S. No Name of documents Document used by Purpose
III. User Profile Details IV. Assigning Privileges
9. Make Payments
3.2.3.3 Seed Certification Process Diagram Process Diagram
Seed Grower
Inspection Officer
Seed Processing Centre
STO Seed Certification Agency
Field Inspection Report Seed Grower
Registration
Test Results Processing Information for seed
SCO
Sampling Information
Seed Producing Agency
Plant Officer
Document Verification
& Application Acceptance
Issue Registration Certificate Packaging & Tagging
Release Order
Use Case Name Purpose of the Use Case Actor
Seed Grower Registration (Form- I)
This use case will facilitate the actor to submit application for
Seed Grower/Seed Producing Centre
Seed Production under the Seed Certification Program
Document Verification and Application Acceptance
This use case will facilitate the actor to verify the documents submitted by the applicant and it’s acceptance for registration.
SCO
Issue Registration Acknowledgement
Once the documents get verified and found satisfactory by the SCO, a registration number will be issued to the applicant for registration confirmation for certification process.
SCO
Field Inspection Report This use case will facilitate the actor to specify field inspection details of the seed grower’s inspected field.
Inspection Officer/SCO
Processing Information for seeds This use case will facilitate the actor to specify seed processing details of the seed grower.
SCO/Processing Center Officer
Sampling Information This use case will facilitate the actor to specify sampling details of the processed seed. Refer Use Case Sample Collection w.r.t Certified Samples
SCO
Seed Test Results This use case will facilitate the actor to specify test results for the seed samples. Refer Use Case Generate Test Card from Seed Testing & QA.
STO
Release Order If the test results meet the standards of the certification, certification number will be given to the tested Lot number in Release Order.
SCO
Packaging and Tagging certificate number
This use case will facilitate the actor to specify packaging samples details and tagging certificate no on them.
Plant Officer/ SCO
3.2.3.3.1 SEED GROWER REGISTRATION
Use Case ID: UC_
Use Case Name: Seed Grower Registration
Actors: Seed Grower or the Producing Agency through which the seed grower is being registered for seed certification.
Description: The actor will have a provision to select nearest division of his/her
belonging area where he/she can register for obtaining seed certification.
The system will facilitate the actor to specify the application details for the seed production mentioning Seed Grower details, Source Verification details, Seed details to be registered for certification etc and fee details deposited for certification process.
Trigger: Actor clicks on the link available under ISS home page->Transaction->
Seed Certification and Quality Assurance-> Seed Grower Registration.
Pre-conditions: The actor must be registered on CAP/SAP and signed up on SAP/ISS home page and should have permissions to access seed grower registration page.
If the seed grower is being registered through Seed Producing Agency, then that agency will be responsible for source verification of the seed grower’s seed.
If the seed grower is directly applying for Seed Production Registration &
Certification, he will have to submit source verification certificate issued from the verification Agency.
Post conditions: As the actor clicks on the “Save”,
a. The system will respond with the message,” Seed Grower registration details have been saved successfully.”
b. The stored details will be available for modification/deletion.
The actor clicks on the “Freeze”,
c. The System will respond with the message,” Seed Grower registration details have been frozen successfully.”
d. The System will generate the application reference number and it will be sent to the stakeholder’s registered mobile no through alert system use case.
e. The recorded details will not be available for modification/deletion.
f. Uploaded documents will not be allowed to drop/delete from the registration form.
g. The application will be forwarded to the SCA for verifying the attached documents and application acceptance for registration.
h. Seed Grower’s application status will be updated on the SAP as
“Pending for Acceptance” in the available link and the actor can track status of his/her application using the Reference No sent on the mobile.
Basic Flow: Actor Actions
- Actor logins and click the
“Seed Grower Registration”
link.
System Responses
b There will be a Help option available on the top of the form to provide guidance about how to specify details in the form.
c Seed Grower Registration detail will comprise of four sub sections:
Grower Details (Form-I) Registered Seed Details
Payment Details Attach Documents Grower Details
The System will prompt the actor to specify following registration details of the seed grower in the system:
Select Division
Name of the Seed Producer
Address of the Seed Producer
Name of the grower
Father’s Name
Valid Mobile Number
E-Mail id (Optional)
Village
Post Office
District
Category
Location of the Seed Plot (along with district land marks)
Village Name
Gram Panchayat
District/Taluka
Survey No
Crop Offered for Certification
Variety Offered for Certification
Class of Seed (Foundation/Certifie d/Breeder)
Area Offered for Certification
(hectares)
Source of Seed Used (Give details):
Source
Verification Date
Certificate No
Certificate Date
Validity Period
Seed distributed (Qty in Kgs.)
