PLAN
IMPLEMENTATION PLAN
STAKEHOLDER ENGAGEMENT:
PRECINCT PLAN PROCESS:
REF NO. STEP IN
PROCESS EXPLANATION TIME
FRAMES ROLE PLAYERS
P1. POLICY CONTEXT AND VISION DIRECTIVES
P1.1. START UP • Agree on the scope of work, project programme and deliverables with the client and include it in a Service Level Agreement and Memorandum of Understanding with the service provider.
Service Level
Agreement Within 2 weeks of project approval/
appointment
• Service providers
• Client P1.2. REVIEW AND
SYNTHESISE LEGISLATIVE &
POLICY CONTEXT
• Synthesise the legislative and policy context through considering relevant national and provincial policy directives.
• Involve sector departments on relevant sector plans and policies.
• Outline the spatial directives emanating from the national, provincial and municipal spatial policy review that are relevant to the precinct.
Legislative & Policy
synthesis Month 1 • Service providers
P1.3. FORMULATE DRAFT
SPATIAL VISION • Hold initial discussions with client on the key spatial issues that need to be addressed and prepare a synthesis of the policy informants to establish a draft vision for the precinct.
Vision statement Month 1 • Service providers
SE1. INITIATE STAKEHOLDER ENGAGEMENT
SE1.1. INCEPTION MEETING • Meeting with the client to clarify and agree upon project outcomes, timeframes, expectations from project steering committee members and the appropriate level of political engagement required.
• Identify key stakeholders, I&APs and provincial and municipal departments that need to be involved.
Stakeholder
database Month 1 • Service providers
• Client
• Local Municipality SE1.2. NOTIFICATION • Notify the public, other government departments and the local council
of the precinct plan process through local media and notices at public venues.
• If possible - establish an online web portal / blog / social media page for the project.
Public notices Online web page
Month 1 • Service providers
• Client
• Local Municipality SE1.3. SET UP PSC • Invite key statutory stakeholders to serve on PSC - a forum for inter-
governmental relations with oversight responsibility for the preparation of the Precinct Plan.
• Send out inaugural notice (via e-mail or other) to PSC to introduce and explain process, programme and outcomes.
List of PSC
members Month 1 • Service providers
• Client
• PSC ME1. MONITORING AND EVALUATION
ME1.1 CONFIRM
OBJECTIVES • Set out the project objectives as defined in the MSDF.
• Ensure that the purpose and anticipated outcomes of the precinct plan are clearly defined
MSDF Objectives for
the precinct Month 1 • Service providers
Figure 19. Diagram illustrating the procedural steps required in the process of preparing a Precinct Plan Table 5.1 Precinct Plan Process Guidelines
86 87
DRDLR Spatial Development Framework Guidelines
REF NO. STEP IN
PROCESS EXPLANATION DELIVERABLES TIME
FRAMES ROLE PLAYERS
P2. CONTEXT, ROLE & ISSUES P2.1. IDP & SECTOR
PLANS INPUTS • Review the most recent IDP as well as all municipal sector plans relevant to the precinct in terms of the strategic focus and the key challenges identified.
Summary of sector plans Months
2 - 3 • Service providers
P2.2. ANALYSIS OF BIOPHYSICAL CONTEXT
• Unpack and assess the role of the precinct within the biophysical
context and identify key issues and challenges. Documentation and mapping
of biophysical context Months 2 - 4 (findings to be updated based on Focus Group inputs)
• Service providers
• Local Municipality P2.3. ANALYSIS OF
SOCIO-ECONOMIC CONTEXT
• Unpack and assess the role of the precinct within the socio-
economic context and identify key issues and challenges. Documentation and mapping of socio-economic context
P2.4. ANALYSIS OF
BUILT CONTEXT • Unpack and assess the role of the precinct within the built
environment context and identify key issues and challenges. Documentation and mapping of built environment context
SE2. STAKEHOLDER ENGAGEMENT
SE2.1. FOCUS GROUPS • Conduct area or sector based Focus Group meetings to test the initial technical findings through presenting the precinct context, role and issues to confirm findings, fill gaps and obtain further feedback on key issues and priorities.
