UKM

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LIST OF CORRECTIONS FOR THESIS WRITING ACCORDING TO GAYA UKM

NAME :

REGISTRATION NO.:

Notes

I. All thesis must be written according to GAYA UKM thesis style of writing [Rules 29: UKM Regulation (Graduate Studies) 2015].

II. Please refer to the following website for the guideline on how to write thesis according to GAYA UKM: http://www.ukm.my/pusatsiswazah/thesis-templates-and-guidlines/

III. Several mistakes on GAYA UKM were detected in the thesis as listed below. Student is required to amend the mistakes and resubmit the thesis to Deputy Dean (Postgraduate) for approval.

COMMON ISSUES MISTAKES DETECTED IN THE THESIS

1. Title Page

 Should have a TITLE PAGE in English and followed by a translation in Bahasa Malaysia.

 Purpose of submission of thesis (for English title page) should be:

THESIS SUBMITTED IN FULFILMENT FOR THE DEGREE OF DOCTOR OF PHILOSOPHY

THESIS SUBMITTED IN FULFILMENT FOR THE DEGREE OF MASTER OF SCIENCE

 Purpose of submission of thesis (for Bahasa Malaysia title page):

TESIS YANG DIKEMUKAKAN UNTUK MEMPEROLEH IJAZAH…….. (DOKTOR FALSAFAH/SARJANA SAINS) (Refer page 11, GAYA UKM)

Mistakes Detected: Yes/ No

 Title page in Bahasa Malaysia was presented before English

 Included discipline in thesis submission statement (English/Bahasa Malaysia):

THESIS SUBMITTED IN FULFILMENT FOR THE DEGREE OF DOCTOR OF PHILOSOPHY/MASTER OF

SCIENCE IN BIOLOGY/ PHYSICS/ CHEMISTRY/

MATHEMATICS/ETC

 Spelled MEMPEROLEH as MEMPEROLEHI

2. Font Size in the Text

 Font size for headings and subheadings is 11 points.

The font size for the text is 12 points.

(Refer page 1 GAYA UKM)

Mistakes Detected: Yes/ No

 headings and subheadings fonts was both similar i.e. 12 points __________________

 Font 11 points was used for text ___________

 Student is required to check and correct similar mistakes throughout the thesis

3. Page Number

 The first page (title page) is considered as page “i”

but the page number is not typed in.

 Page number on the first page of each chapter UKM/FST/SPS/22(BI) Tarikh Kuatkuasa 10-12-2020

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 The first page of the text proper is considered as page “1” but the page number is not typed in.

 The first page of each section or chapter, the page number is not typed in even though the page is counted.

 Page number must be on the top right hand corner of the page

(Refer page 1 GAYA UKM)

was typed _____________________

 The page number was not on the top right hand corner of the page (especially page with landscape orientation)_______________________

4. Abstract

 A thesis written in English should have its translation abstract in Bahasa Malaysia (without title), followed by abstract in English (without title) (Refer page 14, GAYA UKM)

 The abstract for English was presented before Bahasa Malaysia.

 Title was included for Bahasa Malaysia/English abstract

 Titles were included for both abstracts 5. Table of Content

 The sub-headings in Table of Content is until two decimal points only, for example: 2.1.1, 3.1.1, 4.3.2.

 Use the following format for the table of content:

Take note of the capital and small letters as well as line spacing between headings and subheadings as well between different subheadings

Mistakes Detected: Yes/ No

 The level of subheadings presented in the Table of Content were more than two decimal points.

___________________________

 The usage of capital letter and small letters for headings and subheadings are not according to GAYA UKM.

 The spacing presented in the Table of Content is not according to GAYA UKM

6. List of Tables and Illustrations

The list of tables/illustrations should be numbered according to the chapters, for example, Table 2.1, Table 3.1, Table 4.4, Figure 2.1, Figure 4.5

The titles must be worded exactly as they appear in the text of the thesis. DO NOT include figure/table legend in the list.

 Table/Figures were listed without the word

“Table”/”Figure”

 Table/Figure legends were listed along with the title. ________________

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(Refer page 85-86 GAYA UKM) 7. Subheadings in the Text

Subheadings are used until two decimal points only (eg. 3.2.2). For the following subheadings, use

alphabets (a, b, c, …) and subsequent subheadings use Roman numerals (i, ii, iii, …).

