Classification: Public Use
تاﻏوامﻐﺾورﺎﺊﻂل ﺋﻄﺛﺼﺎملا ﺋﺾرﺤلا Advanced Petrochemical Company
رﺤﺲ يداﺗلا ﺋﻏداﺳلا رﻐغ ﺋﻄاﺳلا ﺋﻐﺳمﺔلا عامﺎجا لامﺲأ لوﺛج
11
thExtraordinary General Assembly Meeting Agenda
11th Extraordinary General Assembly Meeting Agenda
ﺋﻄاﺳلا ﺋﻐﺳمﺔلا عامﺎجا لامﺲأ لوﺛج رﺤﺲ يداﺗلا ﺋﻏداﺳلا رﻐغ
1. To review and discuss the Board of Directors Report for the year ended on 31-12-2022.
١ . ماﺳﻂل هﺎﺤﺻاﻈﻄو ةراد�ا ﺟﻂﺔﻄ رﻏرﺼت ىﻂﺲ عﻘﺬﻗا
ﻎﺸ ﻎﻋﺎﻈملا ﻎلاملا ٣١
- ١٢ - ٢٠٢٢ م . 2. To review and discuss the Company consolidated
financial statements for the year ended on 31-12- 2022.
٢ . ىﻂﺲ عﻘﺬﻗا ﻆﺲ ﺋﻐلاملا ﻃئاﻌﺼلا
ﻎلاملا ماﺳلا
ﻎﺸ ﻎﻋﺎﻈملا ٣١
- ١٢ - ٢٠٢٢ م اﻋﺎﺤﺻاﻈﻄو .
3. To vote on the Company’s external auditor report for the year ended on 31-12-2022 and discussing it.
٣ . ﻆﺲ ﺋﺾرﺤلا تاباسﺖ عجارﻄ رﻏرﺼت ىﻂﺲ ﺌﻏﻌﺧﺎلا
ﻎﺸ ﻎﻋﺎﻈملا ﻎلاملا ماﺳلا ٣١
- ١٢ - ٢٠٢٢ م
.هﺎﺤﺻاﻈﻄو 4. To vote on discharge of the members of the Board of
Directors for the year ended 31-12-2022.
٤ . ﻆﺲ ةراد�ا ﺟﻂﺔﻄ ءاﺪﺲأ ﺋﻄذ ءاربإ ىﻂﺲ ﺌﻏﻌﺧﺎلا
ﻎﺸ ﺋﻐﻋﺎﻈملا ﺋﻈسلا ٣١
- ١٢ - ٢٠٢٢ م . 5. To vote on appointing an auditor for the company
among those nominees based on the recommendation of the Audit committee to review and audit (the second, third, annual financial statements of fiscal year 2023 and first quarter of 2024, and determine its remuneration. (Attached)
٥ . ﻆﻄ ﺋﺾرﺤﻂل تاباسﺖ عجارﻄ ﻆﻐﻐﺳت ىﻂﺲ ﺌﻏﻌﺧﺎلا
ًءاﻈب ﻆﻐﺗﺣرملا ﻆﻐب ﺋﺳجارملا ﺋﻈﺔل ﺋﻐﺦﻌت ىﻂﺲ
، كلذو
عبرﻂل) ﺋﻐلاملا ﻃئاﻌﺼلا ﺺﻐﺻﺛتو ﺋﺳجارﻄو صﺗفل ماﺳلا ﻆﻄ ﺋﻐلاملا ﺋﻈسﻂل يﻌﻈسلاو ثلاﺑلاو ﻎﻇاﺑلا ﻎلاملا ٢٠٢٣
ﻎلاملا ماﺳلا ﻆﻄ لوﻓا عبرلاو ،م
٢٠٢٤ (ﺺﺸرﻄ) .هباﺳتأ ﺛﻏﺛﺗتو ،(م 6. To vote on authorizing the Board of Directors to
distribute interim cash dividends to the shareholders on biannual or quarterly basis for the financial year 2023 in accordance with the Implementing Regulation of the Companies Law for Listed Joint Stock Companies in which it should be appropriate with the company’s financial position, cash flow, expansion and investment plans.
