WINRIP DOC QPR CTC QPR Jan Mar 2016 20160331 00364

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TECHNICAL

ASSISTANCE

FOR SUPPORT OF

THE PROJECT IVANAGE[/ENT

UNIT

CORE

TEAM CONSULTANTS (CTC}

QUARTERLY

REPORT

For

the First

(1't) Quarter

of the year

2016

(2)

T

I

MINISTRY

OF

PUBLIC WORKS

& HOUSING

DIRECTORATE

GENERAT

OF HIGHWAYS

DIRECTORATE

OF

PLANNING

Core Team

Consultant

for

Western Indonesla National Roads Improvement

pFject (WINRIp)

IBRD Loan t{o.8043_ID

I

t

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Team

Cc: 1.

4. 5. 6 7. 8.

I

10. 11. 1a

IJ 14. 15. 16. 17. 18. 19.

20.

Our Ref.No.

Subject

Directorate General of Highways, MpWH

Jt. Patrmura

20

Kebayoran

_Baru

Jakarta Selatan

Indonesia

Attention

:

lr.

Agusta

E.

Slnulingga,

M.T

Offfcer

in charge

pMU

WtNRtp

In

compliance

with ltem

_No

3

(List

of

Documenis

To Be

Delivered)

of

our consultancy contract, we

submit

[,T.t"X'tNo|[j.n"tnerlv

Progress neport coverint

tn"

nlfi"ici".rt"r

of the year 2016

(January,

February, This

report

6

reproduced

and

submitted in

twenty

(20)

copies for distribution to all

concerned authori.es.

3:?#3"t3r:inilffimment

cr

additional

intrmation that need to be

incorporatod in

the

Reporr,

prease

ERA

), Kementrian Keuanaan

, Dit.Jen Bina Marqa

Bina

Marga

ina Marga

Marga

U-PERA

Kementrian Dalam

Neoerl r Negeri

elaksana Witayah I, DJBM

etaksana

Wilayah l, DJBM

etaksana

Wilayah l,

_DJBI\,4

dan Petaksanaan pengendalian pHLN

Yongma Engineering

_{Co, Ltd}

r-/.r.

Epadascon permata Engineering

Consultant

-FIJC

Pl

_{PERENTJA|,IA DJAiA in}subconsultancy _with

ei

yongrna _{tngineeringco.} Ltd and

=tpT. EpadEscon permara I ngineering consultanl CTC _{Office: Jl. Ciniru Vtt No. 25,}(ebayoran _{Baru, Jakart3 Setatan, 12180}

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(4)

2016

Quarterly

Progress

Report

1*

Quarter

:

-lanuary-February-March

I

Table

Of

Contents

Executive

1.1

Current lmplementation

Situation

...

₁

2

General

...,..,....

5

4

5

Road

Safety

Audit

I

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I

(5)

2016

Quarterly

progress Report

l'tQuarter

:

January-February-l4arch

I

t

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I

ANNEXES

Annex

P-l

Annex

P-2

Annex

P-3

Annex

P-4

Annex

P-5

Annex

P-6

Annex

P-7

Annex

P-11

Annex

P-13

Annex

P-15

Annex

P-17

Annex

P-19

Package

No.

1 (Biha

-

Krui)

Package

No.

2 (Pd. Sawah

-

Sp.

Empat)

Package

No.

3

(Manggopoh

-

pd.

Sawah)

Package

No.4

(tpuh

-

Bantal)

Package

No.

5 (Sp. Rampa

-

poriaha)

Package

No.

6 (Ps.

pedati-

Kerkap)

Package

No.

7

(lndrapura

-

Tapan)

Package

No.

11

(Bantal

-

Mukomuko)

Package

No.

13 (Sp. Rukis

-

Tj.

Kemuning)

Package

No. 15

(Sibolea

-

_{Bts. Tapsel)}

Package

No.

17 (Sp. Gunung Kemala

-

pugung Tampak)

Package

No. 19 (Lais

-

Bintunan)

I

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t

(6)

2016

Quarterly

Progress Report

_1't

Quarter

_:

January-February-March

T

I

APPENDICES

Appendix

1

:

Appendix

2

:

Appendix

3

:

t

I

t

I

t

I

Appendix

5

Appendix 6

Appendix

7

Appendix

8

Appendix

9

Appendix

10

Appendix

11

Appendix

12

Appendix

13

Appendix

14

Appendix

15

Appendix

15

Appendix

17

Appendix

5-1

Appendix

S-2

Appendix

5-3

Appendix

5-4

Disbursement

and

Expenditures Status

Report

At

The

End

ofThe euarter (March

2016)

Detailed Summary of

the

Project

Cost

Monitoring

Procurement

Plan

for

Consulting

Services

list

of

Names

of Community

Representative Observers

(CRO)

Anti Corruption Action

Plan (ACAp)

Activity

Progress

of Community

Representative Observers

(CRO)

list

of Appointed Third

Party

Monitors

(TpM)

Progress

of

Third

Pa

rty Monitoring

(TpM)

Activities

Complaints

Handling Mechanism System

(CHS)

Work Activities On Publication/Disclosure

Environmental

Safeguards

Environmental Management

plan {EMp)

Compliance

Status

of

Monitoring of Environmental Mitigation

Overall

Land

Acquisition

Status as

of

end

of

March

2016

Status

of

Road Safety

Audits

Summary

of

Workshops

and

Trainings

In 201.3

up

to

March

2016

Summary

of

Studies and Reports

(Environmental Activitv)

Summary

of

Studies and Reports

(Social

Activity)

Community

Development

Activity

Reports

(7)

2016

Quarterly

Progress Report

1*

Quafter

: January-February-March

I

t

I

Executive

Summary

1.1

Currentlmplementationsituation

1.1.1

Civll Works

I

t

I

t

I

lmplementation of the wrNRrp project is schedured

to

be impremented into three

{3)

Annual

Work

Programs

(AWp's). The implementation starts

with the

ments (detailed

design

drawings including associated bidding documents),

tendering stage

(procurement

of

works) and

the actual

civil works

construction

implementation.

