PROCEDURES

'he Rules appearing in this Handbook supersede all previous rules and are effective )r the 1985 academic year.

'he College endeavours to ensure that the Rules are interpreted in such a way that tudents are not disadvantaged by the operation of new rules in comparison with the Jles in force when they commenced their course.

lowever, should students be able to demonstrate that they have suffered actual disad- antage by application of the current provisions, then they may request a review of their ase in the manner set out in Rule 4.

:or the information of students the College By-law which covers the introduction of new ules is By-law No. 1, Paragraph 4, which is printed in Section 3 of this Handbook.

ADMISSION AND ENROLMENT 1.1 Enrolment (Commencing Students)

Students entering a course for the first time, including students who have previously completed all or part of another course at Brisbane College of Advanced Education or at another institution, will be considered to be 'en- rolled' only after they have completed the following procedures:

(i) application for admission to the course through the Queensland Ter- tiary Admissions Centre, or application direct to the College, as prescribed;

(ii) acceptance of the College's offer of a place in the course, in terms of the conditions prescribed in the letter of offer;

(iii) submission of a completed enrolment form;

(iv) payment of the prescribed Union membership fee.

Where newly-admitted students fail to enrol in the appropriate course in the first available semester, it will be assumed that they have withdrawn their application for admission unless specific arrangements for deferment of en- rolment have been undertaken.

1.1.1 Deferment of Enrolment

Applications for deferment of enrolment may be submitted within the period given for response to an offer of a quota place but will be ac- cepted until the end of the second week of lectures in the first availa- ble semester. (see rules 1.4.2 and 1.4.3 respectively for procedures for withdrawing after the second week of a semester, and for inter- ruption of studies for any complete semester or semesters). Defer- ment of enrolment is available for no more than two semesters and is cancelled where a student undertakes study in another tertiary course during the period of deferment.

1.2 Re-enrolment (Continuing Students)

Continuing students will be considered to be enrolled after they have sub- mitted the appropriate application for re-enrolment form, have paid the re- quired Union membership fee, and are in good standing with the College, having complied with College rules and procedures.

1.3 Concurrent Enrolment

As a general rule, students are not permitted to be enrolled in more than one College course concurrently. Permission to enrol concurrently in two

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courses in the part-time or external modes may be granted by the appropriat1 Heads of Schools or Divisions, subject to availability of places in the course:

concerned.

Where students are enrolled full-time in a College course, concurrent en raiment in another course will not normally be permitted.

1.4 Changes to Enrolment Details 1.4.1 Personal Details

Students are required to notify Student Administration promptly in wri1 ing of any change in personal details (name or address) in Colleg1 records. Change of Personal Details forms are available for this pur pose from Student Administration Offices on campus. External stu dents may telephone the appropriate officer on the campus from whicl their course is offered to initiate an amendment to their personal de tails if they are unable to obtain the appropriate form at short notice 1.4.2 Unit Enrolment

Students who wish to change their unit enrolment, that is, substitut1 one unit for another, enrol in an additional unit or units, or withdrav from a unit or units, must submit a request on a Change of Enrolmen Details form available on request from campus Student Administra tion Offices. External students may telephone the appropriate office on the campus from which their course is offered to initiate an amend ment to their enrolment if they are unable to obtain the appropriat1 form at short notice.

Students will not be permitted to enrol in a new unit after the end a the second week subsequent to the official commencement date a the semester in which the unit is offered, except with the approval a the Head of School or Division responsible for the unit.

Where an enrolment change includes cancellation of enrolment in i

particular unit during the first two weeks of lectures in that unit, th•

unit will not be recorded on the student's official record.

Where students formally request withdrawal from a unit during week:.

three to seven inclusive, they will not be assessed on work comple1 ed up to the date of withdrawal. The symbol 'W' indicating withdraw al without assessment will be entered against the unit concerned.

