i
APPRENTICESHIP REPORT
SEKRETARIAT PEMERINTAHAN DAERAH KABUPATEN BENGKALIS “BAGIAN ORGANISASI”
MUHAMMAD RIDO KURNIAWAN 5404171096
APPLIED BACHELOR OF INTERNATIONAL BUSINESS ADMINISTRATION STUDY PROGRAM
BUSINESS ADMINISTRATION DEPARTMENT STATE POLYTECHNIC OF BENGKALIS
BENGKALIS – RIAU
2021
ii
APPRENTICESHIP REPORT
SEKRETARIAT PEMERINTAHAN DAERAH KABUPATEN BENGKALIS “BAGIAN ORGANISASI”
Written as one of the conditions for completing Job Training
MUHAMMAD RIDO KURNIAWAN
5404171096
Bengkalis, 21 Juni 2021
The Haed Of Organization Sekretariat Daerah Kabupaten Bengkalis
Advisor Lecturer of
International Admnistration Study Program
RAHMAD, S.Sos Wan Junita Raflah, B.Sc.,M.Ec.,Dev
NIP.19680903 200003 1 005 NIP.19840614 201803 2 001
Approved by,
The head of International Business Administration Study Program
State Polytechnic of Bengkalis
Hutomo Atman Maulana.,S.Pd.,M.Si NIP.198908312018031001
iii
PREFACE
Praise for the presence of Allah SWT who has bestowed His grace so that the writer can complete the report of job training at Kantor Bupati Bengkalis Organization Section.
The writer would like to thanks those who helped in the preparation of this job training report including to:
1. Mr. Johny Custer ST., MT a, MT as the Director of State Polytechnic of Bengkalis who has given approval for the implementation of job training.
2. Mr. Armada., ST.,MT as Vice Director I of State Polytechnic of Bengkalis 3. Ms. Yunelly Asra SE., MM as Head of the Department Commerce
Administration.
4. Mr. Hutomo Atman Maulana, S.Pd.,M.Si as Head of study program International Business Administration.
5. Ms. Wan Junita Raflah, B.Sc.,M.Ec,Dev, as a job training report supervisor
6. Mr. Safrizal, S.AP as supervisor of job training at Sekretariat Daerah Kabupaten Bengkalis.
7. Parents and parties involved in this job training.
During job training at Sekretariat Daerah Kabupaten Bengkalis Organization Section. Despite all that, the writer also realized there are still many mistakes in process of writing this report. Therefore, we are happy to accept any suggestions or input and criticism from readers. Hopefully this report is useful for all interested parties.
Bengkalis, July 2021
M.RIDO KURNIAWAN
iv
TABLE OF CONTENTS
COVER TITLE ... i
VALIDATION FORM... ii
PREFACE ... iii
TABLE OF CONTENTS ... iv
LIST OF TABLE... v
LIST OF FIGURE... vi
LIST OF APPENDICES... vii
CHAPTER I INTRODUCTION ... 1
1.1 Background of the Apprenticeship ... 1
1.2 Purpose of the Apprenticeship ... 2
1.3 Significances of the Apprenticeship ... 2
1.3.1 Significance for the Polytechnic Student ... 3
1.3.2 Significance for State Polytechnic of Bengkalis ... 3
1.3.3 Significance for the Company ... 3
CHAPTER II GENERAL DESCRIPTION OF THE COMPANY ... 5
2.1 Company History ... 5
2.2 Vision and Mission... 6
2.2.1 Vision Sekretariat Daerah Kabupaten Bengkalis ... 6
2.2.2 Mission Sekretariat Daerah Kabupaten Bengkalis ... 7
2.3 Kind of Business ... 7
2.4 Organization Structure ... 7
2.5 The Working Process ... 7
2.6 Document Used for activity ... 7
CHAPTER III SCOPE OF THE APPRENTICESHIP ... 14
3.1 Job Description ... 14
3.2 Place of Apprenticeship ... 14
3.3 System and Procedure ... 15
3.3.1 The Working System ... 15
v
3.3.2 Working Procedures ... 15
3.4 Obstacle and Solution... 15
3.4.1 Obstacle ... 15
3.4.2 Solution ... 15
CHAPTER IV CONCLUSION AND SUGGESTION... 16
4.1 Conclusion ... 16
4.2 Suggestion ... 16 APPENDIX
vi
LIST OF TABLE
Table 3.1 Activities of the first week from February 15th, 2021 until
February 19th, 2021 ... 21 Table 3.2 Activities of the second week from February 22th, 2021 until
February 26th, 2021 ... 23 Table 3.3 Activities of the third week from March 01st, 2021 until
March 05th, 2021 ... 26 Table 3.4 Activities of the fourth week from March 08th, 2021 until
March 12th, 2021 ... 21 Table 3.5 Activities of the fifth week from March 15th, 2021 until
March 19th, 2021 ... 21 Table 3.6 Activities of the sixth week from March 22th, 2021 until
March 26th, 2021 ... 21 Table 3.7 Activities of the seventh week from March 29th, 2021 until
April 02th, 2021 ... 21 Table 3.8 Activities of the eighth week from April 05th, 2021 until
April 09th, 2021 ... 21 Table 3.9 Activities of the ninth week from April 12th, 2021 until
April 16th, 2021 ... 21 Table 3.10 Activities of the tenth week from April 19th, 2021 until
April 23th, 2021 ... 21 Table 3.11 Activities of the eleventh week from April 26th, 2021 until
April 30th, 2021 ... 21 Table 3.12 Activities of the twelfth week from May 03th, 2021 until
May 07th, 2021 ... 21 Table 3.13 Activities of the thirteenth week from May 10th, 2021 until
May 14th, 2021 ... 21 Table 3.14 Activities of the fourteenth week from May 17th, 2021 until
May 21th, 2021 ... 21
vii Table 3.15 Activities of the fifteenth week from May 24th, 2021 until
May 28th, 2021 ... 21 Table 3.16 Activities of the sixteenth week from May 31st, 2021 until
Juni 04th, 2021 ... 21 Table 3.17 Activities of the seventeenth week from June 07th, 2021 until
June 11th, 2021 ... 21 Table 3.18 Activities of the eighteenth week from June 14th, 2021 until
June 18th, 2021 ... 21 Table 3.19 Activities of the nineteenth week from June 21st, 2021 until
June 25th, 2021 ... 21
viii
LIST OF FIGURE
Figure 3.1 incoming Letter Agenda Book... 14
Figure 3.2 Agenda Book ... 15
Figure 3.3 Map Ordener Archive incoming letter ... 16
Figure 3.4 Chaking ANJAB and ABK files ... 17
Figure 3.5 Chaking Draf and PK file ... 18
Figure 3.6 Type and Print Letter ... 19
Figure 3.7 Fotocopy file ... 19
Figure 3.8 Employee Attendence ... 20
Figure 3.9 Invitation Letter ... 21
i
LIST OF APPENDIX
Appendix 1 Internship Reply Letter ... 33
Appendix 2 Internship Statement Letter ... 34
Appendix 3 Internship Assesment Letter ... 35
Appendix 4 Certificat ... 36
