WINRIP DOC MTR Mid Term Jan Jun 2016 20160630 00437

SEMESTRAL PROJECT REPORT

For the First (1

st

) Semester of the Year 2016

2016 Semestral (Mid-Term) Project Report

1

st

Semester : January-June 2016

Table Of Contents

1 Executive Summary ... 1

1.1 Current Implementation Situation... 1

1.1.1 Civil Works... 1

1.1.2 Consultancy Services... 2

1.1.3 Goods ... 2

1.2 Current Status of Loan... 2

1.3 Current Problems and Action Required... 3

2

General... 4

2.1 Reporting Requirements ... 4

2.2 Loan Status

... 5

2.3 Financial Management ... 5

2.4 Project Cost Monitoring... 6

2.5 World Bank Implementation Review Mission and Site Visit ... 6

2.6 Project Steering Committee Meeting... 8

3

Project Management and Implementation... 9

3.1 Procurement Status... 9

3.2 Implementation Status Civil Works... 10

3.3

Variation Order Details ... 18

3.4

Consultancy Services... 20

3.5

Implementation of the Anti-Corruption Action Plan... 22

3.6 Implementation of the Environmental Management Plan and LARAP... 23

4

Workshops & Training... 26

5 Project Development Objective Indicators... 27

2016 Semestral (Mid-Term) Project Report

1

st

Semester : January-June 2016

APPENDICES

Appendix S-1

:

Summary of Submitted Studies and Reports (Environmental Activity)

Appendix S-2

:

Summary of Submitted Studies and Reports (Social Activity)

Appendix S-3

:

Summary of Submitted Community Development Activity Reports

Appendix S-4

:

Summary of Submitted Community Representative Observers (CRO) and Third

Party Monitoring (TPM) Reports

Appendix 1

:

Project Implementation Timeline

Appendix 2

:

Actual Implementation Timeline

Appendix 3

:

Disbursement and Expenditures Status

Appendix 4

:

Report At The End of 1

st

_{Semester (June 2016)}

Appendix 5

:

Disbursement Plan

Appendix 6

:

Detailed Summary of the Project Cost Monitoring

Appendix 7

:

Procurement Management of Civil Works

Appendix 8

:

Procurement Plan for Consulting Services

Appendix 9

:

List of Names of Community Representative Observers (CRO)

Appendix 10

:

Anti Corruption Action Plan (ACAP)

Activity Progress of Community Representative Observers (CRO)

Appendix 11

:

List of Appointed Third Party Monitors (TPM)

Appendix 12

:

Progress of Third Party Monitoring (TPM) Activities

Appendix 13

:

Complaints Handling Mechanism System (CHS)

Appendix 14

:

Work Activities On Publication/Disclosure

Appendix 15

:

Status of Anti - Corruption Action Plan

Appendix 16

:

Environmental Safeguards

Appendix 17

:

Environmental Management Plan (EMP) Compliance

Appendix 18

:

Status of Monitoring of Environmental Mitigation

Appendix 19

:

Brief Summary Status and Progress of Environmental Safeguards

Appendix 20

:

Overall Land Acquisition Status as of June 2016

Appendix 21

:

Status of Social Safeguards, Disclosures and Progress of LARAP Implementation

Appendix 22

:

Summary of Workshops and Trainings In 2012 up to 2016

Appendix 23

:

Project Development Objective Indicators

2016 Semestral (Mid-Term) Project Report

1

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Semester : January-June 2016

ANNEXES Executive Summary Report (Progress S Curve)

Annex P-1

:

Package No. 1 (Biha Krui)

Annex P-2

:

Package No. 2 (Padang Sawah Sp. Empat)

Annex P-3

:

Package No. 3 (Manggopoh Padang Sawah)

Annex P-4

:

Package No. 4 (Ipuh - Bantal)

Annex P-5

:

Package No. 5 (Sp. Rampa Poriaha)

Annex P-6

:

Package No. 6 (Ps. Pedati Kerkap)

Annex P-7

:

Package No. 7 (Indrapura Tapan)

Annex P-8

:

Package No. 8 (Bts. Kota Pariaman Manggopoh)

Annex P-11

:

Package No. 11 (Bantal Mukomuko)

Annex P-12

:

Package No. 12 (Kambang Indrapura)

Annex P-13

:

Package No. 13 (Sp. Rukis Tj. Kemuning)

Annex P-15

:

Package No. 15 (Sibolga Batas Tapsel)

Annex P-17

:

Package No. 17 (Sp. Gunung Kemala Pugung Tampak)

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1 Executive Summary

1.1 Current Implementation Situation

1.1.1 Civil Works

Implementation of the WINRIP Project is scheduled to be implemented into three (3)

Annual Work Programs (AWP's). The implementation starts with the preparation of

tender documents (detailed design drawings including associated bidding documents),

tendering stage (procurement of works) and the actual civil works construction

implementation.

The original implementation schedules of the three (3) Annual Work Programs (AWPs)

are scheduled in three (3) phases, namely ; AWP-1 to start in mid-2011 and to be

completed on the last quarter of 2014, AWP-2 is expected to begin in mid 2012 with

target date of completion by mid-2016 and AWP-3 is expected to start during the early

part of 2013 and to be completed during the middle part of 2017.

However, due to some unavoidable circumstances the original implementation

schedules did not materialized.

Based on the present status of the program implementation progress, a revised

implementation schedule, the Project Implementation Timeline (as shown on

Appendix 1

) is to be implemented in order to accommodate the originally delayed

schedule into the remaining time frame of the WINRIP Program until the expiry date of

the loan agreement by the end of

December 2017

. Shown on

Appendix 2

is the current

construction status of the implementation relative to the Project Implementation

Timeline.

Table 1

shows the present status.

Table 1 - Implementation Status as of End of the 1

st

_{Semester on June 30, 2016}

Note : Packages 9 and 18 are proposed to be deleted from the program.

Pack

_{Package Name}

Contract

Under

_Contract

For

Proc

No.

Sign

Construct

Signing

Process

1

Krui - Biha

Completed

2

Padang Sawah - Sp.Empat

Completed

3

Manggopoh - Padang Sawah

Completed

4

Ipuh - Bantal

Completed

5

Sp. Rampa - Poriaha

6

Ps. Pedati - Kerkap

7

Indrapura - Tapan

8

Bts.Pariaman - Manggopoh

10

Sp. Empat - Sp. Air Balam

11

Bantal - Mukomuko

12

Kambang - Indrapura

13

Sp. Rukis - Tj.Kemuning

14

Painan - Kambang

15

Sibolga - Bts.Tap Sel

16

Seblat Ipuh

17

Sp.Gn.Kemala - Pg.Tampak

19

Lais Bintunan

Completed

20

Lubuk Alung - Sicincin

21

Lubuk Alung - Kuraijati

T O T A L :

17

9

0

2

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During the 1

st

_{semester of this year 2016, five (5) packages were completed, two (2)}

contract packages were issued Notice To Proceed (NTPs) to commence the works,

contract agreements for five (5) sub-projects has been signed, while award of

contract for the two (2) remaining packages were still under final review and

evaluation.

1.1.2 Consultancy Services

TA Consultant

_Mobilization

Planned

Contract

_Signed

_Mobilization

Actual

CTC

Jul 2012

5 Nov 2012

12 Nov 2012

DSC

Jul 2012

11 Jun 2013

19 Jun 2013

Capacity Building for Disaster

Risks Reduction

Cancelled

Development of Slope

Stabilization, Design and

Management

January 2017

Capacity Building for

Environmental Management

Cancelled

Capacity Building for

Road Safety

Cancelled

1.1.3 Goods

At the end of this reporting quarter, no goods were procured.

1.2 Current Status of Loan

At the end of this 1

st

_{Semester (June 2016), USD 60.01 million had been disbursed out}

of the USD 44.50 million or 17.80% of the revised forcasted expenditures representing

26.00% of the available loan. Based on the revised forcasted expenditures the

disbursement is ahead of schedule by 8.20%.

Total disbursements during this Semester amounted to USD 16.74 million covering

the payments for "Statement of Work Accomplished' (MC) to civil works

Contractors, release of retention monies, price adjustments (escalation) and

advance payments to Contractors of Contract Packages 8 and 12. During the

semester replenishment amounting to USD 1.299 million was made to the Special

Account of Category 2 (Part 2

Implementation Support) of the original loan

amount. Ending balance as of end of the semester is USD 702,303.37. Details of the

Disbursements and Expenditures Status are presented in

Appendix 3

.

A more detailed and updated status of the loan are fully described and presented in

the fourtenth (14

th

_{) Quarterly Financial Report covering the 2}

nd

_{quarter of the Year}

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1.3 Current Problems and Action Required

Program

_Activity

_{Responsibility}

AWP-1

1 No. Subtantially completed. Turn Over Certificate (TOC) still to

be issued.

3 Nos. Completed and provisionally handed over. Under

defects liability period for two (2) years.

Contractor, PPK and

DSC

AWP-2 & AWP-3

9 Nos.Four (4) out of the nine (9) packages under construction

are way behind schedule with huge percentages of

negative progress slippages. Contractors of the

problematic packages shall resolve immediately the

current problems. PPK and DSC shall closely monitor

the activities of the Contractor.

3 Nos. Contract Agreement just recently signed. NTP to be issued

1 Nos. Completed .Handed over and awaiting issuance of TOC.

2 Nos. For confirmation by World Bank and Ministry to award the

contract . Some issues are still to be resolved.

2 Nos. Cancelled from the program.

Contractor and

PPK and DSC

POKJA

Civil work Project Manager,

DSC, POKJA and CTC

PMU and MPW

Capacity Building for

Disaster Risks Reduction

Cancelled

Development of Slope

Stabilization, Design and

Management

Still to be procured

Sub-Directorate of

Geotechnical and Slope

Management, Directorate of

Road Construction, DGH,

MPWH

Capacity Building for

Environmental

Management

Cancelled

Capacity Building for

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2

General

2.1 Reporting Requirements

Semestral Project Report

:

This Report have been prepared as stipulated and in

accordance with Schedule II (Project Monitoring Reporting and Evaluation) of the Loan

Agreement and the Report shall not be made publicly available without clearance

and/or approval by DGH and the World Bank.

Quarterly Progress Reports

:

These have been prepared for each quarter since the 1

st

quarter of the Year 2014 with the latest Report, submitted on the last week of July

2016, as required and stipulated in CTC s Consultancy contract. Prior to the production

of this report, Monthly Progress Reports have been prepared and have dealt with all

aspects of the works. This report attempts to bring the situation up to date by covering

overall progress up to the end of the semester.

Financial Monitoring Reports

:

These have been prepared for each quarter since the

beginning of 2013 with the first Report, issued in May 2013, covering the period

January

March 2013. Since that date quarterly reports have been prepared and

submitted regularly.

Report

Period Covered

Date Issued

Financial Monitoring Report No. 1

January 2013 March 2013

May 15, 2013

Financial Monitoring Report No. 2

April 2013 June 2013

August 15, 2013

Financial Monitoring Report No. 3

July 2013 September 2013

November 15, 2013

Financial Monitoring Report No. 4

October 2013 December 2013

February 15, 2014

Financial Monitoring Report No. 5

January 2014 March 2014

May 15, 2014

Financial Monitoring Report No. 6

April 2014 June 2014

August 15, 2014

Financial Monitoring Report No. 7

July 2014 September 2014

November 15, 2014

Financial Monitoring Report No. 8

October 2014 December 2014

April 7, 2015

Financial Monitoring Report No. 9

January 2015 March 2015

August 31, 2015

Financial Monitoring Report No. 10

April 2015 June 2015

October 2, 2015

Financial Monitoring Report No. 11

July 2015 September 2015

December 16, 2015

Financial Monitoring Report No. 12

October 2015 December 2015

February 10, 2016

Financial Monitoring Report No. 13

January 2016 March 2016

June 8, 2016

Financial Monitoring Report No. 14

April 2016 June 2016

Under Preparation

CTC Monthly Progress Reports

:

These report have been prepared covering each full

month since January 2013. Subsequent reports have been submitted on a regular

monthly basis.

Environmental Studies and Activity Reports

:

These report have been continuously

updated and submitted to PMU for submission to World Bank for Bank's issuance of No

Objection Letter (NOL).

Appendix S-1

shows the summary of submitted of Reports

covering each contract package since inception of the Project.

Social Impact Studies and Activity Reports

:

These report which mainly dealt with the

implementation of "Land Acquisition Resettlement Action Plan" (LARAP) have been

continuously submitted to PMU for submission to World Bank for Bank's issuance of

No Objection Letter (NOL).

Appendix S-2

indicates the updated summary of all

submitted Reports.

Anti-Corruption Action Plan (ACAP) : Community Development Activity Reports

:

2016 Semestral (Mid-Term) Project Report

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#REF!

1.25

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

Month

% C

om

ple

te

Actual Expenditure USD

65.01 mil (26.00 %)

W I NRI P ACTUAL PROGRES S UP TO JUNE 2016 AND FORECAS T UP TO JUNE 2018

ACTUAL June 2016

Original Forecast

Forecast Expenditure Rev

USD

44.50 mil

(17.80%)

Forecast June 2016

Deviation = + 8.20 %

Appendix S-3

shows the summary of submitted Reports from the very first (1

st

₎

submittal up to latest report before the Semester ended.

Community Representative Observers (CRO) and Third Party Monitoring (TPM)

Reports

:

These Reports were consolidated and reviewed by CTC as prepared and

submitted by the appointed CRO's and TPMs of the respective contract package.

Their reports were based on their actual observations and monitoring during

pre-bid meetings, site visit and pre-bid openings of every contract package under procurement.

Appendix S-4

shows the updated summary of all reports which were forwarded to PMU.

2.2 Loan Status

The agreed allocation of loan funds from the original loan agreement together with the %

disbursed to the end of the Semester date (June 30, 2015) is presented in

Table 2

Table 2

Category

Description

Loan Restructuring

_{Amount US$}

for the 1

Total Disbursement

st

_{Semester of}

2016

Previous

Disbursement

Total Disbursed by

WB to End June 30,

2016 in US$

% Disbursed

Part 1

Betterment and Capacity

Expansion of National Roads.

220,400,000.00

15,440,701.49

43,985,071.55

59.425.773.04

26.96

2

Part 2

Implementation Support

17,000,000.00

1,299,000.00

4,284,880.88

5,583,880.83

32.85

3

Part 3

Road Sector Institutional

Development

0

0,00

0

0

0

Part 4

Contingency for Disaster Risk

Response

0

0

0

0

Unallocated

12,600,000.00

0,00

0

0

0

Original Loan

Amount

250,000,000.00

16,739,701.49

48,269,952.38

65,009,653.87

26.00

2.3 Financial Management

S-Curve for Financial Progress

A report at the end of the semester (June 30, 2015) is presented in

Appendix 4,

while

Appendix 5

is the Disbursement Plan estimated until December 2017, the expiry date of

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2.4 Project Cost Monitoring

A detailed summary of the project cost monitoring in tabular format is presented as

Appendix 6

at the end of this report.

2.5 World Bank Implementation Review Mission and Site Visit

During this period, the World Bank s Technical and Financial Audit Consultants (TFAC)

misision performed and conducted site audits on Package 11 (Bantal Mukomuko) and

Package 19 (Lais Bintunan).

The mission visited the two (2) contract packages from February 29, 2016 to March 4, 2016

in order to assess the following :



The quality of works implemented by the Contractor, site management and quality

control and compliance of equipment.



The actions taken by the Design Supervision Consultant (DSC) concerning quality

control role.



Follow-up inspection of what actions taken up by the Contractor on the remaining

non-conformance works that were previously inspected wayback in November 2015.

The regular monthly progress meetings were held during the months of January, March

and May 2016 to review and/or update the implementation progress and monitoring the

key activities on the Agreed Key Action Plans .

An "Agreed Key Action Plans" for progress compliance monitoring of the status of the

works on weekly, bi-monthly and monthly intervals is shown in

Table 3

.

Table 3 Agreed Key Action and Plans

No.

Action

By Whom

Updated Status

May 13, 2016

New Deadlines

1.

Meeting to discuss the potential contract award decision

of Package #16

PMU/ WB

•

Week of May 16

2.

Send signed contract extension of Package 2 and 3 to

Bank

PMU/CTC

•

April 8, 2016

•

May 23, 2016

3.

Inform the Bank about the steps DGH has taken/will take

in the case of the misrepresentation of facts in the

bidding of Package 8 in response to the letter

WINRIP/265 of December 9, 2015. If DGH is not taking

any steps, please inform us also

PMU/CTC

•

Consultation with

Legal Department

ongoing

•

As soon as possible

4.

Meeting between PMU, WB and DG BinaKon on the

bidding process of package 10.

PMU, WB and

BinaKon

•

Week of May 16

5.

Inform the Bank about the plans regarding the Slope

Protection in Package 3 (check possibility to include it into

the slope protection study)

PMU/CTC

•

May 15, 2016

•

End of June 2016

6.

Meeting on how to deal with the outstanding issues

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No.

Action

By Whom

Updated Status

May 13, 2016

New Deadlines

and slope protection requirements and the)

7.

Discuss potential option for package 5 (needs contract

modification of about 50%)

PMU/Bank

•

Week of May 16

8.

Publish the Request for Manifestation of Interest for the

slope stabilization, design, and management for the

Bank s review

•

Once DGH decided

which procurement

system to be used

9.

Send the RfP for the slope stabilization, design, and

management to Bank for NOL

PMU and CTC

•

End of April 2016

•

1st week of June

2016

10.

Send to the Bank the revised request for NOL to the

contract modification #1 to the DSC contract (end date

December 2016)

PMU and CTC

•

Mid-April 2016

•

27 May 2016

11.

Send to the Bank the #2 DSC contract modification for the

price escalation

•

July 2016

12.

Send to the Bank an updated of the environmental

monitoring table (in annex 4)

PMU and CTC

•

Done

•

30 May 2016 for

new version

13.

Send the feedback to PMU on the environmental

management and monitoring plans (RKPPL) for packages

5 and 17.

Bank

•

30 May 2016

14.

Carry out the workshop on HIV/ AIDS for new packages

PMU / CTC/

DSC

for Package No.7

•

2 June 2016

15.

Send the environmental management and monitoring

implementation reports for all packages under

construction to the environmental agencies (refer to

annex 4 or environmental safeguard compliance table)

CTC/DGH

•

Packages

No.2,4,6,11&19

end of April 2016

•

Packages

email 12 May 2016

•

Packages

No.1,5,7,13,15 & 17

for of June 2016.

16.

Carry out environmental supervision missions jointly with

the Environmental Agency in order to make sure

contractors comply with their environmental

management plans (RKPPL)

PMU/CTC /

Bank / Env.

Agency

•

Done

17.

Request additional budget for LARAP implementation in

2016 (DIPA revision), especially for package 13

PMU

•

Done

•

Available on June

2016

18.

Discuss the possibility to start the works for packages 12

and 14 despite the fact of the limited progress in LARAP

implementation

PMU/CTC and

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No.

Action

By Whom

Updated Status

May 13, 2016

New Deadlines

19.

Assess reasons for limited progress in LARAP

implementation for packages 7 and 15

Bank

•

#7: due to

concentration to

collect the evidence

of payment

progress. Payment

for the remaining

PAPs (220) on end

of July 2016

•

#15: There is

constraint because

the staff of Local

BPN is limited. The

remaining PAP is

1064.

Compensation

payment target is

200 PAPs per

month

20.

Make sure LARAP implementation under Packages #20

and #21 is accelerated

PMU and CTC

•

Appraisal has been

done

•

Payment will be

started on Mid of

June 2016

21.

Submit to the Bank additional LARAP document for

package 16

PMU

•

Mid -April 2016

•

Done on May 11

2016

22.

Submit the IFR for January to March 2016 to the Bank

PMU

•

May 15, 2016

•

31 May 2016

23.

Submit 2015 financial audit report to Bank

PMU and CTC

•

30 June 2016

•

30 June 2016

24.

Provide additional follow-up response to the quality

improvement support inspection reports TFAC for

packages 3, 4, and 6

PMU/DSC

•

30 May 2016

25.

Provide additional follow-up response to quality

improvement support inspection report TFAC for package

1

PMU/DSC

•

March 31, 2016

•

30 May 2016

26.

Provide additional follow-up response to the quality

improvement support inspection reports TFAC for

package 2

PMU/DSC

•

May 15, 2016

•

30 May 2016

27.

Provide a follow-up response to the 2

nd

_quality

improvement support inspection report TFAC for package

19

PMU/DSC

•

April 30, 2016

•

30 May 2016

28.

Provide a formal follow-up response to the 1

st

_quality

improvement support inspection reports of TFAC for

package 11

PMU/DSC

•

May 15, 2016

•

30 May 2016

29.

Regularly submit the quarterly progress reports to the

Bank

PMU

•

Each calendar

quarter

•

Noted

2.6 Project Steering Committee Meeting

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3

Project Management and Implementation

3.1 Procurement Status

(A) Civil Works

Civil Works are now being implemented in Annual Work Programs (AWP) which have

been numbered AWP-1, AWP-2, and AWP-3.

All Contract Agreements for the four (4) AWP-1 contract packages were signed by the

end of 2013 with actual work commencement on January 2014.

Under the two (2) implementation programs, AWP-2 and AWP-3, thirten (13) packages

were already procured, while the other two (2) remaining packages are under final

procurement stages.

Table 4

Shows the actual pre-construction and procurement status under the

implementation schedules AWP-2 and AWP-3

Table 4

Package

No.

Package Name

Status

AWP-2

5

Sp. Rampa - Poriaha

Procured. Under construction since the issuance of Notice

To Proceed (NTP) on June 18, 2015

6

Ps. Pedati - Kerkap

Procured. Under construction since the issuance of Notice

_{To Proceed (NTP) on March 11, 2015}

7

Indrapura Tapan

Procured. Under construction since the issuance of Notice

_{To Proceed (NTP) on December 10, 2015}

8

Bts. Pariaman Manggopoh

Procured. Under construction since the issuance of Notice

To Proceed (NTP) on March 23, 2016

10

Sp. Empat Sp. Air Balam

Revised Bid Evaluation Report (BER) and award of Contract

has been issued No Objection Letter (NOL) on February 22,

2016 by the World Bank. Announcement and notification of

award by the Ministry is still pending due to some issues that

are still to be resolved.

11

Bantal - Mukomuko

Procured. Under construction since the issuance of Notice

_{To Proceed (NTP) on February 23, 2015}

12

Kambang Indrapura

Procured. Under construction since the issuance of Notice

_{To Proceed (NTP) on May 23, 2016.}

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Package

No.

Package Name

Status

AWP-3

14

Painan Kambang

Signing of Contract Agreement was executed on June 1,

2016. Bank issued NOL and Form 384 on June 21, 2016.

Notice To Proceed (NTP) still to be issued.

15

Sibolga Bts. Tapsel

Procured. Under construction since the issuance of Notice

_{To Proceed (NTP) on November 20, 2015}

16

Seblat - Ipuh

Revised Bid Evaluation Report has been resubmitted to

_{World Bank on March 21, 2016. Some issues are still to be}

resolved prior to issuance of NOL.

17

Sp.Gn.Kemala Pg. Tampak

Procured. Under construction since the issuance of Notice

To Proceed (NTP)on September 4, 2015.

19

Lais Bintunan

Procured. Construction completed. Turn Over Certificate still

_{to be issued.}

20

Lubuk Alung Sicincin

Signing of Contract Agreement was executed on June 1,

2016. Bank issued NOL and Form 384 on June 21, 2016.

Notice To Proceed (NTP) still to be issued.

21

Lubuk Alung - Kuraitaji

Signing of Contract Agreement was executed on June 1,

2016. Bank issued NOL and Form 384 on June 21, 2016.

Notice To Proceed (NTP) still to be issued.

Note : Packages No.9 and No.18 are cancelled from the program.

Presented in

Appendix 7

is the current status of procurement management.

(B) Services

The Core Team (CTC), Design & Supervision Consultant (DSC), and the others Capacity

Building Consultancy status are discussed in

Section 3.4

.

3.2 Implementation Status Civil Works

As of end of this reporting semester June 2016, five (5) contract packages were

completed and currently under detects liability period for twenty four (24) months

effective on the day the TOC s were issued.

Nine (9) packages are currently under construction, while three (3) sub-project are

awaiting the issuance of Notice To Proceed (NTP) to commence the Works and the

remaining two (2) contract packages are on the final stages of procurement.

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Table 5

Program

Contract

Package

#

Contractor

Name of Road

Province

Contract

Signed

Commence

ment of

Work

Original

Time

Extension

Revised

Contract

Amount

Contract

Time

Completion

Date

Contract Amount

Contract

Time

Completion

Date

AWP-1

1

PT. Jaya Konstruksi

_{Manggala Pratama Tbk}

Biha - Krui

Lampung

Nov 25,

₂₀₁₃

Jan 8, 2014

134,909,211,000

640 CD

Oct 9, 2015

93 CD

140,255,020,000

733 CD

Jan 10, 2016

2

PT.Jaya Konstruksi Manggala

Pratama Tbk

Padang Sawah

Sp. Empat including

Air Gadang

West

Sumatera

Dec 6, 2013

Jan 6, 2014

197,936,699,000

730 CD

Jan 5, 2016

105 CD

249,348,931,000

835 CD

Apr 19,

2016

3

PT. Jaya Konstruksi

_{Manggala Pratama Tbk}

Manggopoh

_{Padang Sawah}

_Sumatera

West

Dec 6, 2013

Jan 6, 2014

143,688,963,000

730 CD

Jan 5, 2016

75 CD

183,940,872,000

805 CD

Mar 20,

₂₀₁₆

4

PT. Waskita Karya and PT.

_{Mulya Turangga (JO)}

Ipuh - Bantal

Bengkulu

Nov 14,

₂₀₁₃

Jan 13, 2014

186,936,750,000

730 CD

Jan 12, 2016

90 CD

196,438,084,000

820 CD

Apr 11,

₂₀₁₅

AWP-2

5

PT. Nusa Konstruksi

_{Enjiniring Tbk.}

Sp. Rampa -

_Poriaha

_Sumatera

North

March 17,

₂₀₁₅

June 18,

₂₀₁₅

107,321,260,310

540 CD

Dec 8, 2016

-

-

-6

PT. Waskita Karya (Persero)

_Tbk.

Ps. Pedati - Kerkap

Bengkulu

Feb 27,

₂₀₁₅

Mar 11,

₂₀₁₅

86,517,470,000

450 CD

Jun 2, 2016

-

-

-7

PT. Adhi Karya

Indrapura Tapan

_Sumatera

West

Nov 26,

₂₀₁₅

Dec 10,

₂₀₁₅

129,699,900,000

630 CD

Aug 30,

₂₀₁₇

-

-

-8

PT. PP/PT. Statika Mitra

_{Sarana J.O}

Bts. Kota Pariaman

_{- Manggopoh}

_Sumatera

West

Jan 28, 2016

Mar 23,

₂₀₁₆

355,500,000,000

720 CD

Mar 12,

₂₀₁₈

-

-

-11

PT. Hutama Karya/PT. Daya

_{Mulya J.O.}

Bantal

_Mukomuko

Bengkulu

Dec 18,

₂₀₁₄

Feb 23,

₂₀₁₅

228,899,717,000

720 CD

Feb 11,

₂₀₁₇

-

262,611,303,000

-

-12

PT. Lancar Jaya/PT. Cahaya

_{T.A. J.O}

Kambang

_Indrapura

_Sumatera

West

Jan 28, 2016

May 23,

₂₀₁₆

358,650,400,000

720 CD

May 12,

₂₀₁₈

-

-

-13

PT. Waskita Karya (Persero)

_Tbk.

Sp. Rukis TJ.

_Kemuning

Bengkulu

Dec 18,

₂₀₁₄

July 22,

₂₀₁₅

292,700,000,000

720 CD

July 10,

₂₀₁₇

-

-

-AWP-3

14

PT. Yasa Patria

_{Perkasa/Conbloc, JO}

Painan Kambang

_Sumatera

West

Jun 1, 2016

NTP still to

_{be issued}

214,327,429,680

630CD

_determined

Stil to

-

-

-

-15

PT. Pembangunan

_{Perumahan (Persero)}

Sibolga Bts.

_Tapsel

_Sumatera

North

July 13,

₂₀₁₅

Nov 20,

₂₀₁₅

260,100,000,000

810 CD

Feb 6, 2018

-

-

-17

PT. Jaya Konstruksi

_{Manggala Pratama Tbk}

Sp. Gunung Kemala

_{Pugung Tampak}

Lampung

Nov 17,

₂₀₁₄

Sept 4, 2015

199,551,000,000

720 CD

Aug 23,

₂₀₁₇

-

-

-19

PT. Roda Tekindo Purajaya

Bintunan - Lais

Bengkulu

Feb 27,

₂₀₁₅

Mar 11,

₂₀₁₅

33,689,452,000

300 CD

Jan 4, 2016

125CD

44,419,760.000

425CD

May 8, 2016

20

PT. Nindya Karya

Lubuk Alung

_Sicincin

_Sumatera

West

Jun 1, 2016

NTP still to

_{be issued}

113,818,300,000

540CD

_determined

Stil to

-

-

-

-2016 Semestral (Mid-Term) Project Report

1

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Semester : January-June 2016

Western I ndonesia National Roads I mprovement Project

12

Activities done during the 1

st

_{Semester of 2016 were repair and restoration of deteriorated}

existing pavements, roadway excavation, embankment formation, spreading of granular

pavement for roadway widening, asphalt paving, structural works, construction of stone

masonry side ditches, stockpiling of raw material, production of crush aggregates, other

minor works, bridge construction, finalization of Field Engineering surveys and

mobilization of resources of the newly started contract package.

The four (4) contract packages under implementation program AWP-1 were not completed

on the original target dates of completion, however, time extensions ranging from 75 to

105 calendar days were granted extending the completion dates at the earliest on January

10, 2016 and the latest on April 19, 2016.

Previously, three (3) of the contract packages has already been fully completed and

recently handed and taken over by the Client, while the remaining other contract package

under AWP-1 still to be issued TOC subject to completion of back-up document.

Under the implementation program AWP-2 and AWP-3, there are currently nine (9)

contract packages that are on-going construction implementation. Physical progress of four

(4) of the packages are lagging far behind schedule with negative slippages ranging from

-14.37% to -40.10% while progress of the other five (5) packages are still slightly on or

behind schedule.

One (1) contract package covered by AWP-3 has been completed. Issuance of Taking Over

Certificate is still to be issued subject to completion of back-up documents.

Generally, with the exception of the four (4) contract packages with huge negative

slippages, the civil works implementation is fairly in the right direction.

Progress status of the on-going civil works contracts as of this reporting period are shown

in

Table 6

.

Following are brief status of the on-going construction contract packages :

Package No. 1 : Biha Krui

The contract package is substantially completed on January 20, 2016 and provisionally

handed over to the Employer.

Currently under Defects Notification Period until after two (2) years reckoned from the

issuance of the TOC.

A more detailed previous status during the whole duration of the contract implementation

of this Package is presented in ANNEX P-I Executive Summary Report.

Package No. 2 : Padang Sawah Sp. Empat (Including Air Gadang Bridge)

The contract package is substantially completed on April 19, 2016 and provisionally handed

over to the Employer.

2016 Semestral (Mid-Term) Project Report

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Semester : January-June 2016

Western I ndonesia National Roads I mprovement Project

13

Table 6

Program

Contract

Package

#

Contractor

Name of Road

Target Progress

Schedule Ending

June 2016

Actual Progress

Accomplished

Slippage

Elapsed

Time

Remaining

Time

Remarks

AWP-1

1

PT. Jaya Konstruksi

_{Manggala Pratama Tbk}

Biha - Krui

*

-

-

-

-

_{PHO : Jan 20, 2016}

Completed

2

PT. Jaya Konstruksi

Manggala Pratama Tbk

Sp.Empat incl.Air

Padang Sawah

Gadang

*

-

--

-

-Completed

PHO : April 19, 2016

3

PT. Jaya Konstruksi

_{Manggala Pratama Tbk}

_Sawah

Manggopoh Padang

*

-

-

-

-

_{PHO : Mar 17, 2016}

Completed

4

PT. Waskita Karya and PT.

_{Mulya Turangga (JO)}

Ipuh - Bantal

100%

94.53%

-5.47%

-

-

TOC still to be issued

AWP-2

5

PT. Nusa Konstruksi

_Enjiniring

Sp. Rampa - Poriaha

66.93%

26.83%

-40.10%

69.20%

166 CD Based on original contract

_{time and schedule}

6

PT. Waskita Karya Tbk

Ps. Pedati Kerkap

61.32%

41.52%

-19.80%

87.57%

67 CD

Based on original contract

_{time and schedule}

7

PT. Adhi Karya

Indrapura - Tapan

4.18%

4.75%

+0.57%

31.48%

431 CD Based on original contract

_{time and schedule}

8

PT. PP/PT. Statika Mitra

_J.O

_Manggopoh

Bts. Kota Pariaman

0.31%

2.37%

+2.06%

13.07%

625 CD Based on original contract

_{time and schedule}

11

PT. Hutama Karya/ PT.

_DMT

Mukomuko - Bantal

66.39%

56.74%

-9.65%

67.87%

236 CD Based on original contract

_{time and revised schedule}

12

PT. Lancarjaya/PT. Cahaya

_{T.A. JO}

Kambang Indrapura

0.50%

0.44%

-0.06%

5.61%

687 CD Based on original contract

_{time and revised schedule}

13

PT. Waskita Karya

_{(Persero) Tbk}

_Kemuning

Sp. Rukis Tj.

47.87%

18.25%

29.63%

47.15%

380 CD Based on original contract

_{time and schedule}

AWP-3

15

PT. Pembangunan

_{Perumahan (Persero)}

Sibolga Bts. Tapsel

19.96%

5.59%

-14.37%

26.95%

591 CD Based on original contract

_{time and schedule}

17

PT. Jaya Konstruksi

_{Manggala Pratama Tbk}

_Tampak

Sp. Gn Kemala Pg.

18.21%

16.99%

-1.23%

41.03%

424 CD Based on original contract

_{time and schedule}

19

PT. Rodatekindo Purajaya

Lais - Bintunan

100%

99.11%

-0.89%

-

-

Completed. TOC still to be

_issued

2016 Semestral (Mid-Term) Project Report

1

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Semester : January-June 2016

Western I ndonesia National Roads I mprovement Project

14

ANNEX P-2 Executive Summary Report

present a more detailed status during the whole

duration of the contract implementation of the Contract Package.

Package No. 3 : Manggopoh Padang Sawah

The contract package is substantially completed before the target date of completion on

March 20, 2016 and provisionally handed over to the Employer on March 17, 2016.

Currently under Defects Notification Period until after two (2) years reckoned from the

issuance of the TOC.

A more detailed status of the project progress during the whole duration of the contract

implementation are shown in

ANNEX P-3 Executive Summary Report

.

Package No. 4 : Ipuh Bantal

Although the Contractor has been granted time extension of completion from January 9,

2016 to April 11, 2016, the Contractor still failed to complete or handed over the contract

to the Employer on the target date of completion April 11, 2016.

During this end of the period there are still 5.47% of the work still to be completed before

issuance of Taking Over Certificate (TOC).

Shown in

ANNEX P-4 Executive Summary Report

showing the details and status of the

project.

Package No. 5 : Sp. Rampa Poriaha

To date, since the commencement of works started a year ago, the actual physical work

progress is only 26.83% against scheduled work progress of 66.93%. The delayed works of

-40.10% is very critical considering that only limited time are left before the target date of

completion.

With only five (5) months of contract time are left and a huge deficit of still unfinish work of

73% to be done, the target of completion on December 8, 2016 may never be attained

unless drastic actions from the part of the Contractor, DSC and the implementing agency

will be enforced.

However, it is anticipated, that the original contract time maybe extended due to pending

finalization of the road alignment redesign which will be covered by on amendment or

variation order.

ANNEX P-5 Executive Summary Report

shows the Contractor s Progress Schedule.

Package No. 6 : Kerkap Ps. Pedati

Based on the revised progress schedule, the actual overall physical work accomplished at

the end of the semester is 41.52% out of 61.32% schedule or -19.80% negative slippage.

As the period ended, 58% of the works still remain to be done while 87% of the revise

contract time have already elapsed. Based on the Contractor s performance, provisional

hand over on the revised completion date on August 31, 2016 may not be attained.

2016 Semestral (Mid-Term) Project Report

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Semester : January-June 2016

Western I ndonesia National Roads I mprovement Project

15

Pavement. To date the are still aroundd 50% out of the 70.65% component of whole works

remains to be done.

ANNEX P-6 Executive Summary Report

shows the complete details of the contract

package.

Package No. 7: Indrapura Tapan

During the period from the issuance of Notice To Proceed (NTP) until end of this month,

Contractor concentrated on mobilization of resources at site and finalization of the Field

Engineering.

General, Earthworks, Granular Pavement and Structure items have been done

accumulating 4.75% progress since the issuance of Notice To Proceed on December 10,

2015 and based on the progress schedule the work progress is still ahead of schedule by

0.57%.

ANNEX P-7 Executive Summary Report

shows the complete details of the contract

package.

Package No. 8 : Bts. Kota Pariaman - Manggopoh

Notice To Proceed (NTP) to commence the works has been issued on March 23, 2016.

During the period since NTP was issued, Contractor concentrated on mobilizing equipment

and manpower. Actual roadworks such as Granular and Asphalt Pavement has also started

during the quarter.

As the semester ended, the actual physical/work progress achieved is 2.37%, or ahead of

schedule by 2.06%.

Package No. 11 : Bantal - Mukomuko

Based on the revised schedule due to approval of the results of Field Engineering , the

actual overall progress attained by the Contractor up to end of this period is 56.74% against

66.39%.

At the end of the 16th month of the contract period, Contractor s performance with

respect to their work progress seem to slowed down as the negative slippage further

dropped down to -9.64% as compared with -6.99% the previous month. To date, there are

still 43% remaining works to be completed within the remaining 7,5 months contract time

and based on the schedule the Contractor have no difficulty in completing the works on or

before the target date completion February 11, 2017.

For more details of the Contract Package, refer to

ANNEX P-11 Executive Summary

Report

.

Package No. 12 : Kambang - Indrapura

Notice To Proceed to commence the works has been issued on May 23, 2016 and

Pre-Construction meeting took place in Padang during the 2nd week of June 2016.

2016 Semestral (Mid-Term) Project Report

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Semester : January-June 2016

Western I ndonesia National Roads I mprovement Project

16

Package No. 13 : Sp. Rukis Tj. Kemuning

The current work progress showed sign of slowing down for the past six (6) months from

January 2016 to June 2016 as only 4,41% progress has been achieved during the six (6)

months period covered by this semester. For the period covering the last 6 months, the

average progress achieved was only 0,73% per month.

At the end of the semester, the overall work accomplished is 18.25% of the 47.87%

schedule at month s end. The negative slippage farther dropped from -23.90% in the

preceding month to -29.65% this month.

The negative slippage reached an alarming level and unless the Contractor will exert full

efforts to accelerate the works, the negative slippage will continue sliding down and the

target date of completion may never be attained.

During the last month of the semester on June 2016, Show Cause Meeting and Test Case

were conducted. The Test Case which was to target 2,2% progress in two (2) weeks period

was total failure due to breakdown of the major equipment, inadequate supply of

aggregates caused by ineffecient rock crusher and fuel supply not readily available at site.

Details of the work progress are shown in

ANNEX P-13 Executive Summary Reports

.

Package No. 15: Sibolga Bts. Tapsel

At the end of this semester actual overall progress achieved is 5.59% of the targeted

19.96% schedule for the end of the quarter.

Based on the Contractor s work progress schedule, the delayed works or negative slippage

further dropped down from last month s -8.74% to -14.37% at end of this month.

The negative slippage is still manageable as the are still ample time for the Contractor to

offset the delayed works and catch up with the schedule.

Barring any unforeseen circumstances that will disrupt or interrupt the execution of the

works, it is likely that the project can be completed within the remaining nineten (19)

months contract time, considering that the Contractor s schedule show only 1% of the

whole works to be done in the last five (5) months of the contract period.

Detailed and work progress of the contract package are shown in

ANNEX P-15 Executive

Summary Report

.

Package No. 17 : Sp. Gunung Kemal Pg. Tampak

The current status of the sub-project is fairly being implemented as evidenced by the

negligible negative slippage since the Contractor commenced works way back in September

4, 2015.

Overall progress to date is 16.91% against 18.21% schedule, or the progress is slighty

behind of schedule by -1.23%.

2016 Semestral (Mid-Term) Project Report

1

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Semester : January-June 2016

Western I ndonesia National Roads I mprovement Project

17

ANNEX P-17 Executive Summary Report

shows the complete details and work progress

of the project.

Package No. 19 : Lais Bintunan

At the end of the contract period last May 8, 2016, the total overall progress attained is

99.11%.

Basically the Project is fully completed. Project documents are in the process of finalization

prior to issuance of Taking Over Certificate.

Complete details of the contract package are shown in

ANNEX P-19 Executive Summary

2016 Semestral (Mid-Term) Project Report

1

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Semester : January-June 2016

Western I ndonesia National Roads I mprovement Project

18

3.3

Variation Order Details

To date, amendements and/or variation orders for six (6) construction contract packages

were already processed and approved by Pejabat Pembuat Komitmen (PPK), the

authorize Office to approve financial disbursement.

The approved variations orders were due to the following reasons :

a) Change of Engineer s Team Leader from V. Thiagarajah to Johnson Villar.

b) Change of PPK Sub Project Manager.

c) Contract amount revision due to Technical Justification of Field Engineering

results.

d) Revision of time for completion (time extension).

e) Contract amount revision due to contract price adjustment (escalation of unit

rates).

f) Change of Contractor s authorize representative.

g) Deletion of unspent provisional sum amounting to Rp. 7.1 Billion and balancing of

quantity overruns/underruns.

In regards with additive/deductive cost variations, original cost of the six (6) construction

contract packages increases by Rp. 150,953,178,000 while the variation orders for the

other contract packages are still under evaluation by DSC and PPK which is expected that

the results will increase the respective original contract amounts.

In anticipation of future claims for varied works by the Contractors, a revised costs of

additional 11% of the Original Cost for each contract package covered by AWP-1 has been

considered and 6% cost increases for packages under AWP-2 and AWP-3 to cover any

Variation Orders that may arise during the implementation of the Works.

Presented in

Table 7

are details of Variation Orders for the four (4) sub-projects under

2016 Semestral (Mid-Term) Project Report

1

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Semester : January-June 2016

Western I ndonesia National Roads I mprovement Project

19

Table 7 Details of Variation Orders

Reason For Change :

A Change of Engineer s Team Leader from V. Thiagarajah to Johnson Villar.

B Change of PPK Sub Project Manager.

C Contract amount revision due to Technical Justification of Field Engineering results.

D Revision of time for completion (time extension).

E Contract amount revision due to contract price adjustments (escalation).

F Change of Contractor s authorize representative.

G Deletion of unspent provisional sum amounting to Rp. 7.1 Billion and balancingof quantity overruns/underruns.

Package

No.

Original Contract

Amount

(Rp)

Amend

No.

Variation +/-

(Rp)

Revised Contract

Amount

(Rp)

Variance

%

Extension

Time

Reason For

Change

1

134,909,211,000

1

0

134,909,211,000

0

-

A

2

+19,163,804,000

154,073,015,000

+14.20

-

C

3

0

154,073,015,000

+14.20

-

B

4

0

154,073,015,000

+14.20

93

D

5

-13,817,995,000

140,255,020,000

+3,96

-

G

2

197,936,699,000

1

0

197,936,699,000

0

-

A

2

0

197,936,699,000

0

-

F

3

0

197,936,699,000

0

-

B

4

+28,776,518,000

226,713,217,000

+14.54

-

C

5

0

226,713,217,000

+14.54

105

D

6

+51,412,232,000

249,348,931,000

+25.97

-

E

3

143,688,963,000

1

0

143,688,963,000

0

-

A

2

0

143,688,963,000

0

-

F

3

0

143,688,963,000

0

-

B

4

+21,468,809,000

165,157,772,000

+14.94

-

C

5

0

165,157,772,000

+14.94

75

D

6

+40,251,909,000

183,940,872,000

+28.01

-

E

4

186,936,750,000

1

0

186,936,750,000

0

-

A

2

+9,501,334,000

196,438,084,000

+5.08

-

C

3

0

196,438,084,000

+5.08

-

B

4

0

196,438,084,000

+5.08

90

D

2016 Semestral (Mid-Term) Project Report

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Semester : January-June 2016

Western I ndonesia National Roads I mprovement Project

20

3.4

Consultancy Services

Technical Assistance for Core Team Consultant (CTC) to Support the Project

Management Unit.

Lead Consultant: PT. Perentjana Djaja

CTC Contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 Nov 2012 between

the Ministry of Public Works , Directorate of Planning, DGH and PT. Perentjana Djaja,

Yongma Engineering Co. Ltd, PT. Epadascon Permata Engineering Consultant, JV and the

work commenced on 12 November 2012.

Amendment No.1 to original contract was signed on October 25, 2013 to accommodate

the increase in staffing requirements with the following increase in cost.

Amendment No. 2 was officially approved, on September 3, 2014 to cover the additional

man-months for professional and technical staff for international and local, replacement

of foreign and local consultants and modification to various reimbursables to match with

the actual requirements.

Amendment No. 3 has been approved on November 30, 2015. The amendment covers

the extension of services of several local professional and sub-professional staff beyond

the end of their respective dates of completion assignment covered by Amendment No. 2

which will end on March 6, 2016.

Amendment No. 4 to the current CTC Contract (Original Contract and Amendments 1, 2

and 3) was signed on March 4, 2016 and to expire or completed on December 31, 2017,

the same date as the expiry/closing date of the loan agreement. The Amendment is

based on the current progress of the Project, where the services of professional

international and local staff as well as local sub-professional staff have been extended

beyond their respective dates of assignment engagement covered by Amendment No. 3.

Presented in

Table 8

is the current status of CTC contract.

Table 8

Description

USD

IDR

Original Contract including 10% VAT

1,404,370

23,556,940,000

Amendment No.1

including 10% VAT

1,447,517

24,668,792,500

Variance Against Original Contract

+3,07%

+4,72%

Combine Variance Against Original Contract

+4.12%

Amendment No. 2

including 10% VAT

1,509,117

24,704,544,150

Variance Against Original Contract

+7,46%

+4,87%

Combine Variance Against Original Contract

+5.81%

Amendment No.3

including 10% VAT

1,473,917

26,328,054,500

Variance Against Original Contract

+4.95%

+11.76%

2016 Semestral (Mid-Term) Project Report

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Semester : January-June 2016

Western I ndonesia National Roads I mprovement Project

21

Description

USD

IDR

Amendment No. 4

including 10% VAT

1,918,158

40,878,169,529

Variance Against Original Contract

+36.58%

+73.53%

Combine Variance Against Original Contract

+60.12%

Note :

Combine variance (USD+IDR) is based on 1 USD = Rp. 9,558 exchange rate used during the

time of signing the original Contract Agreement.

Technical Assistance for Design & Supervision Consultant (DSC)

Lead Consultant: Renardet S.A

DSC Contract No. KU.03.01/PPK-PR/WINRIP/Bx/01/VI/2013 was signed on 11 Jun 2013

between the Ministry of Public Works, Head of Regional Office for National Roads

Implementation, DGH and Renardet S.A. PT Cipta Strada, PT. Daya Creasi Mitrayasa, PT.

Seecons and PT. Yodya Karya (Persero) Joint Venture and mobilized on 19 June 2013.

Table 9

shows the current status of DSC contract.

Table 9

Description

USD

IDR

Original Contract plus 10% VAT

902.660

57,000,575,500

Addendum No.1 plus 10% VAT

*1,147,190

*60,541,139,347

Variance Against Original Contract

*+27.09%

*+6.21%

Note :

1) Draft Addendum No.1 is still subject to approval by DGH with World Bank concurrence and

issuance of No Objection Letter (NOL).

2) Figures with asterisk (*) are tentative pending approval of Addendum No.1

Technical Assistance for Development of Slope Stabilization, Design and Management:

The Technical Assistance for Disaster Risk Reduction was canceled based on the results of

meeting between DGH and the WB on October 12, 2015. It was decided to cancel the

Technical Assistance and replaced by a Technical Assistance for Development of Slope

Stabilization, Design and Management (under Loan Category-2).

Draft Final for Request of Expression of Interest (REOI) from interested consulting firms,

the proposed procurement schedule, cost estimates and the Terms of Reference (TOR)

has been finalized by Subdit Geotechnical and Slope Management on June 24, 2016 and

informally forwarded/submitted to World Bank as advance copy for bank s review prior

to officially submitting the documents for request of no objection.

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