That the General Office Structure Policy Statement and Organizational Chart attached as That the charters of the fourteen clubs named in the central part of the report be revoked.
PREAMBLE
INTERNATIONAL RELATIONS
TRAFFIC SAFETY
VENEREAL DISEASE
UNDERSTANDING THROUGH EDUCATION
SPIRITUAL RESPONSIBILITY
PERSONAL SERVICE
DRUGS AND ENVIRONMENT
ADULT AND YOUTH
PARTNERS IN SHARING
SHARING OUR LIVES WITH AGING CITIZENS
ALCOHOLISM
A • HAPGOOD
Kennedy Center for the Performing Arts was the scene of the Annual Awards Banquet with over 400 people in attendance. Herter, Jr., Director of the Office of Environmental Affairs, and Special Assistant to the Secretary of State.
P. MERRIDEW
Administrative aspects of the sponsored youth groups would relate to the overall operation through the Assistant Secretary. They will be available for consultation and direct assistance to members of the Board of Trustees.
I SECRETARY ~
BLAIR ELLSWORTH TED R. OSBORN
REPORT OF THE ADMINISTRATIVE COMMITTEE ON LAWS AND POLICIES AT THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES. According to the instructions of the board of directors, negotiations were held with the club and their resignation is on file. The committee first reviewed the action adopted and included in recommendation 13 in the minutes of the January-February 1972 meeting of the committee regarding the work of this committee.
The Committee recommends that the action taken with respect to the title of the Executive Director contained in Recommendation 13 of this Committee's report to the January-February 1972 meeting of the Board of Directors be rescinded. The committee recommends that no changes be made to the current wording of the established policy for alcoholic beverages. The committee is of the opinion that this is not a logical matter to include in the standard form of club constitution, but should be left to local choice.
The Committee recommends that the officers and members of the New England District be informed that it is contrary to the International Constitution and Bylaws and the Standard Form of District Bylaws to permit any absentee vote and that voting by proxy be required. We agree with the recommendation of the Key Club International Board of Directors regarding their action regarding the amendment of Article VI, Section 1, of the Constitution.
E AMENDMENT
BLAIR ELLSWORTH, M.D
CLARK PYFER MARK A. SMITH? JR
SUBJECT: Report on Property Study as prepared by the Board Committee on Property and Supplies. The Members of this Committee would like to point out to all concerned certain guidelines that were used in the preparation of this Report. The assignment and authorization for this Real Estate Study was given to this Committee by International President, Wes H.
The purpose was to provide relevant information about the physical facilities for the operation of Kiwanis International. This report makes no attempt to express the personal opinions or recommendations of individual members of this Committee. Bartlett and all members of the Board thank you for the privilege of conducting this Property Study.
It is our sincere hope that the information provided will serve the current and future Board of Trustees of Kiwanis International.
REVIEW OF REPORTS OF FORMER PROPERTY STUDY COMMITTEES _B. POSSIBLE EFFECT ON SER VICE TO KIWANIS CLUBS IN GENERAL BY -
ESTIMATE OF PRICE THAT COULD BE EXPECTED FROM SALE OF PRESENT PROPER TY
ESTIMATED COST OF NEW FACILITIES
POSSIBLE EFFECT ON STAFF AND THEREBY KIWANIS OVERALL OPERATION
IS PRESENT BUILDING ADEQUATE FOR USE? HOW LONG WILL IT REMAIN SO?
- ESTIMATE OF COST OF ADDING ADEQUATE SPACE TO THE PRESENT BUILDING
TAX DATA FOR SELECTED CITIES
The present committee realizes that times and needs sometimes change, but feel that the committee would like to be informed of certain portions of the building study report of 1966. With the present overcrowded conditions, we note that the original projection of the usable size of the building was not too far off. At a time when space is inadequate, it will be best to expand upwards to provide additional space, a plan that has been incorporated into the design of the current building.
Renderings of possibilities of future e~pansion were prepared at the time of construction of this building. plan was to build up a given number of floors over the rear patio area. cantilever high enough over the roof of the existing upper level to 7,500 sq. per floor and produce light for patio. The building will be of little value to buyers due to its institutional special purpose nature, It will be unlikely that the depreciation of the building can be recovered if we offer the property for sale. 34; All of this leads the Committee to recommend that the Council begin early plans to implement arrangements to finance through additional fees of $1. 00 per member each year for a period of years necessary to cover construction costs, with a definite cut-off of such increase when sufficient funds are secured. 11Co1n1nittec member Larry Sn--i.ith, architect of the Permanent Hmne Office Building, produced some sketches showing a well-planned addition, part of which is above the patio and part in the parking lot. additional parking can be found in a nearby area.
