The SAPRI life cycle (Figure 13) describes three main phases each with deliverables, criteria and outputs. The transition from one phase component to another on the Life Cycle is shown in Table 14.
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Table 14 Outline of stage gate programme management for SAPRI over a 15-year life cycle. The stage gate numbers (SG) refer to the diagram in Figure 16. The table continues in the next 3 pages.
Stage Gate Deliverable Criteria for success and
decision making Actions and Outputs
SG1.
Initiation of SAPRI
SAPRI proposal approved for funding by SARIR Evaluation Panel.
Appointment of an Acting SAPRI Manager until the appointment and induction of a permanent SAPRI Manager
Signed agreements between SAEON and integrated facilities Capacity
development, student training, education and communication plan finalised Scientific requirements
3-year foundational Phase 1 budget committed by DSI Signing of contract between DSI and NRF by July 2021
Agreement on institutional
arrangements between DSI, DEFF, NRF,
integrated facilities and SAEON
Co-developed approach for capacity
development and student training with HBHEIs
Communication policy implemented
List of minimal key requirements for scientific case established
Revision of proposal and business plan if the budget awarded does not correspond with the proposed budget or DSI-DEFF agreement on institutional arrangements necessitates adjustment.
Clear strategy about how to gather necessary commitments at institutional and
governmental level Internal reorganisation by SAEON to accommodate SAPRI requirements
Recruitment of permanent SAPRI Manager
Appointment of members of advisory committees and first meetings held
Budget for Polar Lab approved and start of construction planning phase
Transformed polar science landscape
Societal interest and take up of polar science
Stage Gate Deliverable Criteria for success and
decision making Actions and Outputs
SG2. End of
Year 3 Hub staff appointed, mandated and operational Measurable and satisfactory Key Performance Indicators identified Initiate planning and procurement of instrumentation Space requirements met by DEFF and/or consortium facilities Cruise logistics agreed and undertaken Planning,
procurement and installation of IT infrastructure Finalised plans for Polar Lab and construction proceeding SANAP-science reorientated to exploit SAPRI infrastructure better and become
integrated with SAPRI logistics
Advice and
endorsements obtained from advisory structure Availability of resources (within budget and enough staff) Quality of staff and training requirements Limited restraints on operations from Covid- 19 regulations
Stable exchange rates Agreement on standardisation of equipment and Essential Variables measurements
Potential cruises undertaken Potential instruments deployed Staff complement fully
functional
Advisory structure offering sound advice
IT infrastructure functional Polar Lab under construction
Stage Gate Deliverable Criteria for success and
decision making Actions and Outputs
SG3
(years 4-8) SAPRI running smoothly and seamlessly with strong international collaborations, appropriate equipment and infrastructure, data flows, a user community that is transforming and growing, a sound advisory structure, effective and impactful outreach programmes and sustained support from government.
Achieving research results, delivering relevant services to scientific community 5-year critical review of progress and deliverables
Availability of resources Quality analyses
(Instrument review and data quality check) Risk analyses (on budget, on time, within business and science plan)
Within capital and running budgets
Stakeholder satisfaction Utilisation of RI
monitored and reported. Milestones, deliverables and KPIs met or exceeded Recommendations from 5-year review endorsed by SAPRI advisory structure
If equipment deployed successfully then continue to operating phase
If some instruments are not in due to technical issues or there are queries wrt data quality then finalise set-up first (resource, risk and business implications)
Agreement on business plan towards a prioritised
implementation of the recommendations Polar Lab construction effectively completed
SG4 (years 9-13) 10-year critical review of progress and deliverables Produce an impact report and apply for additional funding to continue RI for another cycle.
Pending mandate from government to continue, to
transform or to wind down
Measured stakeholder satisfaction and achievement of
milestones, deliverables and KPIs
Recommendations from 10-year review
endorsed by SAPRI advisory structure Risk analyses per mode of future business model
Agreement on business plan towards a prioritised
implementation of the recommendations within availability of capital and running budgets and identified risks
If funding application was successful, continue with operations
If transformation is imperative, enter hand-over phase = Run
Stage Gate Deliverable Criteria for success and
decision making Actions and Outputs
If required plan the distribution and transfer of assets and redeployment of staff Implement special instructions and legal obligations for dissolution or transformation
Funding application successful and adequate resources available
National stakeholders agree on revised business plan
full operations with other entity for another two years
If required enter shut-down phase = Wrapping up of student projects, papers and data archiving and action the dissolution plans.
SG5 (years 14- 15)
Final progress report and review papers.
Implement transfer of data holdings for responsible data archiving
Institutional, political and Financial
commitment on major upgrade /
decommission / merger obtained