The Visibooks Guide to
Impress 2.0
The Visibooks Guide to Impress 2.0
Copyright
Copyright © 2006 by Visibooks™, LLC. All rights reserved.
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Table of Contents
Creating a Presentation... 1
Create a presentation...2
Create a slide ...4
Add new slides ...16
Insert pictures ...23
Format text...30
Format pictures ...34
Preview a presentation ...46
Customizing Presentations... 53
Insert tables and charts ...54
Employ design templates ...74
Employ a master slide ...78
TABLE OF CONTENTS
ii
Working with Animation ...95
Animate text ... 96
Animate graphics... 101
Create slide transitions ... 108
Advance slides automatically... 110
Preparing Live Presentations...113
Add speaker notes... 114
Creating a
Presentation
In this section, you’ll learn how to:
•
Create a presentation
•
Add new slides
•
Insert pictures
•
Format text
•
Format pictures
•
Preview a presentation
CREATING A PRESENTATION
2
Create a presentation
1.
Start Impress.You should see a screen that looks like this:
Tip: If the Presentation Wizard window appears, make sure that Don’t show this wizard again is checked.
CREATING A PRESENTATION
4
Create a slide
2.
On the blank slide, click the words Click to add title.CREATING A PRESENTATION
6
3.
Type:Party Planning
5.
Type:And we’ll have fun, fun, fun
CREATING A PRESENTATION
8
Save the presentation
CREATING A PRESENTATION
10
2.
When the Save as window appears, click the icon.3.
When the Create new folder window appears, type: Practice Impress FilesCREATING A PRESENTATION
12
4.
Double-click the Practice Impress Files folder.CREATING A PRESENTATION
14
Then click the button.
CREATING A PRESENTATION
16
Add new slides
1.
On the Toolbar, click the icon.2.
In the Tasks pane, make sure the Layouts submenu is open.Tip: If the Layouts submenu isn’t visible, click its drop-down arrow to open it.
3.
Rest the cursor on the icon.CREATING A PRESENTATION
18
A box should appear that says Title, Text, Clipart.
5.
When the new slide appears, click the words Click to add title, then type:Party Themes
CREATING A PRESENTATION
20
7.
Press the ENTER key on your keyboard. The slide should look like this:8.
Type the text for the second bullet: Luau9.
Press ENTER.11.
Press ENTER, then type the fourth bullet: MysteryThe slide should look like this:
CREATING A PRESENTATION
22
13.
Minimize the Impress window.Insert pictures
Save pictures from the Web
1.
Open a Web browser and go to:www.visibooks.com/books/imp2
CREATING A PRESENTATION
24
3.
When the menu appears, click Save Image As.4.
When the Save Image window opens, navigate to the My Photos folder within the My Documents folder.5.
Click the button.6.
Using the Web browser, copy the pictureballoon.gif at www.visibooks.com/books/imp2
into the My Photos folder on your computer.
7.
Copy the remaining pictures at: www.visibooks.com/books/imp2CREATING A PRESENTATION
26
Add clipart to a slide
1.
Restore the Impress window.2.
Double-click the icon.3.
When the Insert Picture window appears, navigate to party.gif, then click it.CREATING A PRESENTATION
28
5.
On the Toolbar, click the icon to save the presentation. The slide should look like this:
CREATING A PRESENTATION
30
Format text
1.
Click in the bulleted list.2.
Double-click the word Western to highlight it.4.
Click the drop-down arrow beside the Font Size box.5.
When the menu appears, click 40.CREATING A PRESENTATION
32
7.
When the menu appears, scroll up to find Lucida Sans, thenclick it.
8.
In the same way, apply bold, 40pt Lucida Sans to the words Luau, Casino, and Mystery.CREATING A PRESENTATION
34
Format pictures
Rotate
1.
Click the Party Hat picture.CREATING A PRESENTATION
36
3.
Place the cursor on the red sizing handle at the corner of the image.The cursor should turn into a rotating circle:
4.
Click and drag counterclockwise to rotate the picture a quarter-turn.It should look like this:
5.
Rotate the picture back to its proper orientation:CREATING A PRESENTATION
38
Crop
2.
When the Crop window appears, click the arrow in the Top box until it reads 1.00”.CREATING A PRESENTATION
40
3.
Click the arrow in the Top box until it reads 0.00”.CREATING A PRESENTATION
42
Resize
2.
Click the Party Hat picture.Move the cursor over a corner sizing handle.
It should change to a double-headed arrow:
3.
Drag outward until the picture expands to about two inches square:CREATING A PRESENTATION
44
Move
1.
Move the cursor to the center of the picture. It should turn into a four-headed arrow:
2.
Drag the picture so it’s aligned with the top of the bulleted words.The slide should look like this:
CREATING A PRESENTATION
46
Preview a presentation
1.
Click the first slide in the Slides pane.CREATING A PRESENTATION
48
3.
Click your mouse button.4.
Click your mouse button again. You should get a black slide:CREATING A PRESENTATION
50
5.
Click your mouse button again.Impress should return to Normal View:
Tip: You may also press the ESC key on your keyboard to return to Normal View.
6.
Click the icon to close Impress.Practice: Creating a
Presentation
1.
Open Impress.2.
Give the first slide the title Pets.3.
Subtitle it Household companions.4.
Save the presentation in the Practice Files folder as Pets.ppt.5.
Add a new slide using the Title, Text layout.6.
Title this second slide Inside your homes.CREATING A PRESENTATION
52
8.
Insert the picture named fishbowl.gif.9.
Resize the picture to fit in the slide.10.
Click and drag the picture to center it in the white space.11.
Color the word Dog red.12.
Make the word Cat green, the word Fish orange, and the word Hamster brown.13.
Save the presentation. It should look like this:
14.
Close the presentation.Customizing
Presentations
In this section, you’ll learn how to:
CUSTOMIZING PRESENTATIONS
54
Insert tables and charts
Insert a table
1.
Start Impress.2.
On the Menu Bar, click File, then Open.3.
In the Open window, navigate to the Practice Impress Files folder, then double-click Party.4.
Click the second slide in the Slides pane.
CUSTOMIZING PRESENTATIONS
56
6.
In the Layouts pane, click the layout.CUSTOMIZING PRESENTATIONS
58
9.
When the Spreadsheet window appears, place the cursor on the black sizing handle at the lower right corner of the spreadsheet
10.
Click and the drag to resize the spreadsheet to 3 columns wide by 2 rows tall:11.
Click in cell A1, then type: WesternCUSTOMIZING PRESENTATIONS
60
13.
Fill in the other cells so the table looks like this:
Western Straw hats Hay bales
Luau Floral leis Tiki torches
15.
On the toolbar, click the icon. The slide should look like this:CUSTOMIZING PRESENTATIONS
62
Insert a chart
1.
Click the icon.3.
In the Title box, type: Favorite Party SurveyCUSTOMIZING PRESENTATIONS
64
5.
Right-click on the chart.When the menu appears, click Chart Data.
CUSTOMIZING PRESENTATIONS
66
8.
Enter this information into the datasheet:
9.
Click the icon.10.
Close the Chart Data window.Western Luau Casino Mystery
Women 100 50 92 87
CUSTOMIZING PRESENTATIONS
68
13.
In the Variants list, click Percent:CUSTOMIZING PRESENTATIONS
70
14.
Click the button.The slide should look like this:
15.
On the Toolbar, click the icon.17.
In the slide, click in the bulleted text box.
CUSTOMIZING PRESENTATIONS
72
19.
Type:Which types of parties do men and women prefer?
20.
Click the icon.The slide should look like this:
CUSTOMIZING PRESENTATIONS
74
Employ design templates
1.
On the Toolbar, click the icon.2.
When the Slide Design window appears, click the button.3.
In the Load Slide Design window, click Presentation Backgrounds, then Dark Blue with Orange.
4.
Click the button.CUSTOMIZING PRESENTATIONS
76
5.
In the Slide Design window, click the button.
6.
In the Slides pane, click each slide and apply the same slide design.Tip: Dark backgrounds are best for electronic slide shows. Color schemes with light backgrounds are best for printed
presentations or transparencies.
CUSTOMIZING PRESENTATIONS
78
Employ a master slide
1.
In the Slides pane, click the first slide.2.
On the Menu Bar, click View, Master, then Slide Master.CUSTOMIZING PRESENTATIONS
80
Tip: You may need to move the floating Master View toolbar out of the way.
5.
Click the icon.CUSTOMIZING PRESENTATIONS
82
Insert a graphic in the master slide
CUSTOMIZING PRESENTATIONS
84
This will insert it in the slide:
CUSTOMIZING PRESENTATIONS
86
5.
In the Master View toolbar, click Close Master View.The screen should return to Normal View:
CUSTOMIZING PRESENTATIONS
88
7.
Click the icon and preview the presentation.Each slide should have its title in a regular font.
Rearrange slides
1.
Click the tab.CUSTOMIZING PRESENTATIONS
90
Drag the slide to the left until the vertical line lies between the first and second slides.
3.
Release the mouse button.The slides should be in this order:
5.
Click the icon to preview the presentation.The slide you moved should now come second, after the Title Slide:
CUSTOMIZING PRESENTATIONS
92
Practice:
Customizing Presentations
1.
Open the Pets presentation in the Practice Files folder.2.
Insert a new slide with the Title, Text and 2 Objects layout.3.
Create a spreadsheet in the large box with 2 columns and 5 rows.4.
Enter this information in the table: Pet SizeTip: Use the icon.
6.
Color the text in the top row white.Tip: Use the icon.
7.
Insert a picture of a cat in the top right content box.9.
Title this slide Pet Size.10.
Change the presentation’s template to Subtle Accents.11.
Preview the presentation.The new slide should look like this:
CUSTOMIZING PRESENTATIONS
Working with
Animation
In this section, you’ll learn how to:
•
Animate text
•
Animate graphics
•
Create slide transitions
•
Advance slides automatically
WORKING WITH ANIMATION
96
Animate text
1.
Open the Party presentation, and make sure the Normal View tab is selected.3.
Highlight the bulleted text.On the Menu Bar, click Slide Show, then Custom Animation:
WORKING WITH ANIMATION
98
5.
When the Custom Animation window appears, on the Entrance sheet, click Fly In.6.
In the Speed drop-down menu, click Medium.7.
Click the icon.8.
Click the icon.WORKING WITH ANIMATION
100
10.
Press the ENTER key on your keyboard. The bulleted text should fly in.
Tip: Be careful not to overdo animation in a presentation: it exhausts your audience.
You can adjust the settings to animate text in different ways: experiment with the options in the Custom Animation pane.
Animate graphics
1.
In the Slides pane, click the second slide, titled Supplies.2.
In the Drawing toolbar, click the icon.The Insert Picture window should appear.
3.
When the pictures appear, click this picture of a dog:WORKING WITH ANIMATION
102
The slide should look like this:
5.
The Filter palette should appear:
6.
Click the icon.
The picture should change:
WORKING WITH ANIMATION
104
7.
Drag the dog to the lower left corner of the slide:9.
When the Custom Animation window appears, click the Motion Paths sheet, then Right.WORKING WITH ANIMATION
106
12.
Click the icon to preview the slide, then click your mouse button.The dog should slowly move to the right:
13.
Press ESC to return to Normal View.WORKING WITH ANIMATION
108
Create slide transitions
1.
Click the tab.2.
On the Menu Bar, click Edit, then Select All.4.
In the Slide Transition pane, click Cover Left-Up.5.
Click the icon, then click your mouse button to view through the presentation.The slides should move up and to the left as they enter the screen.
6.
Press ESC to return to Slide Sorter view.WORKING WITH ANIMATION
110
Advance slides automatically
1.
On the Menu Bar, click Edit, then Select All.3.
Click the up arrow five times until the box shows 5sec.4.
Preview the presentation in Slide Show view. The slides should progress every five seconds.WORKING WITH ANIMATION
112
Practice:
Working with Animation
1.
Open the Pets presentation.2.
Select the Pet Size slide.3.
Right-click the cat picture and animate it with a Wheel effect.Tip: Click Custom Animation, then the Entrance sheet.
4.
Give the presentation a Fade Smoothly transition between slides.5.
Make all slides advance automatically after 4 seconds.Preparing Live
Presentations
In this section, you’ll learn how to:
PREPARING LIVE PRESENTATIONS
114
Add speaker notes
1.
Open the Party Themes slide in Normal View.3.
Click the words Click to add notes, then type:PREPARING LIVE PRESENTATIONS
116
5.
Click the words Click to add notes, then type:Think about your guests when selecting a party theme.
PREPARING LIVE PRESENTATIONS
118
Create handouts
1.
On the Menu Bar, click File, then Print.PREPARING LIVE PRESENTATIONS
120
3.
When the Printer Options window appears, check Handouts and Outline.PREPARING LIVE PRESENTATIONS
122
The handouts would look like this if printed:
PREPARING LIVE PRESENTATIONS
124
6.
In the Menu Bar, click View, then Header and Footer.PREPARING LIVE PRESENTATIONS
126
8.
Type:My Practice Presentation Handouts
in the Header text box.
9.
Click the button.To print the handouts, click the icon.
Practice:
Preparing Live Presentations
1.
Open the Pets presentation.2.
On the first slide, add the following speaker’s note:A pet can be a great companion, as many here probably know.
3.
Add the following note to the Pet Size slide: Note—Take your time with this chart.4.
Print out the speaker’s notes pages in grayscale.PREPARING LIVE PRESENTATIONS
Glossary
Chart
A visual representation of data which may be in several formats, including line, bar, pie, etc.
Clip Art
Colorful, cartoon-like pictures, available for insertion into your
presentations. There are no copyright issues using the clip art included with the software.
Drawing Toolbar
A bar with buttons and options for carrying out drawing-related commands.
Master slide
The template for the slide presentation. Contains font styles, graphics, dates, or other footer information which will appear on every slide in the same place.
Normal View
The main editing view for writing and designing your presentation.
Presentation
Series of Impress slides.
Slide
Single “page” of a presentation.
Slide Layout Pane
GLOSSARY
130
Table
Grid used to contain information in rows and columns.
Template
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