ABSTRACT
Non-Governmental Organization (NGO) always engages in funding activities for each period it reports in financial statement. This financial statement constitutes one of information sources used by the financial statement users, among others, Financial Director and Manager, Staffs, Donor Institutions, as well as Organization Members. The timing of financial statement reporting in NGOs is becoming more important. The quicker the reporting, the more useful the information contained. To assess NGO’s financial statement system thus needs an audit, namely operational audit towards how to present the financial statement. This research was aimed to identify the results of operational audit related to compliance with the SOP (Standard Operating Procedure) in the financial statement system found in one of NGOS in Salatiga, Trukajaya.
The type of data used in this research were both primary (in form of interview results and direct observations of Trukajaya’s executives boards as well as financial staff concerning to financial statement process) and secondary (financial statement, flowchart, SOP (Standard Operating Procedure)of financial statement, as well as transactional documents such as iron cash box (minimal cash inventory) and installment simulation data).
This research was performed in order to identify the cause of delay in financial statement given by Trukajaya, Salatiga for the year of 2012 and the previous year. Based on the Operational Audit, the causes of the delay were: (1) Lack of coordination among the Managing Staffs related to transactional data input which later on would be brought into a consolidated financial statement. (2) Less optimal accounting software utilization that led to unfinished transactional data especially the work of Financial Manager thus had resulted in delayed financial statement. (3) Different way of reporting the financial statement (in form of reporting format). (4) Inappropriate expenditure which had not been asked by the institution. (5) The delay in transactional data input process.
Based on the analysis, the researcher suggested that Trukajaya has to implement improvements for which SOP is considered less useful in the reporting system thus can be made as a reference for implementing financial activities. For Financial Manager, the existing human resources coordination has to be enhanced, particularly for the Administration Staff with their fewer jobs to help finishing Financial Manager’s transactional data input, and time has to be better organized for data input allocation as well as time management has to be improved for staff to perform their duties based on their respective functions. Establishing a standard reporting format for Managing Staff in making their activity report which later on will be submitted to the Financial Manager.Applying salary cut for staff that is late in repaying the down payment.
