Executive Order No. 97·01: Providing for the Institutionelizetion of Leeming Resource Centers in the University of the Philippines
WHEREAS, the University of the Philippines is committed to the pursuit of academic excellence;
WHEREAS, the students admitted into the University come from various types of background as home, community, and school;
WHEREAS, some of the students find difficulty coping with the demands of academic life; while others survive, some drop out or are dismissed and the others, stay longer in the University;
WHEREAS, recognizing the need to provide students with the essential assistance and support system to meet the demands of university life, the Autonomous Universities through their colleges, offices and some student organizations have instituted some assistance programs to help students cope with problems, both academic and psycho-social in nature;
WHEREAS, there have been learning assistance programs set up such as the XDS program in UP Diliman (1977- 1982), Affirmative Action Program and Peer Counselling Program of the Ugnayan ng Pahinungod, the summer bridge program for ARDS grantees in UP Los Banos, the Affirmative Action Program for Mindanao in UP Visayas and the Freshmen Enhancement Program of UP Manila;
WHEREAS, these forms of assistance are not enough and need to be coordinated;
WHEREAS, there is a need to institutionalize and systematize academic and psycho-social support for the Excellence-Equity Admissions System (EEAS) which the University is adopting;
WHEREAS, the Board of Regents at its 1107th meeting on 17 April 1997 authorized the institutionalization of the Learning Resource Centers';
Now, THEREFORE, I, Emil
a.
Jevier, President of the University of the Philippines System, by virtue of the powers vested in me by the Board of Regents, do hereby issue this Executive Order providing for the institutionalization of Learning Resource Centers.1. There shall be established a system-wide Learning Resource Center (LRC) and LRCs in each Autonomous University.
2. Organization - There shall be a System LRC and AU LRCs, each headed by a Director whose appointment, term of office, and compensation shall be in accordance with existing University Rules ISee Organization Chart below).
2.1 To ensure systematization of the programs in all campuses and an efficient and reliable evaluation of the same, the programs will be coordinated at the System level by the System LRC under the Office of the Vice-President for Academic Affairs.
2.2 Each AU LRC will be under the Vice-Chancellor for Academic Affairs, except for UP Dillman which will be under the Vice-Chancellor for Student Affairs.
2.3 There will be an Advisory Council in each AU chaired by the VCAANCSA with the LRC Director as Secretary, composed of the Director of Instruction, University Registrar, Deans of Colleges which provide GE courses, chair of the Student Council and directors of other offices which provide similar programs as the LRC. This is to ensure smooth implementation of LRC programs and the cooperation and coordination of concerned offices.
3. Functions - The Learning Resource Centers will be tasked to supplement, complement, and coordinate existing learning assistance programs in each campus to ensure that the goal of promoting academic excellence will be realized in a more caring and nurturing environment.
4. Programs - There shall be three major components of the LRC:
4.1 Instructional Assistance and Enrichment Program 4.2 Psycho-social Development Program
4.3 Student Tracking and Evaluation of Learning Assistance Effectiveness
Details of these programs are provided in the "Final Report on the Learning Resource Center" (September 1996) which is part of the "Policy Studies Towards Further Democratization of Access to UP Education".
5. Budget - The LRC shall submit a regular budget for approval by the President and the Board of Regents.
For the guidance of all concerned.
28 April 1997
(Sgd.) EMIL
a.
JAVIERPresident System-Wide Organizetional Structure of LRCs
Vice-President for Academic Affairs
23
Di~crorfurAdmisswns
Campus Coordinator/s Monitoring& Evaluation
Program (MEPI
Student Records Management
Student Performance Monitoring!Evaluation Information Dissemination
Student lounge Psycho-social Development
Program (PDP) Personality and Leadership Training ProgramlTesting Services
Peer Counseling! Group Guidance lnterest-HelatedSkills Development Advisory Council
LRC System Director
Vice-Chancellor for Student Affairs, UPO (LRC) Vice-Chancellor for Academic Affairs, UPM (LRC) Vice-Chancellor for Academic Affairs, UPLB (LRCI Vice-Chancellor for Academic Affairs, UPV (LRC) Director for Academic Affairs, UPMin (LRC)
Organizetion and Program Chart of AU-LRCs Vice-Chancellor for Academic Affairs
LRe Director
Instructional Assistance
& Enrichment Program UAEP) Summer Bridge Program Self-Instruction Program Learning Assistance Program Skals Enrichment Program
24
Executive Order No. 97-02: Providing for Adoption of Excellence-Equity Admissions System (EEAS) to Further Democratize Access to UP Education
WHEREAS, the University of the Philippines is committed to the pursuit of academic excellence;
WHEREAS, in the light of its mandate as the national university of the Philippines, UP must also cast as wide a net as possible in the search for the best talents among our high school graduates to be trained as future citizens and leaders;
WHEREAS, the issue of democratization continues to have resonance because the lopsided distribution of UP's undergraduate student population, first observed in 1976, persists today;
WHEREAS, democratization seeks to redress the chronic under-representation of poor, rural-based, and public school educated students in UP's undergraduate population;
WHEREAS, to correct the inequities in admission and to ensure that the University's standards and quest for excellence are ensured, the University has supported policy studies on the Excellence-EquityAdmissions System (EEAS);
WHEREAS, the EEAS seeks to democratize the distribution of freshman slots with respect both to the socio-economic as well as the geographic origins of qualifiers;
WHEREAS, the proposed EEAS was discussed in and approved by the University Councils of UP Diliman, UP Los Banos, UP Manila, and UP Visayas;
WHEREAS; the Board of Regents in its 1107th Meeting on 17 April 1997' authorized the adoption of the Excellence- Equity Admissions System;
Now, THEREFORE, I, EmilQ.Javier, President of the University of the Philippines System, by virtue of the powers vested in me by the Board of Regents, do hereby issue this Executive Order providing for the adoption of the Excellence-Equity Admissions System to further democratize access to UP education.
This System will take a two-pronged approach:
1. To improve geographic distribution, focus will shift to all 77 provinces instead of just the 8 depressed re- gions. Provinces will be given special chances (though not a guarantee) to get an equitable number of quali- fiers.
2. To improve socio-economic equity, high school type will be used as a surrogate measure.· Special advan- tage will be given to graduates from disadvantaged public high schoolsi.e. public general, vocational, and barriolbarangay high schools. It is presumed they are poorer than average.
To upholdthe excellence objective of admissions, the equity mix, which has been used for the past ten years, will hover around 70:30.
For the guidance of all concerned.
28 April 1997
ISgd.1 EMILQ. JAVIER President Executive Order No, 97-03: Clarification of the Authority of the President of the University and of Chancellors to Approve Requests for Travel
Effective immediately, the following guidelines shall be observed in the disposition of requests for travel:
A. Travel requests of all university officials, faculty, and other personnel of an autonomous university, except that of the Chancellor or of the Dean of the UP in Mindanao, shall
"See p. 29
be finally acted upon by the Chancellor concerned or the Dean of the UP in Mindanao; as the case may be.
Official local travels or official travels abroad, in either case, that require action by the Office of the President of the Philippines, or any other government agency, of the officials, faculty, and other personnel of an autonomous university, or of the UP in Mindanao, shall be endorsed directly by the Chancellor concerned, or the Dean of the UP in Mindanao, as the case may be, to the Office of the President of the Philippines and
lor
to other government agencies.B. Travel requests of all Chancellors, including that of the Dean of the UP in Mindanao, as well those of officials, faculty, and other personnel of University System offices or units and those of the officials, faculty, and other personnel of offices or units that are not attached to any autonomous university, shall continue to be acted upon by the President of the University.
Official local travels or official travels abroad, in either case, that require action by the Office of the President of the Philippines, or any other government agency, of the officials, faculty, and other personnel of University System offices or units that are not attached to any autonomous university, shall be endorsed by the President of the University to the Office of the President of the Philippines and/or to other government agencies.
C. Official local travels or official travels abroad, for the purpose of attending or participating in a conferencel seminarltraining program, in either case, that require action by the Office of the President of the Philippines and/or to other government agency, shall be endorsed by the President of the University to the Office of the President of the Philippines and/or to other government agencies, if the travel is to be undertaken by the following:
- officials, faculty, and other personnel belonging to two or more autonomous universities;
- officials, faculty, and other personnel of University System offices or units and/or officials, faculty, and other personnel of offices or units that are not attached to any autonomous university on the one hand and officials, faculty, and other personnel belonging to an autonomous university on the other.
D. In order to promote adequate coordination among the various autonomous universities and the Office of the President of the University, especially with respect to conferences/seminarsltraining programs to be participated in by representatives from two or more autonomous universities, as well as representatives from University System units or offices, Chancellors should share infor- mation among themselves and submit advance information about such conferences to the Office of the President of the University.
To avoid confusion as to which set of documents needs to be acted upon and which is to be treated as informational in nature, requests for authority to travel should be submitted separately from any advance information.
This arrangement will enable the Office of the President of the University to effectively monitor conferences to be participated in by representatives from two or more autonomous universities and submit requests for authority to travel to the Office of the President of the Philippines on a comprehensive basis.
