Administrative staffs of the department record the
results of thesis examination
Students revise the thesis draft in accordance with the suggestions of the examiners (max. 2 weeks
after thesis exam)
Board of examiners approve the thesis draft, which had been completely revised
Thesis supervisors sign the thesis
Students submit the thesis to the administrative staff to be validated by the Head of Department of
at least 4 copies
The Head of Department validates the thesis
The administrative staff archives the grade and the thesis script
Students submit the thesis scripts to the Thesis Supervisor and the academic division of the faculty
/ related parties
G. References
1. UB Rector's Regulation NO 1 of 2017 concerning Quality Standards
2. Educational Guidelines for Undergraduate Program in Mathematics Department, Academic Year of 2020/2021
H. Attachments
Thesis Consultation Sheet
Proposal for Thesis Supervisor Form Thesis Proposal Seminar Approval Form Thesis Results Seminar Approval Form Thesis Examination Approval Form
MINISTRY OF EDUCATION AND CULTURE UNIVERSITAS BRAWIJAYA
FACULTY OF MATHEMATICS AND NATURAL SCIENCES MATHEMATICS DEPARTMENT
Jl. Veteran, Malang 65145, Jawa Timur, Indonesia, Phone-fax: +62-341-571142 http://matematika.ub.ac.id, e-mail: [email protected]
THESIS CONSULTATION SHEET
Name : ………..
NIM : ………...
Thesis Title : ………
………
NO. DATE MATERIAL NOTE SIGN
Acknowledged by,
Head of Mathematics Department Thesis Supervisor I
Ratno Bagus Edy Wibowo, S.Si, M.Si, Ph.D ………
NIP. 197509082000031003
MINISTRY OF EDUCATION AND CULTURE UNIVERSITAS BRAWIJAYA
FACULTY OF MATHEMATICS AND NATURAL SCIENCES MATHEMATICS DEPARTMENT
Jl. Veteran, Malang 65145, Jawa Timur, Indonesia, Phone-fax: +62-341-571142 http://matematika.ub.ac.id, e-mail: [email protected]
PROPOSAL FOR THESIS SUPERVISOR FORM
UNDERGRADUATE STUDY PROGRAM OF MATHEMATICS SEMESTER ……… AKADEMIC YEAR ………..
I, the undersigned:
Name : ………..
NIM : ………..
Registration Status : First time registering/ changing supervisor / laboratory *
Phone/mobile number : ………..
Parent/guardian phone/ mobile number : ………..
Cumulative pass credits : … credits
Course with D/D+ grade : … credits = … % (Total credits divided by 144)
hereby apply for the appointment of thesis supervisor(s) with the following considerations in the table below. I also attached an Academic Transcript containing the course grades of all semester that has been taken along with the course selection sheet with the Thesis course in it.
Selection Number
Laboratory** Thesis Advisor** Elective Courses taken in accordance with the selected
laboratory I Laboratory
………
1.
Thesis Topic
………
2.
II Laboratory
……… 3.
Thesis Topic
………
4.
Notes to be considered:
………..……….
………
Malang,…
Approved by, Applicant
Academic Advisor,
……….. ………
NIP. NIM.
Notes:
* Cross out whichever does not apply
** Laboratory Selection (for list of laboratory, please check the website)
*** Order defines the priority
MINISTRY OF EDUCATION AND CULTURE UNIVERSITAS BRAWIJAYA
FACULTY OF MATHEMATICS AND NATURAL SCIENCES MATHEMATICS DEPARTMENT
Jl. Veteran, Malang 65145, Jawa Timur, Indonesia, Phone-fax: +62-341-571142 http://matematika.ub.ac.id, e-mail: [email protected]
THESIS PROPOSAL SEMINAR APPROVAL FORM
I, the undersigned,
Thesis Supervisor of the student of Undergraduate Program of Mathematics:
Name : ...
NIM : ...
Subject Group : ...
Proposal Title : ...
...
...
Gives APPROVAL to the corresponding student to carry out a THESIS PROPOSAL SEMINAR.
Malang, ...
Thesis Advisor,
...
NIP.
MINISTRY OF EDUCATION AND CULTURE UNIVERSITAS BRAWIJAYA
FACULTY OF MATHEMATICS AND NATURAL SCIENCES MATHEMATICS DEPARTMENT
Jl. Veteran, Malang 65145, Jawa Timur, Indonesia, Phone-fax: +62-341-571142 http://matematika.ub.ac.id, e-mail: [email protected]
THESIS RESULTS
SEMINAR APPROVAL FORM
I, the undersigned,
Thesis Supervisor of the student of Undergraduate Program of Mathematics:
Name : ...
NIM : ...
Subject Group : ...
Proposal Title : ...
...
...
Gives APPROVAL to the corresponding student to carry out a THESIS RESULTS SEMINAR.
Malang, ...
Thesis Advisor,
...
NIP.
MINISTRY OF EDUCATION AND CULTURE UNIVERSITAS BRAWIJAYA
FACULTY OF MATHEMATICS AND NATURAL SCIENCES MATHEMATICS DEPARTMENT
Jl. Veteran, Malang 65145, Jawa Timur, Indonesia, Telp-fax: +62-341-571142 http://matematika.ub.ac.id, e-mail: [email protected]
THESIS EXAMINATION APPROVAL FORM
I, the undersigned,
Thesis Supervisor of the student of Undergraduate Program of Mathematics:
Name : ...
NIM : ...
Subject Group : ...
Proposal Title : ...
...
...
Gives APPROVAL to the corresponding student to carry out a THESIS EXAMINATION.
Malang, ...
Thesis Advisor,
...
NIP.