٦ . حابرأ عﻏزﻌﺎب ةراد�ا ﺟﻂﺔﻄ ﺨﻏﻌفت ىﻂﺲ ﺌﻏﻌﺧﺎلا ماﺳلا ﻆﺲ يﻌﻈﺠ عبر وأ يﻌﻈﺠ ﺷﺧﻇ ﻀﺿﺤب ﺋﻐﻂﺖرﻄ ﻎلاملا ٢٠٢٣
فرﺧلاو قاﺼﺗﺎﺠﻗا ﺘﻏرات ﺛﻏﺛﺗتو ،
ﺋﺦاﺚلا تاﺾرﺤلا ماﺰﻈل ﺋﻏﺜﻐفﻈﺎلا ﺋﺗئﻘل ًاﺼﺸو ﺋجرﺛملا ﺋمﻊاسملا تاﺾرﺤب عﻄ ﺈﺠاﻈﺎﻏ امب كلذو
ﻎلاملا ﺋﺾرﺤلا عضو
، اﻋططخو ﺋﻏﺛﺼﻈلا اﻋتاﺼﺸﺛتو
.ﺋﻏرامﺑﺎﺠﻗاو ﺋﻐﺳﺠﻌﺎلا
7. To vote on delegating the Board of Directors the vested powers of the general assembly meeting as per Article (27/1) of the Companies Law for one year from the date of the approval by the general assembly meeting or the end of the delegated Board of Directors' term, which comes first. Such delegation
٧ . ﺋﻐﺖﻘﺧب ةراد�ا ﺟﻂﺔﻄ ﺨﻏﻌفت ىﻂﺲ ﺌﻏﻌﺧﺎلا
خرﺎلاب ﺋﻏداﺳلا ﺋﻄاﺳلا ﺋﻐﺳمﺔلا ةرﺼفلا ﻎﺸ دراﻌلا صﻐ
)١ ماﺰﻇ ﻆﻄ ﻆﻏرﺤﺳلاو ﺋﺳباسلا ةداملا ﻆﻄ ( ﺋﺼﺸاﻌﻄ ﺘﻏرات ﻆﻄ ﺛﺖاو ماﺲ ةﺛمل كلذو ،تاﺾرﺤلا ةراد�ا ﺟﻂﺔﻄ ةرود ﺋﻏاﻋﻇ ىﺎﺖ وأ ﺋﻄاﺳلا ﺋﻐﺳمﺔلا ﻎﺸ ةدراﻌلا طورﺤﻂل ًاﺼﺸو ،ﺺﺊﺠأ امﻋﻏأ ضﻌفملا
Classification: Public Use stipulated in the Implementing Regulation of the
Companies Law for Listed Joint Stock Companies.
8. To vote on the business and contracts that made between the Company and Allied Arabian Maintenance & Trade Co., in which the board member Mr. Sami Abdulaziz Mohammed Al- Suwaigh has indirect interest as he owns 14% of its capital, which is providing industrial services from 01/01/2022 to 31/12/2022, with an amount of (7,008,601) Saudi riyals, without preferential terms and in accordance with the same terms and conditions followed by the Company with all contractors and dealers.
٨ . ا دﻌﺼﺳلاو لامﺲﻓا ىﻂﺲ ﺌﻏﻌﺧﺎلا ﻆﻐب ﺌمت ﻎﺎل
،ةراﺔﺎلاو ﺋﻇاﻐﺧﻂل ةﺛﺗﺎملا ﺋﻐبرﺳلا ﺋﺾرﺤلاو ﺋﺾرﺤلا ﺞﻏﺞﺳلاﺛﺊﺲ ﻎﻄاﺠ /ةراد�ا ﺟﻂﺔﻄ ﻌﺪﺳل ﻎﺎلاو ﺛمﺗﻄ
اﻋﻐﺸ ًاﺿﻏرﺣ هراﺊﺎﺲاب ةرﺣاﺊﻄ رﻐغ ﺋﺗﻂﺧﻄ ﺴﻏﻌﺧلا ﻀﺑمﻏ امب ١٤
% ﻆﺲ ةراﺊﺲ ﻎﻊو ،ﺋﺾرﺤلا لاﻄ سأر ﻆﻄ
ﻆﻄ ةرﺎفلا لﻘخ ﺋﻐﺲاﻈﺦ تاﻄﺛخ ﻃﻏﺛﺼت ٠١ / ٠١ / ٢٠٢٢ ىﺎﺖو م ٣١
/ ١٢ / ٢٠٢٢ هرﺛﺻو ﺴﻂﺊمب م
) ٧،٠٠٨،٦٠١ طورﺣ نود كلذو ،يدﻌﺳﺠ لاﻏر (
اﻋﺳﺊﺎت ﻎﺎلا طورﺤلاو عاضوﻓا ﺟفﻈبو ﺋﻐﻂﻐﺪفت ﻆﻏﺛﺻاﺳﺎملاو ﻆﻐﻂﻄاﺳﺎملا مﻌمﺲ عﻄ ﺋﺾرﺤلا .