The

orlginal implementation

schedules

of the three

(3)

Annual

work

programs (AWps)

are

scheduled

in

three

(3) phases, namely

_;

AWp_l to start in mid_2011and

to

be

completed on

the

last quarter

of 2OL4, AWp-2 is expected

to

begin in mid ZOlZ with

target date of completion

by

mid-2016 and AWp-3

is

expected

to

start during the

earry

part of 2013

and

to

be

completed during the middle part of 2017.

However,

due

to

some

unavoidable circumstances

the

original

implementation

schedules

did not materialized.

Based

on the

present

status

of the

program

implementation

progress,

a

revised

implementation

schedure,

the project

rmprementation

Timerine

(as

shown

on page 2)

is

to

be implemented in order to

accommodate the

originaly

derayed schedure

into the

remaining

time

frame

of the

WlNRlp program

until the

expiry date

of

the

loan

agreement

by

the

end

of December

20u.

shown on

page

3

is

the current construction

status of the implementation relative to

the

project rmplementation Timeline. Table

I

shows

the

present status,

Table

1 -

lmplementation

Status

as

of

End

of the ln

euarter

on March

31,

2016

I

L Krui- Biha _Completed

2 Padang Sawah -Sp,Empat

3 ManBgopoh - Padangsawah _Completed

lpuh - Bantal 5 Sp, Rampa- Poriaha

6 Ps. Pedati- Kerkap

7 Indrapura -Tapan

8 gts.Pariaman - Manggopoh

10 Sp. Ernpat- Sp. Air Balam

1,1, Bantal- Mukomuko

Kambang- Indrapura

Sp. Rukis - TJ.KemuninS 14 Painan'Kalrlbang

Slbolga - Ets.Tap Sel

seblat

-

lpuh

17 5p.Gn.Kefiala - Pg.Tampak 19 Lais - Bintunan

20 Lubok Al'rng - Siclncih

LubukAlunB - kuraijati

TOTAI:

74 11 4

Note i Package No.9 and package No.1B cnncelled lrom the program.

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(10)

I

2016

Quarterly

Progress

Report

lsQuafter

: January_February_March

1.1.2

Consultancy

Services

I

Contract

signed

Actual

Moblllzation

ct-c

Jul201-2 5 Nov 2012 12 Nov 2012

DSC Jul20L2 11Jun 2013 19Jun 20'13

Capacity Building for Djsaster Cancelled

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1.1.3

Western Indonesia Nationa

Slope Protection Design and Management

Stillto be Procured

Capacity Building

for

Environmental Management Cancelled Capacity Building

for

Road Safety Cancelled

The technical

assistance

for consultancy

of

,.Capacity Building For

Di:

Reduction" has been deleted,

but

replaced by

,Technical

Assistance

onSlope

Stabilization

Design

and

Management,.

To accommodate

the new

consultancy assistance,

allocated funds from

t

which

is

originally intended

for

"Capacity

Building

for

Disaster

Risk Redu

been realigned

to

Quarter

t,2

Current

Status

of

Loan

At the

end

of

this quarter (March 2015) some usD 52.94 million of

the

USD

150.38 million

forcasted expenditures representing 60.L5%

of

the

available

loan had

been disburseq.

Disbursement

is

considerably behind schedule

by

39.97%

of the

forecast expenditures,

while 71.05%

of the time

has

already elapsed

with the main reason for the delay

being

the

long period

waiting for the implementation of the remaining civil

works contracts

and slow

progress

of the thirten(13) on-going construction

_packages.

Total disbursements during

this

Quarter amounted

to

usD 4.659

million

covering

the

payments

for

"statement of

work

Accomplished' (Mc)

to

civil works

contractors

of

the

on-going

construction

packages,

advance payment

to

contractor

of contract

packages

g

and replinesment

of

special Account

under category

2.

Details

of

the

Disbursemenrs

and Expenditures

Status

are presented in

Appendix

1.

A

more detailed and updated status of

the

loan are

fully

described

and presented in the

Thirtenth

(13'n) Quarterly Financial Report covering

the 1't

euarter

(January, February,

March) of the

Year

2016

which

is

under preparation

and will

be

submitted separately.

1.3

Current

Problems and

Action

Required

I

l,

I

t

I

Program

Activity

Responsibility

AWP.1

2 Nos, Under construction completion stages.

2 Nos. Completed and provisionally handed over. lJnder defects liability period for two (2) years.

Contractor

DSc and CivilWorks Project Manager

AWP-z & AWP-3

I

Nos.Two (2) out of the eight (8) packages _{under construction}

are way

behind schedule

with

huge percentages

of

negative progress slippages. Contractors

of

the problematic packages

shall

resolve immediately the current prroblems.

2 Nos. Contract Agreementjust recently signed. 3 Nos. Contract Agree ment for signing

2 Nos. For confirmation by World Bank and Ministry to award the contrad . Some issues are

stillto

be resolved.

2 Nos. Cancelled from the program.

Contractor and PPK and Dsc

POKJA

Civil work Project Manager, DSC, POKJA and CTC

PMU and MPW

Capacity Building

for

Disaster Risks Reduction Cancelled

Slope Protection Design and Management

Stillto be procured

5ub-Directorate

of

Environmental & Road

Safe{

DTA.DGH

Capacity Building

for

Environmental

Management Cancelled

Capacity Building

for

Road Safety Cancelled

I

(12)

t

2016

Quarterly

Progress Report

1*

Quarter

t

I

T

I

t

General

2,1

ReportingRequirements

Ouarterlv

Proeress Reoorts:

This

ls the ninth

(gth)

euarterly

progress

Report

_as

required and

stipulated in

CTC's

consultancy contract

andthe

Loan

Agreement. prior

to

the

production

of

this

report, Monthly

progress Reports have been prepared

ano

have dealt

with

all

aspects

of the works. This

report

attempts

to bring

the situation

up

20'J,6.

Financial

Monitorlng

ReDorts: These have been prepared

for

each

quarter

since the

beginning

of

2013

with ihe first

Report, issued

in

May 2013,

covering

the

period

January

-

March

2013.

Since

that

date quarterly reports have

been prepared

and

submitted

regularly.

