MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 May 2020
ITEM-1 CONFIRMATION OF MINUTES 3
ITEM-2 ACCELERATED INFRASTRUCTURE FUND - DRAFT NOMINATIONS AND FUNDING AGREEMENT (FP53)
3
ITEM-3 LTC RECOMMENDATION FEBRUARY 2020 - OLD PITT TOWN ROAD, BOX HILL - PROPOSED SIGNAGE AND LINEMARKING
4
ITEM-4 LTC RECOMMENDATION APRIL 2020 - HEZLETT ROAD, NORTH KELLYVILLE - INSTALLATION OF PARKING RESTRICTIONS
6
ITEM-5 LTC RECOMMENDATION APRIL 2020 - LES SHORE PLACE, CASTLE HILL - PROPOSED REMOVAL OF 'BUS ZONE' AND INSTALLATION OF 'NO STOPPING' RESTRICTIONS
5
ITEM-6 LTC RECOMMENDATION APRIL 2020 - PROPOSED NEW SCHOOL BUS STOPS - CORONATION ROAD, BAULKHAM HILLS
5
ITEM-7 LTC RECOMMENDATION APRIL 2020 - SOLENT CIRCUIT AND NATURA RISE, NORWEST - PROPOSED PARKING RESTRICTIONS
5
ITEM-8 PROPERTY DEALINGS RELATING TO DEVELOPMENT MATTERS
5
ITEM-9 PROPOSED LAND ACQUISITION OF 30 HYNDS ROAD, BOX HILL
5
ITEM-10 TENDER T20/44 - WAVES FITNESS & AQUATIC CENTRE
6
QUESTIONS WITHOUT NOTICE 7
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 May 2020
211 PRESENT
Mayor Dr M R Byrne (In the Chair) Clr R Jethi (Deputy Mayor)
Clr R A Preston MP Clr Dr P J Gangemi Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr M G Thomas Clr E M Russo Clr F P De Masi Clr A J Hay OAM Clr R M Tracey Clr S P Uno
212 APOLOGIES Nil.
213 TIME OF COMMENCEMENT 7.00pm
214 TIME OF COMPLETION 8.23pm
215 DECLARATIONS OF INTEREST Item 2 - Councillor Preston MP
216 ARRIVALS AND DEPARTURES
7.03pm Councillor Preston MP having previously declared a non-pecuniary, less significant conflict of interest left the meeting for Item 2 and returned at 7.16pm for Call of the Agenda.
7.53pm Councillor Thomas left the meeting and returned at 7.55pm during Item 10.
217 DISSENT FROM COUNCIL'S DECISIONS Nil.
218 ADJOURNMENT & RESUMPTION Nil.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 May 2020
The Mayor advised in accordance with the Code of Meeting Practice that this meeting is being recorded.
ITEM-1 CONFIRMATION OF MINUTES
A MOTION WAS MOVED BY COUNCILLOR DE MASI AND SECONDED BY COUNCILLOR RUSSO THAT the Minutes of the Ordinary Meeting of Council held on 28 April 2020 be confirmed.
THE MOTION WAS PUT AND CARRIED.
219 RESOLUTION
The Minutes of the Ordinary Meeting of Council held on 28 April 2020 be confirmed.
COMMUNITY FORUM
There were no addresses to Council during Community Forum.
7.03pm Councillor Preston MP having previously declared a non-pecuniary, less significant conflict of interest left the meeting for Item 2 and returned at 7.16pm for Call of the Agenda.
ITEM-2 ACCELERATED INFRASTRUCTURE FUND - DRAFT NOMINATIONS AND FUNDING AGREEMENT (FP53) A MOTION WAS MOVED BY COUNCILLOR COLLINS OAM AND SECONDED BY COUNCILLOR DR GANGEMI THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.
