The hills shire CounCil

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The hills shire CounCil

AnnuAl rePorT 2010 - 2011

our regulatory requirements

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regulatory requirements

The Hills Shire Council is pleased to present its 2010 - 2011 Regulatory Requirements Report.

• Stormwater Levies & Charges

• Legal Proceedings

• Mayoral and Councillor Fees, Expenses and Facilities

• Councillors Overseas Visits

• General Manager & Senior Staff Remuneration

• Contracts Awarded

• Private Works and Financial Assistance

• Equal Employment Opportunity

• External Bodies, Companies and Partnerships

• Companion Animals Management

PART 2 OUR REGULATORY REQUIREMENTS Contains information on Governance and Statutory Information required by the Local Government Act.

• Our Financial Snapshot

• Major Highlights

• Message from the Mayor

• Our Councillors

• Message from the General Manager

• Strategic Direction

• History of Our Shire

• Our Delivery Snapshot

• Introduction

• Energy and Greenhouse

• Water Management

• Air and Noise Pollution

• Biodiversity

• Community Environment

• Sustainable Development

• Bushland

• Waste Management & Resource Recovery

• Water Consumption

• Appendix

• Statement by Councillors and Management

• General Purpose Financial Statements

• Special Purpose Financial Statements

• Notes to Financial Statements

• Special Schedules

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THE HILLS SHIRE COUNCIL REGULATORY REQUIREMENTS 2010 - 2011 3

RE GULA TOR Y RE QUIREMENT S

ThE hILLS ShIRE COUNCIL ANNUAL REPORT 2010 - 2011

Email: [email protected] Phone: (02) 9843 0555

The Hills Shire Council

PO Box 75 Castle Hill NSW 1765 www.thehills.nsw.gov.au

Regulatory Report

Stormwater Levies & Charges 4

Legal Proceedings 6

Mayoral and Councillor Fees, 9 Expenses and Facilities

Councillors Overseas Visits 10 General Manager & Senior 12 Staff Remuneration

Contracts Awarded 14

Private Works and Financial 16 Assistance

Equal Employment Opportunity 16 External Bodies, Companies 17 and Partnerships

Companion Animals 18 Management

Index

This section contains information on governance and statutory information required by the Local Government (General) Regulation 2005.

ThREE LEVELS OF GOVERNMENT

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STORMWATER LEVIES & ChARGES

STORMWATER DRAINAGE SYSTEM

Council’s constructed stormwater drainage system comprises approximately 611 km of pipes with over 27,000 pits. Work continued during the 2010/2011 financial year to acquire accurate data related to the stormwater system, including where new assets were created through the development and subdivision process.

Condition assessments are continuing for visible structures and CCTV inspections of high priority pipe systems was implemented during the financial year. The hydrologic level of service is known for approximately 40% of the whole system network.

The average age of the system network does not exceed 30 years, compared to an assumed useful life of 80 years. It is considered that the physical condition of most of the network is satisfactory, with works or maintenance req uired to repair and / or replace elements of the system network.

Areas of the constructed stormwater system are considered to have inadequate capacity, occasionally resulting in localised flash flooding problems. Works to increase system capacity or reduce flooding impacts include:

• Improving inflow efficiencies,

• Constructing new stormwater systems,

• Upgrading existing stormwater systems,

• Creating improved overland flowpaths,

• Constructing detention basins, and

• Re-using/recycling stored stormwater

Estimate of cost to bring the stormwater drainage system to satisfactory standard (current $ value)

$15.5M

Estimate of cost to maintain standard (current

$ value) $ 3.9M

Maintenance program for 2010/2011 $ 1.8M

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REGULA TOR Y REQUIREMENTS

STORMWATER MANAGEMENT SERVICE ChARGE

Council adopted a range of projects in its works program to be undertaken utilising funds from the Stormwater Management Service Charge during 2010/2011.

Highlights of projects undertaken in 2010/2011 include:

• Urban stream rehabilitation works in Burnside Reserve, Oatlands and Harry Carr Reserve, Baulkham Hills.

• Emergency bank stabilisation works in Hunts Creek Reserve, North Rocks.

• Stormwater drainage works in Anne Marie Place, North Rocks, Conie Avenue Baulkham Hills and Wrights Road Kellyville.

• Stormwater re-use works at Ted Horwood Reserve, Baulkham Hills.

• Erosion protection works in Ulundri Drive, Castle Hill.

• Designs for erosion protection works in Crestwood Reserve, Baulkham Hills and Darling Mills Creek, Northmead.

Projects completed not funded from the Stormwater Management Service Charge include:

• Proactive maintenance activities including improving table drains, outlet scour protection works and minor stormwater system improvements.

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LEGAL PROCEEDINGS – REGULATION 217 (1)(A3)

LAND & ENVIRONMENT COURT APPEALS 2010/2011

APPLICANT STATUS COSTS

Shree Swaminarayan Temple Inc. Class 1 Appeal dismissed (external Lawyers) $211,000.00 (Costs recovered $32,000.00) Welsh Properties Pty Limited Class 1 Appeal dismissed (external lawyers) $390,000.00

(Costs recovered $90,000.00) Premier Holdings Pty Limited Class 1 Appeal upheld subject to conditions

(external Lawyers) $40,000.00

(Costs recovered $10,000.00) Casey Class 1 Appeal upheld subject to conditions

(in house) $8,000.00

Moran Australia (Health) Pty

Limited Class 1 Appeal upheld subject to conditions

(in house) Nil

Mulpha FKP Pty Limited Class 1 Appeal discontinued (in house) Nil

Anandakumar Class 1 Appeal upheld subject to conditions

(in house) Nil

Purves Class 1 Appeal dismissed (in house) $49,000.00

Madurra Pty Limited Class 1 Appeal discontinued (in house) Nil

Sterling Projects Pty Limited Class 1 Appeal dismissed (in house) $24,000.00

Lollback Class 1 Appeal dismissed (in house) $10,000.00

Taouk Class 1 Appeal upheld subject to conditions

(in house) Nil

Jasbe Pty Limited Class 1 Appeal not finalised during financial year

(in house) Nil

TOTAL COSTS ExPENdEd $732,000.00

TOTAL COSTS RECOVEREd $132,000.00

TOTAL COSTS INCURREd $600,000.00

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REGULA TOR Y REQUIREMENTS

OThER CIVIL MATTERS 2010/2011

PARTY STATUS/OUTCOME COSTS

Western Districts Pty Limited Locl Court Civil Claim Supreme Court Appeal Court of Appeal Application Yet to be determined (in house)

$31,000.00

Lend Lease (GPT) Pty Limited Class 4 Application of Applicant dismissed.

(in house) Costs recovered

$24,000.00

$22,000.00

Landcom District Court Civil Claim

Discontinued on confidential terms (in house)

$13,000.00

Ko Veda Holiday Park Estate Class 4 Application of Council upheld (in house)

Costs order against Ko Veda to be determined

$110,000.00

$110,000.00 Reed Constructions Pty Limited Supreme Court Summons

Discontinued on confidential terms (in house) $2,000.00

Kumar Industrial Relations Commission Unfair

Dismissal Claim

Discontinued on confidential terms (external lawyers)

$150,000.00

Stankovic Federal Court Appeal against Bankruptcy

To be determined (in house) Nil

Casbee Pty Limited Supreme Court Summons

To be determined (external lawyers)

Nil

TOTAL COSTS ExPENdEd $330,000.00

TOTAL COSTS RECOVEREd $132,000.00

TOTAL COSTS INCURREd $198,000.00

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LOCAL COURT PROSECUTIONS & DISTRICT COURT APPEALS 2010/2011

PARTY STATUS/OUTCOME COSTS

Fox Bathrooms Pty Limited Convicted and fined with costs order in favour of Council

(in house) Fine - $500.00

Legal/fees – $479.00 Mark Falkner Convicted and fined with costs order in favour of Council

Legal/fees - $329.00 Luke Falkner Convicted and fined with costs order in favour of Council

Legal/fees – $329.00 Douglas Strachan Convicted and fined with costs order in favour of Council

(in house) Fine – s10a

Legal/fees - $79.00 Sparjk Investments Pty Limited Convicted and fined with costs order in favour of Council

Legal/fees - $1,579.00 Vince Martelli Convicted and fined with costs order in favour of Council

(in house) Fine - $30,000.00

Legal/fees - $19,158.00 Bill Mackay (Tremayne) Convicted and fined with costs order in favour of Council

Legal/fees - $2,079.00 David Russell Real Estate Convicted and fined with costs order in favour of Council

Legal/fees - $79.00 Vadim Kaluzny Convicted and fined with costs order in favour of Council

(external lawyers) Fine - $258.00

Legal/fees - $379.00 Robert Oliveri Convicted and fined with costs order in favour of Council

Legal/fees - $1,079.00 Josip Jakovljevic Convicted and fined with costs order in favour of Council

(in house) Fine - $25,000.00

Legal/fees - $28,737.00 Paul Mouawad Convicted and fined with costs order in favour of Council

(in house) Fine - $15,000.00

Legal/fees - $33,568.00 Ninoska Mouawad Convicted and fined with costs order in favour of Council

(in house) Fine - $9,000.00

Legal/fees - $16,784.00 Frontier Civil Engineering Pty Limited Convicted and fined with costs order in favour of Council

(in house) Fine - $15,000.00

Legal/fees - $79.00 Frontier Civil (Australia) Pty Limited Convicted and fined with costs order in favour of Council

Legal/fees - $79.00 Jamie Kelly Convicted and fined with costs order in favour of Council

Legal/fees - $508.00 Manzoor Hossain Convicted and fined with costs order in favour of Council

Legal/fees - $429.00 Dean Twining Convicted and fined with costs order in favour of Council

Legal/fees - $458.00 CF Pye Pty Limited Convicted and subject to a rehabilitation order with costs

order in favour of Council (in house) Fine – s10a

Legal/fees - $779.00 Dennis Shi Convicted and fined with costs order in favour of Council

(in house) Fine – Nil

Legal/fees - $370.00 Darrall MacGregor Convicted and fined with costs order in favour of Council

(in house) Fine – s10a

Legal/fees – $9,576.00 Darrall MacGregor Convicted and fined with costs order in favour of Council

Legal/fees - $76.00 Jolanta Dunin-Karwicka Convicted and fined with costs order in favour of Council

Legal/fees - $779.00 Ashis Nayak (Dada Da Dhaba) Convicted and fined with costs order in favour of Council

Legal/fees - $1,383.00 Yakub Biyiksiz Convicted and fined with costs order in favour of Council

Legal/fees - $579.00 Redbank Range Pty Limited Convicted and fined with costs order in favour of Council

Legal/fees - $579.00 John Grier Convicted and subject to a rehabilitation order with costs

order in favour of Council (in house) Fine – Nil

Legal/fees - $579.00

Missaghi Convicted and fined (in house) Fine - $300.00

Legal/fees - Nil

TOTAL FINES $122,419.00

TOTAL LEGAL/FEES $120,911.00

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REGULA TOR Y REQUIREMENTS

MAYORAL AND COUNCILLOR FEES, ExPENSES AND FACILITIES (CL217(1)(A1

)

Provision Of Equipment And Facilities For Councillors The facilities available to all Councillors to discharge the functions of civic office are as follows:

• A room suitably furnished for use by all Councillors.

• A refreshment cabinet located in the Councillors’

room. (See Note **)

• Policy 1 Revised 14.07.2009 Page 12 of 15

• Three (3) allocated parking spaces underneath the Council Chambers with an

• additional seven (7) reserved spaces provided on meeting days.

• 150 Christmas cards for use in connection with Councillors’ civic duties.

• An initial allocation of 250 business cards and thereafter appropriate

• replacements for use in connection with Councillor’s civic duties.

• An access card which enables entry to the public areas of the Council building

• and through to the Councillor’s Room.

• Suitable name badges for Councillors and their partners.

• A facsimile machine installed in the Councillor’s principal place of residence

• with Council meeting the rental, call and stationery costs associated with the

• use of the machine for the Councillor’s civic duties.

• A hand held Dictaphone with Council meeting the costs of equipment

• associated with its use for the Councillor’s civic duties.

• A four (4) draw filing cabinet

• A briefcase to the value of $150

• Stationery including Councillor’s letterhead and consumables used by

• Councillors’ whilst fulfilling civic duties.

• A computer located in the Councillor’s Room.

• Use of a Council vehicle for the purpose of travelling on Council business.

• Cabcharge card for travelling on business that is bona fide Council business under the following conditions:

(a) To and from meetings of the Council or its Committees, Task Groups, Conciliation Conferences or Councillor Briefings/Workshops.

(b) On inspections within the Council’s area, in association with the business of the Council in accordance with resolutions of the Council.

(c) In association with attendance at meetings, conferences or seminars in accordance with resolutions of the Council.

(d) Council will only be responsible for those travel costs incurred which are associated with the business of the Council. Councillors will be required to meet those costs related to travel other than on Council business, such costs to be paid by Councillors direct to Council or the amount deducted from their allowance, whichever agreement is reached between the Councillor and the General Manager.

• The provision of photos where Councillors attend functions.:

(a) The provision of photos (in hard copy or digital format) where Councillors attend functions.

(b) The provision of official photos (group or individual) as determined by the Mayor of Councillors (framed, hard copy or digital).

• The payment of postage costs for correspondence issued in connection with a

• Councillor’s civic duties.

Policy 1 Revised 14.07.2009 Page 13 of 15

• The provision of memorabilia and other token gifts to present to visiting dignitaries in accordance with Council’s Corporate Gifts – Distribution Procedure.

• The provision of current information technology hardware and software for use by the Councillor at his/her residence and on Council civic and official duties, the minimum standard of equipment to be as follows:-

Notebook computer and accessories, combined printer copier scanner facsimile and phone, appropriate communication equipment including requirements for security, modems and routers, appropriate office software and consumables, a Blackberry or similar and appropriate training.

Council to meet annual recurrent and operating costs in regard to the IT equipment (hardware and software). All the hardware and software to have wireless connectivity compatibility.

Note: Support of IT & phone equipment and software may be subject to an outsourcing agreement with costs reported to Council on a quarterly basis.

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• Meals on evenings of Council and Committee, Task Groups and Councillor Briefing/ Workshop meetings and other Council functions as determined by the General Manager in consultation with the Mayor.

• Refreshments in the Councillor’s Room and tea and coffee whilst in the Council Chambers.

**Note: Nothing included in this policy permits alcohol being distributed or consumed in the Council Chambers or Committee Rooms 1 and 2 when those rooms are being used for a Council Meeting, a Committee Meeting, Councillors Briefing, Conciliation Conference or meeting of any Section 355 Committee.

PROVISION OF ADDITIONAL

EQUIPMENT AND FACILITIES FOR ThE MAYOR

In addition to the equipment and facilities provided to the Councillors, the Mayor is entitled to receive the benefit of the following facilities to discharge his or her civic duties:

a) A separate office suitably furnished.

b) An allotted parking space underneath the Council Chambers.

c) The provision of a personal computer (PC).

d) A refreshments cabinet located in the Mayoral Office.

e) The services of a suitably qualified and experienced secretary.

f) Access to the services of a driver, as required, for official duties.

The Deputy Mayor will be provided with the same equipment and facilities as the Councillors but is entitled to an allocated parking space underneath the Council Chambers.

In 2010/2011 the total cost associated with Mayoral &

Councilor expenses was $443,946. Table in the report data are as follows:

Councillor Fees $ 297,820

Facility Policy $146,126

Total expenses $443,946

OVERSEAS VISITS bY COUNCILLORS AND COUNCIL STAFF (CL217(1)

(A) There were no overseas visits representing Council during 2010/11.

COUNCILLORS SEMINARS AND

CONFERENCE ExPENSES CL217 (1)(A1) (PART)

Councillors may be appointed by Council to attend conferences and seminars. All direct expenses such as registration fees, travel and accommodation are paid by Council as well as a sustenance allowance.

Councillors attend seminars and conferences to keep up to date with information and developments in areas such as Local Government generally, town planning and governance as well as specific outcome areas such as infrastructure, the community and the environment.

Name No of Seminars,

Conferences, Workshops,

Training Sessions Attended

Cost $

Strategic Planning

Workshops 12,644.04

Clr Larry Bolitho 3 8,181.24

Clr David Bentham 2 5,208.98

Clr Gregory Burnett 1 2,013.47

Clr Barbara Burton 3 6,878.28

Clr Michelle Byrne 3 8,864.76

Clr Peter Dimbrowsky 3 8,832.12

Clr Raymond Harty 3 7,981.20

Clr Tony Hay 2 6,436.49

Clr Andrew Jefferies 1 1,190.91

Clr Robyn Preston 1 2,613.26

Clr Justin Taunton 3 8,965.70

Clr Mike Thomas 4 10,739.63

TOTAL 90,550.08

The total of $90,550.08 expended by Councillors on conferences, seminars and education included an amount of $49,401.96 for interstate visits by Councillors to attend conferences and seminars. Councillors did not attend any overseas conferences during 2010/11.

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REGULA TOR Y REQUIREMENTS

Council Extraordinary Governance

& Community Task Group July

- Sept

Strategic Planning Task

Group July - Sept

Councillor

Workshops TOTAL No. of Meetings held 1

July 2010 - 30 June 2011 19 2 2 2 8 33

Clr David Bentham 16 2 1 N/A 7 26

Clr Larry Bolitho 16 2 1 N/A 7 26

Clr Gregory Burnett 16 2 2 N/A 8 28

Clr Barbara Burton 19 2 N/A 2 8 31

Clr Michelle Byrne 17 2 N/A 2 6 27

Clr Peter Dimbrowsky 15 1 N/A 1 4 21

Clr Raymond Harty 17 2 N/A 2 8 29

Clr Tony Hay 17 2 2 N/A 5 26

Clr Andrew Jefferies 19 2 N/A 2 8 31

Clr Robyn Preston 18 2 N/A 2 8 30

Clr Justin Taunton 16 2 2 N/A 7 27

Clr Michael Thomas 16 2 2 N/A 7 27

ATTENDANCE AT COUNCIL – MEETINGS AND TASk GROUPS

The meeting schedule throughout 2010/2011 was:

• First Tuesday of the month – workshop for Councillors

• Second and fourth Tuesdays of the month – Ordinary Council Meetings

Council Meetings held outside of the normal schedule are called Extraordinary Meetings.

All Council Meetings are chaired by the Mayor and are open to the public. Residents are provided with the opportunity to address Council and ask questions during Community Forum. Each meeting is advertised in the local newspapers and the meeting agenda is available in Council libraries on the Friday before the meeting, and also on Council’s website.

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AUDIT COMMITTEE

The Audit Committee is an advisory committee to Council. Its primary objective is to assist Council in the effective conduct of its responsibilities for financial reporting, risk, maintaining internal control and promoting ethical development. It also assists in the co-ordination of internal and external audit to achieve the organisation’s objectives in a timely and effective manner.

In the period 2010/11 the Audit Committee comprised of Clr Bolitho, Clr Hay, Clr Bentham, Clr Thomas, together with independent community members Ross Baker, Andrew Paddon, Trevor Bland (appointed 8 November 2010) and Mike Blair (appointed 8 November 2010). It was with great sadness that Ross Baker, a long term member of the Audit Committee, passed away in 2010.

The Audit Committee met twice during 2010/2011:

Councillor Representatives No. of Meetings Attended

Clr Bentham 2

Clr Hay 1

Clr Thomas 2

Clr Bolitho 2

Independent Community Representatives:

Ross Baker 1

Andrew Paddon 2

Trevor Bland 1

Mike Blair 1

FEES PAID TO COUNCILLORS ON bOARDS/

TRUST

Councillors have been appointed to represent Council on the following Boards or Trusts:

Hawkesbury River County Council Fees Paid Clr Greg Burnett

Chairpersons Allowance $ 5,806.64 Members Allowance $ 4,779.96 Travel Allowance $ 193.83

Total $10,780.43

Clr Peter Dimbrowsky

Members Allowance $ 4,779.96 Travel Allowance $ 116.40

Total $ 4,896.36

REMUNERATION PACkAGES FOR

SENIOR STAFF - REGULATION CL 217(1) (b)

The Executive Management Team consists of five senior staff. Each person receives a remuneration package comprising of salary, superannuation and motor vehicle costs.

General Manager /Group Manager

Infrastructure $340,660

Senior Staff $929,513

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REGULA TOR Y REQUIREMENTS

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CONTRACTS AWARDED bY COUNCIL (CL217(1)(A2)

NATURE OF SERVICE CONTRACT

TYPE CREDITOR NAME AMOUNT $

Waste Services Contract Cleanaway 10,252,331.50

Waste Services Contract Veolia Environmental Services (Aust) Pty Ltd (was

Collex) 6,421,745.16

Building Services Contract Boral Construction Materials Group Ltd 3,027,942.26

Utilities Contract Integral Energy 1,538,523.64

Waste Services Contract WSN Environmental Solutions (A/c 61 & 4) 1,433,477.47 Building Construction Contract Projectcorp Australia Pty Ltd 1,365,988.06

Road Construction Contract Delaney Civil Pty Ltd 1,239,607.08

Road Construction Contract Sami Road Services Pty Ltd (SRS) 1,117,063.30

Utilities Contract Origin Energy 1,106,086.17

Concrete services Contract Nepean Concrete Industries 996,016.77

Insurance Contract AON Risk Services Australia Limited 917,838.85

construction Contract G P Concreting Group Pty Ltd 917,656.22

Utilities Contract Energy Australia 811,180.23

Fuel supplies Contract BP Australia Pty Ltd 698,037.81

Software services Contract Technology One Ltd 691,403.31

Electrical services Multiple

Orders Smada Electrical Services 689,584.33

Road Construction Contract Boral Asphalt 650,716.17

construction Contract Sam The Paving Man Pty Ltd 595,956.84

Insurance Contract QBE Workers Compensation 512,085.00

Water Supply Contract Sydney Water 502,252.72

Computer Hardware Contract Dell Australia Pty Ltd 501,402.45

Motor vehicle purchases Multiple

Orders Central Coast Motor Group 449,229.70

Road Maintenance Multiple

Orders Raygal Pty Ltd 434,578.41

Book Supplies Contract James Bennett Pty Ltd 407,825.21

Tree Services Contract Active Tree Services 407,570.00

Insurance Contract QBE Workers Compensation (NSW) Ltd 377,201.18

Building Services Contract Kentmere Constructions Pty Ltd 375,394.40

Tree Services Contract Sydney Metro Tree Services 359,078.80

Orders Heartland Motors Pty Ltd 350,191.97

Legal Services Contract Maddocks 349,658.45

Book Supplies Contract Leonard Holt Robb 343,628.09

Engineering Services Contract GHD Pty Ltd 325,305.42

Building Supplies Contract Bakers Construction & Industrial 310,294.94

Maintenance Contract Wendys Home Services 300,323.64

Parks maintenance Contract Pricewaterhouse Coopers 292,176.52

Energy Construction Contract Integral Energy M526 CmBld 285,646.99

Road Maintenance Contract Stabilised Pavements Australia SPA 285,346.27

Plant Purchases Contract Volvo Commercial Vehicles Aust P/L (Sydney U D

Trucks) 267,678.15

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REGULA TOR Y REQUIREMENTS

Orders McCarrolls of Moss Vale 263,763.60

Maintenance Contract Total Earth Care 243,587.70

Motor vehicle purchases Contract Power Ford (Aust Automotive Group) 240,923.25

Road Maintenance Contract Belgravia Leisure 238,860.31

Energy Contract Contract Endeavour Energy 234,691.31

IT Services Contract Data #3 231,117.18

Cleaning services Contract G&EM Cleaning Services Pty Ltd 229,661.01

Photocopier charges Contract Toshiba Australia Pty Ltd 224,280.46

Electrical services Contract KD Electrical Services 224,121.90

Cleaning services Contract F&Z Cleaning Service 219,218.10

Apprentices Contract Apprentice Power (WSROC Group Apprentices) 218,668.13 Construction Equipment Contract CFC Holdings Pty Ltd T/as JCB Construction

Equipment Aust. 210,888.74

Construction Services Contract Cardno AUS 206,937.50

Security Services Contract Western District Night Patrol 205,700.91

Postage Contract Australia Post 205,126.40

Software services Contract Infor Global Solutions (ANZ) Pty Ltd (formerly GEAC) 199,354.66

Road Construction Contract 4-4 Civil Pty Ltd 198,161.70

Road Construction Contract Knights Syndicate Pty Ltd 196,311.34

Rent Contract GPT Property Management Pty Ltd 194,656.95

Catering Contract Master Catering Services Pty Ltd 193,404.15

Building Services Contract Caliber Construction Pty Ltd 187,001.89

Building Services Contract Bellamy Constructions Pty Ltd 185,075.57

Bushcare Contract Hills Bushcare & Carbon Copy 184,121.73

Cleaning services Contract CHS Cleaning 183,511.75

Road Maintenance Contract Downer EDI Works P/L (Works Infrastructure) 183,119.79

Road Maintenance Contract Fleetwood Urban Pty Ltd 180,884.00

Building Services Contract Wilkie Group Pty Ltd 179,406.99

Fleet purchases Contract Gilbert & Roach Pty Ltd 178,702.23

Plumbing services Contract Mistral Plumbing 176,755.40

Orders Castle Hill Toyota 173,234.76

Road Services Contract Workforce International Pty Ltd 169,406.82

Photocopier charges Contract Fuji Xerox Australia 166,899.29

Insurance Contract QBE Insurance (Australia) Ltd 166,214.44

Parks maintenance Contract Camden Soil Mix Pty Ltd 164,064.46

Road Construction Contract Nicolson Earthworks Pty Ltd 159,687.89

Telecommunications Contract Optus Billing Services 157,752.50

Legal Services Contract Matthews Folbigg Pty Limiited 156,140.48

NATURE OF SERVICE CONTRACT

TYPE CREDITOR NAME VALUE

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SUMMARY OF RESOLUTIONS MADE UNDER SECTION 67 CONCERNING WORk CARRIED OUT ON PRIVATE LAND. INCLUDES: S428(2)(k)

PRIVATE WORkS AND FINANCIAL ASSISTANCE CL217 (1)(A4)

No private works were undertaken by Council during 2010/11.

CONTRIbUTIONS/DONATIONS

In 2010/2011 Council provided $76,551 in donations and grants to community groups, individuals and organisations.

SPONSORShIP RECEIVED

Council received $235,725 in sponsorship, including $133,200 in cash and $102,525 in-kind.

hUMAN RESOURCES ACTIVITIES S428(2)(M)

EEO STATEMENT

The purpose of these guidelines is to ensure existing and future employees of The Hills Shire Council are not discriminated against in their employment on the grounds of race, colour, national origin, sex, religion, marital status, age, physical and intellectual disability, political convictions, sexual preference or their responsibilities as carers. These guidelines ensure The Hills Shire Council is an equal opportunity employer and that all employees are aware of their rights and responsibilities.

POLICY ObjECTIVE

The Hills Shire Council recognises that EEO (Equal Employment Opportunity) is a key component of sound management.

This organisation is committed to providing a workplace that reinforces its values of honesty, fairness, integrity and the contribution of employees. As an EEO employer, this will be achieved by ensuring that all sources of workplace discrimination are eliminated. In accordance with relevant legislation, all employees and potential employees are to be treated equally and fairly. The organisation will continue to achieve the following:

1.1 Maintain an environment that is free of discrimination and harassment

1.2 Ensure existing and potential employees compete on merit for employment, promotion, transfer and training and other benefits

1.3 Provide a clear and accountable process for grievance reporting practices

1.4 Maintain an operating environment where people respect and tolerate the rights and differences of others.

1.5 Encourage EEO/AA (Affirmative Action) practices

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REGULA TOR Y REQUIREMENTS

1.6 Ensure systems, policies and practices governing key human resource management processes are non-discriminatory 1.7 Promote equality of opportunity and a harassment-free

work environment

1.8 Provide AA programs for EEO target group members to overcome past discrimination and achieve over time, a diverse workforce

1.9 Ensure that mandatory EEO requirements in Role Expectations and other aspects of human resource management are observed.

ExTERNAL bODIES, COMPANIES AND PARTNERShIPS CL217 (1)(A6) AND (A7)

ExTERNAL bODIES ExERCISING COUNCIL FUNCTIONS

In accordance with the Local Government Act 1993, the statement of “External Bodies” is limited to those organisations which exercised functions delegated by Council. In 2010/2011, there were no “External Bodies” exercising functions delegated by Council. Council still retains equity in the Metropool

Insurance Operations.

Hawkesbury River County Council undertakes the eradication of noxious weeds within The Hills Shire.

Council has entered a service agreement with the Rural Fire Service outlining roles and responsibilities of the respective parties.

CONTROLLING INTEREST IN COMPANIES

Council did not hold a controlling interest in any company either alone or in conjunction with other Councils.

PARTNERShIPS, COOPERATIVES AND jOINT VENTURES

Council was involved n the following such relationships in 2010/11:

• NSW Local Government Association

• Hawkesbury River County Council

• NSW Rural Fire Service

• Western Sydney Regional Organisation of Councils Ltd

• RID Squad

• Greater Western Sydney Business Connection

• Floodplain Management Authorities

• Hills Relay for Life

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COMPANION ANIMALS ACT AND REGULATION – GUIDELINES ON ThE ExERCISE OF FUNCTIONS UNDER ThE COMPANION ANIMALS ACT CL 217(1)(F)

Council’s Place Management Team have five fulltime officers who are responsible for a range of functions including the delivery of field based services associated with Companion Animal Management. An additional officer provides administration services for companion animal registration and register maintenance.

These services include pro-active patrols of public places, seizure of uncontrolled dogs, investigation of companion animal complaints, enforcement of restricted breed, dangerous dog declarations and community education programs.

Pound data statistics are collected monthly and lodged annually with the Department of Local Government. These are the statistics for the 2010/2011 financial year.

TOTAL TAkEN TO THE

POUNd 2010/2011 SURRENdEREd TO THE POUNd BY OTHER

PARTIES

TAkEN TO THE

POUNd BY COUNCIL RETURN TO THEIR HOME BY COUNCIL

Dogs 423 46 377 52

Cats 148 148 0 0

RELEASEd TO

OWNERS EUTHANISEd SOLd REHOMEd

WITH RESCUE ORGANISATIONS

Dogs 243 57.4% 32 7.6% 87 20.6% 61 14.4%

Cats 1 0.7% 107 72.3% 29 19.6% 11 7.4%

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REGULA TOR Y REQUIREMENTS

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EDUCATION

During August 2010, Council adopted its Strategic

Companion Animal Management Plan aimed to provide for:

• Public amenity

• Public health protection

• Public safety

• Community harmony

By ensuring that the provisions of the Companion Animals Act 1998 are maintained through cooperation, self regulation and compliance.

As part of the Annual Orange Blossom Festival Council promotes a “Paws in the Park” day involving local dog training clubs, RSPCA NSW, pet industries and other associated bodies with an emphasis on responsible pet ownership. Similar programs are delivered during Local Government Week and Council open days. Council also provides a wide variety of companion animal education brochures.

In partnership with Local Veterinary Clinics Council campaigns and promotes the positive effects of de-sexing companion animals together with enforcing responsible pet ownership. Council provides information to promote and assist in the de-sexing of the dogs and cats on Council’s website including the benefits of de-sexing, de-sexing myths, helpful links and vets in the Hills Shire. Council also relies on the Department of Local Government’s reduction in registration fees for de-sexed animals to promote the cause.

IMPOUNDING FACILITIES

Council outsources its shelter facilities through Hawkesbury City Council, and actively participates in re-homing

programs, networking with a wide variety of rescue organisations including the NSW Animal Welfare League and utilises Council’s website to promote the re-homing of companion animals.

ENFORCEMENT

For the financial year 2010/2011 a total of ninety two (92) dog attacks were reported to the Department of Local Government of which thirty one (31) involved more than one offending dog.

NUISANCE ORdERS ISSUEd

Habitually at large in a public place 12 Endangers Health of a person/Animal 19

Dog Noise 28

Runs At/Chases 0

TOTAL 59

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REGULA TOR Y REQUIREMENTS

dECLARATIONS OF dANGEROUS dOG

Attacks on Persons 15

Attacks on Animals 23

TOTAL 38

Note: The above information is complaint volume only, complaints may be unsubstantiated.

Council provides seven off leash areas within the Shire including, Balcombe Heights Reserve, Seven Hills Road, Baulkham Hills;

Castle Hill Showground (lower dog arenas); Connie Lowe Reserve, Adelphi Street, Rouse Hill (within the fenced area); Coolong Reserve, Coolong Street, Castle Hill (within the fenced area);

Crestwood Reserve, Peel Road, Baulkham Hills (within the fenced area); Dewhurst Avenue Reserve, Castle Hill and Don Moore Reserve, North Rocks.

During 2010/2011 Council instigated eight (8) Local Court prosecutions for dog attacks, one (1) for failure to comply with dangerous dog declarations, eight (8) for Dog Not under Effective Control, one (1) for Dog Not Registered, three (3) for Breaches of Nuisance Orders and four (4) Appeals against Declarations.

A total of three hundred and eighteen (318) Penalty Infringement Notices were issued for breaches of the Companion Animals Act, 1998 of which:

PENALTY INFRINGEMENT NOTICES

174 issued for Dog uncontrolled in public place 49 issued for Dog which attacked person or animal 62 issued for Not comply with notice to register

animal or

Not Register 6 month old companion animal

5 issued for Fail to comply with nuisance dog order 21 issued for Breach of Dangerous dog control

requirements

4 issued for Not notify change in registration/

identification details or identify companion animal information

3 issued for Dog without collar/name tag FUNDING

Funding for Council’s Companion Animal Management is absorbed within the general Compliance budget.

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THE HILLS SHIRE COUNCIL

LEGiSLATivE REPORT 2010 - 2011

Email: [email protected] Phone: (02) 9843 0555

The Hills Shire Council

PO Box 75 Castle Hill NSW 1765 www.thehills.nsw.gov.au