Report Pedod Covered Dste lssued

Financlal Monitoring Report No. 1 January 2013

-

March 2013 May 15,2013 Financial Monitoring Report No.2 April 2013 _-June2013 August 15, 2013 Financial Monitoring Report No. 3 luly 2013

-

September 2013 November 15, 2013 Financial Monitgring Report No.4 October 2013

-

December 2013 February 15,2014 Financial Monitoring Report No.5 January 2014

-

March 2014 May 15, 2014 Financial Monitoring Repon No.6 April2014-June 2014 August 15, 2014 Financlal MonitorinB Report No.7 July 2014

-

September 2014 November 15, 2014 Financial Monitoring Report No.8 October 2014

-

December 2014 April 7, 2015 Flnancial Monitoring Report No.9 January 2015

-

March 2015 August 31, 2015 Financial Monitoring Report No. 10 April 2015

-

June 2015 October 2, 2015 Financial Monitoring Report No, 11 July 2015 _-September2015 December 16, 2015 Financial Monltoring Report No. 12 October 2015

-

December 2015 February 10,2016 Financial Monitorlng Report No. 13 January 2016

-

March 2016 under Preparalion

CTC

Monthlv ProEress

ReDorts:

These

report

have been prepared covering each full

month

since January 2013. Subsequent

reports have been submitted

on a

regular

monthly

basis.

Environmental Studles

and

Activiw

Reports: These report

have been

continuously

updated

and

submitted to

PMU

for submission

to

World

Bank

for

Bank's issuance

of

No

Objection

Letter

(NOL).

Appendix

S-1 shows

the

summary

of

submitted

of

Reports

covering

each

contract

package

since

inception of the

project.

Soclal

lmpact Studies and

Activiw

Reoorts: These report

which

mainly

dealt

with

the

implementation

of

"Land Acquisition Resettlement

Action

plan',

(LARAp)

have

been

continuously

submitted

to

PMU

for

submission

to

World

Bank

for Bank's

issuance

of

No

Objection

Letter

(NOL).

Appendix S-2

indicates

the

updated summary

of all

su

bmitted

Reports.

t

I

t

I

t

I

These

Reports

have been

prepared

and

continuously

submitted

to

the Client.

Appendix

S-3

shows

the

summary

of

submitted Reports

from the

very

first

(1't)

submittal up

to

latest report before

the

Quarter ended.

ReDorts:

These Reports

were

consolidated

and

reviewed by

CTC

as

prepared

and

submitted

by

the

appointed

CRO's

and

TPMs

of the

respective

contract

package.

Their reports were

based

on

their

actual

observations and monitoring during

(13)

2016

Quarterly

Progr€ss Report

1$

Quarter

: January-February-Marcn

I

bid meetings, site visit and bid openings

of

every

contract

package

under procurement.

Appendix

S-4

shows

the updated summary of

all

reports which were forwarded

to

pMU.

2,2

loan

Status

The

agreed

allocation of

loan

funds from the original

loan

agreement together with the

%

disbursed

to the

end

ofthe

quarter

date

(March

ZL,

ZOI6I

is Dresented in

Table

2

2.3

Financial Management

S-Curve

for

Financial

Progress

A

report

at

the

end

of the quarter (March

31,

20j.6)

is

presented

in

Appendix

2

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T

I

Des.rlpdon

Amount UsS for the 16 Quare' ot 2016

Iot€l olsbuEed by WB to End MaEh 31,

2016ln UsS

Eettef ment and capacity

E)(pansion of National Roads

220,4m/mo,m 3,369,796.03 43,986,071.ss 47 ,354,857 .5A 2t 49

2 Part 2

lmFlementation Support

17,0@,m.0o 1,299,000.co 4,284,880.83 5,5$,a808a 32€5

3 Part 3

flo.d Sedor lnstitutional 0 0,00 0 o o

Cont insency for Disaster A is k

0 0 o 0

12,6m,mm 0,m 0 o o

OdEInElLo.n

2S0,0oo,000,@ 4$6At7 .O3 4t,269,952.38 52,93A,7 4a.41 21,18

E

E in tl

tur6 5!34 mll(21,13*) _

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(14)

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2016

Quarterly

Progress Report

1o

Quarter :

2.4

Project

Cost

Monitoring

A detailed summary

of the

project cost monitoring in tabular

format

is presented

as

Appendix

3

at

the

end

of this report.

2.5

World

Bank

lmplementation

Review Mission and

Site

Visit

During

this

quarter period

ending

on

March

2016,

the

World

Bank,s

Technical

and

Financial

Audit

Consultants

(TFAC)

mission performed

and

conducted

sit€

audits on

The mission visited the

two

(2) contract

packages

from

February Zg, ZOf6

to

March

4,

2016 in order

to

access

the

following

:

.

The quality of works implemented by the

Contractor,

site

management

and

quality control and compliance

of

equipment.

.

The actions taken

by

the

Design Supervision

Consultant

(DSC) concerning

qualiW control role.

.

Follow-up inspection

of

what

actions

taken up by

the

Contractor

on

the

remaining non-conformance works

that

we

re previously inspected way back in

November 2015.

As

the

period ended,

the

regular

monthly

progress meeting was held

to

review

and/or

update

the

implementation progress and monitoring

the

key

activities on

the Agreed

Key

Action

Plans".

Also

taken up

during

the meeting

was

the

presentations

of

the

results

of

the

TFAC

audit

reports and recommendations

to

rectify

the

non-conformance findings.

An "Agreed

Key Action Plans"

for

progress compliance monitoring

of the

status

of

the

works on weekly, bi-monthly

and monthly intervals

is

shown

in

Table

3.

Table

3

"Agreed

Key Action and Plans"

Status as

of

end

of

lst

Quarter

I

T

I

t

I

T

t

I

No,

Action

By Whom

Updated Status

March 29, 2016 New Deadlines

t.

Review BERS of packages 14 and 16 Ban k

.

_April1, 2016

2 Send signed contract extension of Package 4 to Bank PMU and CTC

.

Done

Send signed contract extension of Package 2 and 3 to

Bank PMU and CTC

.

_{Mid of February}

.

_AprilS,₂₀₁₆

Submit si8ned contracts for packages 8 and 12 to Bank PMU and CTC

.

