WINRIP DOC QPR CTC QPR Oct Dec 2016 20161231 00443

(1)

QUARTERLY REPORT

For the Fourth (4

th

) Quarter of the Year 2016

(2)

(3)

2016 Quarterly Progress Report

4

th

Quarter : October-November-December

Table Of Contents

1 Executive Summary ... 1

1.1 Current Implementation Situation ... 1

1.1.1 Civil Works... 1

1.1.2 Consultancy Services ... 4

1.2

Current Status of Loan... 5

1.3

Current Problems and Action Required ... 5

2

General... 6

2.1

Reporting Requirements ... 6

2.2

Loan Status

... 7

2.3

Financial Management ... 7

2.4

Project Cost Monitoring ... 8

2.5

World Bank Implementation Review Mission and Site Visit ... 8

2.6

Project Steering Committee Meeting ... 9

3

Project Management and Implementation... 10

3.1

Procurement Status ... 10

3.2

Implementation Status

Civil Works... 11

3.3

Variation Order Details ... 19

3.4

Consultancy Services... 21

3.5

Implementation of the Anti-Corruption A c t i o n Plan ... 23

3.6

Implementation of the Environmental Management Plan and LARAP... 24

4

Road Safety Audit ... 26

(4)

4

th

APPENDICES

Appendix S-1

:

Summary of Studies and Reports (Environmental Activity)

Appendix S-2

:

Summary of Studies and Reports (Social Activity)

Appendix S-3

:

Community Development Activity Reports

Appendix S-4

:

Community Representative Observers (CRO) Reports

Appendix 1

:

Disbursement and Expenditures Status

Appendix 2

:

Report At The End of The Quarter (December 2016)

Appendix 3

:

Detailed Summary of the Project Cost Monitoring

Appendix 4

:

Procurement Management of Civil Works

Appendix 5

:

Procurement Plan for Consulting Services

Appendix 6

:

List of Names of Community Representative Observers (CRO)

Appendix 7

:

Anti Corruption Action Plan (ACAP)

Activity Progress of Community Representative Observers (CRO)

Appendix 8

:

List of Appointed Third Party Monitors (TPM)

Appendix 9

:

Progress of Third Party Monitoring (TPM) Activities

Appendix 10

:

Complaints Handling Mechanism System (CHS)

Appendix 11

:

Work Activities On Publication/Disclosure

Appendix 12

:

Environmental Safeguards

Appendix 13

:

Environmental Management Plan (EMP) Compliance

Appendix 14

:

Status of Monitoring of Environmental Mitigation

Appendix 15

:

Overall Land Acquisition Status as of End of December 2016

Appendix 16

:

Status of Road Safety Audits

(5)

2016 Quarterly Progress Report

4

th

ANNEXES

Annex P-1

:

Package No. 1 (Biha

Krui)

Annex P-2

:

Package No. 2 (Pd. Sawah

Sp. Empat)

Annex P-3

:

Package No. 3 (Manggopoh

Pd. Sawah)

Annex P-4

:

Package No. 4 (Ipuh

Bantal)

Annex P-5

:

Package No. 5 (Sp. Rampa

Poriaha)

Annex P-6

:

Package No. 6 (Ps. Pedati

Kerkap)

Annex P-7

:

Package No. 7 (Indrapura

Tapan)

Annex P-8

:

Package No. 8 (Bts. Kota Pariaman - Manggopoh)

Annex P-11

:

Package No. 11 (Bantal

Mukomuko)

Annex P-12

:

Package No. 12 (Kambang - Indrapura)

Annex P-13

:

Package No. 13 (Sp. Rukis

Tj. Kemuning)

Annex P-14

:

Package No. 14 (Painan - Kambang)

Annex P-15

:

Package No. 15 (Sibolga

Bts. Tapsel)

Annex P-16

:

Package No. 16 (Seblat

Ipuh)

Annex P-17

:

Package No. 17 (Sp. Gunung Kemala

Pugung Tampak)

Annex P-19

:

Package No. 19 (Lais

Bintunan)

Annex P-20

:

Package No. 20 (Lubuk Alung - Sicincin)

(6)

4

th

Western I ndonesia National Roads I mprovement Project

1

1 Executive Summary

1.1 Current Implementation Situation

1.1.1 Civil Works

Implementation of the WINRIP Project is scheduled to be implemented into three (3)

Annual Work Programs (AWP's). The implementation starts with the preparation of

tender documents (detailed design drawings including associated bidding documents),

tendering stage (procurement of works) and the actual civil works construction

implementation.

The original implementation schedules of the three (3) Annual Work Programs (AWPs)

are scheduled in three (3) phases, namely ; AWP-1 to start in mid-2011 and to be

completed on the last quarter of 2014, AWP-2 is expected to begin in mid 2012 with

target date of completion by mid-2016 and AWP-3 is expected to start during the early

part of 2013 and to be completed during the middle part of 2017.

However, due to some unavoidable circumstances the original implementation

schedules did not materialized.

Based on the present status of the program implementation progress, a revised

implementation schedule, the Project Implementation Timeline (as shown on

Page 2

) is

to be implemented in order to accommodate the originally delayed schedule into the

remaining time frame of the WINRIP Program until the expiry date of the loan

agreement by the end of

December 2017

. Shown on

Page 3

is the current construction

status of the implementation relative to the Project Implementation Timeline.

Table 1

[image:6.595.134.555.479.745.2]

shows the present status.

Table 1 - Implementation Status as of End of the 4

th

Quarter on December 31, 2016

Pack

Package Name

Contract

Under

Under Defect Liability

Period

No.

Sign

Construct

1

Krui - Biha

√

Completed

√

2

Padang Sawah - Sp.Empat

√

Completed

√

3

Manggopoh - Padang Sawah

√

Completed

√

4

Ipuh - Bantal

√

Completed

√

5

Sp. Rampa - Poriaha

√

6

Ps. Pedati - Kerkap

√

7

Indrapura - Tapan

√

8

Bts.Pariaman - Manggopoh

√

11

Bantal - Mukomuko

√

12

Kambang - Indrapura

√

13

Sp. Rukis - Tj.Kemuning

√

14

Painan - Kambang

√

15

Sibolga - Bts.Tap Sel

√

16

Seblat - Ipuh

√

17

Sp.Gn.Kemala - Pg.Tampak

√

19

Lais - Bintunan

√

Completed

√

20

Lubuk Alung - Sicincin

√

21

Lubuk Alung - Kuraijati

√

T O T A L :

18

13

5

(7)

4

th

Western I ndonesia National Roads I mprovement Project

2

Project Implementation Timeline

Length

C'ti on

Km

Peri od

J

N

D

J

F

M

A

M

J

A

S

O

N

D

J

F

M

A

M

J

A

S

O

N

D

J

F

M

A

M

J

A

S

O

N

D

J

F

M

A

M

J

A

S

O

N

D

J

F

M

A

M

J

A

S

O

N

D

J

F

M

A

M

J

A

S

O

N

D

1

Krui - Biha

25,00

21 mth

2

Padang Sawah - Sp.Em pat

40,90

24 mth

3

Manggopoh - Padang Sawah

32,00

24 mth

4

Ipuh - Bantal

42,40

24 mth

5

SI MPANG RAMPA - PORI AHA

11,10

18 mth

11

BANTAL - MUKOMUKO

50,10

24 mth

13

SP RUKIS - TJ KEMUNING

56,30

24 mth

17

Sp.Gn.KEMALA - Pg. TAMPAK

36,80

24 mth

6

PS. PEDATI - KERKAP

25,00

15 mth

19

LAI S - BI NTUNAN

11,60

10 mth

15

SI BOLGA - BATAS TAPSEL

36,00

27 mth

7

I NDRAPURA - TAPAN

19,50

21 mth

8

BTS.Kt PARI AMAN-MANGGOPOH

46,80

24 mth

10

SI MPANG EMPAT - SP.AI R BALAM

61,70

24 mth

12

KAMBANG - I NDRAPURA

55,20

24 mth

14

PAI NAN KAMBANG

31,50

21 mth

16

SEBLAT I PUH

34,50

21 mth

20

LUBUK ALUNG SI CI NCI N

14,60

18 mth

21

LUBUK ALUNG KURAI TAJI

16,80

18 mth

9

RANTAU TI JANG-KOTA AGUNG

42,00

The Road has been constructed by MPW within 2011-2013. Road condition is good. Proposed to be deleted from the list of WINRIP's work program

18

MUKOMUKO-BTS SUMBAR

25,80

The Road has been constructed by MPW within 2011-2013. Road condition is good. Proposed to be deleted from the list of WINRIP's work program

Original target :

715,60

km

ENVIRONMENT & SOCIAL SAFEGUARD

Revised target :

640,00 km

Prequalification

Detail Eng Design

LARAP Study

Road Safety

Owner's Estimate

Appraisal & Public Consultation

Procurement & Sign Contr

Bid Document

LARAP Implementation

Preparation for Commencement of Work

Standard Biding Document

CONSTRUCTION

Rev-DED RS

DED

COW

PROC

COW

CONSTRUCTION

OE & BD

DED

Rev-DED RS

OE & BD

DED

OE & BD

COW

CONSTRUCTION

SBD & OE + BD

PQ

PROC

CONSTRUCTION

DED

RSA & REVISED DED

CONSTRUCTION

PQ

RS

Proc

COW

SBD

CONSTRUCTION

DED

RSA & REVISED DED

OE & BD

DED

RSA & REVISED DED

OE & BD

OE

BD

DED

SBD & OE + BD

Rev-DED RS

DED

Rev-DED RS

OE & BD

DED

RSA & REVISED DED

OE & BD

CONSTRUCTION

PROC

COW

Review DED & RS

PQ

CONSTRUCTION

Review DED & RS

PQ

PROC

COW

Review DED & RS

PQ

COW

CONSTRUCTION

PROC

Pack

#

PACKAGE NAME

2012

2013

2014

2015

2016

2017

2018

PROC

COW

PROC

COW

PROC

COW

CONSTRUCTION

COW

PROC

COW

PROC

COW

PROC

CONSTRUCTION

(8)

4

th

3

Actual Implementation Timeline of WINRIP

Length

C'ti on

Km

Peri od

J N D

J

F M A M J

J A S O N D

J

F M A M J

J A S O N D

J

F M A M J

J A S O N D

J

F M A M J

J A S O N D

J

F M A M J

J A S O N D

J

F M A M J

J A S O N D

Core Team Consultant (CTC)

40 mth

IMPLEMENTATION

Time extension for sevices

Design & Supervision Cslt (DSC)

42 mth

IMPLEMENTATION

Time extension for sevices

TA for Dev.of Sl ope Sta bi l i za ti on, Desi gn & M a na gement

1

Krui - Biha

25,00

21 mth

8 Jan'14

2

Padang Sawah - Sp.Empat

40,90

24 mth

6 Jan'14

3

M anggopoh - Padang Sawah

32,00

24 mth

6 Jan'14

4

Ipuh - Bantal

42,40

24 mth

10 Jan'14

5

SIMPANG RAMPA - PORIAHA

11,10

18 mth

18 Jun'15

20 Jul'17

11

BANTAL - MUKOMUKO

50,10

24 mth

23 Feb'15

11 Feb'17

13

SP RUKIS - TJ KEMUNING

56,30

24 mth

11 Feb'17

17

Sp.Gn.KEMALA - Pg. TAMPAK

36,80

24 mth

04 Sep'15

23 Agt'17

6

PS. PEDATI - KERKAP

25,00

15 mth

11 Mar'15

19

LAIS - BINTUNAN

11,60

10 mth

11 Mar'15

CONSTRUCTION 300+125+53 days

30 Jun '16

15

SIBOLGA - BATAS TAPSEL

36,00

27 mth

20 Nov'15

7

INDRAPURA - TAPAN

19,50

21 mth

10 Dec'15

30 Agt'17

8

BTS.Kt PARIAMAN-MANGGOPOH

46,80

24 mth

PROC

23 Mar'16

10

SIMPANG EMPAT - SP.AIR BALAM

61,70

24 mth

12

KAMBANG - INDRAPURA

55,20

24 mth

14

PAINAN KAMBANG

31,50

21 mth

PROC

13 Aug'16

16

SEBLAT IPUH

34,50

21 mth

8 Nov'16

CONSTRUCTION

20

LUBUK ALUNG SICINCIN

14,60

18 mth

1 Sep'16

21

LUBUK ALUNG KURAITAJI

16,80

18 mth

1 Sep'16

Original target :

715,60

km

ENVIRONMENT & SOCIAL SAFEGUARD

1st Revised target :

640,00 km

Prequalification

Detail Eng Design

LARAP Study

Road Safety

Owner's Estimate

Appraisal & Public Consultation

Procurement & Sign Contr

Bid Document

LARAP Implementation

Preparation for Commencement of Work

Standard Biding Document

28 Jan'17

30-Des-17

PROC

to be canceled

CONSTRUCTION 720 - 71 days

Rev-DED RS

31-Des-17

30-Des-17

PROCUREMENT

IMPLEMENTATION

31-Des-17

CONSTRUCTION 450 + 240 days

31-Des-17

6-Nov-12

19-Jun-13

PROC

DED

Rev-DED RS

ICB

NCB

DED

PROC

CONSTRUCTION 720 days

ICB

PROC

DED

CONSTRUCTION 630 days

23-Mei-16

NCB

Review DED & RS

SBD & OE + BD

RSA & REVISED DED

OE & BD

DED

RSA & REVISED DED

OE & BD

SBD & OE + BD

DED

RSA & REVISED DED

OE & BD

DED

ICB

RSA & REVISED DED

OE & BD

Review DED & RS

SBD & OE + BD

PQ

RS

Proc

COW

SBD

DED

OE

BD

DED

NCB

DED

Pack

#

PACKAGE NAME

2012

2013

2014

2015

2016

2017

2018

ICB

#########

CONSTRUCTION 640 + 93 days

14-Apr-16

PROC

17-Mar-16

31-Mei-16

Review DED & RS

PQ

Review DED & RS

PQ

Review DED & RS

PROC

CONSTRUCTION 720 days

22-Jul-15

(9)

4

th

Quarter : October-November-December

4

1.1.2 Consultancy Services

TA Consultant

Planned

Mobilization

Contract

Signed

Actual

Mobilization

CTC

Jul 2012

5 Nov 2012

12 Nov 2012

DSC

Jul 2012

11 Jun 2013

19 Jun 2013

Capacity Building for Disaster

Risks Reduction

Cancelled

Development of Slope

Stabilization, Design and

Management

January 2017

Capacity Building for

Environmental Management

Cancelled

Road Safety

Cancelled

The technical assistance for consultancy of Capacity Building For Disaster Risk

Reduction has been deleted, but replaced by

Technical Assistance for

Development of Slope Stabilization, Design and Management .

(10)

4

th

5

1.2

Current Status of Loan

At the end of this quarter on December 31, 2016 some 40.47% or USD 101.18 million of the

available loan had been disbursed, which is 7.85% over the revised forecasted expenditures

of 26.00% (USD 65.00 million) at the end of the quarter.

Total disbursements during this Quarter amounted to USD 26.79 million covering the

payments for "Statement of Work Accomplished' (MC) to civil works Contractors of the

on-going construction packages and advance payments to Contractors of newly started

contract packages. Details of the Disbursements and Expenditures Status are presented

in

Appendix 1

.

A more detailed and updated status of the loan are fully described and presented in

sixtenth (16

th

) Quarterly Financial Report covering the 4

th

Quarter

(October-November-December) of the Year 2016 which is under preparation and will be submitted separately.

1.3

Current Problems and Action Required

Program

Activity

Responsibility

AWP-1

4 Nos. Completed and provisionally handed over. Under defects

liability period for seven hundred and thirty (730) days.

Contractor, PPK and

DSC

AWP-2 & AWP-3

13Nos.Four (4) packages out of the thirteen (13) packages

under construction are way behind schedule with huge

percentages

of

negative

progress

slippages.

Contractors of the problematic packages shall resolve

immediately the current problems. PPK and DSC shall

closely monitor the activities of the Contractor.

1 No. Completed and provisionally handed over. Under defects

liability period for seven hundred and thirty (730) days.

2 Nos. Cancelled.

1 Nos. Proposal to be Cancelled.

Contractor and

PPK and DSC

Contractor, PPK and DSC.

Disaster Risks Reduction

Cancelled

Technical Assistance for

Development of Slope

Stabilization, Design and

Management

Still in selection process.

POKJA, Sub-Directorate of

Geotechnical and Slope

Management, Directorate of

Road Construction, DGH,

MPWH

Environmental

Management

Cancelled

(11)

-2016 Quarterly Progress Report

4

th

6

2

General

2.1

Reporting Requirements

Quarterly Progress Reports

:

This is twelfth (12

th

) Quarterly Progress Report as

required and stipulated in CTC's consultancy contract and the Loan Agreement. Prior

to the production of this report, Monthly Progress Reports have been prepared and

have dealt with all aspects of the works. This report attempts to bring the situation up

to date by covering overall progress up to the end of fourth (4

th

) Quarter of the Year

2016.

Financial Monitoring Reports

:

These have been prepared for each quarter since the

beginning of 2013 with the first Report, issued in May 2013, covering the period

January

March 2013. Since that date quarterly reports have been prepared and

submitted regularly.

Report

Period Covered

Date Issued

Financial Monitoring Report No. 1

January 2013

March 2013

May 15, 2013

April 2013

June 2013

August 15, 2013

July 2013

September 2013

November 15, 2013

October 2013

December 2013

February 15, 2014

January 2014

March 2014

May 15, 2014

April 2014

June 2014

August 15, 2014

July 2014

September 2014

November 15, 2014

October 2014

December 2014

April 7, 2015

Financial Monitoring Report No. 9

January 2015

March 2015

August 31, 2015

April 2015

June 2015

October 2, 2015

July 2015

September 2015

December 16, 2015

October 2015

December 2015

February 10, 2016

January 2016

March 2016

June 8, 2016

April 2016

June 2016

August 25, 2016

July 2016

September 2016

December 2, 2016

October 2016

December 2016

Under Preparation

CTC Monthly Progress Reports

:

These report have been prepared covering each full

month since January 2013. Subsequent reports have been submitted on a regular

monthly basis.

Environmental Studies and Activity Reports

:

These report have been continuously

updated and submitted to PMU for submission to World Bank for Bank's issuance of No

Objection Letter (NOL).

Appendix S-1

shows the summary of submitted of Reports

covering each contract package since inception of the Project.

Social Impact Studies and Activity Reports

:

These report which mainly dealt with the

implementation of "Land Acquisition Resettlement Action Plan" (LARAP) have been

continuously submitted to PMU for submission to World Bank for Bank's issuance of

No Objection Letter (NOL).

Appendix S-2

indicates the updated summary of all

submitted Reports.

Anti-Corruption Action Plan (ACAP) : Community Development Activity Reports

:

These Reports have been prepared and continuously submitted to the Client.

Appendix S-3

shows the summary of submitted Reports from the very first (1

st

)

submittal up to latest report before the Quarter ended.

Community Representative Observers (CRO) and Third Party Monitoring (TPM)

(12)

4

th

7

submitted by the appointed CRO's and TPMs of the respective contract package.

Their reports were based on their actual observations and monitoring during pre

-bid meetings, site visit and -bid openings of every contract package under procurement.

Appendix S-4

shows the updated summary of all reports which were forwarded to PMU.

2.2

Loan Status

The agreed allocation of loan funds from the original loan agreement together with the %

disbursed by the World Bank to the end of the quarter date (September 30, 2016) is

[image:12.595.99.558.526.738.2]

presented in

Table 2

0

6,790,105.83

39.94

3

Part 3

Road Sector Institutional

Development

0

4

Part 4

Contingency for Disaster Risk

Response

0

Unallocated

12,600,000.00

0

Original Loan

Amount

250,000,000.00

19,454,368.91

81,725,868.06

101,180,236.97

40.47

2.3

Financial Management

S-Curve for Financial Progress

A report at the end of the quarter (Decmber 31, 2016) is presented in

Appendix 2

#REF!

1.25

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

Month

%

Co

m

pl

et

e

Actual Expenditure USD

101.18 mil (40.47 %)

WINRIP ACTUAL PROGRESS UP TO DECEMBER 2016 AND FORECAST UP TO JUNE 2018

ACTUAL Dec 2016

Original Forecast

Forecast Expenditure Rev

USD

65.00 mil

(26.00%)

Forecast Dec 2016

(13)

4

th

8

2.4

Project Cost Monitoring

A detailed summary of the project cost monitoring in tabular format is presented as

Appendix 3

at the end of this report.

2.5

World Bank Implementation Review Mission and Site Visit

During this 4

th

quarter, there was no mission from the World Bank.

The Technical and Financial Audit Consultant (TFAC) mission took place on 4, October 2016

until 6, October 2016 and 22, November 2016 until 24, November 2016 with site visit

inspection on Packages No.17, 7 respectively.

The Workshop meeting conducted by TFAC was held on 21, November 2016 for Packages

No.7, 12, 14, 16, 20.

An "Agreed Key Action Plans" for progress compliance monitoring of the status of the

works on monthly interval is shown in

Table 3

.

Table 3 Agreed Key Action and Plans

Status as of end of 4

th

Quarter (December 2016)

No.

Action

By Whom

New Deadline (s)

1.

Inform the WB if the Contractor can finish the package 16

within 2017.

PPK through

PMU and CTC.

January 30, 2017.

2.

Send to the WB informally the proposed contract

modification for package 03.

PMU and CTC.

December 14, 2016.

3.

Issue a NOL to the contract modification for time extension

for package 05.

WB.

December 23, 2016.

4.

Inform the WB about the contract modification to include the

additional drainage and accesses to houses in package 06

(contact finishes on January 28, 2017).

PPK through

PMU and CTC.

December 30, 2016.

5.

Inform the WB if the Contractor of package 13 was able to

comply with 400 m3 of quarry material production per day.

PMU and CTC.

January 16, 2017.

6.

Inform the WB if the Contractor of package 15 was able to

achieve 20% of cumulative progress by the end of 2016.

PMU and CTC.

January 16, 2017.

7.

Inform the WB after completion of field engineering if

package 20 can be completed within 2017; and what Bina

Marga will do considering that this package is in good

condition.

PMU and CTC.

January 10, 2017.

8.

Submit to the WB the proposal evaluation report for the

slope stabilization, design, and management.

PMU and CTC.

January 11, 2017.

9.

Send to the WB the #2 DSC contract modification for price

escalation.

PMU and CTC.

January 30, 2017.

10.

Send to the WB formally the request for NOL to CTC contract

amendment No. 5.

PMU and CTC.

December 15, 2016.

11.

Send to the WB the environmental management and

monitoring plans (RKPPLs) for packages 07, 14, and 20 to the

Bank.

PMU and CTC.

•

RKPPLs for

packages 07,

14, and 20:

December

30, 2016.

•

RKPPL Training

for package 16:

First week of

January 2017.

12.

Cary out HIV/AIDS workshops.

PMU/CTC/ DSC.

February 2017 for

packages

16, 20, and 21.

Send to the WB the final LARAP document for package 05

[image:13.595.72.542.332.786.2]

(14)

4

th

9

No.

Action

By Whom

New Deadline (s)

13.

comparison between the amount paid to affected people and

the amount due to them according to the appraisal, as well as a

list of remedial actions.

PMU and CTC.

December 15, 2016.

14.

Send to the WB the necessary clarification about the right of

use permission from the Forestry Department for the existing

road at package 05.

PMU and CTC.

January 16, 2017.

15.

Carry out remedial actions for the LARAP implementation of

package 05.

PMU.

March, 2017.

16.

Send to the WB the monitoring report of LARAP

implementation of package 05.

PMU.

March, 2017.

17.

Submit to the WB LARAP monitoring reports for packages 07,

08, 15, 20, and 21.

PMU.

•

Packages 07, 08,

and 21:

December 30,

2016.

•

Packages 15,

and 20:

January 30,

2016.

18.

Completely follow up on the FY2015 audit findings, and

report to the WB.

PMU and CTC.

December 30, 2016.

19.

Submit to the WB the quarterly IFR for the period October to

December, 2016.

PMU.

February 15, 2016.

20.

Send to the WB the TFAC response for packages 03, 05, 06,

07, 11, 13, 15, and 17.

PMU/DSC/

CTC.

•

Package 03:

January 10,

2017.

•

Package 05:

January 10,

2017.

•

Package 06:

December

16, 2016.

•

Package 07:

January 23,

2017

•

Package 11:

January 04,

2017.

•

Package 13:

January 10,

2017.

•

Package 15:

January 10,

2017.

•

Package 17:

January 24,

2017.

21.

Upload the mid-term review report on WINRIP website

(please send link to the Bank).

PMU/CTC.

January 31, 2017.

22.

Submit to the WB the 2015 IRMS traffic data for the 19 road

packages.

PMU/CTC.