Where students request withdrawal on a similar basis after the seventl week of lectures, approval of the request will be at the discretion q the Head of School or Division responsible for the course in whicl the students are enrolled. Approval of such late requests will be grante~

only for cogent reasons. j1

If at any stage students cease to participate in a unit, that is, they hav not attempted any assessment items and have not formally applie, for withdrawal, or if an application for withdrawal after week sevel is not approved, a symbol 'K', indicating failure by withdrawal will b~

entered against the unit concerned. I

1.4.3 Interruption of Studies

~

Subsequent to their admission to and enrolment in a course, studenti are expected to progress without interruption towards completion d

their awards. I

However, the College recognises that in certain circumstances st~

dents may wish to have a period of absence from studies. Where thil occurs during the course of a semester, the student is required to ai:I ply for withdrawal for the remainder of that semester (see Rule 1.4.2]

Students who wish to withdraw and also terminate their studies shoul~

advise the College as indicated in Rule 1.5).

I

Where students wish to interrupt their studies, that is, take leave fro~

their course for one or more complete semesters but retain the rigrl to re-enrol, they should:

1

( i) discuss the matter, where appropriate, with an Enrolment Adviser to ascertain whether interruption is the best option available and what consequences it might have.

(ii) advise the Student Administration Officer on their campus of their decision, giving the reason or reasons.

Limits on the amount of leave which may be taken under this Rule have been established for each course and are stated in Appendix 1 to these Rules. Students who exceed these limits will be regarded as having terminated their enrolment, the effect of which is that re- admission must be sought before further enrolment will be accepted.

1.5 Termination of Studies

Students who wish to withdraw from their course permanently, or for a longer period than stated in Appendix 1, should advise Student Administration in writing or by completing a Change of Enrolment Details form. If such stu- dents subsequently wish to resume the same course, they will be required to apply for re-admission.

1.6 Re-admission

Students who have terminated their studies in a course but subsequently wish to resume that course, or who have been excluded from a course for a specific period and are eligible at the conclusion of that period to resume their course, must apply for re-admission to that course using a form avail- able from Admissions. Applicants for re-admission may be required to at- tend an interview.

1. 7 Late Fees

The Academic Registrar may impose a late fee in certain circumstances where students have not complied with instructions regarding enrolment, re-enrolment and other matters by previously notified dates.

Notification of such dates is made in writing, individually to students and on notices displayed throughout the College.

Late submission of enrolment or re-enrolment application Late return of confirmation of enrolment form

Late payment of BCAE Union membership fee Late request for student identity card

$10.00

$10.00

$10.00

$10.00 The Academic Registrar may waive the late fee in cases where students are able to demonstrate that the circumstances which led to the imposition of the late fee arose through illness or other circumstances beyond their control.

t.

TRANSFER OF CREDIT 2.1 Forms of Credit

Where credit towards a course offered at this College is sought, the follow- ing alternatives are available:

2.1.1 Exemption

Exemption from completing a specific unit may be given on the basis of prior completion of a unit or other experience equivalent in content and level, or exemption from an unspecified unit may be given on the basis of prior completion of a unit or other experience which is judged to be equally acceptable within the structure of the course.

2.1.2 Partial Exemption

Subject to the approval of the Head of School or Division responsible for the course, applicants may be given relief from a part of the work required in a unit, on the basis of studies in a unit appropriate in level

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72

but only partially equivalent in content. Students are required to enrc in the unit(s) concerned in a specified semester and ascertain whicl assessment components are required for completion of the unit(s) fror the lecturer in charge. Upon satisfactory completion of all other wor required either full exemption from the unit or a grade will be aware ed, subject to the discretion of the Head of School or Division respon sible for the course.

2.1.3 Substitution

The College may require applicants who have already completed ' unit similar to one included in their current course to take a substitut1 unit.

2.2 APPLICATION FOR CREDIT 2.2.1 Application Procedures

An applicant who wishes to seek credit for studies undertaken i1 another course, whether at this College or another recognised insti tution, should apply to the Academic Registrar, stating the basis c the request and the amount of credit sought. Application for Credi forms are available from the Student Administration Offices on eacl campus or from the Academic Registrar.

2.2.2 Eligibility

Students already enrolled in a College course may submit an appli cation for credit at any time, but they are advised to do so well befon the commencement of any semester in which the award of credit ma' have an effect on their enrolment. Where late credit applications an approved, students may not be able to enrol in further units durin1 a particular semester to replace units in which credit has bee1 awarded.

