Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY Iligan City
OFFICE OF THE BIDS AND AWARDS COMMITTEE SECRETARIAT 3rd Floor main Canteen Building
Telefax No. (063) 225-4926
INVITATION TO APPLY FOR ELIGIBILITY AND TO BID
A. The MSU- Iligan Institute of Technology through its Bids and Awards Committee invites interested suppliers to apply for eligibility and to bid for the hereunder project:
Name of the Project : To Supply 2 units Portable Top Loading Balance & Various Scientific Equipment, 2nd Quarter Y-2009 (PIF No. 0420 5/09)
Location : MSU- Iligan Institute of Technology
Brief Description : Please see details below
Approved Budget : P263,370.00
Charged to : Income
Delivery Period : Fifteen (15) days upon receipt of P.O.
Quantity Unit of Item Description Issue
Lot 2 – Physics Department
6 set PASCO Classic Electrostatics Materials Kit (SF-9068)
6 set PASCO Electroscope (SF-9069)
15 pc PASCO Slotted Mass Hanger
3 set PASCO Slotted Mass set ( 1 g resolution)
2 pc PASCO Universal Table Clamp
10 pc PASCO Multi Clamp
1 set PASCO Stopwatch, 10pack/set
5 pc PASCO Atwood’s Machine
5 pc PASCO Metric spring Scale (10 N)
5 pc PASCO Equal Arm Balance
5 set PASCO Hook’s Law Set
ABC for Lot 2...P263,370.00
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B. The following eligibility requirements in three(3) copies, duly certified, must be dropped with your bid proposals in the drop box at the BAC Secretariat Office:
1. Letter of Intent with the information of the authorized contact person and his/her position;
2. Mayor’s Permit for Y-2009;
3. BIR Registration with Current Tax Clearance Certificate and Tax Payers Identification;
4. Current DTI business name registration and/or SEC registration Certificate;
5. Bidding statement that he/she is not blacklisted or barred from bidding by the government or its agencies;
6. Bidders letter authorizing the BAC or its duly authorized representative to verify any or all of the documents submitted for the eligibility check;
7. Bid Security equivalent to 1% of then Approved Budget Cost (ABC) or P2,634.00 in the form of check/cash and bidder’s fee (non-refundable) equivalent to .002 of then approved ABC in the form of cash, or in the amount of P527.00;
8. Articles of Incorporation, Partnership or corporation, whichever is applicable, including amendments thereof, if any;
9. Sworn affidavit of the bidder that he/she is not related to the head of the procuring entity, members of the BAC, TWG and secretariat and members of the PMO, and the designers of the project, by consanguinity or affinity up to the third civil degree;
10. Valid venture agreement in case of a joint venture;
11.Certification under oath that each of the documents submitted in satisfaction of the eligibility requirements is an authentic and original copy, or a true and faithful reproduction of the original, complete, and that all statements and information provided therein are true and correct;
12. Certification of Relevant Experience of undertaking of similar projects for the last two years;
13. Certificate of Accreditation issued by the Board of Accountancy (BOA) on the designated CPA as company accountant; and,
14. Certificate of Registration and Accreditation of the agency issued by the Philippine Government Electronic Procurement System (Phil-GEPS).
C. Bid Related Schedules:
Issuance of bid documents legal/basic - July 10-19, 2009 And submission of bidder’s fee (non-
Refundable) in the amount of P527.00
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Pre-bid conference - none
Submission of bid documents - July 20, 2009, 9:30 A.M.
(eligibility, technical and financial), Legal Office Including the payment of Bid Security
(refundable), in the amount of P2,634.00, In any of the following forms: 1% for cash, Certified check, cashier’s check, bank draft Or irrevocable letter of credit; 1 ½% for Bank guarantee; and 2 ½% for surety bond.
Opening of bid documents - July 20, 2009, 10:00 a.m.
Legal office Post qualification
Notice of Award
D. The MSU-IIT reserves the right to review the qualifications of a selected bidder, subject to technical and production criteria, reject any or all bids, waive any formality or defect therein and accept the offer considered most advantageous to MSU-IIT.
E. For further clarifications, please inquire from Atty. Edgar Alan A. Donasco, Office of the BAC Secretariat, Telefax No. (063) 225-4926, anytime during office hours, or at our e- mail address: obs@sulat.msuiit.edu.ph .
DIR. MELVIN S. ROSCOM
BAC Chairman
EAD:cal
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