MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 28 July 2020
This is Page 1 of the Minutes of the Ordinary Meeting of The Hills Shire Council held on 28
ITEM SUBJECT PAGE
ITEM-1 CONFIRMATION OF MINUTES 3
ITEM-2 DRAFT PLANNING PROPOSAL POLICY (FP211) 3
ITEM-3 LOCAL ROADS COMMUNITY INFRASTRUCTURE PROGRAM
5
ITEM-4 FRED CATERSON RESERVE - DRAFT CONCEPT MASTER PLAN
6
ITEM-5 CASTLE HILL MAIN STREET PRECINCT - NOTICE OF MOTION
7
ITEM-6 GAY STREET, CASTLE HILL - FURTHER REQUEST FOR EXTENSION OF WORKS ZONE
4
ITEM-7 LTC RECOMMENDATION APRIL 2020 - CHARLES STREET AND EDGAR STREET, BAULKHAM HILLS - PROPOSED MEDIAN ISLAND STOP TREATMENT
5
ITEM-8 MINUTES OF AUDIT COMMITTEE MEETING - 18 JUNE 2020
5
ITEM-9 LICENCE AGREEMENT WITH PEPPERCORN SERVICES FOR SOUTH MAROOTA PRESCHOOL
5
ITEM-10 INFORMATION AND STATUS REPORTS 7
QUESTION WITHOUT NOTICE 7
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 28 July 2020
385 PRESENT
Mayor Dr M R Byrne (In the Chair) Clr R Jethi (Deputy Mayor)
Clr R A Preston Clr Dr P J Gangemi Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr M G Thomas Clr E M Russo Clr A J Hay OAM Clr R M Tracey Clr S P Uno
386 APOLOGIES Clr F P De Masi
387 TIME OF COMMENCEMENT 7.10pm
388 TIME OF COMPLETION 8.54pm
389 DECLARATIONS OF INTEREST Nil.
390 ARRIVALS AND DEPARTURES
8.46pm Councillor Thomas arrived at the meeting during Questions Without Notice
391 DISSENT FROM COUNCIL'S DECISIONS Nil.
392 ADJOURNMENT & RESUMPTION Nil.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 28 July 2020
ITEM-1 CONFIRMATION OF MINUTES
A MOTION WAS MOVED BY COUNCILLOR COLLINS OAM AND SECONDED BY COUNCILLOR RUSSO THAT the Minutes of the Ordinary Meeting of Council held on 14 July 2020 be confirmed.
THE MOTION WAS PUT AND CARRIED.
393 RESOLUTION
The Minutes of the Ordinary Meeting of Council held on 14 July 2020 be confirmed.
APOLOGIES
A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR RUSSO THAT the apology from Councillor De Masi be accepted and leave of absence granted.
THE MOTION WAS PUT AND CARRIED.
394 RESOLUTION
The apology from Councillor De Masi be accepted and leave of absence granted.
COMMUNITY FORUM
There were no addresses to Council during Community Forum.
ITEM-2 DRAFT PLANNING PROPOSAL POLICY (FP211)
A MOTION WAS MOVED BY COUNCILLOR DR GANGEMI AND SECONDED BY COUNCILLOR COLLINS OAM THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.
395 RESOLUTION
Council adopt the Draft Planning Proposal Policy (Attachment 1), with the Policy to take effect from 29 July 2020.
Being a planning matter, the Mayor called for a division to record the votes on this matter VOTING FOR THE MOTION
Mayor Dr M R Byrne Clr R Jethi
Clr R A Preston MP Clr Dr P J Gangemi Clr B L Collins OAM Clr A N Haselden
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 28 July 2020
Clr J Jackson Clr E M Russo Clr A J Hay OAM Clr R M Tracey Clr S P Uno
VOTING AGAINST THE MOTION None
ABSENT Clr F P De Masi
ABSENT FROM THE ROOM Clr M G Thomas
CALL OF THE AGENDA
A MOTION WAS MOVED BY COUNCILLOR JETHI AND SECONDED BY COUNCILLOR JACKSON THAT items 6, 7, 8. and 9 be moved by exception and the recommendations contained therein be adopted.