(Refer page 8, GAYA UKM)

Mistakes Detected: Yes/ No

 The following subheading styles were detected in the text: 3.3.3.1/ 3.3.1.a, 3.3.1.b/ 3.3.1(a)/ 3.3.1.

(i)A, B/I, II, III __________________

8. Table

 The title of a table must be positioned above the table.

 Tables have no vertical lines. Horizontal lines are only used at the top and bottom and to separate major sections of the table.

 If a table is presented in landscape view, the head of the table must be along the bound edge of the thesis.

 Font size for all table title and contents is 10 points.

 Table continue on several pages must use “to be continued…” and “…continuation”

Mistakes Detected: Yes/ No

 The title was provided at the bottom of the table.

_______________

 Vertical lines appeared in the table. Horizontal lines were used to separate rows of data_______

 In the landscape view, the head of the table was presented towards the outside of the thesis

 The font size for the title and content was not 10 points. _________________

 Student failed to use “to be continued…” and “…

continuation” for table presented on two pages or more. _______________

9. Illustration

 The title of each illustration should be positioned below it.

 If an illustration is presented in landscape view, the head of the illustration must be along the bound edge of the thesis.

 Font size for all illustrations title is 10 points.

 The title was provided at the top of the illustration _______________

 In the landscape view, the top of the illustration was presented towards the outside of the thesis

 The font size of the title was not 10 points.

_________________

10. Reference for Table and Illustration

 References for tables and illustrations are written at the bottom of tables/illustrations after text or footnote describing the tables/illustrations. It is

Several common mistakes were detected:

 Reference was provided at the end of the title/

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written as a new line and must be centered.

 It contains the following information: Source, followed by colon, name of the authors followed by the year of publication

Examples:

Source: Brown & Gow 2019 Source: Wahab et al. 2020

Source: Tourism Development Board, Malaysia 1994 (Refer page 95 & 96, GAYA UKM)

legend of table/illustration __________________

 Year of publication was provided in a bracket _________________________

 The reference was not centered

11. Writing Numbers

 Numbers up to four digits, that is 9999, are written without a comma or a space between them.

Number larger than four digits are written with a space before each set of three digits, for eg. 10 000, 100 000.

 Numbers smaller than 12 should be spelt out except they are with unit or when they appear in a list, for example 5, 90, 102 and 1032.

 Avoid beginning a sentence with a number or a symbol.

(Refer page 110 & 111, GAYA UKM)

Mistakes Detected: Yes/ No

 Mistakes in writing number were detected in the thesis (for example 9,999; 10,000; 10000, 100,000) ____________________________

 Number smaller than 12 without unit was not spelt out. ____________________________

 Sentence was started with numbers/symbol ________________

12. Writing Units

 There should be a space between number and unit except for %. For C use the degree from the symbol not superscript of O, o or 0 (zero).

 Molarity is represented by the symbols M.

 Use proper symbol for microliter () and times ().

(Refer page 110-113, GAYA UKM)

 No space between number and unit __________________

 A space detected between number and %._____

 Candidate used u instead of  for microliter____

 Others__________________________________

13. In Text Citations

 Use author-date system.

 Where the work of two or three co-authors is referred to, then all names must be mentioned each time it is referred to.

 Where reference is made to a work authored by more than three people, the name of the first

 Comma was inserted after author names or after

“et al.”

 The word “and” was spelled when used in the bracket _______________________

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author is given followed by “et al.” and the date of publication

 Use “and” in the text to refer to two or more authors but use “&” when listed the authors in the bracket.

 Examples:

1. Candida albicans is a human pathogen (Gow &

Brown 2011).

2. Ganoderma is an oil palm pathogen (Seman, Murad

& Wahab 2019)

3. Magnaporthe oryzae produces appressorium during infection (Kamarudin et al. 2019)

4. Zhang and Storms (2012) showed that PyrG protein is required for the pathogenicity of Colletotrichum.

(Refer to page 20-23, GAYA UKM)

 et al. is italicized _________________________

 Student used symbol “&”in the text ________

 Author initials were included _______________

 Others__________________________________

14. In Text Citations: Multiple References Two or more references made in the same place should be separated by semicolons and the sequence should be in alphabetical order.