December 30, 2016.

23.

Submit regularly to the WB the quarterly progress reports.

PMU.

This activity must be

carried out every

calendar quarter.

24.

Update the newsletter quarterly, including the list of

contracts, implementation progress, project related

workshops, and number, typology and status of complaints.

PMU.

This activity must be

carried out every

calendar quarter.

2.6

Project Steering Committee Meeting

(15)

4

th

10

3

Project Management and Implementation

3.1

Procurement Status

(A) Civil Works

Civil Works are now being implemented in Annual Work Programs (AWP) which have

been numbered AWP-1, AWP-2, and AWP-3.

All Contract Agreements for the four (4) AWP-1 contract packages were signed by the

end of 2013 with actual work commencement on January 2014.

[image:15.595.137.525.343.736.2]

Under the other two (2) implementation programs, AWP-2 and AWP-3, fourteen (14)

packages were already procured.

Table 4

Shows the actual pre-construction and procurement status under the

implementation schedules AWP-2 and AWP-3

Table 4

Package

No.

Package Name

Status

AWP-2

5

Sp. Rampa - Poriaha

Procured. Under construction since the issuance

of Notice To Proceed (NTP) on June 18, 2015

6

Ps. Pedati - Kerkap

of Notice To Proceed (NTP) on March 11, 2015

7

Indrapura

Tapan

Procured. Under construction since the

issuance of Notice To Proceed (NTP) on

December 10, 2015

8

Bts. Pariaman

Manggopoh

Procured.

Under

construction

since

the

issuance of Notice To Proceed (NTP) on March

23, 2016

10

Sp. Empat

Sp. Air Balam

Cancelled . The road is still in relatively in good

condition and widening is not needed

immediately.

11

Bantal - Mukomuko

of Notice To Proceed (NTP) on February 23,

2015

12

Kambang

Indrapura

(16)

4

th

11

Package

No.

Package Name

Status

13

Sp. Rukis

Tj. Kemuning

Procured. Under construction since the

issuance of Notice To Proceed on July 22,

2015

AWP-3

14

Painan

Kambang

of Notice To Proceed on August 3, 2016

15

Sibolga

Bts. Tapsel

of Notice To Proceed (NTP) on November 20,

2015

16

Seblat - Ipuh

of Notice To Proceed on November 8, 2016.

17

Sp.Gn.Kemala

Pg. Tampak

of Notice To Proceed (NTP)on September 4,

2015.

19

Lais

Bintunan

Procured. Construction completed. Under

Defect Notification period for 730 days.

20

Lubuk Alung

Sicincin

of Notice To Proceed on September 1, 2016.

21

Lubuk Alung - Kuraitaji

of Notice To Proceed on September 1, 2016.

Note : Packages No.9 and No.18 are cancelled from the program.

Presented in

Appendix 4

is the current status of procurement management.

(B) Services

The Core Team (CTC), Design & Supervision Consultant (DSC), and the others Capacity

Building Consultancy status are discussed in Section 3.4.

3.2

Implementation Status

Civil Works

As of end of this reporting quarter (December 2016), five (5) of contract packages were

already completed and currently under defects liability period for seven hundred and thirty

(730) days effective on the day the TOCs were issued.

Thirteen (13) packages are on-going construction. Details of each contract package are

(17)

2016 Quarterly Progress Report

4

th

[image:17.842.56.813.100.518.2]

12

Table 5

Program

Contract

Package

#

Contractor

Name of Road

Province

Contract

Signed

Commence

ment of

Work

Original

Time

Extension

Revised

Contract

Amount

Contract

Time

Completion

Date

Contract Amount

Contract

Time

Completion

Date

AWP-1

1

PT. Jaya Konstruksi

Manggala Pratama Tbk

Biha - Krui

Lampung

Nov 25,

2013

Jan 8, 2014

134,909,211,000

640 CD

Oct 9, 2015

93 CD

140,255,020,000

733 CD

Jan 20, 2016

2

PT.Jaya Konstruksi Manggala

Pratama Tbk

Padang Sawah

Sp. Empat including

Air Gadang

West

Sumatera

Dec 6, 2013

Jan 6, 2014

197,936,699,000

730 CD

Jan 5, 2016

105 CD

249,348,931,000

835 CD

Apr 14,

2016

3

PT. Jaya Konstruksi

Manggopoh

Padang Sawah

West

Sumatera

Dec 6, 2013

Jan 6, 2014

143,688,963,000

730 CD

Jan 5, 2016

75 CD

183,940,872,000

805 CD

Mar 17,

2016

4

PT. Waskita Karya and PT.

Mulya Turangga (JO)

Ipuh - Bantal

Bengkulu

Nov 14,

2013

Jan 13, 2014

186,936,750,000

730 CD

Jan 12, 2016

90 CD

194,902,179,000

820 CD

May 31,

2016

AWP-2

5

PT. Nusa Konstruksi

Enjiniring Tbk.

Sp. Rampa

-Poriaha

North

Sumatera

March 17,

2015

June 18,

2015

107,321,260,310

540 CD

Dec 8, 2016

-

107,321,260,310

764 CD

Jul 20, 2016

6

PT. Waskita Karya (Persero)

Tbk.

Ps. Pedati - Kerkap

Bengkulu

Feb 27,

2015

Mar 11,

2015

86,517,470,000

450 CD

Jun 2, 2016

240 CD

118,444,156,000

690 CD

Jan 28, 2017

7

PT. Adhi Karya

Indrapura

Tapan

West

Sumatera

Nov 26,

2015

Dec 10,

2015

129,699,900,000

630 CD

Aug 30,

2017

-

-8

PT. PP/PT. Statika Mitra

Sarana J.O

Bts. Kota Pariaman

- Manggopoh

West

Sumatera

Jan 28, 2016

Mar 23,

2016

355,500,000,000

720 CD

Mar 12,

2018

- 71 CD

649 CD

Dec 31,

2017

11

PT. Hutama Karya/PT. Daya

Mulya J.O.

Bantal

Mukomuko

Bengkulu

Dec 18,

2014

Feb 23,

2015

228,899,717,000

720 CD

Feb 11,

2017

-262,611,303,000

-

-12

PT. Lancar Jaya/PT. Cahaya

T.A. J.O

Kambang

Indrapura

West

Sumatera

Jan 28, 2016

May 23,

2016

358,650,400,000

720 CD

May 12,

2018

-116 CD

604 CD

Jan 16, 2018

13

PT. Waskita Karya (Persero)

Tbk.

