181422
5 November 2018 VET Number: 061/18
National VET Data Policy
Purpose
To inform schools that are Registered Training Organisations (RTOs) about new actions required under the 2017 National VET Data Policy. Under the policy, RTOs must now:
1. provide a yearly declaration to the QCAA (as their regulator) that a student, or the student’s parent or guardian, has consented to the RTO providing data and personal information to the National Centre for Vocational Education Research (NCVER) 2. enter an additional data field for ‘survey contact status’ in SLIMS/RABS and Student
Management.
These new requirements are included in the reporting standards of Australian VET Management Information Statistical Standard (AVETMISS) 8.
Background
On 24 November 2017, the Council of Australian Governments (COAG) Industry and Skills Council (CISC) endorsed a new National Vocational Education and Training (VET) Data Policy paper. The policy brings together requirements for collecting nationally consistent data about VET activity and processes, and for using data in statistic collections and national surveys.
School RTOs in Queensland are required to provide their VET data to the QCAA (as their regulator). The QCAA then submits this data to NCVER using the fields prescribed by AVETMISS 8.
The revised National VET Data Policy includes a new reporting field to capture the requirements of the USI. These include:
1. RTOs have individual students complete a declaration that they understand and approve that their data and personal information is to be disclosed to NCVER (see Schedule 1 to the policy)
2. RTOs provide an annual declaration to the QCAA (as their regulator) confirming that a student’s consent (and, if they are under 18 years, their parent or guardian’s consent) has been given to provide information to NCVER (see Schedule 2 to the policy).
Memo
Queensland Curriculum and Assessment Authority
Memo
National VET Data Policy Queensland Curriculum & Assessment Authority
5 November 2018 Page 2 of 2
Information
All school RTOs must ensure that data from 2018 complies with the requirements of the policy.
To enable schools to report compliance with the new AVETMISS field, the Student Management application and SLIMS have been updated to include a field for this reporting capability. These new reporting processes are outlined below in the ‘What you need to do’ section of this memo.
What you need to do
School RTOs should give this memo to relevant staff and ensure they comply with the policy.
School RTOs should download a copy of the policy from the following link:
https://www.education.gov.au/national-vet-data-policy.
Student Management data entry requirements
The Student Management application is to be used to record the data for Year 10 students.
Please see the Quick Steps in the Help link of the Student Management application in the QCAA Portal.
SLIMS data entry requirements
SLIMS is to be used to record the data for Year 11 and 12 students. Please refer to ‘Recording survey contact status via RABS’ on the SLIMS — Registration and banking page
(https://www.qcaa.qld.edu.au/senior/slims).
Annual Declaration on Compliance 2019
The Annual Declaration on Compliance form, which is provided by school RTOs to the QCAA, includes a section on compliance with national data provision requirements. The form, which has been updated to include the new requirements of this policy, is used by school RTOs to provide the evidence to the QCAA that they comply with the requirements of this policy, and will continue to be used by school RTOs to demonstrate compliance.
Finding out more
Student Management enquiries
Please email the Certification Unit at [email protected], or phone 3120 6181.
SLIMS enquiries
Please email Helpdesk at [email protected], or phone 3864 0278.
Annual Declaration on Compliance 2019 enquiries
Please email VET at [email protected], or phone 3864 0381.
Claude Jones
Director, Assessment, Reporting and ICT Systems Division
