MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 25 May 2021
ITEM SUBJECT PAGE
ITEM-1 CONFIRMATION OF MINUTES 4
MAYORAL MINUTE NO. 6/2021 - VALE RONALD MERVYN SMITH OAM 4 MAYORAL MINUTE NO. 7/2021 - REMAIN VIGILANT WITH COVID 19 5
COMMUNITY FORUM 5
ITEM-2 LTC RECOMMENDATION APRIL 2021 - FAIRWAY DRIVE AND STONE MASON DRIVE, NORWEST / KELLYVILLE - PROPOSED ROUNDABOUT
6
ITEM-3 LTC RECOMMENDATION APRIL 2021 - NETBALL NSW JUNIOR STATE TITLES EVENT - WELLGATE AVENUE, NORTH KELLYVILLE
6
ITEM-4 LTC RECOMMENDATION APRIL 2021 - EUROPA STREET, BOX HILL - PROPOSED GIVE WAY SIGNS AND LINEMARKING
6
ITEM-5 LTC RECOMMENDATION APRIL 2021 - KELLYVILLE METRO STATION - RAISED PEDESTRIAN CROSSING AND SPEED CUSHION
7
ITEM-6 LTC RECOMMENDATION APRIL 2021 - HOUSEHOLD CHEMICAL CLEANOUT EVENT
7
ITEM-7 LTC RECOMMENDATION APRIL 2021 - ARNOLD AVENUE, KELLYVILLE - PROPOSED PEDESTRIAN REFUGE ISLAND
7
ITEM-8 LTC RECOMMENDATION APRIL 2021 - THE GABLES ESTATE - APPLICATION FOR FULL TIME BUS STOPS
7
ITEM-9 ANTHONY SKARRATT RESERVE - 4 TO 12 NELSON ROAD, BOX HILL - DRAFT MASTER PLAN - POST EXHIBITION REPORT
8
ITEM-10 OPERATION OF THE DEVELOPMENT ASSESSMENT UNIT
9
ITEM-11 BUDGET REVIEW AS AT 30 APRIL 2021 8
ITEM-12 ACQUISITION OF EASEMENT OVER LOT 60 DP 10702 BEING 8 MEMORIAL AVENUE, KELLYVILLE
8
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 25 May 2021
ITEM-13 LEASES TO NSW ELECTORAL COMMISSION – LOCAL GOVERNMENT ELECTIONS – VARIOUS PREMISES
9
ITEM-14 LEASE TO KIDS OF THE CASTLE OCCASIONAL CARE CENTER INC AT 3 LES SHORE PLACE, CASTLE HILL
8
ITEM-15 INFORMATION AND STATUS REPORTS 10
QUESTIONS WITHOUT NOTICE 11
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 25 May 2021
231 PRESENT
Mayor Dr M R Byrne (In the Chair) Clr Dr P J Gangemi
Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr M G Thomas Clr E M Russo Clr F P De Masi Clr R Jethi Clr A J Hay OAM Clr R M Tracey
232 APOLOGIES
Clr S P Uno (Deputy Mayor) 233 TIME OF COMMENCEMENT
7.08pm
234 TIME OF COMPLETION 8.50pm
235 DECLARATIONS OF INTEREST Nil.
236 ARRIVALS AND DEPARTURES
7.18pm Councillor Thomas left the meeting during Mayoral Minute 7/2021 and returned at 7.50pm during Item 9.
7.43pm Councillor Jackson left the meeting and returned at 7.45pm during Item 9.
237 DISSENT FROM COUNCIL'S DECISIONS Nil.
238 ADJOURNMENT & RESUMPTION Nil.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 25 May 2021
ITEM-1 CONFIRMATION OF MINUTES
A MOTION WAS MOVED BY COUNCILLOR COLLINS OAM AND SECONDED BY COUNCILLOR DE MASI THAT the Minutes of the Ordinary Meeting of Council held on 11 May 2021 be confirmed.
THE MOTION WAS PUT AND CARRIED.
239 RESOLUTION
The Minutes of the Ordinary Meeting of Council held on 11 May 2021 be confirmed.
APOLOGIES
A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR DE MASI THAT the apology from Councillor Uno be accepted and leave of absence granted.
THE MOTION WAS PUT AND CARRIED.
240 RESOLUTION
The apology from Councillor Uno be accepted and leave of absence granted.
PETITIONS
241 PETITION TO ABORT THE PROPOSED CONSTRUCTION OF A PEDESTRIAN FOOTHPATH ON CANDOWIE CRESCENT, BAULKHAM HILLS
Councillor Tracey tabled a petition regarding this matter.
MAYORAL MINUTE NO. 6/2021 – VALE RONALD MERVYN SMITH OAM
A MOTION WAS MOVED BY THE MAYOR AND SECONDED BY COUNCILLOR COLLINS OAM THAT
1. This Mayoral minute be received.
2. One minute’s silence be observed in memory of the life and contribution of Ronald Mervyn Smith OAM.
THE MOTION WAS PUT AND CARRIED.
242 RESOLUTION
1. This Mayoral minute be received.
2. One minute’s silence be observed in memory of the life and contribution of Ronald Mervyn Smith OAM.
(A minute’s silence was observed).
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 25 May 2021
MAYORAL MINUTE NO. 7/2021 - REMAIN VIGILANT WITH COVID 19
A MOTION WAS MOVED BY THE MAYOR AND SECONDED BY COUNCILLOR DE MASI THAT
1. This Mayoral Minute be received.
2. A minutes silence be observed.
3. Council investigate lighting up the Atrium in the colours of the Indian Flag in respect to the situation in India.
THE MOTION WAS PUT AND CARRIED.
243 RESOLUTION
1. This Mayoral Minute be received.
2. A minutes silence be observed.
3. Council investigate lighting up the Atrium in the colours of the Indian Flag in respect to the situation in India.
(A minute’s silence was observed).
COMMUNITY FORUM
244 PETITIONING THE FEDERAL GOVERNMENT TO PUBLICLY RELEASE AGGREGATED AND DE-IDENTIFIED ATTENDANCE DATA TO HIGHLIGHT AREAS OF CHILDCARE OVERSUPPLY & UNDERSUPPLY”
Mr Chiang Lim, CEO of the Australian Childcare Alliance NSW addressed Council (through the General Manager).
Mr Lim thanks Council again for the third opportunity to speak to again as a peak body representing 1,600 early childhood education and care services owned and operated overwhelmingly by small-to-medium sized family businesses.
Mr Lim seeks Councils support in petitioning the Federal Minister for Education to make public aggregated and de-identified attendance data so that new childcare entrants and developers can be properly informed of where the areas of oversupply and undersupply are.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 25 May 2021
CALL OF THE AGENDA
A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR COLLINS OAM THAT items 2, 3, 4, 5, 6, 7, 8, 11, 12 and 14 be moved by exception and the recommendations contained therein be adopted.
THE MOTION WAS PUT AND CARRIED.
245 RESOLUTION
Items 2, 3, 4, 5, 6, 7, 8, 11, 12 and 14 be moved by exception and the recommendations contained therein be adopted.
ITEM-2 LTC RECOMMENDATION APRIL 2021 - FAIRWAY DRIVE AND STONE MASON DRIVE, NORWEST / KELLYVILLE - PROPOSED ROUNDABOUT
246 RESOLUTION
Council approve the construction of a single lane circulating roundabout at the intersection of Fairway Drive and Stone Mason Drive, Norwest/Kellyville in accordance with Attachments 1 and 2 to the report.
ITEM-3 LTC RECOMMENDATION APRIL 2021 - NETBALL NSW JUNIOR STATE TITLES EVENT - WELLGATE AVENUE, NORTH KELLYVILLE
247 RESOLUTION
Council approve the temporary change to the existing “No Stopping 8.30am - 6.00pm Saturday’ restrictions on Wellgate Avenue between Hermitage Avenue and Nos. 26 and 28 Wellgate Avenue on the northern and southern sides of the road for the three day Netball Junior State Titles from 26-28 June, 2021 as detailed in Figure 2 in the report.
ITEM-4 LTC RECOMMENDATION APRIL 2021 - EUROPA STREET, BOX HILL - PROPOSED GIVE WAY SIGNS AND LINEMARKING
248 RESOLUTION
The installation of a Give Way control with associated linemarking in Europa Street, Box Hill at the intersections of Ceres Way and Luminous Way, and 10 metres BB linemarking in Avior Street and Luminous Way be approved in accordance with Attachment 1 to the report.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 25 May 2021
ITEM-5 LTC RECOMMENDATION APRIL 2021 - KELLYVILLE METRO STATION - RAISED PEDESTRIAN CROSSING AND SPEED CUSHION
249 RESOLUTION
Council approve the proposed improvement works at Kellyville Metro Station in Guragura Street, Kellyville at the intersection with Darani Avenue in accordance with Attachment 1 to the report.
ITEM-6 LTC RECOMMENDATION APRIL 2021 - HOUSEHOLD CHEMICAL CLEANOUT EVENT
250 RESOLUTION
1. The Household Chemical Cleanout event to be held at Castle Hill Showground on Saturday 20 and Sunday 21 November, 2021 be classified as a Class 2 event in accordance with the RMS “Guide to Traffic and Transport Management for Special Events”.
2. Council endorse the Traffic Management Plan as submitted by The Hills Shire Council’s Resource Recovery Team.
3. The signed Traffic Management Plan be forwarded to Transport for NSW (RMS) and the Police for their concurrence to hold the event.
ITEM-7 LTC RECOMMENDATION APRIL 2021 - ARNOLD AVENUE, KELLYVILLE - PROPOSED PEDESTRIAN REFUGE ISLAND
251 RESOLUTION
Council approve the construction of a pedestrian refuge island on Arnold Avenue, Kellyville between Butler Avenue and McCausland Place, Kellyville as detailed in Attachment 1 to the report.
ITEM-8 LTC RECOMMENDATION APRIL 2021 - THE GABLES ESTATE - APPLICATION FOR FULL TIME BUS STOPS 252 RESOLUTION
Approval to be given to Busways for the installation of bus stops in ‘The Gables’ estate at:
1. Valletta Drive, Gables on the eastern side of the road south of Cavalo Way, adjacent to the public reserve;
2. Bunyarra Parade, Gables on the northern side of the road, east of Valletta Drive adjacent to the public reserve.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 25 May 2021
ITEM-11 BUDGET REVIEW AS AT 30 APRIL 2021 253 RESOLUTION
1. The proposed budget variations in Attachment 1, Pages 5 to 11 and the variations detailed in page 13-34 be adopted.
2. Council authorise delegation to the General Manager to write off debt as outlined in this report.
3. Council authorise the variation of $5,000 to increase the maximum contract value of T21- 0077 to $148,889.90.
ITEM-12 ACQUISITION OF EASEMENT OVER LOT 60 DP 10702 BEING 8 MEMORIAL AVENUE, KELLYVILLE
254 RESOLUTION
Council inform Transport for NSW that it will agree to a reduced period of Proposed Acquisition Notice of 7 days for the compulsory acquisition of easement over Lot 60, DP 10702, 8 Memorial Avenue, Kellyville.
ITEM-14 LEASE TO KIDS OF THE CASTLE OCCASIONAL CARE CENTER INC AT 3 LES SHORE PLACE, CASTLE HILL 255 RESOLUTION
Council enter into Lease with The Kids of the Castle Occasional Care Centre Inc at 3 Les Shore Place, Castle Hill as detailed in this report with a Lease authorised for execution under seal
7.18pm Councillor Thomas left the meeting during Mayoral Minute 7/2021 and returned at 7.50pm during Item 9.
7.43pm Councillor Jackson left the meeting and returned at 7.45pm during Item 9.
ITEM-9 ANTHONY SKARRATT RESERVE - 4 TO 12 NELSON ROAD, BOX HILL - DRAFT MASTER PLAN - POST EXHIBITION REPORT
A MOTION WAS MOVED BY COUNCILLOR DR GANGEMI AND SECONDED BY COUNCILLOR COLLINS OAM THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 25 May 2021
256 RESOLUTION
1. The Draft Master Plan for the Anthony Skarratt Reserve be adopted as detailed in Attachment 2.
2. The Box Hill Nelson Progress Association be given the opportunity to comment on the proposed design of the new Box Hill and Nelson Community Centre as well as any proposed interpretation of the history of the Association and the existing community centre.
ITEM-10 OPERATION OF THE DEVELOPMENT ASSESSMENT UNIT
A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR HAY OAM THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
257 RESOLUTION
The delegations in respect to the Development Assessment Unit be amended as outlined in Attachment 4.
ITEM-13 LEASES TO NSW ELECTORAL COMMISSION LOCAL GOVERNMENT ELECTIONS VARIOUS PREMISES A MOTION WAS MOVED BY COUNCILLOR JACKSON AND SECONDED BY COUNCILLOR HASELDEN THAT
1. Council authorise the General Manager to enter into short term leases with the NSW Electoral Commission for 269 Old Northern Road, Castle Hill, Wrights Road Community Centre, Kellyville and Baulkham Hills Community Centre, Baulkham Hills, and Bella Vista Public School Hall, Bella Vista on the terms and conditions detailed in this report.
2. The General Manager write to the NSW Electoral Commission seeking an understanding of the increase in demand for three pre-poll sites given their close proximity to one another.
258 RESOLUTION
1. Council authorise the General Manager to enter into short term leases with the NSW Electoral Commission for 269 Old Northern Road, Castle Hill, Wrights Road Community Centre, Kellyville and Baulkham Hills Community Centre, Baulkham Hills, and Bella Vista Public School Hall, Bella Vista on the terms and conditions detailed in this report.
2. The General Manager write to the NSW Electoral Commission seeking an understanding of the increase in demand for three pre-poll sites given their close proximity to one another.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 25 May 2021
Councillors HAY OAM and TRACEY rose for a Division. The result of the Division was as follows:
VOTING FOR THE MOTION Mayor Dr M R Byrne
Clr R Jethi
Clr Dr P J Gangemi Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr M G Thomas Clr E M Russo Clr A J Hay OAM Clr R M Tracey Clr F P De Masi
VOTING AGAINST THE MOTION None
MEETING ABSENT Clr S P Uno
ITEM-15 INFORMATION AND STATUS REPORTS
A MOTION WAS MOVED BY COUNCILLOR DR GANGEMI AND SECONDED BY COUNCILLOR HAY OAM THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
259 RESOLUTION
1. The status of legal matters before all Courts as shown in Attachments 1 be noted (ECM Document No 19444815).
2. The Status of Outstanding Resolutions as shown in Attachment 2 be noted (ECM Document Nos. 17211396, 17211397, 17211398).
3. The Schedule of Questions and Answers at Council Meetings held on 13 April and 27 April 2021 shown in Attachment 3 be noted (ECM Document Nos. 19429885 and 19449433).
4. The Letters of Appreciation as shown in the Attachment 4 be noted (ECM Document No.
19438568).
5. The status of Development Applications awaiting determination as shown in Attachment 5 be noted (ECM Document No. 19474431)
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 25 May 2021
QUESTIONS WITHOUT NOTICE
260 FINDING A WAY TO MOVE FORWARD
Councillor Tracey noted National Reconciliation Week will be held from 27 May to 3 June with the theme “More than a Word. Reconciliation Takes Action.”
Councillor Tracey referred to the Mayoral Minute of 8 June 2020 “Finding a Way to Move Forward” and part of the motion which included “Council investigating practical ways to recognise our indigenous Australians” and requested an update.
The General Manager advised he would take the matter on notice.
261 REQUEST FOR FOOTPATH
Councillor Haselden received a request from a resident, Ms Melinda Ta, to install a section of footpath to connect those already in place on Darcey Road and Castlewood Drive, Castle Hill.
The General Manager advised he would take the matter on notice.
262 RED LIGHT CAMERA
Councillor Haselden asked if Council could approach TfNSW to generate interest in the installation of a red light camera at the intersection of County Drive, Highs Road and Castle Hill Road, Castle Hill with an emphasis on the right turn from County Drive into Castle Hill Road?
The General Manager advised he would take the matter on notice.
263 COST OF BUSINESS PAPERS
Councillor Haselden requested an assessment of the direct cost of printing, binding and distributing hard copies of Council’s Business Papers, Workshop Briefings and Audit Committee documents?
The General Manager advised he would take the matter on notice.
264 CAR PARKING
Councillor Collins OAM noted poor parking results in a lot less car parking spots. Would there be an opportunity for Council to investigate painting white lines to delineate individual car spots in built up areas where there is limited parking?
The General Manager confirmed yes, but would take the matter on notice and provide a response.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 25 May 2021
265 SHOPPING TROLLEYS
Councillor De Masi noted there was a build-up of shopping trolleys around the Castle Hill CBD, particularly apartment complexes. Could Council do a blitz and remind the retailers of their responsibility to clean up the mess?
The General Manager advised he would be happy to do so.
266 RED SHIELD APPEAL
Councillor De Masi confirmed the Red Shield Appeal is on this weekend and he is the area chairman. Last year there were droughts, floods and COVID which had a huge impact on our community. The Salvation Army was there to help those impacted but due to COVID restrictions their fundraising had to be cancelled. Councillor De Masi asked if Councillors and Council staff could spare time to assist in this year’s fundraising or organise in-house donations with Council Staff.
267 RECONCILIATION WEEK AND NAIDOC WEEK
Councillor Jackson noted Reconciliation Week will run from 27 May to 3 June and NAIDOC week runs from 4 July to 11 July with the theme being “Heal Country – Heal our Nation”.
Could Council provide a list of activities put on for Reconciliation Week and NAIDOC week this year?
The General Manager advised a list would be provided.
268 HEZLETT/WITHERS/BARRY ROAD BYPASS
Councillor Dr Gangemi requested an update on the design progress of the Hezlett, Withers, Barry Road bypass in North Kellyville and discussions with TfNSW
The Group Manager – Shire Strategy, Transformation and Solutions confirmed progress was continuing with TfNSW testing some of the assumptions Council have put to them as part of the traffic modelling and are waiting on an update from their consultant. A full update will be provided to Council.
269 ON STREET PARKING RESTRICTIONS
Councillor Russo referred to the intersection of Affleck Circuit and Hector Court, Kellyville and the increasing traffic. Parked cars are causing traffic issues with buses having difficulty turning right from Affleck Circuit onto Hector Court. Could this section of road be reviewed and possibly some parking restrictions installed?
The General Manager acknowledged there was a bus stop at the intersection but happy to take the matter on notice and provide a response.
270 SAMANTHA RILEY DRIVE, KELLYVILLE
Councillor Jethi advised she was contacted by a resident regarding concerns about the safety of a roundabout on Samantha Riley Drive and would forward the email to the General Manager for a response.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 25 May 2021
The Minutes of the above Meeting were confirmed at the Meeting of the Council held on 8 June 2021.
MAYOR GENERAL MANAGER
