WINRIP DOC QPR CTC QPR Jul Sep 2014 2014 09 15 00077

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QUARTERLY REPORT

For the Third Quarter of the Year 2014

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PT. PERENTJANAOJAJAin subconsultancy withzyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBAeYongma Engineering Co. Ltd and i'PT. EpadasconPer~ata Engineering Consultant CTCOffice: JI. Ciniru VII No. 25, Kebayoran Baru, Jakarta Selatan, 12180

Phone /Fax: (021) 7229823

Direktur Jenderal Bina Marga Inspektorat Jenderal, Kementrian PU Direktur Transportasi - Bappenas

Direktur Pengelolaan Kas Negara (PKN), Kementrian Keuangan Direktur Bina Program, DitJen Bina Marga

Direktur Bina Teknik, Dit.Jen Bina Marga Direktur Bina Pelaksanaan Wilayah I, DJBM Biro Perencanaan&KLN, Kementrian PU

Kasubdit Kawasan Strategis dan Andalan, Kementrian Dalam Negeri Kasubdit Pembiayaan dan Kerjasama Luar Negeri, Dit. Bipran, DJBM Kasubdit Wilayah I B, Direktorat Bina Pelaksana Wilayah I, DJBM Kasubdit Wilayah I C, Direktorat Bina Pelaksana Wilayah I, DJBM Kasubdit Wilayah I 0, Direktorat Bina Pelaksana Wilayah I, DJBM

Kepala SNVT Pembinaan Administrasi dan Pelaksanaan Pengendalian PHLN The World Bank Task Team Leader

PT. Perentjana Djaja Yongma Engineering Co, Ltd

PT. Epadascon Permata Engineering Consultant File

Cc:

1. 2. 3.

4.

5. 6.

7. 8.

9.

10.

11.

12. 13.

14. 15. 16. 17. 18. 19.

Should you have any comment or additional information that need to be incorporated in the Report, please feel free to get in touch with us.

This report is reproduced and submitted in twenty (20) copies for distribution to all concerned authorities. In compliance with Item No.3 (List of Documents To Be Delivered) of our Consultancy Contract, we submit herewith the Quarterly Progress Report covering the 3rd Quarter of the Year 2014 (July, August, and

September).

: Quarterly Progress Report for the 3rdQuarter of the Year 2014

Subject

: Ir. Agusta E. Sinulingga, M.T Officer in Charge PMU WINRIP Attention

Directorate General of Highways, MPW JI. Patimura 20 Kebayoran Baru Jakarta Selatan

Indonesia

Jakarta, October 7, 2014 : 03_1OICT A lO /Q -3.2014zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA

NozyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA

MINISTRY OF PUBLIC WORKS

DIRECTORATE GENERAL OF HIGHWAYS

DIRECTORATE OF PLANNING Core Team Consultant for

Western Indonesia National Roads Improvement Project (W IN RIP)

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2014 Quarterly Progress Report 3rdQuarter : July-August-September

Western I ndonesia National Roads I mprovement Project 1

1 Executive Summary

1.1 Current Implementation Situation

1.1.1 Civil Works

Implementation of the WINRIP Project is scheduled to be implemented into three (3) Annual Work Programs (AWP’s).

AWP-1 original implementation begun with the pre-construction activities (procurement) in mid 2011 and the actual work implementation started in mid 2012.

AWP-2 consist of three (3) implementation stages. The 1st _{stage is the}

preparation of Tender Documents (construction drawings, bid documents, special specs and other related documents) by Design Supervision Consultant

(DSC) and Project Preparation Consultant (PPC), 2nd_{stage is the procurement}

of Works (Prequalifications, Post Qualifications and Tendering) either thru

International Competitive Bidding or National Competitive Bidding and the 3rd

stage is the actual implementation of the Works. AWP-2 was originally scheduled to start in mid 2013 and to be implemented at the beginning of Year 2014.

AWP-3 implementation stages are of the same sequence with that of AWP-2. The only difference is that AWP-3 is originally scheduled to take-off beginning

the 1st _{month of the Year 2013 and to be implemented in the 1}st _{month of the}

Year 2015.

But to due some unavoidable circumstances, the original schedules incurred

[image:4.595.136.560.573.771.2]

delays. Actual implementation status are shown inTable 1.

Table 1

AWP _PackagesNo. of Implementation Status

as of September 30, 2014 AWP-1 4 4 Nos. Under construction

AWP-2 9

1 No. Bids submitted and opened. Bid Evaluation Report (BER) on-going preparation.

2 Nos. Currently under tendering period until Oct. 3, 2014 1 No. BID preparation (Post Qualification) NCB

4 Nos. DED under final review prior to submission to World Bank for NOL 1 No. Replacement road, still to be determined.

AWP-3 8

1 No. Bid Evaluation Report (BER) completed. Final review by DGH. 2 Nos. BID preparation (Post Qualification)ICB and NCB

4 Nos. DED

1 Nos. Replacement roads, still to be determined

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For contract packages under AWP-2 and AWP-3 which have a combined total of 17 sub-projects (Packages), a consolidated updated status ending on the

3rd_{Quarter of the Year 2014 are presented in}_{Table 2}_.

1.1.2 Consultancy Services

TA Consultant Planned

Mobilization

Contract Signed

Actual Mobilization

CTC Jul 2012 5 Nov 2012 12 Nov 2012

DSC Jul 2012 11 Jun 2013 19 Jun 2013

Capacity Building for

Disaster Risks Reduction Still to beprocured Capacity Building for

Environmental Management Still to beprocured Capacity Building for Road

Safety

Still to be procured

1.1.3 Goods

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Table 2

Brief Summary as of the 3rd Quarter of Year 2014

DED Technical Design Review Road Safety Audit

Status Doc Requirement Status Doc Requirement Status Budget Allocation Status

Est'd. Start

Duration (Months)

1 Krui - Bha Completed Completed Completed SPPL & AMDAL_{(No.1 & 17)}

SPPL OK P2JN 2010 & AMDAL Subdit TLKJ

OK 2012 . WB NOL issues on 20 Nov 2013

1.LARAP 2.Lap.Mon LARAP

1.NOL WB 4 Jan 13 2.NOL WB

Satker PJN

Prop 98% Completed Jan-14 21.00 A

Padang Sawah - Sp. Ampat

Including Air Gadang Bridge

3 Manggopoh - Padang Sawah Completed Completed Completed SPPL

OK P2JN 2010.(No need NOL WB for SPPL/UKL&UPL)

1.LARAP 2.Monit. LARAP Report

1.NOL WB 13 Dec 12 2.Pending compensation payment for the remaining 3 PAP

APBD Propinsi 99% Completed Jan-14 24.00 A

4 Ipuh - Bantal Completed Completed Completed SPPL & UKL&UPL

SPPL OK P2JN 2010 & UKL/UPL presentation on Balai III on 27 Aug

14.