Done

5,

Inform the Bank about the steps DGH has taken/will take in the case

of

the misreDresentation of facts in

the

bidding

of

Package

8 in

response

to the

letter WINRIP/265 of December 9, 2015. lf DGH is not taking any steps, please inform as also

PMU and CTC

.

Consultation with

Legal Department onSorng

As soon as possible

Inform the gank _{the bidding}_process_of_{package 10} _PMU_and_CTC

.

February 1,2016

.

April 8, 2016 [image:14.598.1.571.28.812.2]

(15)

I

2016

Quarterly

Progress

Report

l*Quarter

_{: January_February_March}

No,

Actlon

By

Whom

Updated Status

r|r'|arch _29,20L6 _{New Deadlines}

7.

Send to Bank response to letter WlNRtp /279 of

January 12, 2016 regarding the extension of bid validilies

PMU and CTC

.

Done

Inform the Bank about the plans regarding the Slope

Protection in Package 3

PMU, CTq

DSg WB

.

May 15, 2016

9.

Send technical

support

documents

for

contract

modification of package 6 (40% increase)to Bank PMU and CTC

.

Done

t

I

t'

I

t

10.

Inform

the Bank

about DGH'S plans

to

cover the

additional drainage

and slope

protection requirements under packaBe 19

PMU and CIC

.

May 15, 2016

11,

Send

a

letter

to

DGH |.eBarding

the

swamp area in

package 19 Bank

.

_{AprilS, 2016}

t2.

Publish the Request

for Manitestatlon

of Interest

for

the _{slope stabilization, design, and manaBement}_for

the Bank's review

Subdit Construction

Geotechnic

and Stability

and cTc

.

February 1, 2016

Once the Bank

approves tne e-procurement system

Send

the

RfP for

the

slope stabilization, design, and

manaBement to Bank for NOL PMU and CTC

.

Done

.

End of April 2016

Send to the Bank _{the request for the extension of the}

CTC contract PMU and CTC

.

Done

-15

Send to the Bank _{the resFonse related to the contract} modification to the DSC contract (end date December 201.6)

PMU and CTC

.

End of Feb 2016

.

Mid-April2016

L6.

send

to

the

Bank an update

of

the

environmental monitoringtable in annex

4

includingthe information

on the auarries

PMU and CTC

r

End of April 2016

5end the envi.onmental management and monitoring

plans _{RKPPL)_forpackages 5 and 17 to the Bank PMU and CTC

.

RKPPL package

#05&17 will be

submit on mid of

Feb 2016

.

End ofApril2016

18. Carry

out the

workshop

on

HtV/

A|DS

for

new

packages

PMU _{/ C'tcl}

DSC

.

2 June 2016

(PackaBe No.7)

19.

Send

the tirst

_{environmental management}_and

monitoring _{implementation reports}

tor all

packages

under construction

to

the environmental

agencies

(refer

to

annex

4

or

environmental safeguard compliance table)

crc/DGH

Packages

No.2,4,6,11&19 end of April 201.6

.

Packages

No.1,5,7,13,15

&

17 for of lune

2016.

20.

Carry out environmental supervision missions jolntly

with the Environrrental Agency in order

to

make sure

contractors cornply

with their

environmental management plans (RKPPL)

PMU _lCtC

/

Bank

/

Env.

ABency

.

April& May 2016

(16)

I

t

2016

Quarterly

Progress Report

_1$

Quafter

No. Action By

Whom

Updated Statut

March 29,2016 New Deadllnes

2L. Request additional budget for LARAP implementatlon

in 2016 (DIPA revision), especially for package 13 PMU

.

As soon as possible

.

March 30/ 2016

17

Inform the Bank about the measures that will be taken

to accelerate LARAP implementation

for packages 12,

13,

14

15,

20

and 21, which is risking

to

seriously

delav the stan/imblementatidn o{ rhF

w6.((

PMU and cTc

.

April 15,2016

t

I

t

I

T

I

23.

Submit

to the

Bank additlonal IARAP document

for

package 16 PMU

.

Mid-April 2016

24. Submit the IFR for January to Mdrch 2015 to the Bank

.

PMU

.

lMay 15,2016

Submit 2015 financial audit report to Eank

.

_{PMU and}

cTc

.

June 30,2016

26.

Disclose updated procurement plan after Bank

approvalin the Winrip website linked to MpW

Website

.

PMU

.

February 5, 2016

.

Done

27.

Update the newsl€tter quarterly, including the Iist of

contracti, lmplementation progress, project related workshops and number, typology and status

of

complaints

r

PMU

.

Every quarter

.

Noted

28,

Send quarterly newsletterto the civil societv forum in each project province in hard copyorthrough an

electronic mailing system

.

PMU

.

Every quarter

.

N oted

?q

Provide feedback to the formalresponse

tothe

quality improvement support inspection reports TFAC

for packages 2, 3,

4

and 19

r

Bank

.

April 15, 2016

?n

Provide a formal follow-up response

to

quality improvement support inspection reports TFACfor

package 1

r

PMU/Dsc

.

March 31,2016

31.

Provide a fornalfollow-up response

to

quality improvement support inspection reports TFAC for

peckage 19

.

PMU/DSC

.

April30,2016

32.

Provide a formalfollow-up responseto quallty improvement support inspectlon reports TFAC for

package 11

. PMU/Dsc

.

May 15, 2016

33

Regularl\/ submit the quarterly progress reports to the

Ba nk PMU

.

Each calendar

.

Noted

2.6

Project

Steering

Committee MeetinB

No

Steering Committee

meeting during this quarter.

(17)

2016

Quarterly

Progress

Report

1$

Quarter

: January-February-Marcn

I

T

I

T

Project Management and lmplementation

3.1

Procurement

Status

I

t

I

t

I

t

I

(A)

Civil

Works

Civil

Works are now being

implemented

in

Annual Work

programs {AWp)

which

have

All Contract Agreements

for the

four (4) AWP-1 contract

packages

were signed by the

end

of

2013

with

actual

work commencement

on January

2014.

Under

the other two

(2)

implementation

programs,

AWp-2

and AWp-3,

nine

(9)

packages

were already procured

and

are

on-going construction, while and the other

_six (6) packages

are

under final procurement

stages.

Table

4 Shows

the

actual

pre-construction and procurement status under the

implementation

schedules

AWP-2 and

AWP-3

Table

4

No.

AWP.2

5 Sp. Rampa - Poriaha

Procured. Under construction since

the

issuance

of Notice To Proceed (NTP) on June 18, 20L5

6 Ps.

Pedati-

Kerkap Procured. Under construction since

the

issuance

of Notice To Proceed (NTP) on March 11, 201.5

7 Indrapura

-

Tapan

the

issuance

of

Notice To Proceed (NTP) on

December 10, 2015

8 Bts- Pa riaman

-

Ma

Procured.

Under

construction

since

the

issuance

of

Notice To Proceed (NTP)

on

March

Sp. Empat

-

Sp.

Air

Balam

Revised

Bid Evaluation Report

(BER)

and award

of Contract has been issued No Objection Letter

(NOL)

on

February 22, 2016 by

the World

Bank.

Announcement

and notification of awafd bv

the

Ministry

is

still

pending due

to

some issues

that

I are

stillto

be

|."r:iu"1

___

]

the

issuance l

of

Notice To

Proceed (NTP)

on

February

23,

Signing

of

Contract Agreement

by

the

contracting

parties was executed in January 28,

2016. Bank issued NOL and Form 384 on March Bantal -

Mukomuko

Kambang

-

Ind ra pura

Western Indonesia National Roads Improvement project

[image:17.600.31.575.133.779.2]

(18)

2016

Quarterly

Progres I

1s

Quafter

: January-February-

Yla rch

I

Sp. Rukis

-

Tj. Kemuning

the

issuance of Notice To Proceed

on July

22,

201,5

AWP-3

Bid Evaluation Report {BER) as well as the

Painan

-

Kambang

fecommenoalton

IoI

award ot contract has been forwarded

to World

Bank on March 21, 2016

for

request of issuance

of

No Objection Letter {NOLl.

ocured. Under construction since the issuance Notice To Proceed (NTP) on November 20,

1sl

l

sed Bid Eval'ration Report has been

bmitted

to

World Bank on March 21, 2016,

me issues are still

to

be resolved prior

ta

_l

uance of NOL,

.**a.

Una.,

""*tru"tion

rin"" tn"

isru"ni"

]

77

. Sp.Gn.Kernala

-

Pg.

Tampak

of

NoticeTo

Proceed (NTP)on

September4,

_i

cured. Under construction since the issuance l

Notice To Proceed (NTP) on March 11, 2015

I

ntract

has

_I

issued No Objection Letter (NOL) on

h 23, 2016 by

the WrnO

U:nO:_

]

Evaluation Report {BER)

and

l

ommendation for award of contract

has

I

issued No Objection Letter (NOL)

on

I

h 23, 2016 by

the World

Bank. Note : Packages No,g and No.18 are cancelled from the program.

I

Presented in

Appendix

4 is

the current

status

of procurement management.

(B)

Services

The

Core

Team

(CTC), Design

& Supervision Consultant

(DSC),

and

the others

Capacity

Building Consultancv status are discussed in Section

3.4.

3,2

lmplementation

Status

-

Civil

Works

As

of

end

of this reporting quarter

ending

(March

2016),

there are currently eleven

{11)

contract

packages

that

are under construction. Construction implementation of

two

(2)

contract

packages

under

AWP-I.

program have recently been

completed

with

the

issuance

of

"Taking Over

Certificates"

(TOC)

and

are

now

currently under

defects

liability

period

for

twenty four

(24)

months effective on

the

dav

the

TOC

were

issued.Details

of

each

contract

package are

shown

ln Table

5.

(19)

I

t

I

o

F

I

t

I

t

I

-tr

o

lz

E

Cfl

ti

₀

E

ts

5

IN

-

_a)

6

d

E

o)

E

o

E

!

o

cl

.e

z

,E

dJ

c

oc

I

(u

3

a

(20)

2016

Quarterly

Progress

Repoft

lst

Quarter

:

I

Activities

done

during this month were

repair

and restoration

of deteriorated existing

pavements,

roadway

excavation,

embankment formation,

spreading of

granular

pavement for roadway widening,

asphalt paving,

structural works, construction of stone

masonry side ditches,

stockpiling of raw material, production of

crush aggregates,

other

minor works, bridge construction

and

finalization

of

',Field Engineering,,surveys.

The

four

(4)

contract

packages

under implementation program

AWp-1

were not

from

15

to

125

calendar

days

were granted extending the completion

dates

at the

earliest

on

January

L0, 2015

and

the

latest on

April

!9,20f6.

Physically,

two

(2)

ofthe

contract

packages _has

already

been

fully completed

and

recently

handed

and

taken

over by

the

Client,

while the two

(2)

other

packages

are

about

to

be

completed next month (April

2016).

Under

the

implementation

program AWp-2 and AWp-3,

there

are

currently eight

(8)

contract

packages

that

are on-going

construction implementation

and one

(1)

contract

package have

just

been issued Notice To Proceed

(NTp)

to

commence

works.

physical

progress

of two

(2)

of the

packages

are

lagging

far

behind schedule

with

negative

sfippages

of

-42.77y"

and

-57.87%

while

progress

for the other

six (G) _{packages are}

still

slightly

on

or behind

schedule.

Generally,

with the exception of the two

(2)

contract

packages

with

huge

negative

slippages,

the

civil works implementation

is

fairly

in

the right direction.

Progress

status

of the thirteen

(13) on-going civil

works contracts

as

of this reporting

period

are

shown in Table

5.

Following are

brief

status of

the thlrteen

(13)

on-going construction contract

packages

:

Package

No.

1:

Blha

-

Krui

The

contract

package is

substantially completed

on January

20,

2016 and

provisionally

handed over

to the

Employeer.

Taking

Over

Certificate of the

Works

has

been issued

by

the

Engineer

on the

same day

of

the

Provisional Hand

over

(PHo)

which

is also

the starting

date

for "Defects Notification

Period" until after

t\lvo

(2)

years reckoned

from the

issuance

of

the

TOC.

A more

detailed

previous status

of this

package is

presented

in ANNEX

p-l

Executlve

Summary

Report.

Package

No. 2

: Padang

Sawah

-

Sp.

Empat

(tncluding Air

Gadang

Bridgel

As

the

end

of

this reporting period, the

overall

work

progress

based

on

the

revised

schedule

is

96.83%

with at

least 3%

of the works still

to

be

done until the

revised

expiry

of the

comDletion

time.

To date,

the remaining

25

calendar

days

left from the

revised extended

construction

perlod

is

more

than

enough

for the contractor

to

complete

the remainins works until the

I

li

T

I

l

t

I

T

I

t

I

(21)

-c

P

io

=

a

o

l

{.t

T

c-(! f

c

(q

I

E

0)

'd

E

_q.) E (U

s

o-E

6

.F

(E

z.

.a

o

E

c

a

In_(u

=

o

.G

I

t

I

E

tg

I

tf,

o

l3

E

(22)

2016

Quarterly

Progress

Report

1$

quarter

I

revised

take

over

date

on

April

19, Z016,

but this will

depend

with the

progress and

completion of Air

Gadang Bridge.

With

regard

to the construction of

Air Gadang Bridge,

all

the

20 pre-cast girders

required

were launched

in place and

two

(2) spans

out

ofthe

four

(4)

spans

of

bridge deck

has been

casted

as

of

end

of this quarter

endinB

March

2016.

Construction of approach

roads

are also

on-going during the period.

ANNEX P-2

Executlve

Summary Report present

a

more

detailed

status of

the Contract

Package.

Package

No. 3 :

Manggopoh

-

Padang

Sawah

The

contract

packages _is

substantially completed

some

few

_days

before the target date

of compfetion on March 20,2016and provisionally

handed over

to the

Employeer

on

March 1Z

2016.

Taking Over

Certificate of the

Work

has

been

issued

by

the

Engineer

on the

same day

of

the

Provisional Hand Over

(PHO)

which

_{is also}

the starting

date

for,,Defects Noflfication

Period"

until after two

(2)

years reckoned

from the

issuance

ofthe

TOC.

A more

detailed

status

of the project

progress are

shown

in

ANNEX p-3

,,Executive

Summary Reporf

.

Package

No. 4 :

lpuh

-

Bantal

Although the Contractor

has been

granted time extension of completion from

January

_9, 2016

to April

11., 2016,

the current

status

of this contract

package

still

remain in

critical

situation

with

respect

to the

revised

completion date.

Durihg

this quarter ending

March 2016,

the actual overall

progress

is 91.02%

with

still

8.38%

ofthe

work still to

be

completed.

Based on

the Contractor's performance during the

course of

the contract,

it

seems

doubtful that the remaining

8.38%

of the works

can

be

completed

on

the target date

of

completion,

considering

that only

17

calendar

days

are

remainlng to complete the

balance

of the works.

Shown

in ANNEX

P4

"Executive Summary Report,'

showing

the

details and status

of the

project.

I

lr

I

t

l'

I

(23)

2016

Quarterly

Progress

Report

1s

Quarter

:

January-February-March

T

t

I

t

I

Package

No. 5

:

Sp.

Rampa

-

Poriaha

To date, since

the

commencement

of

works

started nine (9) and half months

ago,

the

actuaf physical

work

progress

is

only

10.11% against scheduled

work

progress

of

SZ.Ba%.

The delayed works

further accumulated to -42.77%atthe

end

of this month.

with

only

48%

or eight

(8)

months of contract time are left

and a huse

deflcit of unfinish

attained

unless

drastic actions

from

the part of the Contractor will

be

enforced.

concerned

authorities is

the

unexpected

ROW

problems wherein

some

improvements

such as

trees

and

other obstructions

exist along

the alignment.

Considering

that

the

current problems are resolved anwime soon and

in

order

for

the

Contractor

to

catch-up

with

the

schedule

to

meet

the

completion date,

at

least

11%

progress per

month

have

to

be achieved.

ANNEX P-5

"Executive Summary Report"

shows

the Contractor,s

progress Schedule.

Package

No. 6

:

Kerkap

-

Ps.

Pedati

Based

on

the original

progress schedule ending on

the quarter month of March

2016,

the

actuaf

overall

physical

work accomplished is

27.55%

out of

85.30% schedule

or

-57.81%

negative slippage.

Work

during

the

whole

1*

quarter

were very

minimal

and

were

mainly focused on

Asphalt

Pavement and

Routine Maintenance Work

items-As

the period ended,72% of the works

still

remain

to

be

done while

84%

of the contract

tirne

have already elapsed

and

based

on the

Contra€tor,s performance and

average

progress

per month during

the

past

13

months, completion date on

June

2, 2016 is not

possible.

The major

work item

which conributed

to

the

huge negative slippage is

the

Aspahalt

Pavement.

To date only

9.10%

out of

the

70.65%

component

of

whole

works

has been

accomplis hed.

However,

in

the

event

that the

recently concluded ,,Field

Engineering,,

results with

proposed 90 calendar days

time

extension

will

be formally approved,

the

completion

date

will

be moved

forward to

August 31, 2016.

ANNEX P-6

"Executive Summary Report" shows

the

complete details

of

the

contract

package.

Package No.

7: Indrapura

-

Tapan

The

contract

package

just recently commenced on December

lO,

_201,6.

During

the period from the

issuance

of

Notice

To

proceed (NTp)

until

end

of this quarter,

contractor concentrated on

the

preparation

for

mobilization

at

site and finalization

of

the

Field

Engineering.

I

t

I

t

(24)

2016 Quarterly Progress

Repoft

1"

Quarter

I

t

I

During

the

period

only small

percentages

of

the

General,

Structure

and

Routine

Maintenance works

have

been done accumulating to just

0.14% progress

for the

whole

month

ANNEX

P-T

"Executive Summary

Reporf

shows

the

complete details

of

the

contract

package.

Package

No.

8

:

Bts. Kota

Pariaman

-

Manggopoh

Notice To Proceed

(NTP)

to

commence

the works

has been

issued on

March

23,

ZOf6.

At the time of the

preparation

of

this Report,

there

is

still

no work schedule

{S-Curve)

submitted

by

the Contractor.

Package

No.

11

:

Bantal

-

Mukomuko

Based

on

the

revised schedule due

to

approval of

the

results

of "Field

Engineering,,,

the

actual overall

progress

attained by

the

Contractor up

to

end

of this

period

is

3a.a7%

against 43.85%.

At the

end

of

the

13th month

of

the contract

period, Contractor,s performance with

respect

to

their work

progress

seem

to

be

satisfactory

as

the

negative

slippage

have

been minimized

to

a single

digit.

In

other

words,

the

Contractor have

no difficulty

in

compf

eting the

works on

or before the target

date

completion February

II,2Ol7

.

For

more

details

of the

Contract

Package,

refer

to

ANNEX

p-11 ,'Executive Summary

Report".

Package

No.

13 : Sp. Rukis

-

Tj. Kemuning

The

current work

progress

showed

sign

of slowing down

for the

past

three (3) months

as

onlv

0.24yo

prcgress

has been

achieved

during this period.

At

the

end

of

the

month,

the

overall

work

accomplished

is

L4.62%

of

the

26.94%

schedule

at

month's end. The negative slippage suddenly dropped

from

-5.99%

in

the

preceeding

month to

-12.32%

this month.

The negative

slippage

is

still

manageable

at the

moment, provided

the

Contractor will

take immediate

actions

on problems

that are hampering the work progress. Barring

any

unforseen

circumstances

that

will

disrupt

or

interrupt the construction implementation,

it

is

expected

that the

project can

be

completed on-tirne or

even

ahead

of the

schedule.

Details

ofthe

work

progress

are

shown

in ANNEX

_P-13

"Executive Summary Reports',.

Package

No.

15: Sibolga

-

Bts.

Tapsel

The

contract

package

just recently

comm

enced

on November

20,

ZOLS.

During

the

period from the

issuance

of

Notice

To

Proceed

(NTP)

until end of this month,

Contractor concentrated

on

the preparation

for mobilization

at

site

.

I

T

t

I

t

I

t

(25)

2016

Quarterly

Progress Report

1*

Quarter

:

I

At

the

end

of

this

reporting quarter (March

31, 2016)

actual overall

progress

achieved

is

L.69%

of

the

5.57% schedule.

During

the

whole quarter,

the

Contractor

mainly

concentrated

on

mobilization

to

site and minor

roadworks

on

Drainage, Earthworks,

Structures and

Reinstatement

and

Minor

Works-Detailed

and

work

progress

of

the

contract

package

are

shown

in

ANNEX

p-15

"Executive Summary

Reporf

.

The

current status

of the

sub-project is

fairly

being

implemented

as

evidenced

by

not

incurrring any negative slippage since

the

Contractor commenced

works

way

back

in

September

4,

2015.

Overall progress

to

date

is 6.15%

against

6.10%

schedule, or

the

progress

is

slighty

ahead

of schedule

by +0.06%.

lf

Contractor can maintain the trend

of their

monthly

progress,

there is no reason

that

the works could not

be

completed on or before the target date of completion

on

August

23, zoL7.

ANNEX P-17

"Executlve Summary Report''

shows

the

complete details

and

work

progress

of the project.

Package

No.

19 :

Lais

-

Bintunan

Based

on

corrected

revised progress schedule

by

incorporating

the

results

,,Field

Engineering:'and

125

calendar days

time

extension,

the

progress

of

work

have

considerably

improved

as

compared

in

the previous months.

At

the

end

of the

period,

the total

overall progress attained is 80.18%

against

79.68%

schedule or +1.10% ahead

ofschedule.

Complete details

ofthe

contract

package

are

shown

in

ANNEX

p-19,,Executive Summary

Reporf'.

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2016

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1$

Quarter

:

January-February-lvlarch

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Variation

Order

Details

To

date, amendements and/or variation orders for six

(6)

on-going construction contract

packages

were already processed and approved by Pejabat Pembuat

Komitmen

(PPK),

the

authorize

Office

to approve

financial disbursement.

The approved variations

orders

were

due

to the following

reasons

:

Change

of

PPK Sub

Project Manager.

Contract

amount revision due

to

Technical Justification

of

Field

Engineering

results.

Revision of time for completion (time extension).

Contract

amount revision due

to

contract price adjustment (escalation

of

unit

rates).

f)

Change

of Contracto/s authorize representative.

In regards

with

additive cost variations, original cost

of

the six (5) on-going construction

contract

packages increases

bv

Rp. L64,77L,L73,000, while

the

variation orders

for

the

other contract

packages

are still under evaluation

by

DSC

and

PPK

which

is

expected

that

the resulls will

increases

the respective

original contract amounts.

ln

anticipation

of future

claims

for

varied

works

by the Contractors,

a

revised costs

of

additional

11%

of the Original

Cost

for

each

contract

package covered by AWP-I

has

been

considered

and 5% cost increases

for

packages

under AWP-2 and AWP-3

to cover

any

Variation

Orders that may arise during

the implementation of the Works,

Presented in Table 7 are details

of

Variation Orders

for

the

four (4) sub-projects

under

AWP-I and two

(2)

contract

packages

covered

by

AWP-2

and

AWP-3

b)

d)

e)

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Table

7

-

Details

of Amendments (Variation Orders)

I

PackageNo.

Original Contract

Amount

(Rpl

Amend

No,

Variation

+/-{Rp)

Revised

Contract

Amount

(Rp)

Vatiance %

I rme

Extension

Reason FoI Change

'|

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t

T

I

T

t

1 734,909,27I,0O0 2 +19,163,804,000 154,073,015,000 +74.2O

c

3 0 154,073,0L5,000 +74.2O B

0 l-54,073,015,000 +14.24 D

2 197,936,699,000

L 0 l-97,936,699,000 0

2 0 197,936,699,000 0 F

3 0 197,936,699,000 o B

4 +28,776,518,000 226,7).3,277 ,000 +14.54 C

5 0 226,71,3,277 ,000 +74.54 105 D

6

+5I,472,232,000 249344,93L,OOO +25.97 E

3 143,688,963,000

L 0 143,688,963,000 o A

2 0 143,588,963,000 o F

3 0 143,688,963,000 0 B

+21,468,809,000 1,65,L57,772,000 +74.94

c

5 0 165,L57,712,000 +74,94 7q D

+40,251,909,000 I83,940,a12,0AO +24.O1 E

4 _{186,936,750,000}

L 0 186,936,750,000 o

2 +9,501,334,000 196,438,084,000 +5.08

c

0 196,438,084,000 +5.08 B

0 196,438,084,000 +5.08 90 D

L7 224,899,777,000 1 0 224,599,717.O00 B

+33,711,586,000 _{262,61'r.303 ,ooo}

+].l.73

c

1_9 _{3s,689,452,000} 7 0 33,689,452,000 0 B

2 +10,730,308,000 44,479,7 60,000

r31.85

125 CD

Reason For Change I

A

-

Change of Engineer's Tea m Leader from V. Thiagarajah to Johnson Villar,

B

-

Change of PPK sub Project Manager.

C

-

Contract amount revision due to TechnicalJustification of Field Engineering resuits.

D

-

Revision of time

for

cornpletion (time extension).

E

-

Contract amount revision due to contfact price adjustments (escalation). F

-Change

of Contractor's authorize representative.

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3.4

Consultancy

Services

Technical Asslstance

for Core

Team

Consultant

(CTC)

to Support

the Prolect

Management

Unlt.

lead

Consultant:

PT.

Pe]entjana

Djaja

CTC

Contract

No. 06-20/CTC[A/LN/8043/1112

was

signed

on

5

Nov 2012 between

the

Ministry

of

Public

Works,

Directorate

of

Plan DGH

and

PT.

Yongma Engineering Co. Ltd, PT.

Epadascon

Permata

Engineering

Consultant,

JV

and

the

work

commenced

on

12 November2012.

Amendrnent

No.l

to

original contract

was signed

on October

25,2013

to accommodate

the increase in staffing requirements

with the following increase

in cost.

Amendment No. 2 is officially approved.

Proposed

amendment to the Original Contract

and

Amendment

No.

1

are

additional man-months

for professional

and technical

staff for

international

and

local, replacement of foreign

and

local consultants

and

modification

to

various reimbursables

to

match

with the actual reouirements.

Amendment No. 3

has

already

been

approved. The amendment

covers

the extension

of

services

of

several

local professional and sub-professional staff beyond the end of their

respective dates

of completion

assignment

covered by Amendment

No. 2

which will

end

on March

6, 2015.

Amendment

No.4 to the current

CTC

Contract (Original Contract and Amendements

1,

2

and 3) was signed

on March

4

2016

and

to

expire

or completed on

December

31., 20L7,

the

same

date

as

the expiry/closing date

ofthe

loan

agreement.

Based

on the

current progress of the Project, services

of

professional international and

Iocal

staff

as

well

as local

sub-professional

staff

have been extended beyond

their

respective dates

of assignment engagement covered by

Amendment

No.

3.

The

amendment

covers

the reouirements of

CTC

are as

follows

:

Consultancy services

time extension

Additional/Modif ication to

TOR/Terms

of

Reference

Adjustment

of

input

schedule

for

Professional

Staff,

Sub

Professional

and

Supporting Staff

Amendment

to the

Team

Composition

Amendment of the

Staffing

Schedule

Modification

to the

Provisional Sums

Adjustment

of Remuneration paid

in

foreign currency

and local

currency

Adjustment

to the reimbursable

expenses

Amendment

to

Clause 6.1(b)

of the

Special

Condition

of Contract

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Presented

in

Tabl€

8 is

the

current status of cTc contract,

T

Table

I

Descrlptlon USD IDR

I

Orlginal

Contract including

10% VAT L,4p,4A70 23,ss6,940,000

Amendment

No,l

includins 10% VAT L.447,517 24,664,792,500

Combine Variance Against OriB ina I Contract +4.7204

I

Amendment No. 2 including

10% VAT

r,5o9,r77

24,704,544,150

r

Variance Against Original Contract +7,4604 +4,87%

I

T

I

Combine Variance Against Original Contract +5.gLo/.

Amendment

No.3 including 10% VAT L,473,917

26,328,0s4500

Variance Against Origina I Contract +4,95o/6 +lL.760/0

Combine Variance Against Origina I Contract +9,29%

Amendment

No, 4 including 10% VAT 1,918,158 40,874,769,529

Variance Aga inst Original Contract +36.58% +73,53%

Combine Variance Against Original Contract [email protected]%

Note

i

Combine variance (USD+IDR) is based on l. USD _{= Rp. 9,558 exchange}rate used during

the

time of signing

the original Contract Agreement.

Technical Assistance

for

Design

& Supervision Consultant

{DSC}

lead Consultant:

Renardet

5.A

DSC

Contract No.

KU.03.01/PPK-PR/W|NR|P/BXI0T/VV2OB

was signed

on

11

jun

20j.3

between

the

Ministry

of Public Works, Head of Regional

Office

for

National

Roads

lmplementatlon,

DGH

and Renardet

S.A. PT Cipta

Strada,

PT. Daya Creasi

Mitravasa,

pT. Seecons

and

PT. Yodya Karya

(Persero)Joint Venture

and

mobilized

on 19 June

2013.

Table

9 shows

the current

status

of

DSC

contract.

Table

9

Note I

1)

DraftAddendum No.1 is stillsubject to approval by DGH with World Bank concuffence and issuance of No Objection Letter (NOL).

2)

Figures with asterisk

(*)are tentative pending approval

ofAddendumNo.l

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Technical Assirtance

for

Capacity

Bulldlng

for

Disaster

Risks

Reductlon

Lead

Consultant:

For

deletion

and

to

be replaced by another "Technical Assistance

for

Slope

protection

Design

and Managemenf' which

will

be implemented under

Communlty Representetive Officers

(CRO)

To date,

the

selection

of

Comrnunity Representative Observers

(CRO)

has

been

LOO%

completed

for

all

the nineteen

(19)

contract

packages

with

the

last

selection procees

was

conducted

on

November

!7,

ZO75

in

Padang

for

Contract

packages

14, Z0 and 21.

The

overalltotal

numbers