Applicants for admission to the College who also seek credit shouh submit a credit application at the earliest possible time. While the Col lege will consider all such applications promptly, it will not necessari ly finalise consideration of applications during the admission period In determining eligibility for credit the Head of School or Divisio1 responsible for the course will consider details of the applicant's pri or study i.e. content, grades achieved, recency, and may wish to in terview the applicant, or may require the applicant to undergo a1 appropriate form of assessment which may be preceded by an individu alised program of study.

2.2.3 Documentation

Applicants are responsible for providing an official transcript of result:

and copies of the outline or syllabus of units completed. Before doin!

so, applicants are encouraged to contact the appropriate Head o School, Division or Department to determine which of their former unit:

are likely to be relevant. Undocumented applications will not be con sidered.

2.2.4 Notification

Decisions on applications for credit will be conveyed in writing by tht Academic Registrar.

2.3 LIMITATIONS ON THE AWARD OF CREDIT 2.3.1 Maximum Credit Available

Subject to 2.3.5 below, the total credit given towards a course (tha is exemptions plus partial exemptions) will not exceed one half of tht total requirements of that course unless there are exceptional circulTI stances. In such cases Academic Board approval is required. In case:

where applicants have completed more than one half of a course at another institution but wish to complete their course at this College, arrangements may be made by applicants with their former institution to approve a specific course plan at this College which would lead to qualification for the award of the former institution.

2.3.2 Time Limit

Studies undertaken ten or more years preceding the date of applica- tion will not normally be considered for credit purposes, unless evi- dence can be produced on the current relevance of the unit(s) concerned and/or the extent to which applicants have been able to update their content knowledge. In such cases, applicants may be offered a viva voce examination or other form of assessment in order to demonstrate their capabilities in the unit(s) in which credit is sought.

2.3.3 Level of Course

Applicants will normally be eligible for credit only on the basis of studies completed at a level similar to or higher than the College course they intend to undertake.

Where an applicant for credit has completed studies at a lower level than the course in which credit is sought, credit will normally be award- ed in the form of partial exemptions. However, where the courses con- cerned cover substantially the same subject matter in comparable depth, full exemptions may be awarded where performance has met specified criteria.

2.3.4 Studies Undertaken as a Pre-requisite for Entry to a College Course The College will not give transfer credit for studies taken as part of any course or prescribed special program of bridging studies, com- pletion of which is regarded as a pre-requisite for entry to the College course in which the applicant is seeking credit.

2.3.5 Specified Minimum Study Requirements

Without limiting the generality of the foregoing, the College may, in respect of any course, prescribe a minimum number of units which all persons enrolled in that course are required to complete. Appli- cants for credit should refer to the Head of the School or Division responsible for the course.

3 . ASSESSMENT 3.1 GRADING

Students' performance in units will be graded on a scale from one to seven as defined below, unless use of a two point (satisfactory/unsatisfactory) grad- ing scale has been approved by the appropriate Board of Studies for a par- ticular unit.

3.1 .1 Principal Grading Scale

7: High Distinction (HD): Exceptional performance, reflected in com- plete and comprehensive understanding of subject matter; genuine mastery of relevant skills; demonstration of an extremely high level of interpretive and analytic ability and intellectual initiative; and achieve- ment of all major and minor objectives of the unit.

6: Distinction (D): Excellent performance reflected in a very high level of understanding of subject matter; development of relevant skills to a very high level; demonstration of a very high level of interpretive and analytic ability and intellectual initiative; and achievement of all major and minor objectives of the unit.

5: Credit (C): Good performance reflected in a high level of understand- ing of subject matter; development of relevant skills to a high level;

demonstration of a high level of interpretive and analytic ability; and achievement of all major objectives of the unit; some minor objectives not fully achieved.

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4: Pass (P): Satisfactory performance reflected in adequate under·

standing of most of basic subject matter; adequate development o·

relevant skills; adequate interpretive and analytic ability; and achieve ment of all major objectives of the unit; failure to achieve some mino1 objectives.

3: Pass Conceded (PC): Marginal performance reflected in inadequate understanding of basic subject matter; partial development of rele·

vant skills; some evidence of interpretive and analytic ability; achieve ment of most major objectives of the unit; failure to achieve some mino1 objectives.

2: Failure (F): Unsatisfactory performance reflected in inadequate un derstanding of basic subject matter; inadequate development of rele vant skills; insufficient evidence of interpretive and analytic ability; anc failure to achieve a number of major and minor objectives of the unit 1: Gross Failure (GF): Very unsatisfactory performance reflected ir failure to master basic subject matter, failure to develop relevant skills little or no evidence of interpretive and analytic ability; and failure tc achieve major and minor objectives of the unit.

3.1.2 Alternative Grading Scale

S: Satisfactory: Satisfactory performance reflected in adequate un derstanding of most of basic subject matter; adequate developmen of relevant skills; adequate interpretive and analytic ability; anc achievement of major objectives of the unit.

U: Unsatisfactory: Unsatisfactory performance reflected in inadequate understanding of basic subject matter; inadequate development of rele vant skills; insufficient evidence of interpretive and analytic ability; anc failure to achieve one or more major objectives of the unit.

3.1.3 Administrative Codes

A Assessment temporarily incomplete.

E Full exemption awarded on the basis of satisfactory comple- tion of a unit or units in another tertiary course (either at BCAE or another tertiary institution).

K Failure by withdrawal, awarded where participation in a unit ceases, no assessment items are attempted, and no inten- tion to withdraw is notified; or where an application to with- draw without assessment after the seventh week of lectures is not approved.

T Studies extending over more than one semester (thesis, dis·

sertation or similar units) where the longer period is part of the accredited course requirements.

W Withdrawal without assessment, awarded where a formal re·

quest for withdrawal from a unit during weeks three to seven inclusive, is approved.

3.2 SUPPLEMENTARY ASSESSMENT 3.2.1 Eligibility

Supplementary assessment in a maximum of two units may be avail able to a final semester student if satisfactory completion of the unit(s would enable the student to graduate from the course. Under specia circumstances, including failure in a compulsory unit offered only ir the second last semester of a course, the Chairperson of a Board o Council or nominee may approve supplementary assessment in ord er to allow the student to graduate without extension of the course Supplementary assessment should normally be completed before thE commencement of the subsequent semester.

Such assessment may take the form of an assignment, examination or other assessment procedure, as determined by the Head of School or Division.

3.2.2 Application Procedure

Students eligible for supplementary assessment will normally be ad- vised prior to or at the time of the release of results. However all stu- dents who believe they may be eligible, whether or not they have been notified, should apply to the Academic Registrar, within seven days of the release of results. A form is available for this purpose from cam- pus Student Administration Offices.

3.2.3 Notification

Students will receive written notification of the outcome of their appli- cation, including, where appropriate, the date, time, location and for- mat of the supplementary assessment, which would normally take place in January and August of each year.

3.3 Deferred Examinations 3.3.1 Eligibility

Students who through illness or other circumstances beyond their con- trol are unable to attend an examination at the prescribed time or com- plete an examination, may subsequently be eligible for a deferred examination.

The term 'examination' here refers to any examination or test held under formal examination conditions.

3.3.2 Application Procedure

Application forms for deferred examinations are available from cam- pus Student Administration Offices and should normally be submit- ted to the campus Student Administration Officer prior to or within three days of the examination date.

In extreme cases where a student is unable to submit such an appli- cation, a telephone message explaining the circumstances should be relayed to the appropriate campus Student Administration Officer. A formal application should be submitted as soon as possible.

The application should clearly indicate the code and title of the unit, and the date, time and location of the examination. Full details of the circumstances leading to the application must be given, and, where appropriate, a medical certificate or other appropriate documentary evidence should be attached.

3.3.3 Notification

Students will receive written notification of the outcome of their appli- cation including, where appropriate, the date, time, location and for- mat of the deferred examination.

3.4 CHEATING

3.4.1 In undertaking assessment requirements in a unit, students are ex- pected to exhibit honesty and ethical behaviour.

3.4.2 Cheating is defined as any fraudulent response whatsoever by stu- dents to any item of assessment including any instance where: stu- dents deliberately copy or attempt to copy the work of other students;

students use or attempt to use information or materials that are pro- hibited from use in that form of assessment; students submit the work of another as their own; students consciously commit acts of plagiarism i.e. those actions which comprise taking and using as their own, the thoughts or writings of another with the intent to deceive, which oc- curs when: