S. No Name of documents Document used by Purpose
2.2.2 System Interfaces
The system shall so be designed that there shall be linkages with other existing systems. The
applications shall be a web based application / interface which will be incorporated with features like online generation license, testing lab reports with the facility of viewing them online. These results shall be made available on SAP and CAP through web services for quick dissemination of results. All
application shall also push SMSes to the farmers informing them about the status of application after issuance of the license within the system. In a similar manner information regarding Seed, Expert Advisory system can be pulled from other websites containing relevant information and pushed to SAP and CAP.
2.2.2.1 System Architecture Diagram
2.2.2.1.1 RESPONSIBILITY MATRIX FOR CONTENT MANAGEMENT
SN Content
Type Content Writer Service Level Content Approval
Service Level
Content Reviewer
Service Level
I.1
Package of Practices
& Good Agriculture
Practices
As studied in Service-3
As studied in Service-3
As studied in Service-3
As studied
in Service-3
As studied in Service-3
As studied
in Service-
3
I.2
Price of Seed Varieties
GOI, State Seed Corporation, State
DOA
As and When Updated
GOI, State Seed Corporation,
State Dept
As and When updated
GOI, State Seed Corporation
, DOA
As and When update
d I.3 Stock of
Seed
Mobile/Web
application for Immediate Licensing
Application, Daily Dy. Director of
As and When
SN Content
Type Content Writer Service Level Content Approval
Service Level
Content Reviewer
Service Level Availability stock availability
with Dealers
DOA. Agriculture,
District
update d
I.4
Quality Control &
Assurance
DAC, State DOA.
Upload changes in <
2 days
State DOA.
Upload changes
in < 2 days
State DOA.
As and When update
d I.5 Notified
Seed Varieties
GOI Every Season GOI Every
Season
GOI As and When update
d
2.2.2.1.2 RESPONSIBILITY MATRIX FOR DOCUMENT MANAGEMENT
Sr. Activity Document Up loader
Service Level Document Approver and Publisher
Service Level
1. Document
Uploading Level 1 Officer As and When
Required Level 2 Officer
As and When Updated 2. Document
Dropping Level 1 Officer As and When
Required Level 2 Officer
As and When Updated
2.2.2.2 Gap Analysis between existing and proposed system
Service Existing System Proposed System
Licensing Information available but no
online process
A online system for all type of Licensing (import,
manufacture, distribute etc) Status Tracking Manual (applicant has to visit
or call respective office)
Applicant can check in the portal and send SMS
Alert system No alert system SMS will be sent to applicant’s
registered mobile, e-mail etc Testing (seed) Information available through
testing labs
All information will be
available in portal (form to be filled, sample to be tagged etc) Manufacturer / Dealer
information
Varied sources and not complete
All information will be available at single point (consolidated and classified)
Service Existing System Proposed System
Prices Information available through
product distributors.
Manufacturer / Distributors can post prices through their login.
Stock Availability Information available through block office.
Manufacturer / Dealers can post their stock through their login
Proactive & Forewarning system
Any identified problems is documented in detail and mailed to the respective offices. And the control
measures are taken after lot of damage.
2.2.2.3 Gap Analysis w.r.t 7 States
GAP Analysis between as Is and to Be Process w.r.t. States
Application State Name As Is Process To Be Process
Issuing License in Seed MP In MP, the registration and license for selling seed is issued at District level.
The new web based system will allow dealer’s registration and issue license for selling seed at State level, District level and Range level.
Jharkhand In Jharkhand, registration and license for selling seed is issued at District level, Range Level and State Level
Karnataka Dealer’s Registration is done at the block level and license is issued at District level
Maharashtra Dealer’s Registration and License for selling seed is issued at State level as well as District level.
Assam Dealer’s Registration and License for selling seed is issued at State level as well as District level.
HP The dealer’s registration and selling license is issued at the State level after getting
recommendations from Dy. Director of Agriculture
Seed Certification MP At Division level-
1. Seed Grower’s source verification is done by seed producing agency.
Seed producing agency, on behalf of seed grower apply for seed certification
registration. If seed grower is filling registration details himself, he has to specify and attach the source verification certificate issued by seed processing center along the application Form-A. After
successful verification, registration
acknowledgement is issued.
2. Sample Procurement process is also
considered in MP.
(Extra step)
3. After field inspection, the inspection report is sent to the seed grower as well as concerned offices and the seed grower goes to Processing Center for seeds cleaning.
4. Sampling takes place at the Processing center.
5. State level- Codification of the collected
samples is done by SCA- HO. Then these
samples are sent to testing laboratory.
Follow To Be Process as
mentioned above.
Jharkhand Division level-
1. There is no concept of source verification.
After submitting Form-A, the
registration
acknowledgement is issued to the seed grower. The inspector verifies the details after field inspection.
2. The inspector in the field collects samples and sends them to the STL for testing.
3. There is no concept of Processing Center.
State level-
Certificate/Release Order is issued at SCA-HO.
Karnataka The process is same as MP except point-2.
Assam Same as Jharkhand
Maharashtra 1. District level-The seed grower has to register him for the source verification Process at District Seed Certification Office (DSCO).
Once it clears registration certificate/acknow ledgement is issued to the seed grower.
2. Sampling and Sample Codification is done by District Seed Certification Office.
3. Seed Certificate is issued by DSCO.
Kerala Same as MP except point- 2.