9. To vote on the business and contracts that made between the Company and Walaa Cooperative Insurance Company, in which the board members Mr. Khalifa Abdullatif Abdullah Al-Mulhem and Mr.
Waleed Mohammed Abdullah Al-Jaafari have indirect interests as they are members of the board of directors of the two companies, which is providing multiple car insurance coverages from 01/01/2022 to 31/12/2022, with an amount of (128,245) Saudi riyals, without preferential terms and in accordance with the same terms and conditions followed by the Company with all contractors and dealers.
٩ . ﻆﻐب ﺌمت ﻎﺎلا دﻌﺼﺳلاو لامﺲﻓا ىﻂﺲ ﺌﻏﻌﺧﺎلا
ﺾرﺣو ﺋﺾرﺤلا ﻎﺎلاو ،ﻎﻇواﺳﺎلا ﻆﻐﻄأﺎﻂل ءﻗو ﺋ
/ذاﺎﺠﻓا ةراد�ا ﺟﻂﺔﻄ يﻌﺪﺳل ﺋفﻐﻂخ
ﺷﻐطﻂلاﺛﺊﺲ
�ا ﺛﺊﺲ ﺛمﺗﻄ ﺛﻐلو /ذاﺎﺠﻓاو ﻃﺗﻂملا �ا ﺛﺊﺲ ناﻌﺪﺲ امﻊراﺊﺎﺲاب ةرﺣاﺊﻄ رﻐغ ﺋﺗﻂﺧﻄ يرفﺳﺔلا ﻆﺲ ةراﺊﺲ ﻎﻊو ،ﻆﻐﺎﺾرﺤلا اﺎﻂﺿل ةراد�ا ﻎسﻂﺔﻄ ﻎﺸ ةرﺎفلا لﻘخ تاﺊﺾرمﻂل ﺋﻐﻈﻐﻄأت تاﻐطﺶت ةﺛﺲ ﻃﻏﺛﺼت ﻆﻄ ٠١ / ٠١ / ٢٠٢٢ ىﺎﺖو م ٣١
/ ١٢ / ٢٠٢٢ ﺴﻂﺊمب م
) هرﺛﺻو ١٢٨،٢٤٥
طورﺣ نود كلذو ،يدﻌﺳﺠ لاﻏر (
اﻋﺳﺊﺎت ﻎﺎلا طورﺤلاو عاضوﻓا ﺟفﻈبو ﺋﻐﻂﻐﺪفت ﻆﻏﺛﺻاﺳﺎملاو ﻆﻐﻂﻄاﺳﺎملا مﻌمﺲ عﻄ ﺋﺾرﺤلا .
10. To vote on the Company's purchase of its own shares, with a maximum of (650,655) shares, for the purpose of allocating them to the Company's employees incentive shares program, provided that the purchase of these shares to be financed through the Company’s internal resources. further, to authorizes the Board of Directors to complete the purchase within (12 months) from the date of the extraordinary general assembly's approval, and to be kept no longer than (10) years from the date of
١٠ . ا ﺛﺗبو اﻋمﻋﺠأ ﻆﻄ ًادﺛﺲ ﺋﺾرﺤلا ءارﺣ ىﻂﺲ ﺋﻐﺦﻌﺎل
ىﺧﺻأ )
٦٥٠،٦٥٥ فﺛﻋب اﻋمﻋﺠأ ﻆﻄ ﻃﻋﺠ (
ﻃﻋﺠﻓا ﺒﻄاﻇرب ﻆمض ﺋﺾرﺤلا ﻎفظﻌمل اﻋﺧﻐﺧﺚت ﺺﻏرﺬ ﻆﺲ اﻋﻂﻏﻌمت ﻃﺎﻐﺠو ،ﻆﻐفظﻌمﻂل ﺋﻏﺞﻐفﺗﺎلا ل ﺋﻐتاﺜلا دراﻌملا ةراد�ا ﺟﻂﺔﻄ ﺨﻏﻌفتو ،ﺋﺾرﺤﻂ
) اﻊاﺧﺻأ ةرﺎﺸ لﻘخ ءارﺤلا ﺋﻐﻂمﺲ مامتإب ١٢
ًارﻋﺣ (
ﺻ ﺘﻏرات ﻆﻄ
،ﺋﻏداﺳلا رﻐغ ﺋﻄاﺳلا ﺋﻐﺳمﺔلا رار ﺮفﺎﺗﺎﺠو
) ﻆﺲ ﺛﻏﺞت ﻗ ةﺛمل ةارﺎﺤملا ﻃﻋﺠﻓاب ﺋﺾرﺤلا ١٠
(
رﻐغ ﺋﻄاﺳلا ﺋﻐﺳمﺔلا ﺋﺼﺸاﻌﻄ ﺘﻏرات ﻆﻄ تاﻌﻈﺠ ﻆﻐفظﻌمﻂل اﻋﺧﻐﺧﺚت ﻆﻐﺗل ىﺧﺻأ ﺛﺗﺾ ﺋﻏداﺳلا
approval. Upon the end of mentioned period, the Company shall follow the rules and procedures stipulated in the relevant laws and regulations.
عﺊﺎﺎﺠ ةﺛملا هﺜﻊ ءاﺪﺼﻇا ﺛﺳبو ،ﻆﻐﺼﺗﺎسملا ﻎﺸ اﻋﻐﻂﺲ صﻌﺧﻈملا طباﻌﺪلاو تاءارج�ا ﺋﺾرﺤلا ﺋﺻﻘﺳلا تاذ حئاﻌﻂلاو ﺋمﺰﻇﻓا .
Classification: Public Use
1 | P a g e تيوصتلا تاءارجإو نيمهاسلما تاعمتجا دعاوق
Rules of Shareholders Meetings & Voting Procedures
متجا دعاوق ا
تيوصتلا تاءارجإو نيمهاسملا تاع
Rules of Shareholders Meetings & Voting Procedures
Rules of Shareholders Meetings & Voting Procedures Advanced Petrochemical Company
"Saudi Joint Stock Company"
تيوصتلا تاءارجإو نيمهاسلما تاعمتجا دعاوق ا تايواميكورتبلل ةـمدقتلما ةـكرشل
" ةيدوعس ةمهاسم ةكرش "
Article (1) The Purpose
ضرغلا ) 1 ( ةدام
The purpose of these Rules (hereinafter referred to as the “Rules”) is to inform shareholders of the rules governing the general meetings of shareholders and voting procedures.
هذه نم ضرغلا دعاوقلا
ـــــب دعب اميف اهيلإ راشيو(
"
دعاوقلا )"
وه مكحت يتلا دعاوقلاب نيمهاسلما ةطاحإ
نيمهاسملل ةماعلا تايعمجلا تاعامتجا لمع تيوصتلا تاءارجإو .
Article (2) General Assemblies Invitation
ةماعلا تايعمجلا ةوعد ) 2 ( ةدام
1. The Board of Directors invites shareholders to attend general or special assemblies meetings in accordance with the conditions stipulated in the Companies Law, its implementing Regulations, and the Company's Bylaws. The Company may invites shareholders to attend the meetings of the general or special assemblies through modern technology means.
روضحل نيمهاسلما ةرادلإا سلجم وعدي 1.
ًاقفو ةصاخلا وأ ةماعلا تايعمجلا تاعامتجا لما عاضولأل تاكرشلا ماظن يف اهيلع صوصن
.ساسلأا ةكرشلا ماظنو ةيذيفنتلا ةحئاولو تاعامتجا روضحل ةوعدلا هيجوت ةكرشلل زوجيو لئاسو قيرط نع ةصاخلا وأ ةماعلا تايعمجلا .ةثيدحلا ةينقتلا
2. The date of the general assembly meeting and related information shall be announced at least (21) days before the date, and the invitation shall be published on the website of Tadawul and the website of the Company.
2.
ماعلا ةيعمجلا داقعنا دعوم نع نلاعلإا متي امو ة
( ـب دعولما لبق تامولعم نم اهب قلعتي 21
ًاموي )
ينورتكللإا عقولما يف ةوعدلا رشنتو ،لقلأا ىلع .ةكرشلل ينورتكللإا عقولماو )لوادت( قوسلل
3. Each shareholder has the right to attend the general assembly of shareholders, and may delegate another person other than the members of the board of directors or the Company’s employees to attend the general assembly on his/her/its behalf.
3.
ضح قح مهاسم لكل ةماعلا تايعمجلا رو
نيمهاسملل
، ًاصخش هنع لكوي نأ كلذ يف هلو
يلماع وأ ةرادلإا سلجم ءاضعأ ريغ نم رخآ
ةكرشلا
ةماعلا ةيعمجلا روضح يف
.
Classification: Public Use
3 | P a g e تيوصتلا تاءارجإو نيمهاسلما تاعمتجا دعاوق
Rules of Shareholders Meetings & Voting Procedures
4. In the event that the Company call for shareholders general and special assemblies by means of modern technology, the regulatory rules and procedures issued by the competent authority and the provisions in these Rules that do not conflict with them shall be implemented.
4.
ب ةكرشلا مايق لاح يف ةوعدلا هيجوت
لا داقعن
ال ج ةماعلا تايعم لاو
خ ةصا لم قيرط نع اهيمهاس
لا ةينقتلا لئاسو ح
ةثيد طباوضلاب لمعلا متيف ،
ةهجلا نم ةرداصلا ةيميظنتلا تاءارجلإاو و ةصتخلما هذه يف ماكحأ نم اهعم ضراعتي لا ام
دعاوقلا .
Article (3) General Assembly Agenda
ةيعمجلا لامعأ لودج ) 3 ( ةدام
1. When a general or special assembly is called, the assembly meeting schedule and related information shall be published in accordance with the conditions set forth in Article (2/2).
1.
رشني ،ةصاخلا وأ ةماعلا ةيعمجلل ةوعدلا دنع نم هب قلعتي امو ةيعمجلا عامتجا لودج ةدالما يف ةنيبلما عاضولأل ًاقفو تامولعم (
2 / 2 .)
2. Shareholders who own at least (5%) of the Company's shares may add one or more topics to the agenda of the general assembly when it is prepared.
2.
( ةبسن نوكلمي نيذلا نيمهاسملل 5
لقلأا ىلع )%
ىلإ رثكأ وأ عوضوم ةفاضإ ةكرشلا مهسأ نم .هدادعإ دنع ةماعلا ةيعمجلا لامعأ لودج
Article (4) Attending General Assembly
تايعمجلا روضح ) 4 ( ةدام
1. Every shareholder, regardless of the number of shares, has the right to attend the general assembly of shareholders.
1.
روضح قح همهسأ ددع ناك امهم مهاسم لكل نيمهاسملل ةماعلا تايعمجلا .
2. Shareholders who wish to attend the general or special assembly shall register their names at the Company's head office before the time specified for the assembly, and the Company endeavors to provide places to accommodate all shareholders attending the meeting, and the entry to the meeting will be on a first-come basis according to the number of seats available in the meeting venue.
2.
لجسي نومهاسلما روضح يف نوبغري نيذلا
ةصاخلا وأ ةماعلا ةيعمجلا زكرم يف مهءامسأ
داقعنلا ددحلما تقولا لبق سيئرلا ةكرشلا ةيعمجلا نكامأ ريفوت ىلإ ةكرشلا ىعستسو ، ،عامتجلإل نيرضاحلا نيمهاسلما عيمج باعيتسلا
عامتجلإا لوخد نوكيسو ةيقبسأ بسح
ةعاق يف ةرفوتلما دعاقلما ددعل ًاقفو روضحلا
.عامتجلإا
Article (5) General Assembly Chairmanship
تايعمجلا ةسائر ) 5 ( ةدام
1. The meetings of the general assemblies are chaired by the chairman of the board of directors or his deputy in his absence, or whoever is delegated by the board of directors from among its members in the event of the absence of the chairman and his deputy.
سلجم سيئر ةماعلا تايعمجلا تاعامتجا سأري 1.
سلجم هبدتني نم وأ هبايغ دنع هبئان وأ ةرادلإا سيئر بايغ لاح يف كلذل هئاضعأ نيب نم ةرادلإا .هبئانو سلجلما
2. The secretary of the assembly and members of the vote collection and sorting committee are chosen by the assembly.
2.
متي ريتركس رايتخا ءاضعأو ةيعمجلا
عمج ةنجل
تاوصلاا زرفو .ةيعمجلا لبق نم
Article (6) Discussing the Agenda
لامعلأا لودج دونب ةشقانم ) 6 ( ةدام
Each shareholder has the right to discuss the topics listed on the assembly’s agenda and to direct questions about them to the members of the board of directors and the auditor. The board of directors or the auditor shall answer these questions to the extent that the Company’s interest is not jeopardized. If the shareholder deems that the answer to his question is not convincing, he shall appeal to the assembly, and its decision in this regard shall be final.
