Selain melalui pengaturan kebijakan dan peningkatan kualitas pengawasan, Kami juga mengaplikasi sistem pelaporan pelanggaran (whistleblowing system/WBS) untuk menegakkan tata kelola Perusahaan yang bersih dan baik melalui penyusunan Pedoman Sistem Pelaporan Pelanggaran (WBS). WBS Pupuk Indonesia telah disahkan melalui Surat Keputusan Direksi PT Pupuk Indonesia (Persero) No. SK/DIR/059A/2013 tentang Pedoman dan Organisasi Sistem Pelaporan Pelanggaran (SPP)/Whistleblowing System (WBS) di lingkungan PT Pupuk Indonesia (Persero).
WBS Pupuk Indonesia mengakomodasi dan memudahkan penyampaian dugaan penyimpangan berdasarkan bukti-bukti yang dapat dipertanggungjawabkan. Secara garis besar, batasan ruang lingkup yang dapat dilaporkan dalam WBS Pupuk sebagai berikut:
including the signing of the Integrity Pact on an annual basis, Integrity Pact for any corporate action, and Integrity Pact for each process in the procurement of goods and services. Pupuk Indonesia’s commitment to prevent all potential acts of corruption is also apparent in its implementation of strict rules. The Company’s internal policy asserts that any element of Pupuk Indonesia is prohibited from accepting gratuity that may result in personal gain, regardless whether the gratuity is given in or outside of the country, and whether it is given via electronic means or otherwise. The commitment to Gratuity Control was ratified via the enactment of the Gratuity Control Guideline through the Board of Directors Decree No. SK/DIR/023A/2015. To raise awareness on various forms of fraud and corruption, Pupuk Indonesia has devised the Whistleblowing System that is accessible online. This system allows for anonymous reporting of wrongdoing. Pupuk Indonesia also has a policy for handling conflicts of interest. Currently, Pupuk Indonesia is in the process of developing a Fraud Control System, intended to, among others, detect risks of corruption or fraud and perform mitigation and prevention.
Whistleblowing System (WBS)
In addition to enacting policies and improving supervision quality, we have also applied a Whistleblowing System (WBS) to ensure good and clean corporate governance, through the formulation of the WBS Guideline. Pupuk Indonesia’s WBS has been ratified by the Board of Directors Decree No. SK/DIR/059A/2013 on the Guideline and Organization of Whistleblowing System in PT Pupuk Indonesia (Persero).
Pupuk Indonesia’s WBS accommodates and facilitates reporting of allegations of wrongdoing based on reliable evidence. The general outline for the scope of wrongdoing that should be reported to the WBS include:
1. Penyimpangan kode etik/perilaku dan peraturan Perusahaan; 2. Benturan kepentingan; 3. Kecurangan; 4. Korupsi; 5. Pencurian; 6. Penipuan; 7. Pemerasan; 8. Penggelapan; 9. Suap;
10. Gratifikasi yang ilegal.
Sistem Pelaporan Pelanggaran hanya akan menindaklanjuti pengaduan atas perbuatan/tindakan tersebut di atas. Untuk pengaduan lainnya, seperti pengaduan terkait dengan K3LH, SDM, dan fasilitas Perusahaan, dapat disampaikan kepada pihak terkait dengan menggunakan mekanisme pelaporan lain yang berlaku di Perusahaan.
Sebagai bagian dari upaya mengantisipasi praktik
korupsi, Pupuk Indonesia Grup melakukan identifikasi
terhadap seluruh operasi Perusahaan yang dinilai berpotensi terjadinya risiko korupsi. Operasi yang dinilai memiliki risiko terkait dengan korupsi adalah sebagai berikut: [GRI 205-1]
1. Violation of code of conduct and corporate regulations; 2. Conflict of interest; 3. Fraud; 4. Corruption; 5. Theft; 6. Deception; 7. Extortion; 8. Misappropriation; 9. Bribery; 10. Illegal gratuities.
The WBS will only respond to reports on the types of wrongdoing defined above. Other reports or grievances, such as grievances related to environmental issues, human resources, and the Company’s facilities, may be addressed to the relevant party using other grievance mechanisms available in the Company.
As part of the concerted effort to prevent corruption, Pupuk Indonesia identifies all elements of its business operations that are believed to have a significant corruption risk potential. Operations evaluated as having a significant corruption risk potential are as follows: [GRI 205-1]
Risiko Risks Sebab Reasons Dampak Impact Rencana Pengendalian Control Plans Penanggung Jawab Person In Charge Penggelapan pupuk di gudang distributor Fertilizer evasion in distributor warehouse v Petugas distributor yang tidak jujur
Dishonest distributor officer v Pengawasan internal kurang Lack of internal control v Lokasi terisolir (remote area) Isolated location (remote area) Kehilangan pupuk, kehilangan finansial Fertilizer loss, financial loss
v Dilakukan stock opname
secara merata
Conduct stock opname periodically by team v Dilakukan pengawasan
secara periodic oleh Satuan Pengawasan Internal Conduct periodic supervision by Internal Audit Unit v Dilakukan monitoring secara periodik oleh internal Bidang Pemasaran
Conduct periodic monitoring by the internal of Marketing Division 1. SVP Distribusi SVP of Distribution 2. SVP Niaga SVP of Commerce Penyelewengan distribusi pupuk Misappropriation fertilizer distribution Perembesan pupuk subsidi ke sektor non subsidi/kebun/industri
Misappropriation fertilizer subsides to the non-subsidized/garden/ industry sector v Kelangkaan pupuk subsidi The scarcity of subsidized fertilizer v Pemberitaan negatif di media massa Negative news in the media
Koordinasi dengan dinas terkait dalam penyusunan RDKK, SK Gubernur dan SK Bupati
Coordination with relevant authorities in the preparation of RDKK, the Decree of the Governor and the Decree of Regency 1. SVP Distribusi SVP of Distribution 2. SVP Niaga SVP of Commerce Kelangkaan pupuk subsidi Scarcity of subsidized fertilizer
Penetapan alokasi subsidi pupuk per kabupaten tidak sesuai kebutuhan/ RDKK
Fertilizer subsidy allocation per district is not according to the needs/RDKK
Membuka peluang pupuk alternatif masuk ke dalam pasar
Opportunities of alternative fertilizer into the market
Koordinasi dengan dinas terkait dalam penyusunan RDKK, SK Gubernur dan SK Bupati
Coordination with relevant authorities in the preparation of RDKK, the Decree of the Governor and the Decree of Regency 1. SVP Distribusi SVP of Distribution 2. SVP Niaga SVP of Commerce Tingginya piutang subsidi
The high subsidy receivables
Perubahan proses
validasi dan verifikasi F6 Changes in the process of F6 validation and verification v Meningkatnya pinjaman yang digunakan untuk memenuhi kebutuhan modal kerja
Increased loan used to meet working capital needs v Meningkatnya beban bunga perusahaan Increasing the company’s interest expense
Pengawalan proses persetujuan HPP sampai diterbitkannya Surat Perkiraan HPP Pupuk Subsidi dari Kementerian Pertanian
HPP escort approval process until the issuance of a forecast Subsidized fertilizer HPP from the Ministry of Agriculture
1. SVP Keuangan dan Perbedaharaan SVP of Corporate Finance and Treasury 2. SVP Akuntansi SVP of Accounting
Dari hasil evaluasi SPI, tidak terdapat bukti yang menunjukkan adanya tindak pidana korupsi di lingkungan Perusahaan, ditunjukkan melalui belum pernah ada aduan maupun penanganan terhadap kasus pidana korupsi di Pupuk Indonesia Grup pada tahun 2016. Selama tahun 2016 juga tidak ada tindakan pelanggaran yang bersifat fraud yang dilakukan oleh unit kerja/individu. Selama tahun 2016, tidak ada pengaduan tentang korupsi yang masuk melalui WBS, yang juga diindikasikan dengan tidak ada pemutusan hubungan kerja atau sanksi disiplin karena korupsi, pemutusan kontrak atau tidak diperpanjang dengan mitra bisnis diakhiri karena pelanggaran terkait korupsi maupun pengaduan terkait kasus hukum publik.
The Internal Audit Unit (SPI) has so far seen no evidence of any act of corruption taking place in the Company, as demonstrated by the zero number of grievances and zero corruption criminal case found in Pupuk Pupuk Indonesia Group in 2016. In 2016 no act of fraud was committed by any unit nor any individual. In 2016, no report on act of corruption was received via the WBS, and thus no personnel of the Company had their employment terminated nor themselves disciplined due to their involvement in an act of corruption, nor any business partner had their contract ended or not renewed due to their involvement in an act of corruption or other public legal cases.