Context and issues presentation
Key findings from Focus Groups meetings Record of Engagement
Month 4 • Service providers
• Focus Group Attendees
SE2.2. OPEN HOUSE • Facilitate a public open house to present the findings from the context, role and issues phase and the findings from the Focus Group Meetings for public feedback.
Open House Posters Record of Engagement
Month 4 • Service Providers
• General Public SE2.3. 1st PMT MEETING • Convene the first Project Management Team Meeting to discuss
project progress and programme. MinutesRecord of Engagement
Month 4 • Service providers
• PMT (Local Municipality Spatial Planning and other relevant Departments)
• Client SE2.4. 1st PSC MEETING • Convene the first PSC Meeting to present and endorse the findings
from the context, role and issues phase. Presentation
Minutes of PMT Meeting Record of Engagement
Month 4 • Service providers
• PSC
REF NO. STEP IN
PROCESS EXPLANATION DELIVERABLES TIME
FRAMES ROLE PLAYERS
ME2. MONITORING AND EVALUATION
ME2.1 SPATIAL TARGETS • Clarify precinct plan objectives in terms of clear and measurable outcomes/targets that are relevant to the municipality’s physical, socio- economic and institutional context
Succinct one-page list of project objectives &
measures
Month 4 • Service providers
P3. SPATIAL PROPOSALS
P3.1. FINAL VISION • Update the draft vision as developed during Phase 1 to align with the
spatial concept (if required). Final vision statement Months
5 - 6 • Service providers P3.2. SPATIAL
STRATEGIES • Identify strategic themes for precinct plan relevant to the issues,
context and needs of the precinct (as identified in the previous phase) Conceptual Spatial Strategy maps and supporting text for each of the precinct themes
Months
5 - 6 • Service providers
SE3. STAKEHOLDER ENGAGEMENT SE3.1. STAKEHOLDER
INPUT • Facilitate and convene specialist discussions meetings where required to check project details and specifications. The nature of these discussions will be determined during P3.
List of required meetings, dates, and possible attendees
Record of Engagement
Months
5 - 6 • Service providers
• Stakeholders / Specialists SE3.2. 2nd PMT MEETING • Convene the second Project Management Team Meeting to discuss
project progress and programme. Minutes
Record of Engagement
Months
5 - 6 • Service providers
• PMT (Local Municipality Spatial Planning and other relevant Departments)
• Client SE3.3. ADVERTISEMENT
OF DRAFT PRECINCT PLAN PROPOSALS
• Advertise the draft precinct plan proposals through making hard and soft copies available online and at public facilities such as schools, local libraries, municipal offices, community halls etc.
Advertisement Public Document Record of comments received
Months
5 - 6 • Service providers
• General Public
ME3. MONITORING AND EVALUATION
ME3.1 IMPLEMENTATION • Quantify projects, role-players and associated operational and capital
budgets associated with the spatial proposals identified List of key projects for
implementation Month 6 • Service providers
88 89
REF NO. STEP IN
PROCESS EXPLANATION DELIVERABLES TIME
FRAMES ROLE PLAYERS
P4. IMPLEMENTATION FRAMEWORK
P4.1. GUIDELINES • Develop a set of guidelines for the relevant precinct plan themes that
will support the implementation of the spatial proposals. Guidelines for each theme Months
6 - 8 • Service providers
• Local Municipality (to give input on implementation arrangements) P4.2. FOCUS AREAS • Identify implementation priorities in the form of key spatial focus areas. Map of Focus Areas
Spatial Concept and proposed Land Uses for each Focus Area P4.3. IMPLEMENTATION
MATRIXES • Develop an implementation matrix for each Focus Area that stipulates the required projects and programmes, possible funding, timeframes and role-players.
Focus Area
Implementation Matrix (in table format)
P4.4. COMPOSITE IMPLEMENTATION PLAN
• Compile the Focus Area plans into a consolidated precinct
implementation plan. Precinct Implementation
Plan SE4. STAKEHOLDER ENGAGEMENT
SE4.1. OPEN HOUSE • Conduct a public open house to present final precinct plan proposals
and obtain input on implementation priorities. Open House posters Record of Engagement
Month 8 • Service Providers
• General Public SE4.2. 3rd PMT MEETING • Convene the third Project Management Team Meeting to discuss
project progress and programme. MinutesRecord of Engagement
Month 8 • Service providers
• PMT (Local Municipality Spatial Planning and other relevant Departments)
• Client SE4.3. 2nd PSC MEETING • Convene the second PSC Meeting to present final precinct plan
proposals and obtain input on implementation priorities and outcomes of the open house.
• Obtain endorsement of the implementation plan and process moving forward.
Presentation
Minutes of PMT Meeting Record of Engagement
Month 8 • Service providers
• PSC
ME4. MONITORING AND EVALUATION
ME4.1 IMPLEMENTATION • Assign responsibilities for the completion of project outcomes identified in Implementation plan
• Determine frequency of evaluation (annual, bi-monthly etc.)
Documentation of goals, targets, projects and responsibilities
Months
8 - 9 • Service providers
• Local Municipality (to take
responsibility of implementation)
REF NO. STEP IN
PROCESS EXPLANATION DELIVERABLES TIME
FRAMES ROLE PLAYERS
P5. FINAL PRECINCT PLAN P5.1. FINAL PRECINCT
PLAN • Refine, update and finalise the precinct plan report and implementation framework based on stakeholder engagement during Phase 3 and 4.
• Prepare summary brochures, pamphlets or posters of the key spatial proposals contained within the report.
• Submit the final report and brochures to the local municipal officials and Council for approval.
Precinct Plan final report, Executive Summary, brochures, pamphlets or posters
Months 8 - 10 (some steps could continue beyond project programme)
• Service providers
• Local Municipality (to take responsibility of implementation and sector plan alignment)
• Client P5.2. SECTOR PLAN
ALIGNMENT • Facilitate follow-up discussions with all sector stakeholders to provide
guidance on how to align sector plans with the precinct plan proposals. Sector plan alignment proposals and
guidance discussions P5.3. PACKAGED FOCUS
AREAS • Package the Focus Area plans and their associated responsibilities and
timeframes for the municipality to take forward implementation Package of Focus Areas
P5.4. PROJECT
COSTING • Assign costs and budget sources to each focus area Approximate budgets for each of the Focus Area projects
SE5. STAKEHOLDER ENGAGEMENT SE5.2. COUNCIL
APPROVAL • Present the final precinct plan to Council
• Initiate the incorporation of the precinct plan projects and budgets into the municipal IDP
Presentation
Record of Engagement and Endorsement
Month 10 • Service providers
• Council SE5.3. 4th PMT MEETING • Convene the third and final PMT Meeting to discuss project finalisation
and possible future processes required in taking the precinct plan forward.
Presentation
Minutes of PMT Meeting Record of Engagement
Month 10 • Service providers
• PMT
• Client ME5. MONITORING AND EVALUATION
ME5.1 MONITORING
PROCESS SET UP • Set up a monitoring and evaluation process that will ensure for the future evaluation and monitoring of the precinct plan based on the established targets.
• Determine dates for review of projects and assign a department or person responsible for taking the monitoring and evaluation process forward.
Monitoring and Evaluation system Person/department responsibilities and timeframes
Month 10 • Service providers
• Responsible person/
department
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3. 4. 5. 6.
1. 2.
GEOGRAPHIC FOCUS AREAS
MUNICIPAL SDFIDPBUDGET
PRECINCT PRIORITIES BIOPHYSICAL STRATEGIES
MTEF (3 YRS)
ELECTION MANDATE (5 YRS - IDP) BUILT ENVIRONMENT STRATEGIES SOCIO-ECONOMIC STRATEGIES
ANNUAL BUDGETS
8. TRANSFORMING HUMAN SETTLEMENT 3. ECONOMY & EMPLOYMENT
5. ENVIRONMENTAL SUSTAINABILITY 4. ECONOMIC INFRASTRUCTURE
12. BUILDING SAFER COMMUNITIES 6. INCLUSIVE RURAL ECONOMY
NDPSPLUMA
EFFICIENCY
GOOD ADMINISTRATION SPATIAL RESILIENCE SPATIAL SUSTAINABILITY SPATIAL JUSTICE