Sp. Rukis

TJ.

Kemuning

Bengkulu

Dec 18,

2014

July 22,

2015

292,700,000,000

720 CD

July 10,

2017

-

-AWP-3

14

PT. Yasa Patria

Perkasa/Conbloc, JO

Painan

Kambang

West

Sumatera

Jun 1, 2016

Aug 3, 2016

214,327,429,680

630CD

Apr 12,

2018

-114 CD

-

516 CD

Dec 31,

2017

15

PT. Pembangunan

Perumahan (Persero)

Sibolga

Bts.

Tapsel

North

Sumatera

July 13,

2015

Nov 20,

2015

260,100,000,000

810 CD

Feb 6, 2018

- 37 CD

773 CD

Dec 31,

2017

16

KSO PT Yasa PP-Multi

Structure

Ipuh - seblat

Bengkulu

Oct 28, 2016

Nov 8, 2016

211,374,500,000

630CD

July 30,

2018

--

-17

PT. Jaya Konstruksi

Sp. Gunung Kemala

Pugung Tampak

Lampung

Nov 17,

2014

Sept 4, 2015

199,551,000,000

720 CD

Aug 23,

2017

-

-19

PT. Roda Tekindo Purajaya

Bintunan - Lais

Bengkulu

Feb 27,

2015

Mar 11,

2015

33,689,452,000

300 CD

Jan 4, 2016

125CD

44,419,760.000

425CD

June 30,

2016

20

PT. Nindya Karya

Lubuk Alung

Sicincin

West

Sumatera

Jun 1, 2016

Sept 1, 2016

113,818,300,000

540CD

Feb 22,

2018

- 54 CD

-

486 CD

Dec 31,

2017

21

PT. Multi Structure

Lubuk Alung

Kuraitaji

West

Sumatera

Jun 1, 2016

Sept 1, 2016

126,301,900,000

540CD

Feb 22,

2018

- 54 CD

-

486 CD

(18)

4

th

13

Activities done during the 4

th

Quarter of 2016 were repair and restoration of deteriorated

existing pavements, roadway excavation, embankment formation, spreading of granular

pavement for roadway widening, asphalt paving, structural works, construction of stone

masonry side ditches, stockpiling of raw material, production of crushed aggregates, other

minor works, bridge construction, finalization of

Field Engineering

surveys and

mobilization of resources of the newly started contract packages.

The four (4) contract packages under implementation program AWP-1 were already

completed and now under defects liability period for two (2) years since the issuance of

TOCs.

Under the implementation program AWP-2 and AWP-3, there are currently thirteen (13)

contract packages that are on-going construction implementation and one (1) package on

AWP-3 is already completed. Physical progress of three (3) of the packages are lagging far

behind schedule with negative slippages of 23.92%, 14% and 12.78% respectively, while

progress for the other ten (10) packages are still slightly on or behind schedule.

Progress status of the on-going civil works contracts as of this reporting period are shown in

Table 6

.

Following are brief status of the on-going construction contract packages :

Package No. 1 : Biha

Krui

The contract package is completed on January 20, 2016 and provisionally handed over to the

Employeer and currently under Defects Notification Period until after two (2) years

reckoned from the issuance of the TOC.

A more detailed previous status during the whole duration of the contract implementation

of this Package is presented in

ANNEX P-I Executive Summary Report.

Package No. 2 : Padang Sawah

Sp. Empat (Including Air Gadang Bridge)

The contract package is completed on April 14, 2016 and provisionally handed over to the

Employeer and currently under Defects Notification Period until after two (2) years

reckoned from the issuance of the TOC.

ANNEX P-2 Executive Summary Report

present a more detailed status during the whole

duration of the contract implementation of the Contract Package.

Package No. 3 : Manggopoh

Padang Sawah

The contract package is completed on March 17, 2016 and provisionally handed over to the

Employeer on March 17, 2016 and currently under Defects Notification Period until after

two (2) years reckoned from the issuance of the TOC.

A more detailed status of the project progress during the whole duration of the contract

(19)

4

th

[image:19.842.54.815.87.518.2]

14

Table 6

Program

Contract

Package

#

Contractor

Name of Road

Target Progress

Schedule Ending

December 2016

Actual Progress

Accomplished

Slippage

Time Elapsed

Remaining

Time

Remarks

AWP-1

1

PT. Jaya Konstruksi Manggala

Pratama Tbk

Biha - Krui

*

-

-Completed

PHO : Jan 20, 2016

2

Pratama Tbk

Padang Sawah

Sp.Empat incl.Air Gadang

*

-

--

-

-Completed

PHO : April 14, 2016

3

Pratama Tbk

Manggopoh

Padang

Sawah

*

-

-Completed

PHO : Mar 17, 2016

4

PT. Waskita Karya and PT.

Mulya Turangga (JO)

Ipuh - Bantal

*

-

-Completed

PHO : May 31, 2016

AWP-2

5

PT. Nusa Konstruksi Enjiniring

Sp. Rampa - Poriaha

41.99%

42.73%

0.74%

72.87%

207 CD

Based on revised contract time

and schedule

6

PT. Waskita Karya Tbk

Ps. Pedati

Kerkap

96.07%

91.23%

-4.84%

95.07%

34 CD

Based on 2nd revised contract

time and schedule

7

PT. Adhi Karya

Indrapura - Tapan

43.74%

39.21%

-4.53%

60.57%

248 CD

Based on original contract

time and schedule

8

PT. PP/PT. Statika Mitra J.O

Bts. Kota Pariaman

Manggopoh

30.85%

32.15%

1.30%

42.75%

371 CD

time and schedule

11

PT. Hutama Karya/ PT. DMT

Mukomuko - Bantal

96.19%

86.28%

-9.91%

93.32%

48 CD

time and revised schedule

12

PT. Lancarjaya/PT. Cahaya

T.A. JO

Kambang

Indrapura

9.39%

4.02%

-5.37%

36.80%

371 CD

time and revised schedule

13

PT. Waskita Karya (Persero)

Tbk

Sp. Rukis

Tj. Kemuning

77.66%

32.63%

-45.03%

72.60%

197 CD

time and schedule

AWP-3

14

PT. Yasa

PT. Conbloc (JO)

Painan

Kambang

5.87%

3.94%

-1.92%

27.96%

371 CD

Based on revised contract

time and schedule

15

PT. Pembangunan

Perumahan (Persero)

Sibolga

Bts. Tapsel

44.45%

20.52%

-23.93%

51.94%

371 CD

Based on revised contract

time and schedule

16

PT Yasa-Multi Structure, Jo

Seblat Ipuh

0.26%

-

92.53%

582 CD

17

Pratama Tbk

Sp. Gn Kemala

Pg.

