MINUTES of the duly convened Audit Committee Meeting of The Hills Shire Council held in the Council Chambers Norwest on 2 May 2019
This is Page 1 of the Minutes of the Audit Committee Meeting of The Hills Shire Council held on 2 May 2019
ITEM SUBJECT PAGE
ITEM-1 CONFIRMATION OF MINUTES 3
ITEM-2 COUNCIL'S ENTERPRISE RISK MANAGEMENT FRAMEWORK
3
ITEM-3 INTERNAL AUDIT REPORT 3
ITEM-4 GENERAL MANAGER’S EXPENSES 4
ITEM-5 STATUS REPORTS - AUDIT COMMITTEE MEETING 22 NOVEMBER 2018
4
QUESTIONS WITHOUT NOTICE 4
MINUTES of the duly convened Audit Committee Meeting of The Hills Shire Council held in the Council Chambers Norwest on 2 May 2019
This is Page 2 of the Minutes of the Audit Committee Meeting of The Hills Shire Council held on 2 May 2019
132 PRESENT
Mayor Dr M R Byrne (In the Chair) Clr M G Thomas
Clr A N Haselden Clr S P Uno
Mr Michael Blair OAM
133 IN ATTENDANCE
Mr Michael Edgar – General Manager Ms Kerrie Wilson – Internal Auditor
134 APOLOGIES Clr A J Hay OAM Mr Johnny Teong
Adjunct Professor Jim Taggart OAM
135 TIME OF COMMENCEMENT 7.01pm
136 TIME OF COMPLETION 8.06pm
137 DECLARATIONS OF INTEREST Nil.
138 ARRIVALS AND DEPARTURES Nil.
139 DISSENT FROM COUNCIL'S DECISIONS Nil.
140 ADJOURNMENT & RESUMPTION Nil.
MINUTES of the duly convened Audit Committee Meeting of The Hills Shire Council held in the Council Chambers Norwest on 2 May 2019
This is Page 3 of the Minutes of the Audit Committee Meeting of The Hills Shire Council held on 2 May 2019
ITEM-1 CONFIRMATION OF MINUTES
A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR UNO THAT the Minutes of the Audit Committee Meeting held on 22 November 2018 be confirmed.
THE MOTION WAS PUT AND CARRIED.
141 RESOLUTION
The Minutes of the Audit Committee Meeting held on 22 November 2018 be confirmed.
APOLOGIES
A MOTION WAS MOVED BY MR MICHAEL BLAIR OAM AND SECONDED BY COUNCILLOR UNO THAT the apologies from Councillor Hay OAM, Mr Johnny Teong and Adjunct Professor Jim Taggart OAM be accepted and leave of absence granted.
THE MOTION WAS PUT AND CARRIED.
142 RESOLUTION
The apologies from Councillor Hay OAM, Mr Johnny Teong and Adjunct Professor Jim Taggart OAM be accepted and leave of absence granted.
ITEM-2 COUNCIL'S ENTERPRISE RISK MANAGEMENT
FRAMEWORK
A MOTION WAS MOVED BY COUNCILLOR UNO AND SECONDED BY COUNCILLOR HASELDEN THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
143 RESOLUTION
The Audit Committee review the Council’s Enterprise Risk Management Framework.
ITEM-3 INTERNAL AUDIT REPORT
A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR UNO THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
144 RESOLUTION
The report be received.
MINUTES of the duly convened Audit Committee Meeting of The Hills Shire Council held in the Council Chambers Norwest on 2 May 2019
This is Page 4 of the Minutes of the Audit Committee Meeting of The Hills Shire Council held on 2 May 2019
ITEM-4 GENERAL MANAGERS EXPENSES
A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR UNO THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
145 RESOLUTION
1. The report be received.
2. The expenses tabled of nil expenses be noted.
ITEM-5 STATUS REPORTS - AUDIT COMMITTEE MEETING 22 NOVEMBER 2018
A MOTION WAS MOVED BY COUNCILLOR UNO AND SECONDED BY COUNCILLOR THOMAS THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
146 RESOLUTION
The report be received.
QUESTIONS WITHOUT NOTICE
147 HUMAN RESOURCES RECRUITMENT PRACTICES
Councillor Haselden asked if Council’s Human Resources Recruitment Practices are robust.
The General Manager stated that for all positions, including where the qualifications are essential, the following checks are carried out:
Qualifications are not only sighted, reference/referee checks from institutions and companies are carried out and recorded and kept in the HR File;
Criminal Record/Working with children checks are conducted;
Psychometric Employment Tests; and
Robust Medical Checks
The Minutes of the above Meeting were confirmed at the Audit Committee Meeting held on 20 June 2019.