يف ةجردلما تاعوضولما ةشقانم قح مهاسم لكل عأ لودج يف ةلئسلأا هيجوتو ةيعمجلا لام
ىلإ اهنأش
تاباسحلا عجارمو ةرادلإا سلجم ءاضعأ
، بيجيو
نع تاباسحلا عجارم وأ ةرادلإا سلجم لأا هذه
ةلئس
اذإو .ررضلل ةكرشلا ةحلصم ضرعي لا يذلا ردقلاب هلاؤس ىلع درلا نأ مهاسلما ىأر ىلإ مكتحا ،عنقم ريغ
اذه يف اهرارق ناكو ،ةيعمجلا ا
نأشل فان .ًاذ
Shareholders have the opportunity to actively participate and vote in the general assembly meetings.
يمهاسملل حاتي ن
ةلاعفلا ةكراشملل ةصرفلا
ف تيوصتلاو ي
لا تاعامتجا ج
ةماعلا ةيعم
Article (7) Voting Procedures
تيوصتلا تاءارجإ ) 7 ( ةدام
1. The chairman of the assembly invites the shareholders to vote after the discussion of the agenda items has been completed.
دعب تيوصتلل نيمهاسلما ةيعمجلا سيئر وعدي 1.
.لامعلأا لودج دونب ةشقانم نم ءاهتنلإا
2. The collection and sorting committee collects and sorts the voting cards after the shareholders have voted on the items on the agenda.
2.
موقت ةنجل تاوصلاا زرفو عمج تاقاطب عمجب
نومهاسلما مايق دعب اهزرفو تيوصتلا
.لامعلأا لودج دونب ىلع تيوصتلاب
Classification: Public Use
5 | P a g e تيوصتلا تاءارجإو نيمهاسلما تاعمتجا دعاوق
Rules of Shareholders Meetings & Voting Procedures
3. Consequently, the voting results are read and the minutes of the assembly are approved.
3.
كلذ دعب متي دامتعاو تيوصتلا جئاتن ةءارق
ةيعمجلا رضحم .
Article (8) E-Voting
دعب نع تيوصتلا ) 8 ( ةدام
Shareholders may exercise the right to vote and participate without the need to attend the assembly meeting venue in accordance with the regulations set by the competent authority.
نود ةكراشلماو تيوصتلا قح ةسرامم نيمهاسملل طباوضلل َاقفو ةيعمجلا داقعنا رقم روضحل ةجاحلا .ةصتخلما ةهجلا اهعضت يتلا
Article (9) Rules of Conduct at General Assemblies
ةماعلا تايعمجلا يف كولسلا دعاوق ) 9 ( ةدام
1. All shareholders must show their identity as shareholders before entering the meeting venue.
1.
مهتيصخش تبثي ام زاربإ نيمهاسلما عيمج ىلع .عامتجلإا رقلم لوخدلا لبق نيمهاسمك
2. Attendees at the general assembly are prohibited from taking pictures, audio or video recordings without the Company's prior written consent.
2.
ةماعلا ةيعمجلا يف نيرضاحلا ىلع رظحي نود يئرلما وأ يتوصلا ليجستلا وأ ريوصتلا .ةكرشلا نم ةقبسم ةيباتك ةقفاوم
3. Attendees are kindly requested to ensure that all electronic or cellular devices are in silent mode.
3.
ةزهجلأا عيمج نأ نم دكأتلا نيرضاحلا نم ىجري .تماصلا عضو يف ةيولخلا وأ ةينورتكللاا
4. If a shareholder wishes to direct an inquiry or question, he must raise his hand when the discussion is opened. In the event that the meeting is held via modern technology means, the shareholder who wishes to direct an inquiry or question must write the inquiry or question through the chat in writing.
هاسلما دحأ بغر اذإ 4.
نيم هيجوت راسفتسا وأ
هديب هراشلإا هيلعف ،لاؤس باب حتف متي امدنع
ةشقانلما نع عامتجلإا ناك لاح يفو . لئاسو قيرط
ةثيدحلا ةينقتلا بغري يذلا مهاسلما ىلعف ،
وأ راسفتسلاا ةباتك لاؤس وأ راسفتسا هيجوتب ةثداحلما قيرط نع لاؤسلا ًايباتك
.
5. Allow the other shareholder to speak
without interruption.
.ةعطاقم نود ثيدحلاب رخلأا مهاسملل حامسلا 5.
Article (10) Implementation of these Rules
دعاوقلا هذه قيبطت ) 10 ( ةدام
These Rules are applied without prejudice of any rights of shareholders stipulated in the relevant laws and regulations, and in the event that any provision of these Rules conflicts with the relevant laws and regulations, the latter shall be enforced.
صوصنلما نيمهاسلما قوقحب دعاوقلا هذه لخت لا يف اهيلع لاح يفو ،ةقلاعلا تاذ حئاوللاو ةمظنلأا
حئاوللاو ةمظنلأا عم دعاوقلا هذه نم صن يأ ضراعت
.هب لمعلا متي لاف ،ةقلاعلا تاذ
Classification: Public Use
The Report of the Audit Committee to the 11th Extraordinary General Assembly Meeting
a. The Committee Formation & Attendance:
The previous Audit Committee was formed for the term started on October 1, 2019 and ended on September 30, 2022. Thereafter, a new Committee was formed by the Ordinary General Assembly in September 27, 2022 for the term starting on October 01, 2022 to September 30, 2025, consisting of four members, of which two are non-executive directors, one independent director and one member (the “Chairman”) from the outside of the Board of Directors. The Committee held eight meetings during the entire year 2022 with 100% attendance by all members.
b. The Committee’s Duties and Responsibilities:
Audit Committee is responsible for ensuring the integrity and effectiveness of reports, financial statements, internal control systems and ensuring compliance with laws, regulations and policies. The duties of the Committee as per Audit Committee Charter approved by the General Assembly including review of financial reports, internal and external auditor work, and ensuring compliance.
c. The Committee’s Activities
1. The Committee has, within the limits of its competencies as per the Audit Committee Charter, held regular meetings, reviewed the quarterly interim and annual audited financial statements and audit reports (internal and external).
2. The Committee has examined and reviewed the Company's internal and financial control systems, risk management and compliance.
3. The Internal Audit section carried out the planned internal audit as per the schedule to evaluate objectively and independently, the adequacy and effectiveness of the internal control systems. Audit Committee reviewed the Internal Audit Reports which were issued regularly as well as updates on controls and systems, progress of implementation of audit recommendations.
4. Further, EY confirmed their independence as an external auditor, and was invited to the Committee’s meetings for explaining the external audit, scope and coverage, findings, and their unqualified audit opinion. Based on the review with EY, the audited financial statements were recommended to Board for their review and final approval by General
Classification: Public Use d. Conclusion:
1. The Committee has, within the limits of its competencies as per the Audit Committee Charter, reviewed the quarterly and annual financial statements, audit reports (internal and external). The Committee also examined and reviewed the Company's internal and financial control systems and risk management system, and discussed with the external auditor, internal auditor and the management the results of those activities.
2. The Audit Committee based on discussions (including past experience with Advanced, petrochemical industry clientele and presence in the Eastern Province), recommend to the Board of Directors for its review and submission to General Assembly for its approval on the appointment of either EY or PwC as an external auditor for providing the following services under IFRS and SOCPA:
1) Reviewing and auditing the annual consolidated and standalone financial statements for the year 2023.
2) Reviewing interim condensed consolidated financial statements for the second quarter of 2023, the third quarter of 2023 and the first quarter of 2024.
3. Based on Executive Management representation and submissions, internal and external audit reports, compliances with laws and regulations, there are no material or significant weaknesses reported during Audit Committee meetings in 2022 and the Executive Management has maintained an effective internal control system that provided reasonable ground to formulate this opinion.
Audit Committee Chairman Abdullah A. Buali
Classification: Public Use
:ىلإ نيرقوملا تايواميكورتبلل ةمدقتملا ةكرشلا يمهاسم To: The Shareholders of Advanced Petrochemical
Company.
:عوضوملا تايواميكورتبلل ةمدقتملا ةكرشلا ةرادإ سلجم ةيصوت
ةماعلا ةيعمجلل .تاباسحلا عجارم نييعت نأشب
Subject: Advanced Petrochemical Company’s Board of Directors Recommendation to the General Assembly Regarding the Appointment of an External Auditor.