THE MOTION WAS PUT AND CARRIED.
396 RESOLUTION
Items 6, 7, 8. and 9 be moved by exception and the recommendations contained therein be adopted.
ITEM-6 GAY STREET, CASTLE HILL - FURTHER REQUEST FOR EXTENSION OF WORKS ZONE
397 RESOLUTION
1. Council approve the temporary ‘Works Zone 7am-5pm Monday to Friday and 7am to 12 noon Saturday’ as detailed in Figure 3 of the report.
2. The General Manager be given delegated authority to approve an increase in the operating hours of the Works Zone to 7am-5pm Monday to Sunday if requested by Toplace Pty Ltd in accordance with the provisions of the Environmental Planning and Assessment (Covid 19 Development – Construction Work Days) Order 2020.
3. The temporary Works Zone again be reviewed after a further 12 months of operation.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 28 July 2020
ITEM-7 LTC RECOMMENDATION APRIL 2020 - CHARLES STREET AND EDGAR STREET, BAULKHAM HILLS - PROPOSED MEDIAN ISLAND STOP TREATMENT 398 RESOLUTION
Council not proceed with the construction of the two median island STOP treatments on Charles Street, Baulkham Hills at the intersection of Edgar Street due to the concerns raised by the community with regard to the loss of on-street parking, the low accident record at the intersection over the past five years, and the lapsing of the Safer Local Roads Program grant.
ITEM-8 MINUTES OF AUDIT COMMITTEE MEETING - 18 JUNE 2020
DOC INFO
399 RESOLUTION
Council adopt the recommendations of the Audit Committee Meeting dated 18 June 2020.
ITEM-9 LICENCE AGREEMENT WITH PEPPERCORN SERVICES FOR SOUTH MAROOTA PRESCHOOL
400 RESOLUTION
Pursuant to the provisions of Clause 47A of the Local Government Act, 1993 NSW, Council authorise the General Manager to grant a Licence to Peppercorn Services Inc. (ABN 34 611 224 255) at South Maroota Pre School, 961-965 Wisemans Ferry Road, South Maroota under the terms as detailed in this report.
ITEM-3 LOCAL ROADS COMMUNITY INFRASTRUCTURE
PROGRAM
A MOTION WAS MOVED BY COUNCILLOR DR GANGEMI AND SECONDED BY COUNCILLOR COLLINS OAM THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
401 RESOLUTION
1. Council accept the grant from the Australian Government of $1,194,721 (excluding GST) available under the Local Roads and Community Infrastructure (LCRI) Program and nominate the projects listed in Attachment 2 to the report.
2. Council agree to the execution of the grant agreement by the General Manager.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 28 July 2020
ITEM-4 FRED CATERSON RESERVE - DRAFT CONCEPT MASTER PLAN
A MOTION WAS MOVED BY COUNCILLOR RUSSO AND SECONDED BY COUNCILLOR DR GANGEMI THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.
402 RESOLUTION
1. The Draft Concept Master Plan for the Fred Caterson Reserve be placed on public exhibition for 28 days.
2. A further report to Council be prepared following the completion of the exhibition period and the assessment of submissions.
3. Council call for Expressions of Interest for a period of 28 days to identify any potential partners capable of delivering on Council’s intent for the development of a premier rugby union facility for the community on the Pony Club site within Fred Caterson Reserve.
Councillors HAY OAM and TRACEY rose for a Division. The result of the Division was as follows:-
VOTING FOR THE MOTION Mayor Dr M R Byrne
Clr R Jethi Clr S P Uno Clr A N Haselden Clr E M Russo Clr R A Preston MP Clr Dr P J Gangemi Clr B L Collins OAM Clr A J Hay OAM Clr R M Tracey Clr J Jackson
VOTING AGAINST THE MOTION None
ABSENT Clr F P De Masi
ABSENT FROM THE ROOM Clr M G Thomas
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 28 July 2020
ITEM-5 CASTLE HILL MAIN STREET PRECINCT - NOTICE OF MOTION
A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR UNO THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
403 RESOLUTION
The matters set out in the report be received and noted in response to the Notice of Motion of 10 December 2019 and that Council revisit the issue upon receipt of the regional traffic modelling being carried out in cooperation with TfNSW.
ITEM-10 INFORMATION AND STATUS REPORTS
A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR RUSSO THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
404 RESOLUTION
1. The status of legal matters before all Courts as shown in Attachments 1, 2 and 3 be noted (ECM Document Nos.18937850, 18937851 and 18937852).
2. The Status of Outstanding Resolutions as shown in Attachment 4 be noted (ECM Document Nos. 17211395 and 17211396).
3. The Schedule of Questions and Answers at Council Meetings held on 9 June 2020 and 23 June 2020 shown in Attachment 5 be noted (ECM Document Nos.18905097 and 18935110).
4. The status of Development Applications awaiting determination as shown in Attachment 6 be noted (ECM Document No. 18966578)
5. Development Applications Involving Variations to Development Standards from 1 April 2020 to 30 June 2020 as shown in Attachment 7 be noted. (ECM Document No.
18963864)
8.46pm Councillor Thomas arrived at the meeting during Questions Without Notice
QUESTIONS WITHOUT NOTICE
405 BOLLARDS - BAKER CRESCENT SHOPS
Councillor Tracey noted there are currently no bollards at the Baker Crescent shops in Baulkham Hills. A few weeks ago a vehicle drove into the bakery and luckily no one was injured. Would the introduction of bollards and improvements to the aesthetics of this
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 28 July 2020
neighbourhood centre be considered a shovel ready project during Covid-19 that this Council could undertake?
The General Manager advised he would take the matter on notice.
406 MILL DRIVE ESTATE – PROPOSED LEP 2020
Councillor Tracey tabled a letter from Mr & Mrs Bruce seeking that the recommendations of the 2008 Residential Directions with regards to the Mill Drive Estate be included in the LEP to ensure future protection of the streetscape and unique bush architecture in North Rocks.
Councillor Tracey requested a response to the letter and asked how best can the protection of unique streetscape and architecture character be incorporated in the LEP or similar plans?
The General Manager advised he would take the matter on notice but recalled this matter was dealt with by Council in a previous term, even to the point where it did consider site specific controls, and at the time Council decided not to proceed. It is open to Council to look at those options again and the General Manager would provide copies of those previous reports.
407 CHILDCARE PROPOSAL – 83 SHOWGROUND ROAD, CASTLE HILL
Councillor Tracey tabled a letter from Mr and Mrs Roughan of Castle Hill concerned about a new proposal for 83 Showground Road Castle Hill and the outdoor children’s play area being located to the rear of the site, between the building and their boundary fence. The residents have concern around the noise from the playground and whether or not a properly engineered acoustic barrier around the playground can be one of the conditions of approval.
The General Manager noted as this was a submission from an adjoining land owner; these matters will be considered when the application is determined.
408 DOG PARK – WEST PENNANT HILLS
Councillor Tracey asked when will options for dog parks be brought back to Council for further consideration.
The General Manager advised he would take the matter on notice.
409 CYCLEWAYS
Councillor Haselden requested the General Manager update Council on responses to recent approaches from Bike North.
The General Manager confirmed that Council has communicated with Bike North and are in the process of inviting them to meet with us.
410 VALE – ALFREDO GENOVA
Councillor Preston wished to acknowledge the passing of Councillor De Masi’s father-in-law, Alfredo Genova and requested a minute’s silence as a mark of respect.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 28 July 2020
SUSPENSION OF STANDING ORDERS
A MOTION WAS MOVED BY COUNCILLOR RUSSO AND SECONDED BY COUNCILLOR JACKSON THAT standing orders be suspended to observe a minute’s silence.
