Monthly Progress Report No. 23
Covering Project Activities During
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MINISTRY OF PUBLIC
WORKS
DIRECTORATE GENERAL OF HIGHWAYS
DIRECTORATE OF PLANNING Core Team Consultant
for
Western Indonesia National Roads Improvement project (WINRIp)
IBRD Loan No.8043-ID
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OurRef.No.
: 03_02|CTA/O]M_11.2014Di
eralof Highways, MpWJl.
Kebayoran BaiuJa Indonesia
Attention
:
lr. Agusta Ersada Sinulingga , MTOfficer In Charge pMU WtNh|P
subject
:
submission of November 2014 Monthry progress Report 80€-tDDear Sir,
In compliance with the Terms of Reference of our consultancy contract, we submit herewith the
Monthly
Progress Report No.23 covering the month of
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This Report is reproduced in twenty (20) copies for distribution to alt concemed authorities.
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Jakarta, December 12, 2014
No.23; WINRIP Loan |BRD No.
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Table of Contents
1 EXECUTIVE SUMMARY... 1
1.1 Current Implementation Situation... 1
1.2 Disbursement... 2
1.3 Visit... 3
1.4 Procurement of Civil Works Contract Under Category 1 of the Loan Agreement... 3
1.6 Consolidated Update of the Progress of the Project ... 6
2 PROJECT DESCRIPTION ... 8
2.1 Background... 8
2.2 Project Development... 8
2.3 Project Objective ... 13
3 CONSULTANCY SERVICES ... 14
3.1 CTC Consultants ... 14
3.1.1 Scope of Services... 14
3.1.2 CTC Manning ... 15
3.1.3 CTC Contract ... 17
3.2 DSC Consultants... 18
3.3 Technical Assistance for Capacity Building for Disaster Risks Reduction... 18
4 CIVIL WORKS... 20
4.1 Detailed Design Preparation... 20
4.2 Procurements... 22
4.3 Civil Works Implementation... 22
4.4 Civil Works Progress... 23
4.5 Quality Assurance... 27
4.6 Environmental and Social Considerations ... 27
4.7 Anti Corruption Issues... 40
4.7.1 Anti Corruption Action Plan (ACAP) ... 40
4.7.2 Community Representative Observers (CRO) ... 40
4.7.3 Publication / Disclosure... 41
4.7.4 Complaints Handling Mechanism (CHS) ... 42
4.7.5 Third Party Monitoring (TPM) ... 43
4.8 Road Safety Audit ... 43
5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS ... 45
5.1 Draw Downs and Future Costs... 45
5.2 Disbursement... 45
6 PROJECT PERFORMANCE ... 48
6.1 World Bank and GOI Compliance ... 48
6.1.1
World Bank Missions... 48
6.1.2 Agreed Key Actions and Mission Plans During Recent World Bank Visit ... 48
6.1.3 Performance Indicators ... 51
6.2 Implementation Support Components... 51
6.2.1 Core Team Consultant (CTC) ... 51
6.2.2 Design and Supervision Consultant (DSC) ... 52
6.2.3 Road Sector Institutional Development ... 52
6.4 Anti Corruption Issues... 55
6.4.1 Anti-Corruption Action Plan (ACAP) ... 55
6.4.2 Community Representative Observers (CRO) ... 56
6.4.3 Third Party Monitoring (TPM)... 57
6.4.4 Complaint Handling System (CHS) ... 59
6.4.5. Publication / Disclosures ... 60
6.4.6. Action Plan for Next Months ... 60
6.5 Road Safety Audit ... 61
6.6 Environmental and Social Impact Issues... 64
6.6.1 Package No.01: Krui
Biha ... 64
6.6.2 Package No.02: Padang Sawah
Simpang Empat ... 64
6.6.3 Package No.03: Manggopoh
Padang Sawah ... 64
6.6.4 Package No.04: Ipuh
Bantal... 64
6.6.5 Package No.05: Sp. Rampa
Poriaha ... 65
6.6.6 Package No.06: Psr.Pedati
Kerkap ... 65
6.6.7 Package No.07: Indrapura
Tapan ... 65
6.6.8 Package No.08: Bts Kota Pariaman
Manggopoh ... 65
6.6.9 Package No.09: Rantau Tijang
Kota Agung ... 65
6.6.10 Package No.10: Sp. Empat
Air Balam... 66
6.6.11 Package No.11: Bantal - Mukomuko... 66
6.6.12 Package No12: Kambang
Indrapura... 66
6.6.13 Package No.13: Sp. Rukis
Tj. Kemuning ... 66
6.6.14 Package No.14: Painan
Kambang... 66
6.6.15 Package No.15: Sibolga
Bts. Tapsel... 67
6.6.16 Package No.16: Sebelat
Ipuh ... 67
6.6.17 Package No.17: SP. Gunung Kemala
Pg. Tampak ... 67
6.6.18 Package No.18: Mukomuko
Bts. Sumbar ... 67
6.6.20 Package No.20: Lubuk Alung
Sicincin... 68
6.6.21 Package No.21: Lubuk Alung
Kuraitaji ... 68
6.7. Management Information System... 68
6.8 Quality Assurance... 77
6.9 Project Risks and Mitigation Measures ... 77
6.9.1 Risks Related to Delays ... 77
6.9.2 Financial Risks ... 78
6.9.3 Risks Related to Quality ... 78
7 ISSUES and RECOMMENDATIONS ... 79
7.1 Current Situation ... 79
7.2 Actions Required... 79
ABBREVIATIONS AND ACRONYMS
ACAP : Anti Corruption Action Plan
AER : Application Evaluation Report
AIP : Australian Indonesia Partnership
AMDAL : Environmental Management (Analisis Mengenai Dampak
Lingkungan)
ANDAS : Analisis Dampak Sosial
AWPs : Annual Work Programs
Balai : Regional Office for National Roads Implementation
BAPPENAS : Badan Perencanaan Pembangunan Nasional (National
Development Planning Agency of GOI)
Bappedalda : Regional Environmental Impact Agencies
BBPJN : Balai Besar Pelaksanaan Jalan Nasional (Regional Office for
National Roads Implementation)
BER : Bid Evaluation Report
BLH : Badan Lingkungan Hidup
BPK : Badan Pemeriksaan Keuangan (Audit Board of the Government
of Indonesia)
CAD : Computer Aided Design
CHS : Complaint Handling System
CTC : Core Team Consultant
CHU : Complaint Handling Unit
CRO : Community Representative Observer ( = WPM)
DIA : Directorate of Implementing Affairs
DOP : Directorate of Planning
DGH : Directorate General of Highways
DMS : Document Management System
DTA : Directorate of Technical Affairs
DMS : Document Management System
DSC : Design and Supervision Consultants
EA : Executing Agency
EINRIP : Eastern Indonesian National Roads Improvement Project
EIRTP-1 : Eastern Indonesia Regional Transport Project First Project
ESAMP : Environmental and Social Assessment Plan
ESS : Environmental and Social Safeguards
FMIS : Financial Management Information System
FMIS : Financial Management Information System
GIS : Geographic Information System
GOI : Government of Indonesia
IA : Implementation Agency
IBRD : International Bank for Reconstruction and Development
IFR : Internal Financial Report
IRMS : Integrated Road Management System
Kabupaten : Regency
KPIs : Key Performance Indicators
KPPN : Kantor Pelayanan Perbendaharaan Negara (Indonesian: State
Treasury Service Office)
LAN : Local Area Network
LARAP : Land Acquisition and Resettlement (Rencana Tindak Pengadaan
Tanah dan Pemukiman Kembali)
MIS : Management Information System
MOF : Ministry of Finance
MPW : Ministry of Public Work
MPRs : Monthly Progress Reports
P2JN : Perencanaan Pengawasan Jalan dan Jembatan Nasional
PDF : Portable Document Format
PMU : Project Management Unit
PAPs : Project Affected Peoples
PMM : Project Management Manual
PMU : Project Management Unit (WINRIP)
POKJA : