The tender documents shall clearly and adequately define, among others: (i) the objectives, scope and expected results and/or results of the proposed contract or Framework Agreement, as the case may be; (ii) eligibility requirements of bidders; (iii) the expected duration of the contract or Framework Agreement, the quantity foreseen in the case of the procurement of goods, the delivery schedule and/or the time limit; and (iv) the obligations, duties and/or functions of the successful bidder. However, they should be adapted as necessary to the circumstances of the particular procurement project. Specific details, such as "name of Procuring Entity" and "address for submission of tender", should be provided in the Instructions to Tenderers, the Tender Data Sheet and the Special Conditions of Contract.
Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the Tender Documents.
Invitation to Bid
Commissioning of various hotel and kitchen tools and equipment for the Regional Institute for Tourism and Hospitality Management Studies (RITHMS) project. Supply, delivery, installation, testing and commissioning of various ICT equipment for the Regional Institute for Tourism and Hospitality Management Studies (RITHMS) Project. Supply, delivery, installation, testing and commissioning of various systems and software for the project of Regional Institute for Tourism and Hospitality Management Studies (RITHMS).
Supply, supply, installation, testing and commissioning of various hotel and kitchen tools and equipment for the Regional Institute of Tourism and Hospitality Studies (RITHMS) project.
Instructions to Bidders
- Scope of Bid
- Funding Information
- Bidding Requirements
- Corrupt, Fraudulent, Collusive, and Coercive Practices
- Eligible Bidders
- Origin of Goods
- Subcontracts
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
The Bidders must meet the eligibility criteria under Section 23.4.1 of the 2016 IRR of UA No. If the Bidder claims preference as a Domestic Bidder or Domestic Entity, a certification issued by DTI shall be provided by the Bidder in accordance with Section 43.1 .3 of the 2016 revised IRR of UA No. Any bid that exceeds the ABC indicated in paragraph 1 of the IB will not be accepted.
Price of goods quoted EXW (ex-works, ex-factory, ex-store, ex-showroom, or off the shelf, as the case may be);. The Procuring Entity may request additional paper copies and/or electronic copies of the bid. Bidders shall deliver on the date and time specified at his physical address as indicated in paragraph 7 of the IB.
The preliminary examination of the offers will be regulated by Article 30 of the IRR of the RA revised in 2016 No. The Procuring Entity will give a preference limit for the purpose of comparing offers in accordance with section 43.1.2 of the IRR of RA revised in 2016 No. BAC will consider the conditions in the evaluation of offers according to Article 32.2 of the revised IRR 2016 of RSH No.
The NFCC must be sufficient for the total of the ABCs for all lots or items in which the potential Bidder participates. 9184, which must be sufficient for the total of the ABCs for all lots or items in which the potential Bidder participates.
Bid Data Sheet
12 The price of the goods shall be stated in the DDP Tacloban City or the applicable International Commercial Terms (INCOTERMS) for this project.
General Conditions of Contract
- Scope of Contract
- Advance Payment and Terms of Payment
- Performance Security
- Inspection and Tests
- Warranty
- Liability of the Supplier
9184 and the 2016 revised IRR, including the Generic Procurement Manual and related editions, are the primary source for the general terms and conditions of the Contract and are therefore applicable to the contract implementation. The clauses in this document serve as a secondary source for the terms and conditions of the Contract. 9184 allowing the GPPB to amend the IRR, which shall be applied to all procurement activities whose advertisement, publication or invitation has been issued after the effective date of the said amendment.
Advance payment of the contract amount is provided under Annex "D" of the revised 2016 IRR of RA No. The Procuring Entity is permitted to determine the terms of payment on the partial or staggered delivery of the Goods procured, provided such partial payment corresponds to the value of the goods delivered and accepted in accordance with prevailing accounting and auditing rules and regulations. Within ten (10) calendar days from receipt of the Notice of Award by the Bidder from the Selling Entity, but in no case later than before the signing of the Contract by both parties, the successful Bidder must provide the performance security in any of the prescribed forms in Section 39 of the 2016 revised IRR of UA No.
The customer or his representative has the right to inspect and/or test the goods to confirm their conformity with the project. The ordering party must notify the supplier in writing and in a timely manner of the identity of any representatives retained for these purposes. All reasonable facilities and assistance for the inspection and testing of goods, including access to drawings and production data, shall be made available by the supplier to the authorized inspectors without charge to the procuring entity.
Supplier's liability under this contract is in accordance with the laws of the Republic of the Philippines. If the Supplier is a joint venture, all partners in the joint venture are jointly and severally liable to the ordering party.
Special Conditions of Contract
Risk and title shall pass from the Supplier to the Selling Entity upon receipt and final acceptance of the Goods at their final destination.”. Delivery of the Goods shall be made by the Supplier in accordance with the terms specified in Section VI (Schedule of Requirements). The supplier is required to provide all the following services including additional services, if any, specified in Section VI.
The Supplier shall arrange for such packaging of the Goods as is necessary to prevent their damage or deterioration during transport to their final destination as specified in this Contract. The size and weight of the packaging box shall, where applicable, take into account the remoteness of the final destination of the goods and the absence of heavy handling facilities at all points in transit. A packing list identifying the contents and quantities of the package must be placed in an accessible place on the outer packaging if practicable.
Where the Supplier is required under the Contract to deliver the Goods CIF, CIP or DDP, the carriage of the Goods to the port of destination or such other designated place of destination in the Philippines as specified in this Contract shall be arranged and paid for by the Supplier and the cost thereof shall be included in the Contract Price . Where the Supplier is required under this Agreement to transport the Goods to a specific destination in the Philippines identified as the Project Site, transportation to such destination in the Philippines, including insurance and storage, as provided in this Agreement. , is provided by the supplier, and the related costs are included in the contract price. When the supplier is required under the contract to deliver the goods CIF, CIP or DDP, the goods must be transported on Philippine registry carriers.
In the event that a carrier with a Philippine registry is not available, the Goods may be shipped by a carrier that does not have a Philippine registry, provided that the Supplier obtains and submits to the Contracting Authority a certificate to that effect from the nearest Philippine Consulate to the port of shipment. . The Supplier indemnifies the Contracting Entity against all claims from third parties for infringement of patent, trademark or industrial design rights arising from the use of the Goods or any part thereof.
Schedule of Requirements
Technical Specifications
Where appropriate, sketches, including site plans as required, may be provided by the Procuring Entity with the Tender Documents. Similarly, the Supplier may be required to provide drawings or samples either with its bid or for preliminary review by the Procuring Entity during the execution of the contract. Bidders are also required, as part of the technical specifications, to complete their declaration of conformity demonstrating how the items comply with the specifications.
Checklist of Technical and Financial Documents
2005, as finally reviewed and approved by the Bureau of Internal Revenue (BIR). e) Declaration by the potential bidder on all its ongoing public and private contracts, including any awarded but not yet commenced, whether or not they are comparable in nature and complexity to the contract to be awarded; And. f) Declaration of the bidder's Single Largest Completed Contract (SLCC), similar to the contract to be bid, except under the conditions provided for in Sections 23.4.1.3 and 23.4.2.4 of the 2016 Revised IRR of RA No. 9184, within the relevant period as specified in the Bidding Documents; And. g) Original copy of Bid Security. If it is in the form of a bond, you must also submit a certificate issued by the Insurance Commission; Original copy of the notarial statement securing the bid; And. h) Compliance with the Technical Specifications, which may include production/delivery schedule, manpower requirements and/or after-sales/parts, if applicable; And. i) Original, duly signed Omnibus Affidavit (OSS); and if applicable, the original notarial certificate from the secretary in the case of a corporation, partnership or cooperative; or Original Special Power of Attorney from all members of the joint venture, granting full power and authority to its officer to sign the OSS and perform acts to represent the Bidder.
A line of credit committed by a universal or commercial bank in lieu of its NFCC calculation. l) If applicable, a duly signed joint venture agreement (JVA) in case the joint venture already exists;. duly notarized statements from all potential joint venture partners stating that they will enter into and comply with the provisions of the JVA in the event the bid is successful. m) The original of the Financial Offer Form, duly signed and completed; and. n) The original of the price list, duly signed and completed. Other documentary requirements according to RA no. o) [For foreign bidders claiming due to the extension of their country's reciprocal rights to Filipinos] Certification from the relevant government office of their country stating that Filipinos are permitted to participate in government procurement activities for the same item or the product. p) Certification from DTI if the Bidder claims preference as a Local Bidder or Local Entity.