THE MOTION WAS PUT AND CARRIED.
411 RESOLUTION
Standing orders be suspended to observe a minute’s silence.
At 8.42pm standing orders were suspended.
(A minute’s silence was observed).
RESUMPTION OF STANDING ORDERS
A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR RUSSO THAT standing orders be resumed.
THE MOTION WAS PUT AND CARRIED.
412 RESOLUTION
Standing orders be resumed.
At 8.43pm standing orders were resumed.
413 SPELLING ERRORS/CORRECTIONS
Councillor Russo enquired if a spelling error was brought to the chamber’s attention from Minutes of a previous meeting, specifically an individual’s name, do Councillors need to vote to have the spelling corrected or does it get amended automatically?
The General Manager advised any errors should be brought to his attention but minor spelling corrections would not require a vote.
414 CRESTWOOD SKATE PARK
Councillor Jackson requested Council inspect the skate park on Crestwood Reserve to check the quality and safety of the ramps?
415 CRESTWOOD – NEW PLAYING FIELD
Councillor Jackson requested clarification whether the new field at Crestwood Reserve was designated for any particular age group, i.e. junior teams?
416 CRESTWOOD RESERVE – CLEANING
Councillor Jackson observed a gentleman over the weekend picking up rubbish in Crestwood Reserve and was advised he does this several times per week. Could Council confirm if the cleaning roster is being adhered to or if it needs to be increased? Could
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 28 July 2020
Council please consider providing a pick up tool and bag to this resident who has kindly been picking up rubbish for the past four (4) years periodically at Crestwood Reserve?
The General Manager advised he would take the matter on notice.
417 DANGEROUS POTHOLE ON LEXINGTON DRIVE
Councillor Jethi had been advised there was a very deep and wide pothole on Lexington Drive, Bella Vista, approximately opposite Sky City. Could Council investigate and repair?
418 DA 1615/2019/LD – 11 BRUSHFORD AVENUE, CASTLE HILL
Councillor Uno tabled an email from Monica Logan of Castle Hill raising concerns regarding DA 1615/2019/LD and damage to trees and tree roots.
419 INFORMATION AND STATUS REPORTS
Councillor Uno requested when changes to the estimates for legal fees are made (scope creep), can the business paper reflect the changes to the cost estimate?
The General Manager confirmed these are estimates and the history would reflect what the change in scope might be, but advised he would have a look at this and in future variations a note be provided.
420 GABLES SIGNAGE
Councillor Dr Gangemi enquired when the new suburb “Gables” would obtain a suburb entrance sign and the green street signs start to have “Gables” and not “Box Hill”?
The General Manager advised that it would take its course to order and would get a timeframe and provide further advice.
421 NEICH/BOUNDARY/PITT TOWN ROADS ROUNDABOUT
Councillor Dr Gangemi noted Council’s website state that tenders for the roundabout closed on 15 July 2020 with 21 submissions received and the roundabout is due to be completed in October 2020 – weather permitting. Could Councillor Gangemi be updated on whether a tender has been awarded and, if so, the projected start and completion dates?
The General Manager advised the tender had not yet been awarded but there was a good response. An update will be provided once this occurs.
422 CATTAI RIDGE ROAD, GLENORIE
Councillor Dr Gangemi tabled correspondence from Peter Roach of Glenorie regarding impacts of flooding over Cattai Ridge Road and asked for a response be sent.
423 CONGRATULATIONS – COUNCILLOR JACKSON
Councillor Dr Gangemi congratulated Councillor Jackson for celebrating two (2) years today being elected to Council. Straight off the bat, Councillor Jackson achieved a strong swing to him somewhat against the state wide trend at the time. Councillor Jackson has been a very strong contributor in briefings, meeting and has given outstanding service to his community
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 28 July 2020
in his signature, hardworking, down to earth style. Congratulations Councillor Jackson and we look forward to seeing you serve the community for many years to come.
The Minutes of the above Meeting were confirmed at the Meeting of the Council held on 11 August 2020.