هتاكربو الله ةمحرو مكيلع ملاسلا Greetings,
ةمدقتملا ةكرشلا ةرادإ سلجم ةيصوتب مكغلبن نأ دون رارق للاخ نم تايواميكورتبلل ه
رداصلا ( ريرمتلاب ىلع ينبملاو )
تاباسحلا ةعجارم بتاكم حيشرت نأشب ةعجارملا ةنجل ةيصوت ةعجارمل ةصخرملا ةدحوملاو ةلصفنملا ةيلاملا مئاوقلا قيقدتو
لا ةكرشلل ( كلذو ،ةعباتلا تاكرشلاو تايواميكورتبلل ةمدقتم عبرلل
و ثلاثلاو يناثلا ةيلاملا مئاوقلا
يونسلا ة ةيلاملا ةنسلل 2023
عبرلاو م
ةيلاملا ةنسلل لولأا 2024
م ) We would like to inform you of Advanced Petrochemical
Company’s Board of Directors recommendation, based on the Audit Committee's Recommendation, through circular resolution regarding the nomination of licensed external auditors for reviewing and auditing the standalone and consolidated financial statements of Advanced Petrochemical Company and its affiliated companies (for the 2nd Quarter, 3rd Quarter and annual financial statements of the fiscal year of 2023, and the 1st Quarter of the fiscal year of 2024)
ثيحو بتاكم نم ةملتسملا ضورعلا جئاتن ةعجارملا ةنجل تعجار
ميدقتل تاباسحلا يعجارم ريياعمل ًاقفو هلاعأ ةحضوملا تامدخلا
ةيلودلا ةيلاملا ريراقتلا ةئيهلا نع ةرداصلا ريياعملا نم اهريغو
،نيينوناقلا نيبساحملل ةيدوعسلا دنا تسنرا( حيشرتب تصوأو
رايتخلا ةماعلا ةيعمجلل )زربوك سواهرتوو سيارب(و )غنوي يتلآل ًاقفو نيمهاسملا لبق نم يجراخلا عجارملا :
Whereas the Audit Committee reviewed the outcome of bids received from auditing firms for providing the above services under International Financial Reporting Standards and other standards that are issued by Saudi Organization for Certified Public Accountants (SOCPA), and recommended to nominate (EY) and (PwC) to the General Assembly for selecting external auditor by the shareholders in accordance with the following:
Auditing Firms تاباسحلا يعجارم بتاكم
EY غنوي دنا تسنرا
PwC زربوك سواهرتوو سيارب
KPMG يب يك يج ما
Deloitte تيوليد Fees in SAR
يدوعسلا لايرلاب باعتلأا
395,000 422,500 455,000 625,000
حيشرتب ةيصوتلا ىلع ةرادلإا سلجم قفاو ،كلذ ىلع ًءانبو بتاكم
تاباسحلا عجارم رايتخلا ةماعلا ةيعمجلا ىلع هلاعأ ةعجارملا .نيمهاسملا لبق نم يجراخلا Based on the above, the Board of Directors approved to
recommend to nominate the above auditing firms to the General Assembly for selecting external auditor by the shareholders.
محلملا فيطللادبع نب ةفيلخ Khalifa A. Al Mulhem
ةرادلإا سلجم سيئر
Chairman of the Board of Directors
www.advancedpetrochem.com
To : The Shareholders General Assembly Meeting of Advanced Petrochemical Company.
Subject : Declaration of the Board of Directors to the Shareholders General Assembly Meeting.
Dear Shareholders,
Based on the provisions of the Saudi Companies Law, please be informed that the Board members, Mr.
Khalifa Abdullatif Abdullah Al-Mulhem, Mr. Waleed Mohammed Abdullah Al-Jaafari and Mr. Sami Abdulaziz Mohammed Al-Suwaigh have interests in the in the company’s contracts and businesses made for the account of the Company, as shown below:
Contracting Party The Name of The Conflicted Board Member
The Nature of The Interest
Contract Period
Total Value
Allied Arabian Maintenance &
Trade Co.
Mr. Sami Abdulaziz Mohammed Al- Suwaigh
providing industrial services
from
01/01/2022 to
31/12/2022
Amount of (7,008,601) Saudi riyals
Walaa Cooperative Insurance Company
Mr. Khalifa Abdullatif Abdullah Al-Mulhem and Mr. Waleed Mohammed Abdullah Al-Jaafari
providing multiple car insurance coverages
from
01/01/2022 to
31/12/2022
Amount of (128,245) Saudi riyals
These contracts were concluded through competitive bidding process and the terms of them have no less favorable to the Company than those that could have been obtained in a comparable arm's-length transaction by the Company with an unrelated third party.
Best regards,
____________________________
On Behalf of the Board of Directors Khalifa A. AlMulhem
Chairman of the Board of Directors
