Bidder should select offline payment option to pay tender fee / EMD as applicable and enter details of instruments. Any change to the tender documentation that might become necessary as a result of the pre-tender meeting will be carried out by the client exclusively by issuing an addendum and not by means of the minutes of the pre-tender meeting.
PREPARATION OF BIDS
TECHNICAL BID
COMMERCIAL BID
The currency(s) of the offer and the currency(s) of the payments are specified in the BDS. Bidders' representatives who are present at the client's office as a witness to the opening of bids will be asked to sign the minutes.
Evaluation and Comparison of Bids
These factors may relate to the features, performance and terms and conditions of purchase of the Goods and Related Services. The effect of the selected factors, if any, should be expressed in monetary terms to facilitate comparison of bids.
AWARD OF CONTRACT 29 Award Criteria
Prior to the expiration of the bid validity period, the Purchaser shall notify the successful bidder in writing that its bid has been accepted. At the same time, the Purchaser will also notify all other bidders of the results of the tender.
BID Data Sheet (BDS)
Final Destination (Project Location): Record Room/Shop Room/Recruitment Office NIT,Tiruchirappalli, Department of Stores and Purchase, National Institute of Technology, Tiruchirappalli, 620015. Prices to be quoted by the bidder in: Indian Rupee/Foreign currency of Principal's country (preferably in Indian Rupees ). The Bidder is required to indicate in Indian Rupees (INR) the portion of the bid price corresponding to expenses incurred in Indian Rupees (INR).
EMD / Bid Security of Rs.42,000/- payable by Demand Draft (DD) / Bank Guarantee (BG) in favor of Director, National Institute of Technology, Tiruchirappalli and should be valid for 45 days after the TENDER Validity Date. For the purpose of submission of tenders only, the address is Assistant Registrar (S&P), Department of Trade and Purchase, National Institute of Technology, Tiruchirappalli, 620015. Procedures for electronic tender opening are given in Section I-Instructions for Online Tender Submission.
Bid opening will be held at: Department of Trade and Purchase, National Institute of Technology, Tiruchirappalli-620015. Procedures for electronic bid opening are provided in Section I - Instructions for Online Bid Submission. The currency used for bid evaluation and comparison purposes to convert all bid prices denominated in different currencies into one currency is: Indian Rupees.
Prequalification
Institute against the Corruptand Fraudulent Practices
Part - 2
Supply Requirements
Schedule of Requirements Contents
List of Goods and Delivery Schedule
List of Related Services and Completion Schedule Service Description of
Technical Specifications
General Conditions of Contract Table of Clauses
General Conditions of Contract
The Contract, as well as all correspondence and documents related to the Contract exchanged by the Supplier and the Buyer, shall be written in the language specified in the SCC. Shipping details and other documents to be submitted by the Supplier are specified in the SCC. The related services performed under the contract shall not differ from the prices quoted by the Supplier in its offer, except for any price adjustments authorized in the SCC.
Similarly, the Supplier shall not use these documents, data and other information obtained from the Buyer for any purpose other than the performance of the contract. The Supplier shall notify the Purchaser in writing of all subcontracts awarded under the Contract unless already specified in the offer. The Supplier shall provide such packaging of the goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the contract.
The Supplier shall, at its own expense and at no cost to the Buyer, carry out all such tests and/or inspections of the Goods and Related Services as specified in the SCC. The Buyer may terminate the Contract at any time by giving notice to the Supplier if the Supplier becomes bankrupt or otherwise insolvent. Neither the Buyer nor the Supplier shall transfer their obligations under this Contract in whole or in part, except with the prior written consent of the other party.
Special Conditions of Contract
Payment of local currency portion shall be made in Indian Rupees within thirty (30) days of submission of claim, supported by a certificate from the Buyer stating that the Goods have been delivered and that all other contracted Services have been performed. Payment for goods and services supplied from within India shall be made in Indian Rupees as follows.
The period of validity of the Warranty shall be 36 Months from date of acceptance/
In addition, the Supplier shall comply with the performance and/or consumption guarantees stated in the Contract (if applicable). If, for reasons attributable to the Supplier, these warranties are not realized in whole or in part, the Supplier shall, at its option: a) make, at its own cost and expense, the changes, modifications and/or additions to the Goods or any part thereof necessary to achieve the contractual guarantees specified in the Contract and to carry out further performance tests in accordance with VCA 4, or. b) pay a lump sum compensation to the Buyer in respect of non-compliance with the contractual guarantees. The rate of this lump sum compensation is 1% per week of the actual value of the equipment (maximum 10%).
Part-4
Bidding Forms & Contract Forms
Bidding Forms
A sole proprietorship and the person signing the bid document is the sole proprietor / joint attorney of the sole proprietorship. A partnership firm, and the person signing the tender document is a partner of the firm and he has authority to refer to arbitration disputes regarding the business of the partnership by virtue of the partnership agreement/by virtue of general power of attorney. All corrections/deletions must invariably be duly certified by the person authorized to sign the bid document).
If our offer is accepted, we undertake to obtain a performance bond in accordance with the tender documentation; As a bidder or as a subcontractor, we do not participate in more than one bid in this bidding process, except for the submitted alternative bids; Bidder's Name* : Name of the person duly authorized to sign the bid on behalf of the Bidder**.
In the case of a Bid submitted by a joint venture, please indicate the name of the Joint Venture as the Bidder. The person signing the Offer is authorized by the Bidder to be attached to the Offer Schedules.
TenderForm
Recipient, his full address, the reason for which each commission or gratuity was paid and the amount and currency of each such commission gratuity]. We understand that this bid, together with your written acceptance of it included in your notice of award, will constitute a binding contract between us, until a formal contract is prepared and executed; and. A sole proprietorship firm and the person signing the tender document is the sole proprietor/joint attorney of sole proprietorship.
A partnership firm and the person signing the offer document is a partner of the firm and he has the authority to refer to arbitration disputes relating to the business of the partnership under the partnership agreement/under the general power of attorney. All corrections/deletions must be duly authenticated by the person authorized to sign the bid document.). We undertake that, pending official notification of award, this offer, together with your written acceptance thereof, will constitute a binding contract between us.
In the case of a JV, the legal name of each member: [insert the legal name of each member in the JV]. Attached are copies of the original documents of [check original documents attached box(es). Articles of incorporation (or equivalent incorporation or association documents), and/or registration documents of the above-named legal entity.
Manufacturer’s Authorization
Contract Forms
Tender Acceptance Letter
Contract Agreement
Performance Bond
By this Bond [insert name of Principal] as Principal (hereinafter referred to as "Supplier") and [insert name of Guarantor] as Guarantor (hereinafter referred to as "Security") are held and firmly bound by [insert name of purchaser ] as the Obligor (hereinafter referred to as the "Supplier") in the sum of [insert amount in words and figures], for the payment of which sum must be well and truly made in the kinds and proportions of the currencies in which the Price of of the contract, the Supplier and the Guarantor bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as determined by the present. Goods and related services] in accordance with the documents, plans, specifications and amendments thereto, which to the extent provided herein, are made a part hereof and hereinafter referred to as the Contract. NOW, THEREFORE, the condition of this obligation is that, if the Supplier shall promptly and faithfully perform the said contract (including any amendment thereof), then this obligation shall be void; otherwise, it will remain in full force and effect.
Whenever the Supplier shall be and is declared by the Buyer to be in default under the Contract, the Buyer having fulfilled the Buyer's obligations under the Contract, the Guarantor may promptly remedy the default, or shall promptly do so. The term “Balance of the Contract Price”, as used in this paragraph, shall mean the total amount payable by the Buyer to the Supplier under the contract, less the amount properly paid by the Buyer to the Contractor; or. The surety shall not be liable for an amount greater than the specified penalty of this bond.
Any action under this bond must be brought before the expiration of one year from the date of issuance of the Taking Certificate. No right of action shall be created upon this bond or for the use of any person or corporation other than the Purchaser named herein or the Purchaser's heirs, executors, administrators, successors and assigns. In witness whereof, the Supplier shall hereunto set his hand and seal, and the Guarantor has caused these gifts to be sealed with his corporate seal duly authenticated by the signature of his legal representative.
Advance Payment Security