220 RESOLUTION
1. Council note the submission of formal applications (provided as Attachments 1-6 to this report forwarded under separate cover) to the Department of Planning, Industry and Environment nominating the following infrastructure projects for Accelerated Infrastructure Funding:
a) Balmoral Road Reserve (Playing Fields);
b) Construction of Hezlett Road Upgrade;
c) Signalisation of Hezlett Road and Samantha Riley Drive Intersection;
d) Samantha Riley Drive Reserve (Playing Fields);
e) Signalisation of Withers Road and Barry Road Intersection
f) Construction of Withers Road upgrade (including Bridge over Smalls Creek)
2. Council provide in-principle agreement to fast-track, to the maximum extent possible, the delivery of any of the nominated infrastructure projects, if approved for Accelerated Infrastructure Funding by the Minister for Planning and Public Spaces.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 May 2020
with respect to any of the nominated infrastructure projects, if approved for Accelerated Infrastructure Funding by the Minister for Planning and Public Spaces.
Being a planning matter, the Mayor called for a division to record the votes on this matter VOTING FOR THE MOTION
Mayor Dr M R Byrne Clr R Jethi
Clr Dr P J Gangemi Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr M G Thomas Clr E M Russo Clr F P De Masi Clr A J Hay OAM Clr R M Tracey Clr S P Uno
VOTING AGAINST THE MOTION None
ABSENT FROM THE ROOM Clr R A Preston MP
CALL OF THE AGENDA
A MOTION WAS MOVED BY COUNCILLOR JETHI AND SECONDED BY COUNCILLOR COLLINS OAM THAT items 3, 5, 6, 7, 8 and 9 be moved by exception and the recommendations contained therein be adopted.
THE MOTION WAS PUT AND CARRIED.
221 RESOLUTION
Items 3, 5, 6, 7, 8 and 9 be moved by exception and the recommendations contained therein be adopted.
ITEM-3 LTC RECOMMENDATION FEBRUARY 2020 - OLD PITT TOWN ROAD, BOX HILL - PROPOSED SIGNAGE AND LINEMARKING
222 RESOLUTION
The proposed linemarking at the intersection of Old Pitt Town Road and Kewney Street, Box Hill be approved in accordance with Attachment 1 to the report.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 May 2020
ITEM-5 LTC RECOMMENDATION APRIL 2020 - LES SHORE PLACE, CASTLE HILL - PROPOSED REMOVAL OF 'BUS ZONE' AND INSTALLATION OF 'NO STOPPING' RESTRICTIONS
223 RESOLUTION
Council endorse the removal of the existing ‘Bus Zone’ restrictions on Les Shore Place, Castle Hill and their replacement with ‘No Stopping’ restrictions as detailed in Figure 4 in the report.
ITEM-6 LTC RECOMMENDATION APRIL 2020 - PROPOSED NEW SCHOOL BUS STOPS - CORONATION ROAD, BAULKHAM HILLS
224 RESOLUTION
Approval be given for the following three timed ‘School bus stops ‘8.00-9.30am and 2.30- 4.00pm School Days’ at:
22 Coronation Road, Baulkham Hills;
59 Coronation Road, Baulkham Hills;
70Z Coronation Road (Harry Carr Reserve).
ITEM-7 LTC RECOMMENDATION APRIL 2020 - SOLENT CIRCUIT AND NATURA RISE, NORWEST - PROPOSED PARKING RESTRICTIONS
225 RESOLUTION
Council endorse the changes to on-street parking adjoining No. 38 Solent Circuit and No. 2 Natura Rise, Norwest as detailed in Figure 3 in the report.
ITEM-8 PROPERTY DEALINGS RELATING TO DEVELOPMENT MATTERS
226 RESOLUTION
Council consent to the release of a temporary right of access and two temporary drainage easements from the title of Lot 400 DP 1248734, Nos. 59-79 Flemington Parkway, Box Hill and the Section 88B instrument instrument accompanying the final plan of subdivision relating to Development Consent 1130/2016/ZB be authorised for execution under Council seal.