Such a new structure could be built from. four to sevcT?, a high floor with perhaps an interior. the upper two or three stories being left unfinished and used for rough storage, until circumstances should show that the design would take place. POSSIBLE IMPACT ON SERVICES TO THE KIWANIS CLUB GENERALLY REGARDING THE LOCATION OF THE INTERNATIONAL OFFICE.
POSSIBLE EFFECT ON SERVICE TO KIWANIS CLUBS IN GENERAL BY THE LOCATION OF THE INTERNATIONAL OFFICE. (How it might im-
It is important that all realize that the Board Committee on Property and Supplies was not authorized to use funds for a professional detailed •real. estate inspection and assessment of the current property. On file is a statement from attorney David H. Brill stating that if the property was sold, the profits could be taken out of the state of Illinois. Methodology for developing cost factors included in this section of the report The figures represent a calculation based on 44,000 sq m.
1. 2. Taken from F~bruar, )954, Report of Special Committee on Perrn.anent Horne Board of Trustees. Of the clubs that responded, 1,869 listed deshes as the permanent home for Kiwanis International; 245 clubs voted against such a project; 29 were tied. It was emphasized that the money obtained from the sale of the current property could be invested and the return used for rental costs.
The committee would like to point out that if funds obtained from the sale of the property are not reinvested in other property, no advice on the taxes due has been obtained from the International Revenue Service. During the construction and furnishing process of the property at 101 East Erie Street in Chicago, Illinois, virtually no specific donations were made by individuals, clubs and districts to enhance the beauty of the building and make it more comfortable and efficient.
ESTIMATE OF POSSIBLE ANNUAL EXPENSE SAVINGS AT OTHER LOCATIONS
No one can project with certainty all the problems a 1night encounters during the 1newbake period onto any location, whether it's another location around Chicago or further afield. Your committee, of course, did not attempt to conduct a survey of how n.1.any General Office staff could decide to 1new to another area. It is assumed that sorn; but it would also be realistic to assume that they would lose some skilled personnel.
It is reasonable to assume that Kiwanis funds would be needed to hire and train new staff. It is also fair to argue that Kiwanis Int,:';rnational would be expected to participate to some extent in the rnnovation expenses of at least one employee. Even with the first optimistic outlook, we would have to realize that Kiwanis' service to clubs would be accomplished.
No man or woman is indispensable; but neither can his services be ignored in planning for the future of Kiwanis. · It is reasonable to assume that the short period after the move would be affected even more. Your Committee does not offer recommendations on this matter, but asks that the question of the availability of personnel, with suitable experience,.
IS PRESENT BUILDING ADE QUA TE FOR USE? HOW LONG WILL IT REMAIN SO?
The international office's workload is influenced more by the nmT1ber of the clubs than by the membership itself. ASSESSMENT OF THE UTILIZATION OF THE SPACE AT 101 EAST ERIE STREET AND A PROJECTION OF FUTURE NEEDS. At the time of the report of the Special International Cormnittee on Building Study to the International Board, June, the prediction, based on staff analysis, was made that the facilities would be adequate for five years or longer.
In the five years involved since 1967, there has been an ongoing study of the utilization of the space plus a re-evaluation of services and the space and staff required to provide such a service. At the direction of the International Board, the General Office was asked to obtain rough estimates of the cost of building usable space under the current terrace on the south side of the current building. In consultation with the head office about future planning, the client asked questions about the possibility of building over the terrace at some point, since planning this would necessitate the placement of footings in the corners of the room or rooms that would be built 1mder. the terrace.
Also, the practicality of completing one aspect of the work and then over a few years making further additions that would disrupt the first addition in a major way is fully discussed. This led to the same builder being asked to submit a rough estimate of the cost of filling in the entire area between the two wings of the current building.
TAX DATA FOR SELECTED CITIES
REPORT FROM THE BOARD OF DIRECTORS' COMMITTEE ON PUBLIC RELATIONS TO THE MEETING OF THE INTERNATIONAL BOARD OF DIRECTORS. The committee approved the plan as submitted and believed that the expected expenditure was reasonable and necessary. REPORT FROM THE BOARD OF DIRECTORS' COMMITTEE ON .SPONSORED YOUTH ORGANIZATIONS TO THE MEETING OF THE INTERNATIONAL BOARD OF DIRECTORS.
The Committee recommends that a special meeting of the Committee on Sponsored Youth Organizations be authorized for Atlantic City for the purpose of determining. The committee recommends that a write-off of the above receivables totaling $2,580.40 be made. The committee recommends that the expenses for the meeting of the Circle K International Board on May 21, 1972 be charged to Kiwanis International.
REPORT OF SPECIAL COMMITTEE ON CAMELOT PROPOSAL TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES. The Committee met on Saturday, 8 April 1972 in the Council Chamber of the General Office in an all-day session. It will be submitted to the Circle K Department of the General Office by the sponsoring Kiwanis Club at the beginning of each year.
The K International District Director will be responsible for the training of the District Governors.