E. The provisions of Executive Order No. 248, Prescribing Rules and Regulations and New Rates of Allowances for Official Traveland Foreign Travels of Government Personnel, issued by the President of the Philippines on 29 May 1995, shall be observed, except that approval insofar only as
action by the University of the Philippines is concerned of official travels shall be as indicated in A, B, and C hereinabove.
F. Reports shall be submitted in accordance with Section 18 of E.O. No. 248, which is quoted hereunder for ready reference:
Sec. 18. Submission of Report - Every official or employee assigned or authorized to travel under this Order shall, within one(1) month after his return to official station, submit a report with his recommendations, if any, on the conference or seminar attended, examination or investigation conducted, or mission undertaken, to the head of his office. In case of participation in an international conference or convention abroad in which the Philippines is represented by a delegation, a report of the delegation shall be submitted10the President of the Philippines, lhrough the Secretary of Foreign Affairs not later than one 11) month after the closing of the conference or convention. Any member of the delegation may also submit a supplementary report.
G. The term "the head of his office" as used in Section 18 of E.O. No. 248 shall be understood as follows:
President of the University - with regard to the reports required of (a) the officials, faculty, and other personnel of University System offices or units; (b) officials, faculty, and other personnel of offices or units that are not attached to any autonomous university; and (c) the Chancellors of autonomous universities and the Dean of the UP in Mindanao;
Chancellor - with regard to the reports required of the officials, faculty, and other personnel of an autonomous university;
Dean of the UP in Mindanao - with regard to the reports required of the officials, faculty, and other personnel of the UP in Mindanao.
H. Report by the Chancellor - Each Chancellor shall submit to the Office of the President of the University a complete report on all authorized travel (i.e. both those approved by the Chancellor and those approved by the President of the University). The report should include purposes of travel and destination, their funding sources, and important observations and recommendations, and shall be submitted on the last working day of January and July every year.
I. The provisions of executive orders, administrative orders, memoranda, and other issuances by the President of the University, or by the Chancellor of an autonomous university, that are inconsistent with this Executive Order are hereby repealed or modified accordingly, as the case may be.
29 June 1997
(Sgd.) EMILQ. JAVIER President
MEMORANDA
Memorandum No. 97-34: 1997 Faculty Conference, May 18-21, Subic Bay Metropolitan Authority
I am pleased to announce that the 1997 Faculty Conference will be held on 18-21 May 1997 at the Subic Bay Metropolitan Authority Reservation in Zamb&les.
Please find below the details of said Conference, as prepared by the Steering Committee for the 1997 Faculty Conference chaired by VP Olivia C. Caoili.
You are requested to observe the deadlines in order to ensure that preparations are made ahead of time.
1.0 Conference Theme: Globalization, Nationalism, and the University of the Philippines - It is intended that the formulation of the general theme be a framework for an all- sided discussion, and not a channel for preconceived direc- tions; an impetus for bringing out issues and identifying problem areas, not a platform for predetermined premises, by itself.
Within the suggested framework, there is sufficient room for the interplay and contraposition of viewpoints which reflect various politico-economic assumptions or schools of thought. Directions, dimensions, and presuppositions are not the business of the general theme; these are left to the unison and clash, the struggle and unity of ideas among the Conference participants.
2.0 Organizational structure of the Conference committees' - The secretariat of the Conference will serve as the general clearing house for all communications to and from the Steering Committee of the Faculty Conference.
3.0 Pre-Conference workshop on 25 April 1997 to be conducted by the Program Committee and co-sponsored by the College of Law and the UP Center for Integrative and Development Studies (UP-CIDS) - The participants of the said workshop will be the Convenors, Facilitators, Rapporteurs, and invited experts in each of the subject areas.
Activities
3.1. Presentation of two (2) overview papers which will look at the nature of the problem, the dimensions of the challenges, and the general approaches in resolution of the central problem on the part of the University.
3.2. For purposes of more concrete and manageable deliberations on the general theme, conference workshops will be organized around the following sub-themes: {II the Economy, (21 Science and Technology (Health Sciences, Engineering and Basic Sciences, Natural Sciences, Agriculture Sciences, and Marine Sciences), (31 Political Institutions (Governance), (41 Culture and Social Institutions, and (5) Human Development.
3.3. Report of the pre-conference workshop which will contain the overview and background papers and the issues identified by the workshop groups. The Report will be distributed to the participants before the Conference.