1.NOL WB 10 Dec 12 2.Completed

Satker PJN

Propinsi 100% Completed Jan-14 24.00 A

5 Sp. Rampa - Poriaha Completed Completed Completed UKL/UPL

OK Balai 1 2011. (No need NOL WB for

SPPL/UKL&UPL)

1.SLARAP 2.LARAP monit

Report

1.Nol WB 10 Dec 12 2.relocation 1 kiosk affected project w ill be done paralel

construction Satker PJN Propinsi Not Applicable. No Loud Acquisition

Bids opened on

Sept. 22, 2014 Des-14 18.00 I

6 Ps. Pedati - Kerkap Completed Completed Completed UKL/UPL

OK TLKJ 2011. NOL WB issued on 20 Nov

2013

1.SLARAP 2.LARAP monit

Report

1.NOL WB 20 Nov 2013 2. Target of Larap Implementation is Sep

2014 Satker PJN Propinsi Compensati on payment in process

Not Yet Started Dec-14 15.00 J

7 Indrapura - Tapan Completed Completed Completed AMDAL

OK TLKJ , 20 Feb 2014. NOL WB issues

on 8 Aug 2014

SLARAP Target Sept 2014 APBD PropinsiTarget Mon:_{Oct 2014} Not Yet Started Jan-15 21.00 G

8 Bts. Kota Pariaman - Manggopoh Completed Completed Completed AMDAL

OK TLKJ 2013 . NOL WB issued on 14 April

2014

LARAP NOL WB Aug 12 2014 APBD PropinsiTarget Mon:_{Oct 2014} Not Yet Started Feb-15 24.00 G

9 Rantau Tijang - Kota Agung UKL/UPL

OK TLKJ 2011. NOL WB issued on 20 Nov

2013

LARAP

Being prepared by Consultant recuirement (Balai 3)

Satker PJN

Propinsi Not Yet Started Jun-15 21.00 L

10 Sp. Empat - Sp. Air Balam Completed Completed Completed AMDAL

OK TLKJ 2013 . NOL WB issued on 14 April

2014

LARAP NOL WB Aug 12 2014 APBD PropinsiTarget Mon:

Oct 2014 Not Yet Started Feb-14 24.00 G

11 Bantal - Mukomuko Completed Completed Completed AMDAL

OK TLKJ 2014. NOL WB issues on 8 Aug

2014

1.LARAP 2.LARAP monit

Report

1.Nol WB :20 Nov 2013 2.Target Sep 2014

Satker PJN

Propinsi 10% On Going Dec-14 24.00 I

12 Kambang - Indrapura Completed Completed Completed AMDAL

OK TLKJ 2014 .NOL WB issues on 8 Aug

2014

SLARAP Target Sep 2014 APBD Propinsi Staking Out Not Yet Started Feb-15 24.00 G

13 Sp. Rukis - Tj.Kemuning Completed Completed Completed UKL/UPL

OK P2JN 2011. (No need NOL WB for

SPPL/UKL&UPL)

Report

1.NOL WB:20 Nov 2013 2.Target Dec 2014

Satker PJN Propinsi

Compensati on payment in process

On Going Dec-14 24.00 I

14 Painan - Kambang On Going AMDAL

OK TLKJ 2014 .NOL WB issues on 8 Aug

2014

SLARAP _{recuirement (Balai 2)}Consultant APBD Propinsi Staking Out Not Yet Started Mar-15 21.00 B

15 Sibolga - Bts.Tap Sel Completed Completed Completed UKL/UPL

OK Balai 1 2011. (No need NOL WB for

SPPL/UKL&UPL)

Report

1.NOL WB:5Feb 2014 2.Target Dec 2014

Satker PJN

Propinsi Inventory Not Yet Started Feb-15 30.00 J

Seblat - Ipuh including

Air Lalang & Air Guntung Bridge

18 Mukomuko - Bts.Sumbar UKL/UPL

OK TLKJ 2011. (No need NOL WB for SPPL/UKL&UPL)

SLARAP

Being prepared by Consultant recuirement (Balai 3)

Satker PJN

Propinsi Not Yet Started May-15 18.00 L

19 Lais - Bintuan Completed Completed Completed UKL/UPL

OK TLKJ 2011.(No need NOL WB for

SPPL/UKL&UPL)

Report

1.Nol WB :20 Nov 2013 2.Target August 2014

Satker PJN Propinsi

Compensati on payment in process

Not Yet Started Dec-14 10.00 J

20 Lubuk Alung - Sicincin On Going UKL/UPL

OK TLKJ 2011.(No need NOL WB for

SPPL/UKL&UPL)

SLARAP

Revision by Consultant recuirement (Balai 2)

Satker PJN

Propinsi Staking Out Not Yet Started Feb-15 18.00 B

21 Lubuk Alung - Kurajati On Going UKL/UPL

OK TLKJ 2011. (No need NOL WB for SPPL/UKL&UPL)

SLARAP

Revision by Consultant recuirement (Balai 2)

Satker PJN

Propinsi Staking Out Not Yet Started Feb-15 18.00 B

Remarks :

A On going Construction = 3 Packages in 1 study AMDAL (West Sumatera Province)

B Detailed Engineering Design Under Preparation by DSC

C Technical Design Review by CTC = 2 Packages in 1 study AMDAL (Bengkulu Province)

D Under Review by Directorate of Technical Affairs E Final Detailed Engineering Design by DSC F Under Review by BALAI

G Design revision by BALAI II (Padang) in line w ith Internal memo (Nota Dinas) No.130/ND/BL/2014 dated September 19, 2014 H World Bank review for issuance of NOL

I Currently on Tendering stage J Under Bid Preparation

K Bid Evaluation Report (BER) finalized by POKJA L Propose to be replaced

Completed

21.00 Mar-15 Not Yet Started Staking Out Satker PJN

Propinsi

Satker PJN Propinsi OK TLKJ 2014 . NOL

WB issues on 8 Aug 2014 On Going AMDAL

Completed AMDAL (No.1 &17)

1.NOL WB: 20 Nov 2014 2.Target Dec 2014 1.LARAP 2.LARAP monit Report K C AWP-3

Inventory Bids opened on

August. 15, 2014 Oct-14 24.00 OK TLKJ 2011. NOL

WB issued on 20 Nov 2013

Report

1.NOL WB: 16 Sep 2014 2.Target Dec 2014

16 On Going On Going

17 Sp.Gunung Kemala - Pg.Tampak Completed

AWP-2

Remarks

Contract Implementation Plan

Loan Package Name

2 Completed Completed Completed SPPL&UKL/ UPL_Bridge

OK P2JN 2010 (No need NOL WB for SPPL/UKL&UPL)

Environmental Social Land Acquisition

24.00 A

Group Pack._No. Procurement_Status

AWP-1

1.NOL WB 13 Dec 12 2.Pending Compensation for the remaining 21 PAP and 24 new PAP

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1.2 Current Status of Loan

At the end of this quarter ( September 2014) some USD 6.681 million of the USD 112.37 million forcasted expenditures representing 2.67 % of the available loan had been disbursed. Disbursement is considerably behind schedule by 42.28% of the forecast expenditures, while 44.28% of the time has already elapsed with the main reason for the delay being the long period waiting for the implementation of the remaining civil works contracts and slow progress of the four (4) on going construction packages.

Total disbursements during this Quarter amounted to USD 0.691 million representing the payments for “Statement of Work Accomplished’ (MC) to civil works Contractor and CTC and DSC Invoices. Details of the

Disbursements and Expenditures Status are presented in Appendix 1.

A more detailed and updated status of the loan are fully described and

presented in the Seventh (7th_{) Quarterly Financial Report covering the 3}rd

Quarter (July, August, September) of the Year 2014 which will be submitted separately.

1.3

Current Problems and Action Required

Program Activity Responsibility

AWP-1

4 Nos. Under construction stage. Staking out and repair and restoration of deteriorated existing pavements, roadway excavation, embankment formation, spreading of granular pavement for roadway widening, structural works, construction of stone masonry side ditches, stockpiling of raw material, production of crush aggregates and other minor works.

Contractor DSC

Civil Works Project Manager

AWP-2 & AWP-3

2 Nos. Bid Evaluation Report (BER) for submission to World Bank.

2 Nos. Bids to be opened on October 3, 2014. 3 Nos. Bids preparation (Post Qualification)

NCB and ICB

4 Nos. Detailed design under final revision by BALAI II

4 Nos. On-going detailed engineering design 2 Nos. Proposed replacement roads still

subject to economic evaluation

Procurement committee Civil Works Project Manager

Sub Directorate of

Environment & Road Safety, DTA - DGH

DSC

Capacity Building for Disaster Risks Reduction

Terms of Reference On-going preparation

Sub-Directorate of

Environment & Road Safety -DTA - DGH

Capacity Building for Environmental Management

Terms of Reference On-going preparation

Sub-Directorate of

Environment & Road Safety, DTA - DGH

Capacity Building

for Road Safety Terms of Reference On-going preparation

Sub-Directorate of

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2

General

2.1

Reporting Requirements

Quarterly Progress Reports: This is the Third (3rd_{) Quarterly Progress Report}

as required and stipulated in CTC’s consultancy contract and the Loan Agreement. Prior to the production of this report, Monthly Progress Reports have been prepared and have dealt with all aspects of the works. This report attempts to bring the situation up to date by covering overall progress up to the end of

Third (3rd_{) Quarter of the Year 2014.}

Financial Monitoring Reports: These have been prepared for each quarter since the beginning of 2013 with the first Report, issued in May 2013, covering the period January – March 2013. Since that date quarterly reports have been prepared and submitted regularly.

Report Period Covered Date Issued

Financial Monitoring Report No. 1 January 2013 – March 2013 15 May 2013 Financial Monitoring Report No. 2 April 2013 – June 2013 15 August 2013 Financial Monitoring Report No. 3 July 2013 – September 2013 15 November 2013 Financial Monitoring Report No. 4 October 2013 – December 2013 15 February 2014 Financial Monitoring Report No. 5 January 2014 – March 2014 15 May 2014 Financial Monitoring Report No. 6 April 2014 – June 2014 15 August 2014 Financial Monitoring Report No. 6 July 2014 – September 2014 Under Preparation

CTC Monthly Progress Reports: These report have been prepared covering each full month since January 2013. Subsequent reports have been submitted on a regular monthly basis.

2.2

Loan Status

The agreed allocation of loan funds from the original loan agreement together with the % disbursed to the end of the quarter date (September 30, 2014) is

[image:8.595.85.550.559.777.2]

presented in Table 3

Table 3

Category Description Loan Restructuring Amount US$

Total Disbursement for the 3rd_Quarter

Previous Disbursement

Total Disbursed by WB to End September

2014 in US$

% Disbursed

1 Part 1

Betterment and Capacity Expansion of National Roads.

220,400,000.00 417,693.83 4,029,275.62 4,446,969.45 2.02

2 Part 2

Implementation Support

16,000,000.00 273,082.70 1,574,976.48 1,848,059.18 11.55

3 Part 3

Road Sector Institutional Development

1,000,000.00 0,00 0 0 0

4 Part 4

Contingency for Disaster Risk Response

0 0 0 0

Unallocated 12,600,000.00 0,00 0 0 0

LN 8043 DA-A

(Ending Balance SA) 386,275.82 386,275.82 0

Original Loan

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1.45

4.35 4.35

0.00 10.00 20.00 30.00 40.00 50.00 60.00 70.00 80.00 90.00 100.00

Month

%

Co

m

pl

et

e

Actual Expenditure USD 6.68 mil (2.67 %)

WINRIP ACTUAL PROGRESS UP TO SEPTEMBER 2014 AND FORECAST UP TO DECEMBER 2017

ACTUAL September 2014 Forecast September 2014

Forecast Expenditure USD 112.37 mil (44.95%)

Deviation = 42.28%

2.3

Financial Management

S-Curve for Financial Progress

A report at the end of the quarter (September 30, 2014) is presented inAppendix 2

2.4

Project Cost Monitoring

A detailed summary of the project cost monitoring in tabular format is presented as Appendix 3 at the end of this report

2.5

Bank Mission

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[image:10.595.72.545.135.783.2]

Shown in Table 4 are the update “Agreed Key Action and Plans”.

Table 4

Status as of September 2014

No. Action By Whom Status and Target dates

1 Project reviews DGH and_Bank • October 2014

2 ToR for Capacity Enhancement on_{Disaster Risk Mitigation} PMU and_{CTC /}

• TLKJ is reviewing the new draft TOR and will send it to Bank in early October 2014.

• TLKJ will prepare and submit to the Bank the request for manifestation of interest by early October 2014.

• TLKJ will also prepare and submit to the Bank the request for proposals by the end of October 2014.

3 Complete and send to the Bank_{UKL & UPL for package 4} CTC

• Under process environmental permit from the Bupati Muko-muko.

• The environmental permit of UKL/UPL Package 4 will be submitted to Bank on first week of October 2014.

4

Submit LARAP documents for packages 7, 8, 10 and 12 for Bank

review DGH

• 8, 10 - NOL given on August 12, 2014. • 7, 12 submitted on September 29. 5 Submit to the Bank the LARAP_{monitoring report for package 2} PMU • Will be submitted in Oct. 2014.

6

Submit to the Bank the LARAP monitoring reports for packages 6,

11 and 19 PMU • Will be submitted in Oct. 2014. 7 Submit to the Bank the LARAPmonitoring report for packages 13

and 15 PMU • Will be submitted in November 2014.

8 Submit to the Bank the LARAP for_{packages 14, 20 and 21} PMU • Will be submitted in October 2014. 9 Submit to the Bank the LARAP_{monitoring report for package 17} PMU • Will be submitted on Oct. 2014.

10 Finalize NCB standard biddingdocument (SBD) for full e-procurement

MPW (Bintek, PMU, Pusdata, and Bapekon) and Bank

• The Bank cannot agree on three final requests by Bapekon. Bapekon staff will seek the agreement of their Director to desist from these requests by October 7, 2014. If no agreement can be reached in the week of October 6, the Bank will have to ask the director general of DGH/Bappenas for assistance to avoid further delays in project implementation.

• As soon as the NCB standard bidding document is approved, DGH can move ahead with the bidding process of packages 6 and 9 without having to submit the specific documents to the Bank for no-objection since these are subject to prior review (however, we are pleased to have a look at the technical aspects of these documents to make sure they are consistent).

11 Bidding of Package 17 PMU

• Bid opening took place on August 15, 2014. Six bidders submitted their bids.

• Submit the BER in the week of October 6. Please note that the Bank needs to receive all BERs within one month of bid opening since new rules in terms of bid security extension will make it much harder for the Bank to accept bid security extension requests.

12 Bidding of package 5 PMU

• Bid Opening Record forwarded to Bank on September 23, 2014.

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13 Bidding of packages 11 and 13 PMU

• NOL to the bidding document of the two packages issued on August 6, 2014. DGH received a complained related to the PQ. • The invitation to bid was issued August 14, 2014. • The PMU will send to the Bank by October 6, 2114 a copy of bid documents and a statement that DGH has not received any further complainant, so the Bank can close the complaint in our system.

• The Bid opening for package 13 took place on October 3 and DGH will submit BER to the Bank by November 3.

14 Submit the bidding document ofpackage 15 (ICB) to the Bank for NOL

PMU • If the SBD for NCB E-Procurement is agreed, theBank will consider going for full ICB E-Procurement for package 15 as a pilot.

