“All BAC members shall be on a “jury duty” type of assignment until the Notice of Award is issued by the HOPE in order to complete the entire procurement process at the earliest possible time” (Section 38 of the IRR of RA 9184) Page 1 of 2
SUPPLEMENTAL / BID BULLETIN (SBB)
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ADDENDUM NO. 01
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This SBB Addendum No. 01 dated June 25, 2021, for the Project: “Procurement of GeoStudio System including ICT 4 Equipment” is issued to clarify, modify or amend items in the Bidding Documents. Accordingly, this shall form an 5 integral part of said Documents (Note: For this SBB and a better understanding of its contents, the following rules shall 6
apply: (a) Double Strike out – denotes deletion, and (b) Underline – implies inclusion or new item/requirement).
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PARTICULARS CLARIFICATION / AMENDMENT
Based on the Discussion during the Pre-bid Conference and upon confirmation by the Technical Working Group and the End-User Unit conducted on June 23, 2021, @ 10:00 am for this Project, the following are the revisions:
1. On ITB Clause No. 5.3 of Bid Data Sheet (BDS) under Section III, page 12 of the Bidding Document, the Delivery Schedule shall be amended as follows:
For this purpose, contracts similar to the Project shall be:
a. Reference for SLCC:
1) Purchase and or Delivery of a License GeoStudio Software, 50% of the ABC (Php 1,639,250.00);
or
2) Purchase or Installation of any System or Software with 50% of the ABC (Php 1,639,250.00); or 3) Completion of at least two (2) similar contracts and the aggregate contract amounts should be
equivalent to at least 50% of the ABC (Php 1,639,250.00).
b. completed within five (5) years prior to the deadline for the submission and receipt of bids.
The Project End-users claimed that said Software is a unique requirement for this Project to succeed.
Then, during the Pre-bid Conference, it was discussed that the GeoStudio software’s developer is in Canada, and only one (1) private entity purchased a similar item here in the Philippines. Based on the conducted market research study, KSU has already determined that imposing on Geostudio’s SLCC will likely result in another bidding failure; hence the above other 2 options are provided to attract competi- tive and successful bidding.
2. On the Terms and Conditions of Items in Technical Specifications, under Section VII, page 26 of the Bidding Document, the following are the revisions:
TERMS AND CONDITIONS:
a) Bidder’s Qualification:
1). The supplier was able to complete a supply and installation of a License GeoStudio Software or its equivalent Project to any government agency for the last five (5) years, amounting to at least fifty percent (50%) of the Approved Budget for the Contract (ABC).
2). The supplier must have at least two (2) employed Certified Technology Specialist (CTS) needed to do the System Design and submit the layout to KSU for approval before implementing the Project.
3). 2). For ICT Equipment, Supplier's After-sales Support must have a Web-Based Ticketing System to ensure the Service Level Agreement and assign a technical manager to look into the equip- ment issues once they encountered an error or malfunctioning issues.
b) All Equipment and components should be branded (not clone, imitation, or assembled) and brand new. The units should be delivered duly packed and sealed by the manufacturer. KSU assumed that the Equipment to be delivered had undergone quality control testing from the manufacturer;
hence repacking/resealing the same by sub-dealer is discouraged and inexcusable.
“All BAC members shall be on a “jury duty” type of assignment until the Notice of Award is issued by the HOPE in order to complete the entire procurement process at the earliest possible time” (Section 38 of the IRR of RA 9184) Page 2 of 2
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For guidance and information of all concerned 95
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97 EDNA P. YUMOL, CPA, PhD 98
BAC Chairperson 100 99
Date Issued: June 25, 2021 101
Copy furnished: Prospective Bidders 102
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c) All Equipment and components should be branded (not clone, imitation, or assembled) and brand new. The units should be delivered duly packed and sealed by the manufacturer. KSU assumed that the Equipment to be delivered had undergone quality control testing from the manufacturer; hence repacking/resealing the same by sub-dealer is discouraged and inexcus- able.
d) For ICT Equipment, availability of parts in the local market by local distributor; for Geo Studio Sofware, availability of essential updates if applicable.
e) Provision of Technical Data Sheet indicating the brand name and model of item/s.
f) Provision of Operations and Maintenance Manual of the item/s.
g) Prior to issuing the Certificate of Complete Deliveries, the Equipment's testing and ceiling must be conducted with the end-users and TWGs. For the Software, a Hence, conduct of physical or online training or orientation within the reasonable period weeks after installation is recom- mended.
h) Minimum of 1 year and a maximum of 3-year warranty of service and device/equipment based on the unit will start after the turn-over and orientation of the end-user.
After Sales Requirements:
i) Under warranty coverage for ICT Equipment: If unrepairable within 7 days, a free service backup unit (1:1) or service spare part of the same or higher Specification must be provided by the supplier until the defective unit/part is considered repaired/replaced.
j) Monday to Friday, office hours Provision of technical support and service if requested by the end-user through written communication.
k) Capable of providing technical service/assistance within 24 hours OR next business day on-site (NBDOS) service warranty.