Tampak

54.12%

41.34%

-12.78%

66.48%

241 CD

time and schedule

19

PT. Rodatekindo Purajaya

Lais - Bintunan

100%

-

Completed

PHO : June 30, 2016

20

PT. Nindya Karya

Lubuk Alung

Sicincin

12.38%

13.60%

1.22%

23.66%

371 CD

21

PT. Multi Structure

Lubuk Alung

Kuraitaji

9.86%

3.25%

-6.61%

23.66%

371 CD

(20)

2016 Quarterly Progress Report

4

th

15

Package No. 4 : Ipuh

Bantal

The contract package is completed on May 31, 2016 and provisionally handed over to the

Employeer on May 31, 2016 and currently under Defects Notification Period until after

two (2) years reckoned from the issuance of the TOC.

Shown in

showing the details and status of the

project.

Package No. 5 : Sp. Rampa

Poriaha

Based on the revised schedule approved on 23, November 2016. As of the end of this

month, the actual work progress is 41.99% of the scheduled 42.72%. The balanced +0.74%

progress is achieved.

ANNEX P-5 Executive Summary Report

shows the Contractor s Progress Schedule.

Package No. 6 : Kerkap

Ps. Pedati

Based on the 2

nd

revised progress schedule, the actual work progress is 91.23% which is still

behind schedule by -4.84% balancing from the scheduled 96.07%.

Basically the only remaining major work item to be completed is the asphalt pavement

which is 60.39% component of the whole contract and the end of this period, 57.63% of the

works is already completed with still 2.76% to be done.

For the Contractor to accomplish with the revised completion date on January 28, 2017.

The remain 8.77% is to be done as of the completion date of which the rest of calendar

days are about one month.

shows the complete details of the contract

package.

Package No. 7: Indrapura

Tapan

During this month, the Contractor is trying to stabilize and balancing the progress, however

the actual overall progress is still less on schedule by -4.53%, mainly due to the inclement

weather conditions.

Barring any unforeseen circumstances that will interupt or disrupt the execution of the

works, the target date of completion on August 30, 2017 can be easily achieved, provided

the Contractor shall produce at least minimum 7.6% progress every month during the

remaining contract time of eight (8) months.

shows the complete details of the contract

package.

Package No. 8 : Bts. Kota Pariaman - Manggopoh

As the month ended, the overall actual work progress was achieved 32.15% which is ahead

of schedule by +1.30% relative to the progress schedule of 30.85%.

(21)

4

th

16

At this present, unsettled land acquisition appx. 6 km should be treated and handled as top

and urgent element maintaining the stable progress for this project.

ANNEX P-8 Executive Summary Report

shows the complete details of the contract

package.

Package No. 11 : Bantal - Mukomuko

Based on the revised schedule due to approval of the results of Field Engineering , the

actual overall progress attained by the Contractor up to end of this period is 86.28% against

96.19%.

During this month, the negative slippage rate is raised up to -9.81% comparing with -8.8%

of the previous month.

The reason for delayed progress was mainly due to the asphalt pavement works owing to

shortage of dust. (Abu Batu) and frequent broken-down of A/P finisher.

Base on the schedule, the remaining working month is only 2.6 months with 13.72% of the

remain work. Thus, the contractor have to accelerate their work forces on the asphalt

pavement works by means of increasing supply of agreegate materials, especialy Abu batu

and changing the main equipments in good conditions.

For more details of the Contract Package, refer to

ANNEX P-11 Executive Summary

Report

.

Package No. 12 : Kambang - Indrapura

From the commencement date to this month, the construction time has been elapsed of 8

months but the actual wrok progress to date is only 4.02% against 9.39%.

Delayed works are mosthly General, Earthwork, Granular Pavement and Structures.

Furthermore asphalt pavement works are not started so far.

The weight of work portion for asphalt pavement is to be more than 50% from the total of

works. Therefore, the contractor has been strongly adviced that the preparatory

arrangements for executing asphalt pavement works should be done as early as possible.

Details of the Contract Package are shown in

.

Package No. 13 : Sp. Rukis

Tj. Kemuning

During this month, the work progress is achieved of 9.86% per a month against 4.69%

scheduled.

Overall work progress to date is only 32.63% against 77.66% scheduled. Hence the slippage

rate of the progress is to become -45.03% which is considerably improved from the

previous month.

For this month progress has been leaded by the asphalt pavement affacted by more than

90% of this month overall progress.

(22)

4

th

17

catch-up the work progress of granular pavement to obtain the more working areas of the

next works, Asphalt Pavement.

Details of the work progress are shown in

ANNEX P-13 Executive Summary Reports.

Package No. 14: Painan - Kambang

The work progress up to this month is achieved of 3.94%, excepting asphalt pavement due

to the fault to apply the material on site of aggregate stones, etc as the work progress

which is not allowed by the contract, against 5.87% scheduled.

Aggregate stone materials are stockpiled in huge amount, accordingly it is expecting that

the next month progress is to be improved.

shows the complete details of the project.

Package No. 15: Sibolga

Bts. Tapsel

During this month, the work progress per a month is achieved of 7.28% against 6.95%

scheduled.

Overall work progress to date is only 20.52% against 44.45% scheduled. Hence the slippage

rate of the progress is to be -23.93% which is slightly less than the previous month -24.2%.

This month progress has been leaded by the asphalt pavement work mostly affacted by

more than 97% of this month overall progress.

In order to maintain the smooth progress in the future, the contractor has to improve and

catch-up the work progress for espicially Drainage, Earthworks, Granular pavement to

obtain the more working areas of the next work, Asphalt Pavement.

Detailed and work progress of the contract package are shown in

ANNEX P-15 Executive

Summary Report

.

Package No. 16 : Seblat

Ipuh

Notice to proceed (NTP) to commence the works has been issued on November 8,2016 and

pre construction meeting was held on November 14,2016 in Bengkulu City.

The mobilization of basecamp, construction equipment, manpower etc, is still on going.

Hence the contractor is not in the position to have financial progress up to this month.

Package No. 17 : Sp. Gunung Kemala

Pg. Tampak

Overall actual progress to date 41.43% against 54.12% scheduled. Progress slippage rate to

date has became bigger -12.78% against 7.87% of the last month.

Delayed work progress is mainly due to the Asphalt pavement, Pavement widening &

Shoulder, Granular pavement and Drainage.

However an einclement weather condition in the rainny season could be a reason for

delaying progress, the contractor s construction management is to be one of the main

element, for delay either.

(23)

4

th

18

of the project.

Package No. 19 : Lais

Bintunan

The contract package is completed on June 30, 2016 and provisionally handed over to the

employer and currently under Defects Notification Period until after two (2) years

reckoned from the issuance of the TOC

Complete details of the contract package are shown in

ANNEX P-19 Executive Summary

Report

Package No. 20 : Lubuk Alung - Sicincin

Since NTP issued on September 1, 2016, the mobilization of construction equipments and

manpowers of the Contractor are likely to accomplish and espicially development at their

own quarry site, located in adjacement area of the existing main road, 8 km far from the

Project end point, Instaling AMP & crushing plant in the quarry as wall could be a good

element to keep a constant progress during the construction.

At September that site construction management and traffic control of the contractor have

to be improved more, actively and maintained by means of establishing feasible working

methods, work sequeuces before starting of the works.

The progress of this month was achieved 13.60% againts 12.38% schedule, thus fairly ahead

of +1.22%.

shows the Contractor s schedule and work

progress.

Package No. 21 : Lubuk Alung - Kuraitaji

Since NTP issued on September, 1, 2016, the mobilization of construction equipments,

AMP, Crusher plant etc, have been done fairly, but in spite of a huge quantities of drainage

works, work forces, manpower, sub-contractors for the drainage works are much

insufficient.

The Contractor has to mobilize the working teams much more than the present for the

drainage work to obtain more working areas for the next works, like granular pavement,

Asphalt pavement in order to catch-up the very delayed progress, -6.61% slippage

comparing with actual 3.25% and scheduled 9.86%.

shows the Contractor s schedule and work

(24)

4

th

19

3.3

Variation Order Details

To date, amendements and/or variation orders for six (6) construction contract packages

were already processed and approved by Pejabat Pembuat Komitmen (PPK), the

authorize Office to approve financial disbursement.

The approved variations orders were due to the following reasons :

a) Change of Engineer s Team Leader from V. Thiagarajah to Johnson Villar.

b) Change of PPK Sub Project Manager.

c) Contract amount revision due to Technical Justification of Field Engineering

results.

d) Revision of time for completion (time extension).

e) Contract amount revision due to contract price adjustment (escalation of unit

rates).

f)

Change of Contractor s authorize representative.

g) Deletion of unspent provisional sum amounting to Rp. 7.1 Billion and balancing of

quantity overruns/underruns.

h) Final Quantity.

i)

Change Bank Account

In regards with additive/deductive cost variations, original cost of the six (6) construction

contract packages increases by Rp. 149,417,273,000 while the variation orders for the

other contract packages are still under evaluation by DSC and PPK which is expected that

the results will increase the respective original contract amounts.

In anticipation of future claims for varied works by the Contractors, a revised costs of

additional 11% of the Original Cost for each contract package covered by AWP-1 has been

considered and 6% cost increases for packages under AWP-2 and AWP-3 to cover any

Variation Orders that may arise during the implementation of the Works.

Presented in

Table 7

are details of Variation Orders for the four (4) sub-projects under

(25)

4

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[image:25.595.51.572.94.663.2]

20

Table 7

Details of Amendments (Variation Orders)

Reason For Change :

A

Change of Engineer s Team Leader from V. Thiagarajah to Johnson Villar.

B

Change of PPK Sub Project Manager.

C

Contract amount revision due to Technical Justification of Field Engineering results.

D

Revision of time for completion (time extension).

E

Contract amount revision due to contract price adjustments (escalation).

F

Change of Contractor s authorize representative.

G Deletion of unspent provisional sum amounting to Rp. 7.1 Billion and balancingof quantity overruns/underruns.

H Final quantity (overuns/underruns).

I

Change Bank Account.

Package

No.

Original Contract

Amount

(Rp)

Amend

No.

Variation

+/-(Rp)

Revised Contract

Amount

(Rp)

Variance

%

Time

Extension

Reason For

Change

1

134,909,211,000

1

0

134,909,211,000

0

-

A

2

+19,163,804,000

154,073,015,000

+14.20

-

C

3

0

154,073,015,000

+14.20

-

B

4

0

154,073,015,000

+14.20

93

D

5

-13,817,995,000

140,255,020,000

+3,96

-

G

2

197,936,699,000

-

B

4

+28,776,518,000

226,713,217,000

+14.54

-

C

5

0

226,713,217,000

+14.54

105

D

6

+22,635,714,000

249,348,931,000

+25.97

-

E

3

143,688,963,000

-

B

4

+21,468,809,000

165,157,772,000

+14.94

-

C

5

0

165,157,772,000

+14.94

75

D

6

+18,783,100,000

183,940,872,000

+28.01

-

E

4

186,936,750,000

1

0

186,936,750,000

0

-

A

2

+9,501,334,000

196,438,084,000

+5.08

-

C

3

0

196,438,084,000

+5.08

-

B

4

0

196,438,084,000

+5.08

90

D

5

-1,535,905,000

194,902,179,000

+4.26

-

H

5

107,321,260,000

-

C

11

228,899,717,000

1

0

228,899,717,000

0

-

B

2

+33,711,586,000

262,611,303,000

+14.73

-

C

12

358,650,400,000

1

0

358,650,400,000

0

-132

C&D

33,689,452,000

0

-

B

(26)

4

th

21

3.4

Consultancy Services

Technical Assistance for Core Team Consultant (CTC) to Support the Project

Management Unit.

Lead Consultant: PT. Perentjana Djaja

CTC Contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 Nov 2012 between

the Ministry of Public Works , Directorate of Planning, DGH and PT. Perentjana Djaja,

Yongma Engineering Co. Ltd, PT. Epadascon Permata Engineering Consultant, JV and the

work commenced on 12 November 2012.

Amendment No.1 to original contract was signed on October 25, 2013.

Amendment No. 2