ITEM-9 PROPOSED LAND ACQUISITION OF 30 HYNDS ROAD, BOX HILL
227 RESOLUTION
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 May 2020
$2,950,000 plus GST, payment of the statutory amount at settlement for disadvantage costs resulting from relocation and disturbance costs as outlined in this report with a Contract, Deed & Transfer authorised for execution under seal.
2. Upon acquisition, Council classify Lot 1 DP 621465 as “Operational” Land pursuant to Section 25 of the Local Government Act 1993.
3. Council agree to the owners remaining in occupation of the dwelling under license rent free for a maximum period of 12 months from the date of settlement subject to a bond.
ITEM-4 LTC RECOMMENDATION APRIL 2020 - HEZLETT ROAD, NORTH KELLYVILLE - INSTALLATION OF PARKING RESTRICTIONS
A MOTION WAS MOVED BY COUNCILLOR DR GANGEMI AND SECONDED BY COUNCILLOR COLLINS OAM THAT the proposed ‘No Stopping’ signs on the western side of Hezlett Road between Samantha Riley Drive and Beaton Street and on the southern side of Beaton Street, North Kellyville be supported generally in accordance with Attachment 2 to the report subject to there being no restrictions from 10 metres to the north of the shopping centre driveway to 10 metres south of the Beaton Street intersection.
THE MOTION WAS PUT AND CARRIED.
228 RESOLUTION
The proposed ‘No Stopping’ signs on the western side of Hezlett Road between Samantha Riley Drive and Beaton Street and on the southern side of Beaton Street, North Kellyville be supported generally in accordance with Attachment 2 to the report subject to there being no restrictions from 10 metres to the north of the shopping centre driveway to 10 metres south of the Beaton Street intersection.
7.53pm Councillor Thomas left the meeting and returned at 7.55pm during Item 10.
ITEM-10 TENDER T20/44 - WAVES FITNESS & AQUATIC CENTRE A MOTION WAS MOVED BY COUNCILLOR DE MASI AND SECONDED BY COUNCILLOR HASELDEN THAT
1. Council award Tender T20-44 to ADCO Constructions Pty Limited for an overall cost for Concept B including the 25m pool including contingency for $50,922,080 (excluding GST).
2. Approve a total budget variation of $52,505,158 to be funded from Internal Reserves.
3. Council authorise the General Manager to execute the Contract that also includes an Incentive provision up to $1M (excluding GST).
4. Council continue to pursue Federal and State Government funding.
5. Councillors be given a monthly update on the project with a quarterly report to Council outlining progress, milestones and expenditure.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 May 2020
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.
229 RESOLUTION
1. Council award Tender T20-44 to ADCO Constructions Pty Limited for an overall cost for Concept B including the 25m pool including contingency for $50,922,080 (excluding GST).
2. Approve a total budget variation of $52,505,158 to be funded from Internal Reserves.
3. Council authorise the General Manager to execute the Contract that also includes an Incentive provision up to $1M (excluding GST).
4. Council continue to pursue Federal and State Government funding.
5. Councillors be given a monthly update on the project with a quarterly report to Council outlining progress, milestones and expenditure.
Councillors HAY OAM and DE MASI rose for a Division. The result of the Division was as follows:-
VOTING FOR THE MOTION Mayor Dr M R Byrne
Clr R Jethi
Clr R A Preston MP Clr Dr P J Gangemi Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr M G Thomas Clr E M Russo Clr F P De Masi Clr A J Hay OAM Clr R M Tracey Clr S P Uno
VOTING AGAINST THE MOTION None
QUESTIONS WITHOUT NOTICE
230 SAFE CROSSING VICTORIA AVENUE AND CARRINGTON ROAD, CASTLE HILL
Councillor Tracey received a concern from a resident who frequently crosses Victoria Avenue, Castle Hill near the junction of Carrington Avenue that cars are travelling at upwards speeds of 80km/hr and is finding it hard to cross safely along with many in the community. Are there any plans for signalisation/crossing on Victoria Avenue as there are none along the whole street of Victoria Avenue (Light Industrial Corridor)?
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 May 2020
231 TABLED EMAILS – SAFE PEDESTRIAN ACCESS TO SHOPS AT BAKER CRESCENT, BAULKHAM HILLS
Councillor Tracey tabled emails from Nicola Riches and Queeny Stafford of Baulkham Hills regarding concerns they have around safety on Baker Crescent and Cross Street, Baulkham Hills where families and local residents cross Baker Crescent to get to and leave the shops, crossing via the car park and weaving through oncoming traffic from Cross Street. The residents are calling on a change to the road layout and/or a pedestrian crossing. Can Council address this issue and respond to the residents.
The General Manager advised he would take the matter on notice.
232 GUARDRAILS ON CLIFTONVILLE ROAD, SOUTH MAROOTA
Councillor Dr Gangemi thanked Mark Colburt, Group Manager, Infrastructure & Works, and Luthfor Rahman, Project Officer Asphalt Works for the installation of the guardrails on Cliftonville Road, South Maroota.
233 GABLES, BOX HILL
Councillor Dr Gangemi asked if there was any update from the Geographical Names Board (GNB) regarding the proposed suburb name “Gables”.
The Group Manager, Shire Strategy, Transformation & Solutions advised he received informal feedback from the GNB that they are not going to oppose what Council has requested. Council is yet to receive formal confirmation and will communicate that to the Councillors once received.
234 LEP EXHIBITION
Councillor Dr Gangemi asked if there was any update on when the LEP review may proceed to community exhibition.
The Group Manager, Shire Strategy, Transformation & Solutions advised he received draft Gateway conditions from the Department and have asked a few questions about some of those to clarify some points and seek to amend 1 or 2 administrative matters. Council has also requested an extension to the cut off time to allow Council to go through a proper process of exhibition and come back to them on those items. Council is yet to receive formal responses to those requests but early indications are that it will be okay. Correspondence has since been sent to that effect to the Department.
235 WITHERS ROAD, KELLYVILLE
Councillor Dr Gangemi commented that the 2019/2020 Hills Shire Plan contained $1.07m for design work of Withers Road between Annangrove Road and Mile End Road and asked if there was any update on where Council was with this project?
The General Manager advised he would take the matter on notice.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 May 2020
236 NELSON STREET/KENTHURST ROAD
Councillor Dr Gangemi commented that the 2019/2020 Hills Shire Plan contained $144k for a roundabout on the corner of Nelson Street/Kenthurst Road and asked if there was any update on where Council is with this project?
The General Manager advised he would take the matter on notice.
237 ROAD SIDE COLLECTION RESTRICTIONS
Councillor De Masi witnessed a road side collection on Windsor Road, Kellyville and was alarmed at the amount of household rubbish which was placed on the footpath for collection.
The rubbish stretched for 3 building blocks and he thought it was an abuse of the privilege we give our residents for the service. Can restrictions be made on the amount of household rubbish allowed for pick up so that this is not further abused?
The General Manager concurred with the observations and noted it was an incredible amount of material for a clean-up. The Council does have a fairly broad policy and has not imposed limits at this point.
Councillor De Masi asked whether other Councils have any restrictions on kerb-side collection.
The General Manager replied that other Councils do.
238 RELAY FOR LIFE
Councillor De Masi wanted to highlight that this weekend is “Relay for Life” and because of COVID-19, the relay is going to be a virtual walk and requested his fellow Councillors to look on the Facebook pages or social media for a list of activities planned. Councillor De Masi also acknowledged the Mayor and Councillor Tracey being involved on the ‘Relay for Life”
committee and encouraged everyone to partake in this event
The Minutes of the above Meeting were confirmed at the Meeting of the Council held on 26 May 2020.
MAYOR GENERAL MANAGER