- Male - Female - Variety
Bill No
Bill Date
Isolation distance from other varieties (in meters):
North
South
East
West
Actual Date of sowing/transplanting
Details of service charges paid for (Rs.):
Registration
Inspection
STL
GPT
Others
Total (auto computed-sum of above 5 fields)
Charges Paid through: Cheque/DD If Cheque, then
Cheque Number
Cheque Date If DD, then
DD Number
DD Date
After specifying all the mandatory details, actor may choose one of the following options:
Save: Actor clicks on the save link to store details in database and the details could be modified later on.
Freeze: Actor clicks on the freeze link, if the specified details are confirmed and will not be available for modification.
Attach Documents
The System will facilitate the actor to upload the scan copy of supporting documents required for registration through use case “Attach File”.
The actor could attach multiple files in the registration form.
Trigger will be sent to the alert System.
Alternative Flow None Includes:
other use case id
None UI:
required/not required
Required
Priority:
Low/medium/high High Frequency of Use:
Continuous/
frequent/ medium/
less/ rare
Medium
Business Rules: As per Seed Control Order 1983 Special
Requirements:
1. Verification list will be displayed to the actor before finally freezing the details.
2. Source Verification Certificate, Original documents related to Seed Plot and Fee Deposit Receipts would be required to attach.
Assumptions: Parent Producing Agency for the seed grower and Seed Certification Agency should be stored in master database.
Dependency: Extends ISS Home Page Is Extended By Alert System Uses
Login Notes and Issues: None 3.2.3.3.2 APPLICATION ACCEPTANCE
Overview: The applications with the confirmed documents submitted will be forwarded to the actor for verifying documents and confirming registration of seed for certification process.
Use Case Name: Application Acceptance Actors: Primary Actor
SCO
Stake Holder: Seed Grower/Producing Agency
Description: This use case will enable the actor to select the form of applications submitted by the seed grower/producing agency to register for certification process, whose documents have been physically verified and pending for acceptance/rejection. All the pending applications will be highlighted to the actor with a flag set as “Pending for Acceptance”.
Trigger: The actor selects the option available Transactions->Application Acceptance Pre conditions: 1) The user must be registered either on the CAP or SAP. He must be logged in, and
should have permissions to access ISS and Acceptance Application page in it.
2) There must be at least one application available with the status “Pending for Acceptance”.
3) The actor must have received deposited fee draft/challan along with the photo copy of the application form and Source Verification Certificate.
Post conditions: Once the actor clicks on the link “Accept and Register”,
a. The System will respond with an alert message, “The application has been accepted successfully.”
b. The System will generate Seed Grower’s “Registration Number” and An SMS alert in a pre define format will be thrown to the Seed grower/producing agency mobile number which is registered in our database.
c. The status of the accepted application will get updated with the status
“Registered” or “Rejected based on the selected link by the actor in the
“View Status of the Application” page and on the SAP under the available link.
d. The accepted application will not be available to the actor for modification and deletion.
e. The accepted applications will be forwarded to the field inspector for site inspection.
Input: 1. Select one application from the list of pending applications for acceptance and registration.
2. Verify the entered details and Click on the “Accept & Register” link.
Output: The accepted application form will be forwarded to the site inspector for specifying site inspection details.
Normal Flow: Actor Actions
The actor clicks on the option
“Application Acceptance”.
The actor selects one of the application records to verify.
System Responses
On the top of the form, the System will display a Help option, which the actor can select to seek guidance about how to specify information in various fields.
The System will provide a list of all the pending applications for acceptance with the following information: S. No, Reference No, Application Submission Date, and Application Status as Pending for field inspection.
The System will display all the information recorded in the application form through use case
“Seed Grower’s Registration” in read only mode. The actor could either download/print/View the attached document by clicking on the respective links available for maintaining records and verification.
System captures the input, changes the status to “Document submission” as approved and
Once the actor verifies the entered information, the actor may choose one of the following links:
Accept and Register Reject
Close
The actor selects the “Accept and Register” link to accept the application if all the details get verified.
The actor may select the
“Reject” link, if the entered information doesn’t satisfy the acceptance criteria or the documents are incomplete.
The actor may click on the
“Close” link to close the
“Application Acceptance”
page.
Register and sends triggers to alert system.
The actor will specify the Remarks, if any.
Alternative Flow: None Exceptional Flow: None
Includes:
other use case id UI:
required/not required
Required Priority:
Low/medium/high High Frequency of Use:
Continuous/ frequent/
medium/ less/ rare
Medium
Business Rules: 1. The actor will not be allowed to drop/delete the attachments.
2. The attached documents could be in .txt, .pdf, .docx, .doc, .xls, .jpg, .grf, .jpmg and scan copy formats.
3. Only one record at one time could be allowed to select for acceptance and registration.
4. Seed Control Order 1983
Exceptions: The actor selects the attachment file for deletion
The System responds with a message,” File cannot be deleted. You may either download/print or View the document.”
Relationships Extends ISS Menu Page Is Extended By Alert System Field Inspection
Uses Login Special Requirements:
Assumptions: The actor is registered either on CAP or SAP and access the application/service through single sign on.
Hardware like computer/laptop system and network connection is available to the actor.
The actor is having a valid mobile number.
Dependency: None Notes and Issues: None 3.2.3.3.3 REGISTRATION ACKNOWLEDGEMENT
Use Case ID: UC_
Use Case Name: Registration Acknowledgement Actors: SCO
Stakeholder: Seed Grower
Description: Once the documents have been verified and accepted by SCO, he will issue Registration Acknowledgement mentioning system generated Application Registration Number in PDF format.
Trigger: Actor clicks on the link available under ISS home page->Transaction->
Seed Certification -> Registration Acknowledgement.
Pre-conditions: The actor must be registered on CAP/SAP and signed up on SAP/ISS home page and should have permissions to generate registration
acknowledgement.
Application Acceptance details must be frozen in the system.
Post conditions: As the actor clicks on the “Save”,
a. The system will respond with the message,” Registration Acknowledgement Details has been saved successfully.”
b. The stored details will be available for modification/deletion.
The actor clicks on the “Freeze”,
c. The System will respond with the message,” Registration
Acknowledgement details have been frozen successfully.” And the system will generate Registration Acknowledgement in PDF format
and it will be sent to the seed producing agency or the seed grower’s registered e-mail id (if specified) through mail.
d. The Receipt Acknowledgement will be dispatched to the SCA-Head Office, Divisional Officer, and Processing Center.
e. The recorded details will not be available for modification/deletion.
Basic Flow: Actor’s Action
Actor clicks on the link
“Registration Acknowledgement”
After specifying all the mandatory details, the actor may choose one of the following options:
Save: If the actor doesn’t actually want to generate
acknowledgement and only wishes to save the details, he/she may choose this option. The save details will be available for modification or deletion.
Confirm Details and Generate Acknowledgement: If the actor is confirmed about the mentioned details and desires to generate acknowledgement, he/she may choose this option. The
acknowledgement will be
generated in PDF format and the actor could print it using Print option.
System Responses
The System will prompt the actor to specify following details:
a. Date of Receipt of Form-I
b. Certification Charges collected vide C.R. No-
Date
Amount (in Rs.)
c. Registration Acknowledgement Date, Time, Place, Registration No, Season, Designation and name of the officer issuing Registration Acknowledgement will be auto displayed by the System.
Print: Clicking this option, the actor may print the generated
acknowledgement Alternative Flow None
Includes:
other use case id
None UI:
required/not required
Required
Priority:
Low/medium/high High Frequency of Use:
Continuous/
frequent/ medium/
less/ rare
Medium
Business Rules: By default, server date will be the Acknowledgement date and server time will be the Acknowledgement Generation time.
Acknowledgement date and time will be editable and the actor could manually specify the date in dd/month/yyyy format.
As per Seed Control Order 1983 Special
Requirements:
None
Assumptions: Name of the Registration Officer will be stored in master database.
Dependency: Extends ISS Home Page Is Extended By Alert System Uses
Login Notes and Issues: None 3.2.3.3.4 INSPECTION REPORT FORM
Use Case ID: UC_
Use Case Name: Inspection Report Form Actors: Inspection officer/SCO Stakeholder: Seed Grower
Description: The system will facilitate the actor to specify the field inspection details of the seed grower. The actor could specify the report details of first
inspection, intermediate inspection, and Final inspection and re inspection.
Trigger: Actor clicks on the link available under ISS home page->Transaction->
Seed Certification and Quality Assurance-> Inspection Report Form.
Pre-conditions: The actor must be registered on CAP/SAP and signed up on SAP/ISS home page and should have permissions to access inspection report page.
Post conditions: As the actor clicks on the “Save”,
a. The system will respond with the message,” Inspection Report Details has been saved successfully.”
b. The stored details will be available for modification/deletion.
The actor clicks on the “Freeze”,
c. The System will respond with the message,” Inspection Report details have been frozen successfully.” And the system will generate lot numbers for the inspected field in pre define format i.e. <<month-year-state code-processing plant centre number- stage given by SCA-auto generated grower registration no>>. The lot numbers will be sent to the seed grower’s registered mobile number.
d. The inspection report will be dispatched to the SCA-Head Office, Divisional Office and Processing Center.
e. The recorded details will not be available for modification/deletion.
f. The seed grower could search the inspection details of his/her field on the SAP/ISS home page using Lot no.
Basic Flow: Actor Actions
- Actor logins and click the
“Inspection Report Form”
link.
The actor selects name of the Seed Grower.
As the actor submits the selected details,
System Responses
d. There will be a Help option available on the top of the form to provide guidance about how to specify details in the form.
e. The System will prompt the actor to select-
Name of the Seed Grower whose inspection report is to be filled. The seed growers registered by the SCA will be listed down for selection.
The System will prompt the actor to select;
Seed: for which inspection report is to be made for the selected grower. The system will display all the seed’s (seed name, variety,
Actor selects one of the inspection type,
stage) specified for the selected grower for selection.
Depending on the selected Seed/Variety, the system will display the details specified in the
Seed Grower’s
Registration use case in read only mode like:
Registration No, Actual Sowing Date, Foundation Seed/Certified Seed (Stage-I/II), Source of Seed used, Name and Address of the Seed Grower, Location of Seed Plot
All these details will be editable by inspector, in case variations are recovered during inspection.
Report No: The System will auto generate the report no.
Report Date: By default, current system date will be displayed as the Report Date (on which date, report is being specified)
Division: The system will auto display the Division for which he/she is authorized to log in (from the user log in and accessibility use case).
FIR No: The System will auto generate the FIR No.
f. The System will prompt the actor to select the Inspection Type i.e.
First Inspection
Intermediate
Inspection
Final Inspection
Re-Inspection
Corresponding to which the report details are being specified in the system.
The System will prompt the actor to specify following inspection details:
Inspection Date: The System will prompt the actor to select the date from the displayed calendar, on which inspection was done.
Crop Sown: Irrigated/Rain fed Number of Mail Rows around seed plot:
Total acreage offered for seed production (Acres):
Acreage Inspected (Acres):
g. Observation Recorded during field inspection: The actor would specify following observation details –
Field Counts
Number of Plants/Ear
heads per
count:100/500/1000
Total Contamination Plants/Ear heads and percentage factors
Variety/Rows (i.e.
Self
Pollinated/Hybrid Female
Rows/Hybrid Rows)
Off type Plants (No.)
Off type Plants (%)
Receptive skills (No.)
Receptive skills (%)
Pollen Shedders (No.)
Pollen Shedders (%)
Designated Disease Plant/Ear heads (No.)
Designated Disease Plant/Ear heads (%)
Objectionable Weed Plants (No.)
Objectionable Weed Plants (%)
Open Flowers (No.)
Open Flowers (%)
Total No.: (auto computed)
Total %: auto computed
Previous Crops
No of male rows around seed plot
Crop condition (Poor/Fair/Medium/
Good)
Seed Plot Condition:
Satisfactory/dissatis factory.
Expected yield of
seed crop
(Quintals/acre)
Date of harvesting h. Field Inspection Remarks and
Observations: The system will display list of the observation points and remarks in read only mode.
The actor would select the remarks suitable for the inspected field.
i. Reason for Rejection: The actor would specify the reason for seed plot