(Alberts 2011; Bong et al. 2001; Jamaluddin, Ramanda

& Bakar 2010; Quay & Murad 2006) (Refer to page 24, GAYA UKM)

Mistakes Detected: Yes/ No

 References were separated only by comma____

 References were arranged according to year of publication __________

 Others_________________________________

15. Writing References: Books and Chapters in Book Provide the following information:

Author’s name (all), full-stop. Year of publication, full- stop. Title of book (in italics), full-stop. Editor,

Compiler, Translator (if indicated), full-stop. Name of series and volume number or series number (where relevant), full-stop

Edition, other than the first, is typed 2nd (or 3rd or 4th) Ed., full-stop. Volume number, full-stop.

Place of publication (city), followed by a colon, and Publisher, followed by a full-stop

Book:

Smith, M., Beck, J., Cooper, C.L., Cow, C., Ottaway, D.

& Talbot, R. 2008. Introducing Organizational Behaviour. London: MacMillan.

Mistakes Detected: Yes/ No

 Candidate used ‘and’ instead of ‘&’ in the list of authors _________

 The year was presented in bracket _______

 The title of the book was not italicized _____

 Failed to provide place of publication and name of the publisher or the arrangement of the place and publisher not in the right order ________

 Page number was not provided for book chapter __________________

 The name of editors for book chapter was not properly arranged

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Book Chapter:

Fleishman, I.A. 2011. Twenty years of consideration and structure. In Fleishman, I.A. & Hunt. J.G. (ed.).

Current Development in the Study of Leadership:

Selected Readings. pp. 1-37. Carbondale: Southern Illinois University Press.

 Others________________________________

 Student is required to check and correct similar mistakes throughout the reference list

16. Writing References: Articles in Journals Provide the following information:

Author’s name, full-stop.

Year, full-stop. Title of the article, full-stop. Name of Journal (in full and italics). Volume number, issue number (within bracket), colon, number of pages, full- stop.

Example: Hamzah, N., Mohamed, A. & Hussain, A.

2004. A new approach to locate the voltage sag source using real current component. Journal of Electric Power System Research 72(2): 113-123.

Mistakes Detected: Yes/ No

 Candidate used ‘and’ instead of ‘&’ in the list of authors _________

 The year was presented in bracket ________

 The title of the journal was not italicized _____

 Volume or page number was not provided ____

 The format for journal titles in the list of

reference is not consistent, mixture of full journal name and journal abbreviation

 Others______________________________

17. Writing References: Articles in Proceeding Provide the following information:

Author’s name, full-stop.

Year, full-stop. Title of the article, full-stop. Name of the proceedings (italics), comma. Page number (pp.), full-stop.

Example: Rahmat, R.A., Jumari, K., Hassan, A. & Basri, H. 2002. Intelligent traffic control with image

processing sensor. Proceedings of the 2nd World Engineering Congress, pp. 339 – 344.

 Candidate used ‘and’ instead of ‘&’ in the list of authors _______

 The year was presented in bracket _______

 The title of the proceeding was not italicized___

 The title of the proceeding is incomplete _____

 Page number for the article was not provided

 Others______________________________

18. Writing References: Electronic Reference Materials

Name of author, followed by a full stop. Year, followed by a full stop

Title of article, followed by a full stop. Website/file/e- mail address (without underline)

 Candidate used ‘and’ instead of ‘&’ in the list of authors__________

 The year was presented in bracket_______

 The date of the article downloaded was not

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Date of access [within brackets], followed by a full stop Example: Howell, V. & Carlton, B. 2008. Arsenic contamination of drinking water.

http://www.cit.edu/phys/sensor.html [4 July 2008].

provided____________

 Others__________________________________

A. Comment from Deputy Dean

 Correct all mistakes and resubmit the thesis to be certified by the Deputy Dean (Postgraduate). You are required to return this form with the corrected thesis.

 Correct all mistakes and submit the hardcover thesis. Correction does not need to be certified by the Deputy Dean (Postgraduate)

Signature: Date:

Assoc. Prof. Dr. Abdul Munir Abd. Murad Deputy Dean (Postgraduate)

Faculty of Science and Technology

B. Student declaration

I hereby acknowledge that all corrections have been made as proposed.

Signature:

Name:

Student ID: