Note: The reports contained within this agenda are for consideration and should not be construed as Council policy
Notice is given that an ordinary meeting of the Motueka Community Board will be held on:
Date:
Time:
Meeting Room:
Venue:
Tuesday 9 December 2014 4.00 pm
Motueka Office 7 Hickmott Place Motueka
Motueka Community Board AGENDA
MEMBERSHIP
Chairperson P Hawkes
Deputy Chairperson R Horrell
Members D Ogilvie
C Satherley Cr J L Inglis Cr B F Dowler Cr P L Canton
(Quorum 4 members)
Contact Telephone: 03 543 8453 Email: [email protected] Website: www.tasman.govt.nz
Agenda Page 3
AGENDA
1 OPENING, WELCOME
2 APOLOGIES AND LEAVE OF ABSENCE Recommendation
That apologies be accepted.
3 PUBLIC FORUM
4 DECLARATIONS OF INTEREST 5 CONFIRMATION OF MINUTES
That the minutes of the Motueka Community Board meeting held on Tuesday, 11 November 2014, be confirmed as a true and correct record of the meeting.
6 PRESENTATIONS Nil
7 REPORTS
7.1 Action Sheet for December 2014 ... 5 7.2 Motueka Community Board Chair's Report - December 2014 ... 9 7.3 Financial Report - October 2014 ... 21 8 CORRESPONDENCE
Nil
Item 7. 1
Agenda Page 5
7 REPORTS
7.1 ACTION SHEET FOR DECEMBER 2014
Information Only - No Decision Required Report To: Motueka Community Board
Meeting Date: 9 December 2014
Report Author: Valerie Gribble, Executive Assistant Report Number: RMCB14-12-03
1 Summary
1.1 The Action Items are attached for the 9 December 2014 Community Board meeting.
2 Draft Resolution
That the Motueka Community Board receives the Action Sheet for December 2014 Report RMCB14-12-03.
3 Attachments
1. Action Sheeet 7
Att ac hm ent 1 Item 7. 1
Agenda Page 7
Item Minute/Action Accountable
Officer
Status
Meeting Date:
13 May 2014
3.2 Paul Hawkes following up on what is happening with three entrance signs (Sue Clark raised at a previous meeting).
Paul Hawkes Paul Hawkes following up with David Ogilvie.
Meeting Date:
14 October 2014
7.3 Staff be requested to reinstate the Trewavas Street foreshore walkway/
cycleway as an RFC project for 2014-15 at maximum cost of $20,000.
Beryl Wilkes Paul Hawkes to discuss further with Beryl Wilkes.
Street lights are going in the new Wakatu Incorporation subdivision in Grey Street when there are no dwellings there.
Steve Elkington
Council’s Transportation Manager has agreed that the lights can be turned off until sufficient development has started or residents request the lights be turned on.
Staff requested to have white lines painted on the western side of Motueka Recreation Centre for car parking and make provision for more cycle stands
Beryl Wilkes
DOC to be consulted on possible removal of the Janie Seddon on grounds of safety and environmental pollution
Paul Hawkes Letter has been written to DOC. The response is included in the Chairperson’s report.
Trewavas Street foreshore walkway/
cycleway.
Beryl Wilkes Comment in Chairperson’s report Staff to be asked about using RFC funds
for the Motueka Cemetery works
Beryl Wilkes Comment in Chairperson’s report
Memorial Park Drainage Glenn Thorn Reporting on a proposal to fund drainage improvements from RFCs will be included in the Reserves & Facilities
Att ac hm ent 1 Item 7. 1
Tasman District Council Motueka Community Board Agenda – 09 December 2014
Agenda Page 8
Item Minute/Action Accountable
Officer
Status
Manager’s report on RFCs scheduled for the February 2015 meeting of the Board.
Item 7. 2
Agenda Page 9
7.2 MOTUEKA COMMUNITY BOARD CHAIR'S REPORT - DECEMBER 2014
Decision Required Report To: Motueka Community Board
Meeting Date: 9 December 2014
Report Author: Paul Hawkes, Chairperson, Motueka Community Board Report Number: RMCB14-12-01
File Reference:
1 Summary
1.1 This report covers items of interest for the Board.
2 Draft Resolution
That the Motueka Community Board:
1) receives the Motueka Community Board Chair's Report - December 2014 RMCB14-12-01; and
2) ratifies the Board’s submission on the Proposed Waimea Community Dam Funding
& Governance Options.
Item 7. 2
Tasman District Council Motueka Community Board Agenda – 09 December 2014
Agenda Page 10
3 Public Forum Items
3.1 The Board may discuss matters arising from items raised in the public forum.
4 Earthquake-prone Buildings – Motueka Ward – David Ogilvie
4.1 At its meeting on 23 October 2014 the Community Development Committee considered the seismic assessments on some of the Council-owned buildings. For 2014 – 2015 the Council has allocated $500,000 towards the seismic upgrading project.
4.2 The Committee, in its resolution, approved Council funding for the Memorial Hall, Riwaka Hall, and the Motueka Museum. Council staff considered 11 criteria in their assessment and
developed a “matrix” ranking the buildings, and recommending Council and community funding levels.
4.3 The Committee approved the 2014 – 2015 upgrade as follows:- Priority Building NBS Council
Funding
Community Funding
Total Budget
2nd Memorial Hall 30% $ 93,600 Nil $ 93,600
3rd = Riwaka Hall 20% $180,000 $46,800 20.6% $226,800 5th Motueka Museum 27% $ 50,000 $50,000 50.0% $100,000
1st Richmond Town Hall 30% $ 83,400 Nil $ 83,400
3rd= Bainham Hall 18% $ 35,000 Nil $ 35,000
4.4 In addition will be the cost of engineering design and details to bring the structures up to the required standard.
4.5 The Central Government is currently reviewing the legislation relevant to earthquake-prone buildings (Building Act 2004). The Committee considered the proposed legislative amendments as well as its own Earthquake-prone, Dangerous and Insanitary Buildings Policy (2006) in the report and resolution.
4.6 The report, surprisingly, considered the decisions of “low significance” mainly because the financial implications had been through the 2014 – 2015 Annual Plan process. (The community cost, however, and the fundraising process to raise the necessary finances will probably be reviewed as of “high significance” by respective communities.)
4.7 Both buildings are Council-owned and are Council assets in its balance sheet.
4.8 It needs to be asked: “Why isn’t the Council fully funding the buildings it owns to be earthquake prone-free?” The Council will gain the benefit of the re-valued asset, presumably. It is not un- reasonable for Council to fund 100% of the earthquake repairs required.
Matters for discussion:
That the Motueka Community Board considers requesting the Council to:
(a) contribute the allocation of $500,000 annually towards the seismic upgrades; and
(b) fund the seismic upgrade of Council-owned buildings totally from this annual allocation (ie no requirement for community funding).
Item 7. 2
Agenda Page 11
Additional Notes (relevant to the Museum)
During 2013 – 2014 the Nelson Museum suffered both flood damage and earthquake-prone repairs.
The net cost of repairs ($100,000) was shared by the City Council and the District Council – there was no community funding required.
Motueka Ward ratepayers (5,200) contribute $320,800 annually by way of the $61.70 Museum rate.
The Motueka District Museum receives only $47,000 of the $320,800 it contributes. The bulk of the funds are required to fund the Regional Museum in Nelson ($828,000).
Funding for the Museum is an inescapable responsibility of the District Council.
5 Trewavas Street Walkway (foreshore), Motueka Cemetery – David Ogilvie
5.1 The Motueka Reserves Fund Contributions Account (RFCs) presented to the Community Board at the 11 November 2014 meeting showed a considerable variety of projects included in the 2014 – 2015 budget, total cost a fraction over $1million. (The opening balance
estimate was $1,124,500 and the projected income for 2014 – 2015 was assessed at
$430,000.)
5.2 It is expected that some projects may not proceed, some of which the Board has discussed previously (eg Recreation Centre Car Park $50,000). The Reserves Manager, Beryl Wilkes, may know of others not proceeding, or likely to cost less than budgeted.
5.3 Following the Board’s discussion in November 2014, the Chair and Reserves Manager were to meet and consider re-prioritisation of some RFC-funded projects.
Matters for discussion:
That the Motueka Community Board considers requesting the Community Development
Committee to re-prioritise a maximum of $40,000 of the RFCs (Motueka) for expenditure on the:
a) Trewavas Street foreshore walkway/cycleway, and
b) Enhancement of the Motueka Cemetery, during the 2014 – 2015 year.
Note:
a) Consultation on each project may be required.
b) The Reserves Manager was to enquire whether the interest earned was being allocated to the RFCs account.
Staff comment:
If the Community Board want to change the RFC funding around they need to resolve to ask the Community Development Committee to review the request and make the change. That would be for both the Trewavas Street foreshore and Goodman Recreation Park carpark funding.
We have already had one email from a local resident upset about the proposed upgrade at Trewavas Street. They had copied David Ogilvie and Paul Hawkes into it.
There was no funding allocated to the Motueka Cemetery this financial year, however there is
$9,000 carried forward RFC funding for Motueka picnic areas general that could be reconsidered for the Cemetery. If the Board wished they could request the use of this funding for the Cemetery as well.
Interest is earned on the RFC account balances.
Item 7. 2
Tasman District Council Motueka Community Board Agenda – 09 December 2014
Agenda Page 12
6 Dump Station – Fresh drinking water facility
6.1 Currently people are using the washing up hose to fill water tanks. Is this hygienic? I have had several users complain about the facility and lack of drinking water availability. This has been on the Board agenda previously and put in the too hard bin too many times. The Board needs to action and put to bed one way or the other.
6.2 I understand the Motor Home Association was considering relocating the dump station and upgrading the facility. Does anybody have any formal information about this? If not, does the Board wish to consider options – relocation or upgrade?
7 Restoration of the old Motueka Quay Wharf
7.1 I will pre-empt proceedings and finally call a meeting of interested parties and see if we can stimulate more interest in this project commencing.
8 Ten Year Plan Submission
8.1 The Board needs to be putting together a submission for the ten year plan.
8.2 Can Board members please advise items they want included as soon as possible. This needs to be a collaborative submission.
9 Community Fireworks Display
9.1 The following email was sent via Motueka Online and forwarded to me for Board consideration:
Name: Nick Wiffen
Email: [email protected] Contact Phone: 528 9050
Article:
Hello,
I am Head of Science at Motueka High School and have recently been thinking about the likelihood of a ban in private sales of fireworks and how much safer and better it would be to have a community fireworks display in Motueka. I thought the event of our senior prizegiving would be a good time; lots of people are already out when dark, a fitting finale to send off our students to exams at the end of the school year and easy walking distance for the locals.
The venue would best be the Motueka High School fields (possibly with the fireworks launched from the secure Sportspark area). I wonder if someone could contact me if the Board considers this an event worth exploring for November 2015. Incidentally, 2015 is the International Year of Light and this could be a one-off event or a kick-start of something longer term.
Nick
Item 7. 2
Agenda Page 13
10 Crockery Charges – Motueka Memorial Hall
10.1 The Board needs to have a discussion surrounding the crockery charges for community groups using the Motueka Memorial Hall and review possible bond exemptions.
Staff comment:
The Community Board set the fees for the bond and hire of the crockery for the Motueka Memorial Hall at their meeting on the 8 April 2014. It is documented in the minutes (resolution below). There is no written policy for the Memorial Hall, just a schedule of charges.
We have since advised anyone wanting to use the crockery what the fees are.
On investigation, it was discovered that this recommendation has never been referred to Council.
If the Board wants the charge implemented it will need to be included in the Schedule of Fees and Charges and consulted on next year.
Moved Cr Inglis/C Satherley MCB14-04-1
That the Motueka Community Board:
1) receives the Operational Management of Motueka Community Hall report RMCB14-04-02; and
2) recommends to Council that the crockery be hired out at $125 per event plus $100 refundable bond.
CARRIED
11 Janie Seddon
11.1 A letter (attached) was written to the Department of Conservation relating to the Janie Seddon.
11.2 A response has been received (attached) which advises the current understanding is that the Department has no role or authority to remove the wreck.
12 Recycle Bins – Parklands School
12.1 I have had several calls from locals to say the recycle bins at the Parklands School entrance way are always overflowing and looking a mess.
12.2 Can they be checked and if required, emptied more frequently, especially as the tourist and busy season is upon us?
Staff comment:
Smart Environmental started emptying Motueka bins three times per week from 26 November 2014.
Item 7. 2
Tasman District Council Motueka Community Board Agenda – 09 December 2014
Agenda Page 14
13. Board Submission to Waimea Community Dam Proposal
13.1 The submission below was submitted on behalf of the Board and is for ratification by the Board.
“The Motueka Community Board wishes to acknowledge that water is the new "liquid gold"
and agree that a dam construction is essential for growth within the region. We, however, seriously question the funding options put forward.
We are an advocate for a "user pays" system, but with such a huge capital outlay, realise this an unacceptable option for those whom will directly benefit from its construction. A majority of funding should be sourced from those whom stand to gain the most from the direct benefits of the dam construction.
Costing needs to be shared more with those within the Nelson area as a whole. Wakefield, Brightwater, Waimea Plains, Mapua, Richmond and Nelson. All businesses and residential stakeholders stand to substantially gain directly from this "holistic" approach, far more so than rural areas that seem to be heavily fiscally penalised.
We realise that there could be seen to be a "public good" spin off for rural rate payers, resulting from a dam construction, but seriously consider the current rural contribution that has been proposed, as being of far less value than what is actually the case.
More ownership and realisation from Nelson rate payers, via Nelson Council needs to be considered. Surely Nelson will also share similar growth from greater availability of future water stocks?
We believe the "public good" (environmental element) or for a better name, "good will"
component should be questioned. We believe that a 10% contribution, from general rates would be a more applicable and palatable option, not only for us, but far more acceptable for other rural communities. Any environmental element has already been taken into consideration by the plan change.
From local consultation we think Motueka ratepayers would be more supportive of a 10%
contribution, equating to a $30 - $40 increase in rates as opposed to the suggested $110 plus proposal. Yes, there is a possible "holistic" gain to the well being of the surrounding rural communities, but certainly not to the degree suggested.
The dam proposal is of huge monetary outlay for rate payers, many whom are already struggling with ballooning rate demands. In our instance, the majority of Motueka rate payers are on fixed incomes and currently are stretched meeting existing demands and stand to be more financially over burdened.
We implore the Mayor, Tasman District Councillors and Department Managers to seek alternative funding streams from those neighbouring areas that will gain more significantly from the availability of future water stocks as well as seeking financial support from Central Government.
Governance proposal
The Motueka Community Board would only support a centralised governance proposal made up of Tasman District Council in a joint partnership with Nelson City Council, provided they are persuaded to join the "club".
Item 7. 2
Agenda Page 15
Other comments
Perhaps Council could consider "cashing" up some assets to assist in lowering cost contributions from ratepayers as a whole.
14. Kidpower Teenpower Fullpower Trust
14.1 The Trust has written a letter thanking the Board for the discretionary funds granted to it.
13 Attachments
1. Letter to DOC 17
2. DOC response 19
Att ac hm ent 1 Item 7. 2
Agenda Page 17
M M o o t t u u e e k k a a C C o o m m m m u u n n i i t t y y B B o o a a r r d d
C/- Tasman District Council MoMottuueekkaa SSeerrvviiccee CCeennttrree
7
7 HHiicckkmmootttt PPllaaccee P.P.OO.. BBooxx 112233 MoMottuueekkaa 77116611 PhPhoonnee 0033 552288 22002222
18 November 2014
The Conservator
Department of Conservation Private Bag 5
Nelson 7042 Dear Sir Janie Seddon
At its meeting on Tuesday 11 November 2014 the Motueka Community Board discussed the wreck of the Janie Seddon on the Motueka foreshore, in regard to its safety and the effect it is having on the environment.
The Board was advised that the Janie Seddon is not a Council responsibility as it is located below the hide tide mark. It is believed to be the responsibility of DOC.
The Board passed the following resolution:
Moved Board Member Satherley/Chair Hawkes MCB14-11-1
That the Motueka Community Board consult with Department of Conservation about the possible removal of the Janie Seddon on the grounds of safety and environmental pollution.
CARRIED
I look forward to your response to this letter.
Yours sincerely
Valerie Gribble Executive Assistant
Att ac hm ent 2 Item 7. 2
Agenda Page 19
Item 7. 3
Agenda Page 21
7.3 FINANCIAL REPORT - OCTOBER 2014
Decision Required Report To: Motueka Community Board
Meeting Date: 9 December 2014
Report Author: Bryce Grammer, Financial Accountant Report Number: RMCB14-12-02
File Reference:
1 Summary
1.1 The financial report for the period ended 31 October 2014 is attached.
1.2 The net financial position for the year-to-date is a surplus of $2,833. This position is primarily because none of the budgeted special projects of $23,000 for the year have been undertaken. The annual member communication allowance was paid as a lump sum in August 2014.
1.3 Income from the Sunday market will begin to increase with the approaching summer months, which will improve the overall financial position.
1.4 In line with the Full Council resolution of 19 September 2013, interest has been received on the positive Motueka Community Board opening balance from 1 July 2014. System changes have recently been implemented and the interest has been paid at 3.65% on the positive opening balance as per the Council’s Treasury Risk Management Policy.
1.5 The net position for the Community Board’s overall funds as at 31 October 2014 was a balance of $21,602 in funds.
2 Draft Resolution
That the Motueka Community Board receives the Financial Report - October 2014 RMCB14-12-02.
3 Attachments
1. Financial Report October 2014 23
Att ac hm ent 1 Item 7. 3
Agenda Page 23