4.0 Distribution and selection of Faculty and REPS participants to the Conference, as prepared by the Participation Committee
4.1. Distribution of Conference Participants
4. t .1. The Steering Committee has agreed on the general principle that there should be a good mix of senior and junior faculty and REPS, as well as faculty administrators and non-administrators .
4.1.2. Please see table for faculty and flEPS distribution per AU and at System level.
4.1.3. The specific distributions at the level of departments and institutes will be determined by the : Chancellor of each AU.
4.1.4. Faculty participants will then be selected by their respective department members; REPS participants will be selected by the professional staff of the research center/
institute/program.
4.2. Selectionof Conference Participants: 1-4 April, 1997 4.2.1. Based on the allocation for his/her AU, the Chancellor will determine the AU officials, deans, and directors who will participate in the Conference.
·Seep. 26
25
4.2.2. The remaining slots will be open to nomination of faculty participants per department. In the case of REPS, their respective center/unit heads will nominate the prospective participants.
4.2.3. Chancellors are asked to submit a list of alternate participants together with the final AU list.
4.3. The lists of participants from each AU should be submitted to the Steering Committee on or before 7 April
1997.
5.0 Small discussion groups to be convened by the Conference participants: 5-18 May 1997 - The participants will convene small discussion groups at the department level in their respective AUs to discuss the topics of the Faculty Conference as provided by the Program Committee, and to bring the comments/suggestions/questions on the said topics for inpul at the Conference. The Report of the pre-Conference workshop is expected to be used as working papers of these small discussion groups.
6.0 Conference Proper - The program for the conference proper as prepared by the Program Committee will be covered by a separate memorandum.
7.0 Budget - The budget per Committee is covered by a separate memorandumfrom the Vice-President for Finance and Administration.
8.0 Socials - The program for Socials is covered by a separate memorandum from the Participation Committee.
9.0 Participants' Post-Conference Report: July 1997 - The participants will be asked to submit a.briet report on the feedback, suggestions, and recommendations made by their respective units on the Faculty Conference proceedings.
These will be consolidated in each AU by the Office of the Vice-Chancellor for Academic Affairs for submission to the VPAA for incorporation in the 1997 Faculty Conference Report.
10.0 1997 Faculty Conference Report: September 1997 - A consolidated report of the Faculty Conference will be prepared by the Steering Committee based on a draft to be
prepared by the Secretariat in collaboration with all the major committees. The report will be published by the Office of the President for distribution to the University Community.
We expect this Report on or before September 1997.
2 April 1997
(Sgd.) EMILQ. JAVIER President
Committees of 1997 UP Faculty Conference Steering Committee:
Chair: Dr. Olivia C. Caoili Vice-Chair: Dr. Helen E. Lopez
Members: All Chairs of major Committees and Secretariat Secretariat: Physical Arrangements, Coordination,
Documentationllnformation Chair: Dr. Esperanza Ventura Vice-Chair: Prof. Honesto Nuqui
Dr. Cynthia Rose Bautista Members: All Chairs of sub-committees
(for Docu/lnfo: All AU Information Office Chairs: Dr. C. Azucena/Ms. Celine de Castro) Program Committee: Concept; Program Flow; Sessions/
Workgroups
Chairs: Dean Merlin M. Magallona Dr. Ledivina Cariilo Dr. Cecilia Florencio
Participation Committee: Selection of delegates; pre- conference discussions; socials; post- conference meetings
Chair: VP Maria Luisa Doronila Co-Chairs: All Chancellors
Members: All Chairs of their sub-committees Finance Committee: Logistics
Chair: VP Leonor M. Briones
Co-Chair: All Vice Chancellors for Administration Members: All Chairs of their sub-committees
DISTRIBUTION OF FACULTY AND REPS PER AU AT 1997 UP FACULTY CONFERENCE
UPD UPLB UPM UPV UPMin UPOU TOTAL
FACULTY 1,582 781 755 341 22 (No facuity 3,481
~
Professor 316 92 48 21 5 members) 568I!l
Assoc. Professor 304 179 217 77 6 771III Asst. Professor 481 301 123 159 6 1,077
e
Instructor 481 209 86 84 5a..
854::::l (Clinical Facuity) (181)
REPS 619 589 80 52 15 1,355
N
...
TOTAL 2,201III 1,370 835 393 37 4,836
,g (Facuity + REPS)
:::I
E
Unit Percentage 46% 28% 17% 8% 10.7%)Z 1207) 11261 177) (361 (4)
s
Proposed Distribution of Participants~
System 40 60'Q) AUs 460 205 125 75
E
Rapporteurs & 50 35 10 10 460:::I Facilitators (Systemwidel 50
g
TOTAL PARTICIPANTS550