MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 October 2021
ITEM SUBJECT PAGE
ITEM-1 CONFIRMATION OF MINUTES 3
ITEM-2 POST EXHIBITION - PLANNING PROPOSAL, DRAFT DCP AMENDMENTS AND DRAFT VPA FOR 25-31 BROOKHOLLOW AVENUE, NORWEST (6/2019/PLP)
3
ITEM-3 COUNCIL OPERATIONS CHRISTMAS NEW YEAR PERIOD 2021 2022
4
ITEM-4 ANNUAL PECUNIARY INTEREST RETURNS 2020/2021 6
ITEM-5 INSURANCE REPORT 6
ITEM-6 PROPERTY DEALINGS RELATING TO DEVELOPMENT MATTERS
6
ITEM-7 COMPULSORY ACQUISITION FOR THE PURPOSE OF LOCAL ROAD WIDENING
6
QUESTIONS WITHOUT NOTICE 6
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 October 2021
527 PRESENT
Mayor Dr M R Byrne (In the Chair) Clr S P Uno (Deputy Mayor) Clr Dr P J Gangemi
Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr M G Thomas Clr E M Russo Clr F P De Masi Clr A J Hay OAM Clr R M Tracey Clr R Jethi
528 TIME OF COMMENCEMENT 7.06 pm
529 TIME OF COMPLETION 7.39pm
530 DECLARATIONS OF INTEREST Nil.
531 ARRIVALS AND DEPARTURES Nil.
532 DISSENT FROM COUNCIL'S DECISIONS Nil.
533 ADJOURNMENT & RESUMPTION Nil.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 October 2021
The Mayor advised in accordance with the Code of Meeting Practice that this meeting is being recorded and live streamed with both audio and visual.
ITEM-1 CONFIRMATION OF MINUTES
A MOTION WAS MOVED BY COUNCILLOR DE MASI AND SECONDED BY COUNCILLOR JETHI THAT the Minutes of the Ordinary Meeting of Council held on 28 September 2021 be confirmed.
THE MOTION WAS PUT AND CARRIED.
534 RESOLUTION
The Minutes of the Ordinary Meeting of Council held on 28 September 2021 be confirmed.
COMMUNITY FORUM
There were no addresses to Council during Community Forum.
ITEM-2 POST EXHIBITION - PLANNING PROPOSAL, DRAFT DCP AMENDMENTS AND DRAFT VPA FOR 25-31 BROOKHOLLOW AVENUE, NORWEST (6/2019/PLP) A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR UNO THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
535 RESOLUTION
1. The planning proposal be forwarded to the Department of Planning, Industry and Environment for finalisation (noting that Council was not issued delegation to make the plan).
2. Draft Part D Section 23 (Norwest Station Site) of The Hills Development Control Plan 2012 (Attachment 1), incorporating the post-exhibition amendments detailed within Section 5 of this report, be adopted and come into force at the time the associated planning proposal is notified.
3. Council enter into the Voluntary Planning Agreement (Attachment 3), incorporating the post-exhibition amendments detailed within Section 5 of this report, and authorise Council’s common seal to be affixed to the Voluntary Planning Agreement.
4. The Voluntary Planning Agreement be executed and registered on the title of the land prior to the planning proposal being finalised.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 October 2021
Being a planning matter, the Mayor called for a division to record the votes on this matter VOTING FOR THE MOTION
Mayor Dr M R Byrne Clr S P Uno
Clr Dr P J Gangemi Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr E M Russo Clr F P De Masi Clr R M Tracey Clr R Jethi
VOTING AGAINST THE MOTION Clr A J Hay OAM
Clr M G Thomas
CALL OF THE AGENDA
A MOTION WAS MOVED BY COUNCILLOR COLLINS OAM AND SECONDED BY COUNCILLOR DE MASI THAT items 3, 4, 5, 6 and 7 be moved by exception and the recommendations contained therein be adopted.
THE MOTION WAS PUT AND CARRIED.
536 RESOLUTION
Items 3, 4, 5, 6 and 7 be moved by exception and the recommendations contained therein be adopted.
ITEM-3 COUNCIL OPERATIONS CHRISTMAS NEW YEAR
PERIOD 2021 2022 537 RESOLUTION
1. (a) The Operational Depots close at 1pm Friday 24th December 2021, with emergency response crews operating as detailed in Attachment 2, until Tuesday 4th January 2022.
(b) The Administration Centre and all other areas of Council close at 1pm on Friday, 24th December 2021 and resume operations at 8.30am on Tuesday 4th January 2022. Council’s After Hours Call Centre will during this period to provide limited customer services for customer requests and escalate emergencies according to Council’s normal after hours operating procedures during that time. Security will operate the concierge desk as per normal Saturday and Sunday times on Wednesday 29th, Thursday 30th and Friday 31st December 2021. Other skeleton staff are to be provided as set out in this report.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 October 2021
(c) The hours of operation for Council’s four (4) branch libraries be as follows:- Date Castle Hill Rouse Hill Baulkham
Hills
Dural Fri 24 Dec 9.30am-1pm 9.30am-1pm 10am-1pm 10am-1pm
Sat 25 Dec Closed Closed Closed Closed
Sun 26 Dec Closed Closed Closed Closed
Mon 27 Dec Closed Closed Closed Closed
Tue 28 Dec Closed Closed Closed Closed
Wed 29 Dec 9.30am-5pm 9.30am-5pm Closed Closed Thurs 30 Dec 9.30am-5pm 9.30am-5pm Closed Closed Fri 31 Dec 9.30am-5pm 9.30am-5pm Closed Closed
Sat 1 Jan Closed Closed Closed Closed
Sun 2 Jan 1pm-5pm 1pm-5pm Closed Closed
Mon 3 Jan Closed Closed Closed Closed
Tues 4 Jan Normal hours Normal hours Normal hours Normal hours (d) The proposed hours of operation for Council’s Customer Service Centre be as
follows:-
Date Council Customer Service Centre Friday 24 December 2021 8.30am – 1pm
Saturday 25 Dec 2021 Closed
Sunday 26 Dec 2021 Closed
Monday 27 Dec 2021 Closed
Tuesday 28 Dec 2021 Closed
Wednesday 29 Dec 2021 Closed
Thursday 30 Dec 2021 Closed
Friday 31 Dec 2021 Closed
Saturday 1 Jan 2022 Closed
Sunday 2 Jan 2022 Closed
Monday 3 Jan 2022 Closed
Tuesday 4 Jan 2022 8.30am – 4.30pm
(e) The days of closure for Council’s five (5) Child Care Centres be as follows:- Centre From Close of Business Re-open
Balcombe Heights Thursday 23 December 2021 Tuesday 11 January 2022 Castle Glen Thursday 23 December 2021 Tuesday 11 January 2022 Ellerman Thursday 23 December 2021 Tuesday 11 January 2022 Eurambie Park Thursday 23 December 2021 Tuesday 11 January 2022 Excelsior Avenue Thursday 23 December 2021 Tuesday 11 January 2022 (f) Hills Community Care will operate until 4.30pm on Friday 24 December 2021
and will resume duties on Tuesday, 4th January 2022.
Throughout the entire Christmas/New Year period client support will be provided on request and emergency contact numbers will be available.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 October 2021
ITEM-4 ANNUAL PECUNIARY INTEREST RETURNS 2020/2021 538 RESOLUTION
Council note the tabling of Returns.
ITEM-5 INSURANCE REPORT
539 RESOLUTION
The Council enters into an arrangement with StateWide Mutual effective from 31 October 2021 (The General Manager be authorised to accept the contribution assessments received in this report and to undertake necessary arrangements to enter the Mutual).
ITEM-6 PROPERTY DEALINGS RELATING TO DEVELOPMENT
MATTERS 540 RESOLUTION
1. Council consent to the release of a restriction on the use of land from the title of Lot 1 DP 1270304, 168-172 Old Pitt Road, Box Hill and the associated document be authorised for execution under seal.
2. Council consent to the release of a restriction on the use of land from the title of Lot 2 DP 1237552, Red Gables Road, Gables and the associated document be authorised for execution under seal.
ITEM-7 COMPULSORY ACQUISITION FOR THE PURPOSE OF LOCAL ROAD WIDENING
541 RESOLUTION
Council proceed as per Option 1 as set out in this report.
QUESTIONS WITHOUT NOTICE
542 TABLE LETTER - GEORGE THORNTON RESERVE, WEST PENNANT HILLS
Councillor Haselden tabled a letter from Marc Paviour-Smith of West Pennant Hills thanking Council Staff Cameron Lewis and his team for a magnificent job in keeping the reserve suitable for purposes. Could the General Manager make sure that the relevant staff are made aware of the letter?
543 SANTA SOPHIA CATHOLIC SCHOOL
Councillor Dr Gangemi commented that Santa Sophia Catholic School is about to open in the Gables and there are a number of traffic issues in the area including the intersection of Terry/Fontana/Old Pitt Town Road, not yet opened roads, unfinished parking and incomplete footpaths. Can Council reach out to the school to ensure all students and parents get a safety briefing on measures that are recommended to be taken in the local area to minimise risk to pedestrians and drivers?
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 October 2021
The General Manager advised that he would take the matter on notice but noted Council is not involved in the Certification or Occupation of the building but from a traffic management issue, Council’s Safety Officer can make contact with the school and look at what initiatives can be taken to assist the school opening.
544 SOCIAL MEDIA POST
Councillor Dr Gangemi commented that in the current environment, Council is getting a high amount of requests for emptying bins in parks, maintenance of parks, filling potholes and neighbourhood issues. Councillor Dr Gangemi is getting a lot of inquiries on how to get these issues resolved. Would Council consider doing a social media post on their Facebook page showing people how the issues can be reported to Council through our website or the snap send solve app?
The General Manager advised that he would take the matter on notice and provide a response.
545 THANK YOU
Councillor Dr Gangemi thanked the Regulatory Services team for conducting a worksite blitz over sites in Box Hill and Gables recently. The blitz has received a lot of positive feedback and residents have commented that a number of sites have sharpened up their act.
The Minutes of the above Meeting were confirmed at the Meeting of the Council held on 26 October 2021.