15 The auditing report of the 2012 and_{2013 financial statements} PMU and_Bank

• The PMU needs to report back to the Bank on how they have implemented the recommendations of the auditors by the end of November.

16 Submit to the Bank the revised_{PMM, including the web application} PMU

• The revised PMM, including the supplement with the procedures to activate component 4 of the loan agreement, will be submitted on October 17, 2014.

17

Finalize ToR for technical and financial audit and submit proposal to DFAT for funding

DGH (team leader for EINRIP) and Bank

• The Bank will finalize the TOR in the end of October 2014.

• DGH and EINRIP will meet in the beginning of October to discuss the details regarding the audit of the four ongoing packages through their TFAC consultants.

18

Make sure that adequate budgets for LARAP implementation are allocated in 2015 for packages all packages, especially packages 14, 16, 20, 21, 12 and 7

DGH

• DGH will checked to Local Government of West Sumatera and Balai III for #16 and for all other package for which they do not have yet this information and report back to the Bank by October 10.

19 LARAPs for packages #2 Padang_{Sawah – Simpang Empat} DGH

• NOL for additional LARAP issued on Submitted to Bank on July 21, 2014.

• On August 18, 204 Bank sent a reminder to the PMU to complete the LARAP implementation process and submit documentary evidence. • The TL of DSC reported a change of design of

the slope protection. Bank will follow up on the impact on LARAP in a meeting planned for mid-October.

20 LARAPs for packages #3_{Manggopoh - Padang Sawah} PMU

• On August 18, 2014 the Bank sent a reminder letter to PMU to complete LARAP implementation process and submit documentary evidence. Bank will follow up on the impact on LARAP in a meeting planned for mid-October.

21

Engineering design and

review/approval of slope protection design completion and the nomination of the chief inspector for package 4

DSC • The PMU will send to the Bank a copy of these_{designs for information by the end of October.}

22 PMU to submit draft DED and EE_{of package # 7, 8, 10, and 12} PMU

• Bina Marga decided to redesign these four packages based on 2011 standard.

• The PMU will send to WB the revised designs and OE on November 17, 2014.

23 PMU to submit draft DED and EE_{of package # 14, 16, 20, and 21} PMU • The PMU will send draft DED and OE to WB on_{November 30, 2014.}

24 DSC additional staffs PMU and_DSC

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environmental specialist, and one QAT operator. • To expedite the process, the Bank team

suggested that PMU and DSC to submit a request letter for some staffs who are urgently needed (e.g. bridge engineer package #2, supervision engineer, and environmental specialist), rather than waiting for the complete addendum.

• DSC will submit the request to the PMU in the second week of October.

25 Submission of IFR PMU • The PMU will submit the IFR for the period July_{to September by November 15.} 26 Approving of field engineering for_{package 1 to 4} DSC/DGH • Month of October.

27 Submission of environmentalmanagement plan for packages 2 and 3

CTC/DGH • By October 15.

28

Submission of environmental management plan for packages 1 and 4

CTC/DGH • By October 30.

29

Status reports to be sent to the environmental agency, which approved the environmental documents.

CTC/DGH • Submission of status reports at regular intervalsas per local law. Please copy the Bank on the submission of these reports.

30

Replacement packages for package No. 9 Rantau Tijang – Kota Agung and package No. 18 Mukomuko – Batas Sumbar (Biha – Bengkunat and Sibolga – Sorkam)

CTC/DGH

• If DGH wants to try to include them in this project, design works need to start immediately since no new bidding processes can be started after March 31, 2015 (otherwise works implementation will go beyond the closing date). However, before starting the design works under the project, DGH needs to confirm that they will finance the works with ABPN budget in case the technical and economic evaluation is not satisfactory or the bidding for civil works cannot start 31before March 31, 2015. In addition, DGH needs to provide the Bank with the technical and economic evaluation for the new sections by the end of November at the latest (the Bank is available to meet at your convenience to discuss the scope of this evaluation).

31

Meeting to review the status of work package readiness, including LARAP implementation and respective budgets, and preparation of time schedule for packages to be ready to bid by March 31, 2015

PMU and

WB • Bank and PMU to meet in the third week ofOctober.

2.6

Project Steering Committee Meeting

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3

Project Management and Implementation

3.1

Procurement Status

(A) Civil Works

Civil Works are now being implemented in Annual Work Programs (AWP) which have been numbered AWP-1, AWP-2, and AWP-3.

All four (4) AWP-1 contract packages were signed by the end of 2013 with actual work commencement on January 2014.

During the Third (3rd_{) Quarter of Year 2014, three (3) contract packages for}

AWP-2 and one (1) contract package under AWP-3 are under final procurement proceedings. Under AWP-2, bids for one (1) sub-project were opened and Bid Evaluation Report is currently under preparation, while two (2) sub-projects are presently on tendering period with bids scheduled to be opened on October 3, 2014. Bid Evaluation Report (BER) for one (1) sub-project under AWP-3 had been completed by POKJA and forwarded to DGH for final review.

Presented inAppendix 4 is the current status of procurement management.

(B) Services

The Core Team (CTC), Design & Supervision Consultant (DSC), and the others Capacity Building Consultancy status are discussed in Section 3.4. The others consultancy packages are as follows :

1) Capacity Building for Disaster Risks Reduction

2) Capacity Building for Environmental Management

3) Capacity Building for Road Safety

Finalization of the TOR draft for the above 3 consultancy Packages are being prepared by Sub Directorate of Environment & Road Safety - Directorat of Technical Affair – DGH.

3.2

Implementation Status – Civil Works

AWP-1 Packages

All four (4) contract packages scheduled under AWP-1 are currently under construction by different Contractors. Commencement of Works for all the four (4)

packages commenced on the 2nd_{week January 2014.}

All the 4 Contractors substantially completed their mobilization and construction of Base Camps in all packages have been completed. Other activities done during this quarter were staking out and repair and restoration of deteriorated existing pavements, roadway excavation, embankment formation, spreading of granular pavement for roadway widening, structural works construction of stone masonry side ditches, stockpiling of raw material, production of crush aggregates and other

minor works. Table 5 presents the current work progress of the four (4) contract

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[image:14.595.44.574.87.340.2]

Table 5

Program ContractPackage

# Contractor

Name of Road

Target Progress Schedule Ending September

2014

Actual Progress Accomplish

ed

Slippage Time (Cal.Contract days)

Commenceme

nt of Works Target Date ofcompletion Time elapsed (Cal. Days)

Percent Time Elapsed

AWP-1 1

Jaya Konstruksi Manggala Pratama Tbk

Biha - Krui 33.99% 8.60% -30.39% 640 Jan, 8, 2014 Oct, 9, 2015 265 41.41%

2

Padang Sawah Sp.Empat incl.Air Gadang Brd

27.88% 22.55% -5.33% 730 Jan, 6, 2014 Jan, 5, 2016 267 36.58%

3

Manggop oh Padang Sawah

21.53% 12.43% -9.10% 730 Jan, 6, 2014 Jan, 5, 2016 267 36.58%

4

PT. Waskita Karya and PT. Mulya Turangga (JO)

Ipuh

-Bantal 21.72 3.73% -16.35% 730 Jan, 10, 2014 Jan, 9, 2016 263 36.03%

At the end of this reporting quarter of Year 2014, all the four (4) contract packages were still lagging behind schedule. The situation remains the same as in previous month as three (3) of the contract packages continue to follow a downward trend of delayed schedules, while the other one (1) Package No.2 showed signs of

improvement to catch up with the schedule.

With more than 35% contract time for each of the four (4) contract packages have elapsed, the Contractors will have hard time to deliver the Works on the target dates of completion, unless a realistic action plans or “catch-up Schedules” will be strictly implemented.

Packages No. 1 : Biha – Krui

At the end of this quarter, there was no substantial work accomplished to reduce previous month slippage of -25.60%, instead the behind works further slipped to – 30.39%.

The major work items which brought down the slippage to highly alarming situation are the drainage works (17.39%) and granular and asphalt pavements (15.22%) which accounted for a total of 32.61% cummulative target schedule for the end of this month. In contrast, the Contractor was able to accomplished only 2.40% total for both of the two (2) major work items.

As the action plan proposed in the 1st Show Cause meeting was not successful in offsetting the huge negative slippage a 2nd Show Cause meeting was held in Jakarta on September 19, 2014.

(15)

Unless a successful results of the Test Case is attained and realistic workable action plan and catch up schedule is implemented by the Contractor, the work delays will keep on accumulating.

A more detailed status of this Package is presented in ANNEX P-I Executive Summary Report.

Packages No. 2 : Padang Sawah – Sp. Empat (Including Air Gadang Bridge)

As the quarter ended, there were signs of positive improvement as the Contractor was able to reduce the slippage from -6.78% the previous month to -5.33% this month.

Based on the last four (4) months performance with respect to work progress, the trend shows that the negative slippage is gradually reduced as months passed by. ANNEX P-2 Executive Summary Report present a more detailed status of the Contract Package.

Package No. 3 : Manggopoh – Padang Sawah

Although the current slippage of -9.10% end of the quarter, is still manageable at the moment, the delayed works are also leading to a downward trend from -7.26% the previous month. Reason for this delay is the minimal work accomplished on the general and drainage items and asphalt pavement which is still yet to be started. Work activities shall be closely supervised and monitored in order that the delayed works could be reduced or attain an ahead of schedule progress in the coming month.

A more detailed status of the project progress are shown in ANNEX P-3 “Executive Summary Report”.

Package No. 4 : Ipuh – Bantal

The current status of this contract package is similar with that of Package No. 1 wherein the negative slippage of -14.36% incurred last month further slipped down to -16.35% as of end of this reporting month.

The actual progress of only 3.73% since the project started nine (9) months ago is of much concern than the slippage. Simply looking at the percentage of work accomplished, it seems that the project is not moving forward.

Due to the alarming situation concerning the progress of works a Show Cause meeting to tackle the current problems was held in Bengkulu last September 17, 2014.

A Test Case of 30 days period from September 18, 2014 to October 18, 2014 with 8.753% work accomplishment will be executed by the Contractor.

(16)

For contract packages under AWP-2 and AWP-3 which have a combined total of 17 Packages, a brief summary of the actual activities and status as of this reporting period are presented in Table 1.1, page 6 of this Report.

AWP-2 & AWP-3 Packages

During this quarter, four (4) sub-project were under bidding process. Bid Opening for two (2) packages were conducted while opening for the other two (2) packages is are scheduled on October 3, 2014.

As of end of this report period, the procurement status of the four (4) contract

[image:16.595.147.551.316.513.2]

packages are shown inTable 6.

Table 6

No. Package Name PackNo. Status

AWP-2

1 Sp. Rampa - Poriaha 5 Bid Evaluation Report (BER) on-_{going finalization.}

2 Bantal - Mukomuko 11

On tendering period Bids scheduled to be opened on October 3, 2014.

3 Sp. Rukis - Tnj.Kemuning 13 On tendering period Bidsscheduled to be opened on October 3, 2014.

AWP-3

4 Sp.Gn.Kemala - Pg.Tampak 17 Bid Evaluation Report (BER)_{submitted to DGH.}

The status of the remaining packages are shown inTable 7

Table 7

No. Package Name Pack._No.

Status Type of

Procure.

Procur e. Prepr.

Review DED/R

SA

DED NCB ICB

AWP-2

[image:16.595.143.545.605.785.2]

(17)

No. Package Name Pack.

No.

Status _Procure.Type of

Procur e. Prepr.

Review DED/R

SA DED NCB ICB 6 Kembang - Indrapura 12 √ C - *

AWP-3

7 Painan - Kambang 14 √ *

8 Sibolga - Bts Tapsel 15 √ C C - *

9 Seblat - Ipuh 16 √ √ *

10 Mukomuko - Bts. Sumbar umbar

18 - - - -

-11 Lais - Bintunan 19 √ C C * -12 Lubuk Alung - Sicincin 20 √ *

13 Lubuk Alung - Kuraitaji 21 √ *

TOTAL : 3 4 4 9 4

Notes :Packages No. 9 and 18 are proposed to be deleted and to be replaced by two (2) road links located in Biha-Bengkunat, Lampung Province and Sorkam-Sibolga, North Sumatera Province.

3.3

Variation Order Details

There are still no Variation Order submitted by either the DSC Consultant or the Contractors of the four (4) civil works contract of the on-going contract packages. It is expected that as a result of the finalization of field engineering by the respective Contractors of each package will result in additive cost variations. However, in anticipation of future claims for varied works by the Contractors, a revised costs of additional 10% to the Estimated Cost for each contract package was prepared and submitted to PMU to cover any Variation Orders that may arise during the implementation of the Works.

3.4

Consultancy Services

Technical Assistance for Core Team Consultant (CTC) to Support the Project Management Unit.

Lead Consultant: PT. Perentjana Djaja

CTC Contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 Nov 2012 between the Ministry of Public Works , Directorate of Planning, DGH and PT. Perentjana Djaja, Yongma Engineering Co. Ltd, PT. Epadascon Permata Engineering Consultant, JV and the work commenced on 12 November 2012.

Amendment No.1 to this contract dated 25 October 2013 was signed to accommodate the increase in staffing requirements with the following increase in cost.

Amendment No. 2 is still to be officially approved. Proposed amendment to the Original Contract and Amendment No. 1 are additional man-months for professional and technical staff for international and local, replacement of foreign and local consultants and modification to various reimbursables to match with the

Legend : C – Completed √ – On Going

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[image:18.595.145.561.119.403.2]

actual requirements. Presented inTable 8is the current status of CTC contract.

Table 8

Description _USD _IDR

Original Contract 1,276,700 21,415,400,000

10% VAT 127,670 2,141,540,000

Total Original Contract 1,404,370 23,556,940,000

Amendment No.1 1,315,925 22,426,175,000

10% VAT 131,592 2,242,617,500

Total Amendment No. 1 1,447,517 24,668,792,500

Variance Against Original Contract +3,07% +4,72%

Amendment No. 2 * 1,371,925 *22,458,676,500

10% VAT *137,192 *2,245,867,650

Total Amendment No. 2 *1,509,117 *24,704,544,150

Variance Against Original Contract *+7,46% *+4,87% * Tentative until Amendment No. 2 is officially approved

Technical Assistance for Design & Supervision Consultant (DSC) Lead Consultant: Renardet S.A

DSC Contract No. KU.03.01/PPK-PR/WINRIP/Bx/01/VI/2013 was signed on 11 Jun 2013 between the Ministry of Public Works, Head of Regional Office for National Roads Implementation, DGH and Renardet S.A. PT Cipta Strada, PT. Daya Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya (Persero) Joint

Venture and mobilized on 19 June 2013.Table 9shows the current status of DSC

contract.

Table 9

Description USD IDR

Original Contract (exc. VAT)

820,600,00

51,818,705,000

VAT 10% (GOI Portion)

82,060,00

5,181,870,500

Total

902,660,00

57,000,575,500

[image:18.595.143.525.614.694.2]

(19)

World Bank sent the results of their informal review to Teknik Lingkungan dan Keselamatan Jalan (TLKJ) on the Draft Final Terms of Reference. TLKJ is currently finalizing the TOR based on Bank’s informal review and expected to be resubmitted to the Bank by the 1st week of October 2014.

Technical Assistance for Capacity Building for Environmental Management Lead Consultant: Still to be Procured

Draft Terms of Reference still to be prepared.

Technical Assistance for Capacity Building for Road Safety Lead Consultant: Still to be Procured

Draft Terms of Reference still to be prepared.

Procurement Plan for consulting services is presented in Appendix 5

3.5

Implementation of the Anti-Corruption Ac ti on Plan

Community Representative Officers (CRO)

CROs have been appointed for AWP-1 packages and those appointed for the AWP-1 packages attended the bid opening meetings in Packages 1 and 4 and Packages 2 and 3 in Palembang and Padang, respectively. All CROs are university staff members as prioritized in the PMM and have had extensive training sessions.

Likewise, appointed CRO’s for Package Nos. 17 and 5. attended the pre-bid meetings, site visits and bid openings in Bengkulu and Medan

To date or as of end of this 3rd _{Quarter of the Year 2014, a total of sixteen (16)}

have been appointed to discharge their duties as independent observers during the procurement activities.

A complete list of CROs appointed with corresponding credentials as of end of

September 2014 can be found inAppendix 6.

Appendix 7shows their activities since the inception of the Project.

Third Party Monitors (TPM)

During this Quarter there was no appointment of Third Party Monitors, however,

in the 1st _{Quarter at this Year, Third Party Monitors have been appointed to}

monitor the progress of the Works for Packages 1, 2, 3 and 4. To date a total twelve (12) appointments have been approved.

List of appointed TPM with their respective occupations and professional

affiliations are shown in Appendix 8, while Appendix 9 shows the past to

(20)

Complaint Handling System (CHS)

The WINRIP website has been online, and available for reporting all aspects of the Anti-Corruption A c t i o n Plan including the registering of complaints by the general public. The website can be accessed at the URL address

http://www.winrip-ibrd.com.

The CHS application has completed. The application was put in sub-domain of WINRIP website since February 2014 and in August 2014 socialization were conducted in Padang, Lampung and Bengkulu. To access it, click on the

sub-domain URL address http://chs.winrip-ibrd.com.Appendix 10 and Appendix 11

show the Work Plan on CHS System and Work Activities on Publication/Disclosures.

3.6

Implementation of the Environmental Management Plan and LARAP

A project category is assigned to each package as either Category A, B or C depending on the likely degree of influence on environmental issues with a brief explanation as follows:

Category A project is one which will have a significant negative impact on the environment and may have an influence on areas outside the actual project area. A project classified as such requires an AMDAL (ANDAL, RKL/RPL) study.

Category B project is one which affects the people or the environment to some extent but with a smaller impact than a Category A. The required environmental analysis is a UKL/UPL study only.

Category C project has minimal effect on the people or environment and an environmental analysis is not required. SPPL are used to handle any minor problem which may arise.

All the twenty one (21) packages require environmental impact investigations. There are a total of fourty one (41) studies required, twenty (20) for environmental impact investigations and twenty one (21) for social studies.

The twenty (20) environmental studies need the approval of the Environmental Agency (BLH) with five (5) of the studies (AMDAL/EIA) to be approved by World Bank (WB).

While the twenty one (21) social studies (SLARAP and LARAP) require the approval of World Bank prior to implementation.

(21)

Packages No. 4 (Ipuh-Bantal) is currently under processing of environmental permit from the Bupati Kabupaten Muko-muko.For the social studies , twelve (12) of the twenty one (21) studies were already given No Objection Letter from the World Bank (WB).

Appendix 12 details the list of Environmental Safeguard and Appendix 13

describes the Environmental Management Plan (EMP) Compliance up to the end of this Quarter (June 2014).

Presented below Table 10 in a tabulated format is the current status of the

environmental and social studies.

Table 10

Works

Program PackagesNo of No of Investigations _BLHApproval by_{World Bank} Remarks

AWP-1 4 11

AMDAL x 1 UKL&UPL x 2 SPPL x 4

Full LARAP x 4 1 (AMDAL) 1_UKL&UPL 4 (SPPL)

1 EIA, NOL Issued by WB

4 Full LARAP

Approved NOL issued by WB (LARAP and AMDAL paket 1&17), except for SPPL. UKL-UPL for Package No.4 processing of environmental permit is being prepared by Bupati Kab. Muko-muko

AWP-2 9 17

AMDAL Study x 4 UKL&UPL x 4 Simple LARAP x 1 Full LARAP x 8

4 UKL&UPL 4 AMDAL

1 Simple LARAP; 3 Full LARAP

4 EIA, NOL Issued by WB

1 (one) Study AMDAL for three packages. Packages No.7, 12 and 14 /packages on AWP2 &AWP3.

1 (one) Study AMDAL for two packages. Packages No.11 & 16. /packages on AWP2 &AWP3.

AWP-3 8 13

Full LARAP x 4 Simple LARAP x 4 AMDAL Study x 1= Paket No.1 AWP 1 UKL/UPL x 5

AMDAL OK = paket No.1& 17 AWP1 5 UKL&UPL

EIA same with Package 1

1 Simple LARAP; 3 Full LARAP

Approved NOL issued by WB include AMDAL except for UKL/UPL

Total 21 41 Env=20,Soc=21 19 12

Note: UKL & UPL do not need a NOL from WB, and SPPL not necessary to submit to the WB.

Status of monitoring of environmental mitigation are shown in Appendix 14 and

[image:21.595.131.570.278.702.2]

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4

Workshops & Training

During this quarter (July, August and September 2014) two (2) trainings were conducted in Bengkulu. The two (2) training are “Training on Work Plan for Environmental Management and Monitoring or Rencana Kerja Pengelolaan dan Pemantauan Lingkungan (RKPPL)” and “Training on Third Party Monitoring (TPM)”.

Aside from the two (2) training that were delivered, socialization workshop for the Project Management Manual (PMM) was carried out in Padang.

Presented in Appendix 16 is the Summary of Workshop and Trainings since the project

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Table Of Contents

1 Executive Summary... 1

1.1 Current Implementation Situation... 1

1.1.1 Civil Works... 1

1.1.2 Consultancy Services………..2

1.1.3 Goods... 2

1.2 Current Status of Loan ... 4

1.3 Current Problems and Action Required... 4

2 General... 5

2.1 Reporting Requirements ... 5

2.2 Loan Status ... 5

2.3 Financial Management ... 6

2.4 Project Cost Monitoring ... 6

2.5 Bank Mission ... 6

2.6 Project Steering Committee Meeting ... 9

3 Project Management and Implementation ...10

3.1 Procurement Status...10

3.2 Implementation Status – Civil Works...10

3.3 Variation Order Details...14

3.4 Consultancy Services ...14

3.5 Implementation of the Anti-Corruption Action Plan ...16

3.6 Implementation of the Environmental Management Plan ...17

(24)

(25)

ANNEX P-1

MONTH :

Package No. Time Elapsed (Days) 229

Name Time Elapsed (%) 35.78%

Project Manager Scheduled Progress (%) 31.58

Contractor PT JAYA KONSTRUKSI MP, Tbk Actual Overall Progress (%) 5.98

Supervision Consultant Balance (%) -25.60

Commencement Date Progress This Month (%) 1.19

Take Over Date

Time for Complation (Days) 640

Addendum-1 Status date

Contract Amount Rp. Accumulative Rp. 10.46%

Contract Amount Add-1 (+ PPN) *) Include advance payment

Comp Accum Actual Accum Accum

Total Last this to this Sch to this

% Month Month Month Month

I G e n e r a l 8.25 2.35 0.01 2.36 2.04

II D r a i n a g e 34.19 0.22 0.13 0.35 14.65

III Earthworks 3.95 0.84 0.41 1.25 2.72

IV Pavement Widening &_Shoulders 1.47 - - -

-V Granular Pavement 9.22 0.53 0.41 0.94 7.09

VI Asphalt Pavement 40.14 - - - 3.82

VII S t r u c t u r e s 1.09 0.57 0.20 0.77 0.86 VIII Reinstatement &_{Minor Works} 1.20 0.09 0.03 0.12 0.15

IX Day Work 0.14 - - - 0.05

X Routine Maintenance_Works 0.36 0.18 0.01 0.19 0.20

TOTAL 100.00 4.79 1.20 5.99 31.58

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

0.22 0.87 1.69 5.62 11.11 18.06 24.50 31.58 38.99 46.36 53.25 60.68 67.46 74.81 80.69 83.98 87.62 91.27 93.71 96.16 98.75 100.00

0.10 0.58 0.79 1.59 2.93 3.71 4.79 5.98

(0.12) (0.29) (0.90) (4.03) (8.18) (14.35) (19.71) (25.60) Scheduled Progress Original (%)

Actual Progress (%) Balance (%)

Div Description

PHYSICAL PROGRESS MONITORING TABLE

2014 2015

Year Month

The month of time for complation

- Late of Field Engineering Decision - DSC and Contractor to discuss with PPK regarding the finalization of the Field Engineering.

PHYSICAL WORK PROGRESS BY CATEGORY 134,909,211,000.00

DISBURSEMENT *)

14,106,688,650.003-Jul-14

- The Contractor has not started works as per the - The contractor have to started the main work

approved schedule such as drainage works

RENARDET S.A JV - Insufficient manpower, equipment and financial - The contractor have to add manpower aspecialy

SUPARJONO, ST,MT

AMO

UN

T

8-Jan-14 resources to undertake the needed acceleration for drainage work

9-Oct-15 of works.

EXECUTIVE SUMMARY REPORT

Aug- 14

PROJECT DATA SUMMARY OF WORK PROGRESS PROGRESS STATUS

01

TI

ME August 25, 2014

BIHA - KRUI MAJOR PROBLEMS ACTION TO BE TAKEN

0 10 20 30 40 50 60 70 80 90 100

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

PH YS IC AL P RO GR ES (% )

THE MONTH OF TIME FOR COMPLATION

PROGRESS SCHEDULE PACKAGE #01

Schedule Actual

(26)

ANNEX P-2

MONTH :

Take Over Date

Comp Accum Actual Accum Accum

Total Last this to this Sch to this

I G e n e r a l 10.46 1.59 2.15 3.74 4.89

II D r a i n a g e 3.53 1.58 0.80 2.37 3.39

III Earthworks 4.44 1.10 0.21 1.32 2.32

IV Pavement Widening &_Shoulders 2.26 0.47 0.48 0.95

VII S t r u c t u r e s 14.35 3.47 0.14 3.61 4.71

VIII Reinstatement & Minor_Works 1.65 0.88 0.04 0.92 0.10

IX Day Work 0.12 - - - 0.04

TOTAL 100.00 9.69 4.17 13.85 20.63

Year

Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Schedl Progress Original (%) 0.45 0.90 2.20 3.45 7.17 13.58 17.48 20.63 27.88 33.56 38.81 44.72 50.52 56.13 62.58 69.25 73.65 79.35 82.91 85.94 90.59 93.85 97.89 100.00

Actual Progress (%) - 0.13 1.02 2.19 4.11 5.96 9.69 13.85

Balance (%) (0.45) (0.77) (1.17) (1.26) (3.07) (7.62) (7.80) (6.78)

2014 2015

- Late of Field Engineering Decision - DSC and Contractor to discuss with PPK - Contractor has insufficient manpower and finan- - The contractor have to add manpower aspecialy cial resource to excecute the available works for drainage work

- Delayed land acquisition of Air Gadang Bridge - DSC ask partial land acquisition plan to PPK approach

- Delayed of additional land acquisition - PPK should coordinate with respective agency - Delayed relocation of existing electrical pole - PPK should give notification to the utility company

197,936,699,000.00 regarding the finalization of the Field Engineering.

August 25, 2014

PADANG SAWAH-SIMPANG EMPAT MAJOR PROBLEMS ACTION TO BE TAKEN

EXECUTIVE SUMMARY REPORT

Aug- 14

The month of time for complation

DISBURSEMENT *) 14-Jul-14 20,211,284,785 02 TI M E AM OU NT

RENARDET S.A JV 6-Jan-14 5-Jan-16

PHYSICAL WORK PROGRESS BY CATEGORY

Div Description

PHYSICAL PROGRESS MONITORING TABLE 0 10 20 30 40 50 60 70 80 90 100

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

PH YS IC AL P RO GR ES (% )

THE MONTH OF TIME FOR COMPLATION

Schedule Actual

(27)

ANNEX P-3

MONTH :

Take Over Date

Addendum-1 Status date - Delayed relocation of existing electrical pole - PPK should give notification to the utility company

Contract Amount Rp. Accumulative Rp. 11.20% - Late of Field Engineering Decision - DSC and Contractor to discuss with PPK

Contract Amount Add-1 (+ PPN) *) Include advance payment regarding the finalization of the Field Engineering.

Comp Accum Actual Accum Accum

Total Last this to this Sch to this

I G e n e r a l 10.21 1.35 0.01 1.36 3.40

II D r a i n a g e 13.17 1.10 0.07 1.17 6.17

III Earthworks 3.04 2.51 0.08 2.59 1.29

VII S t r u c t u r e s 0.80 0.36 0.14 0.50 0.57

VIII Reinstatement & Minor_Works 2.27 0.56 0.44 1.00 0.12

IX Day Work 0.22 0.03 0.00 0.03 0.07

TOTAL 100.00 7.08 0.83 7.91 14.27

Year

Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

The month of time for complation 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Actual Progress (%) 0.24 0.48 2.07 2.43 2.87 5.45 5.70 7.01

Balance (%) (0.02) (0.52) 0.40 (0.02) (1.91) (2.00) (5.00) (7.26)

PHYSICAL PROGRESS MONITORING TABLE 143,688,963,000.00

PHYSICAL WORK PROGRESS BY CATEGORY

Div Description

RENARDET S.A JV - Delayed decision of the design of concrete pile - DSC and Contractor has discussed with PPK

regar-DISBURSEMENT *)

6-Jan-14 retaining wall ding the finalization of the design and the

5-Jan-16 method of construction of precast retaining wall.

cial resource to excecute the available works for drainage work

EXECUTIVE SUMMARY REPORT

Aug- 14

2014 2015

30-Jun-14 16,091,601,613.00

03

TI

M

E August 25, 2014

MANGGOPOH - PADANG SAWAH MAJOR PROBLEMS ACTION TO BE TAKEN

- Delayed of additional land acquisition - PPK should coordinate with respective agency

AM

OU

NT - Contractor has insufficient manpower and finan- - The contractor have to add manpower aspecialy

0 10 20 30 40 50 60 70 80 90 100

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

PH

YS

IC

AL

P

RO

GR

ES

(%

)

THE MONTH OF TIME FOR COMPLATION

Schedule Actual

(28)

ANNEX P-4

MONTH :

Contractor PT WASKITA KARYA - PT DAYA JO Actual Overall Progress (%) 1.45

Take Over Date

Comp Accum Actual Accum Accum

Total Last this to this Sch to this

% Month Month Month Month

I G e n e r a l 7.59 0.56 0.01 0.56 0.59

II D r a i n a g e 12.26 - 0.03 0.03 4.68

III Earthworks 3.58 0.03 - 0.03 0.77

VII S t r u c t u r e s 2.55 - - - 1.16

VIII Reinstatement & Minor_Works 2.95 0.06 - 0.06 0.30

IX Day Work 0.14 - - - 0.06

TOTAL 100.00 0.87 0.59 1.46 15.81

Year

Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

The month of time for complation 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Actual Progress (%) - 0.18 0.40 0.53 0.56 0.78 0.87 1.45

Balance (%) (0.11) (0.14) (0.35) (0.61) (6.01) (9.51) (11.98) (14.36)

PHYSICAL PROGRESS MONITORING TABLE

PHYSICAL WORK PROGRESS BY CATEGORY

Div Description

- Late of Field Engineering Decision - DSC and Contractor to discuss with PPK

186,936,750,000.00 regarding the finalization of the Field Engineering.

DISBURSEMENT *) 23-May-14 17,385,117,750.00

- The contractor have to add manpower aspecialy

10-Jan-14 resources to undertake the needed acceleration for drainage work

9-Jan-16 of works.

EXECUTIVE SUMMARY REPORT

Aug- 14

2014 2015

04

TI

M

E August 25, 2014

IPUH - BANTAL MAJOR PROBLEMS ACTION TO BE TAKEN

AM

OU

NT - The Contractor has not started works as per the_{approved schedule} - The contractor have to started the main work_{such as drainage works}

RENARDET S.A JV - Insufficient manpower, equipment and financial

0 10 20 30 40 50 60 70 80 90 100

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

PH

YS

IC

AL

P

RO

GR

ES

(%

)

THE MONTH OF TIME FOR COMPLATION

Schedule Actual

(29)

APPENDICES

Appendix 1 : Disbursement and Expenditures Status

Appendix 2 : Report At The End of The Quarter (September 30, 2014)

Appendix 3 : Detailed Summary of the Project Cost Monitoring

Appendix 4 : Procurement Management of Civil Works

Appendix 5 : Procurement Plan for Consulting Services

Appendix 6 : List of Names of Community Representative Observers (CRO)

Appendix 7 : Anti Corruption Action Plan (ACAP)

Activity Progress of Community Representative Observers (CRO)

Appendix 8 : List of Appointed Third Party Monitors (TPM)

Appendix 9 : Progress of Third Party Monitoring (TPM) Activities

Appendix 10 : Complaints Handling Mechanism System (CHS)

Appendix 11 : Work Activities On Publication/Disclosure

Appendix 12 : Environmental Safeguards

Appendix 13 : Environmental Management Plan (EMP) Compliance

Appendix 14 : Status of Monitoring of Environmental Mitigation

Appendix 15 : Overall Land Acquisition Status as of September 30, 2014

(30)

APPENDIX 1

(31)

Appendix - 1 in USD

Detail of Loan Expenditures Remaining

Category Allocation Disbursement Current Cumulative Loan

Quarter to date Allocation

1 2 3 4 5 6 7 8 = 3 - 6 9 = 8 * 0,7

1 Civil Works under part 1 of the project 220,400,000.00 4,446,969.45 417,693.83 4,446,969.45 53,374,582.50 215,953,030.55

01. Krui - Biha 11,757,337.74 100,033.47 873,532.10 10,883,805.64 7,618,663.95

02. Padang Sawah - Sp.Empat/ I nc Air Gadang Brgd 17,250,183.32 317,660.36 1,452,525.53 15,797,657.79 11,058,360.45

03. Manggopoh - Padang Sawah 12,522,493.13 0.00 977,967.24 11,544,525.89 8,081,168.12

04. I puh - Bantal 16,291,537.76 0.00 1,142,944.58 15,148,593.18 10,604,015.23

17. Sp.Gng Kemala - Pugung Tampak 05. Simpang Rampa - Poriaha 11. Bantal - Mukomuko 13. Sp Rukis - Tj Kemuning 06. Ps. Pedati - Kerkap 19. Lais - Bintunan 15. Sibolga - Batas Tapsel 08. Bts.Kota Pariaman - Manggopoh 10. Simpang Empat - Sp.Air Balam 07. I ndrapura - Tapan 12. Kambang - I ndrapura 14. Painan - Kambang

16. Seblat - I puh, I nc Air Lalang/ Guntung Brgd 20. Lubuk Alung - Sicincin

21. Lubuk Alung - Kuraitaji 18. Mukomuko - Batas Sumbar * *

09. Rantau Tijang - Kota Agung * *

2

Goods, Non Consulting Services, Consulting Services and I ncremental Operating Cost under part 2 of the project

16,000,000.00 1,848,059.18 0.00 1,848,059.18 14,151,940.82 14,151,940.82

3

Goods, Non Consulting Services, Consulting Services and I ncremental Operating Cost under part 3 of the project

1,000,000.00 0.00 0.00 0.00 0.00 1,000,000.00

4

Goods, Non Consulting Services, Consulting Services and I ncremental Operating Cost under part 4 of the project

0.00 0.00 0.00 0.00 0.00 0.00

5 Unallocated 12,600,000.00 0.00 0.00 0.00 0.00 12,600,000.00

250,000,000.00 6,295,028.63 417,693.83 6,295,028.63 67,526,523.32 243,704,971.37

Note : Ending Balance Special Account Status September 2014 USD 386,275.82

Western I ndonesia National Roads I mprovement Project Disbursement and Expenditures Status

For the Quarter ending September 30, 2014 I BRD Loan No. 8043 - I D

Loan

Cat Remaining Amount

of Contract Expenditures not yet

(32)

APPENDIX 2

Report At The End of The Quarter

(33)

Western Indonesia National Roads Improvement Project

Project Report Format - 2

Report for the quarter ended on 30-09-14

Particulars

( Amount in US $ )

6,681,304.45

8,372,695.63

World Bank Share @ 70% for CW

III

4,446,969.45

World Bank Share @ 100% for TA

IV

1,744,022.99

World Bank Share @ 100% for IOC

V

104,036.19

Ending Balance Special Account

VI

386,275.82

Funds Undisbursed to date

VII

243,318,695.55

Forecast for Project payments for the next 6 months

VIII

8,590,242.53

World Bank Share @ 70% for CW

IX

6,013,169.77

World Bank Share @ 100% for TA

X

633,755.59

World Bank Share @ 100% for IOC

XI

135,000.00

Fund Undisbursed for next 6 month

236,536,770.19

Net Funds required from the Bank

6,781,925.36

Forecast for DIPA from GOI for the 6 months

XII

1,808,317.17

(34)

APPENDIX 3

(35)

Disbursement Contract Procurement Contract Supplier/ Nationality Contract Contract Amount Payment realization Code Cat.

Category Description Method / ii Number / iii Contractor Currency Value I nvoiced No. SP2D/ WA Date of SP2D Amount( Rp) Amount ( US$) ( Rp.)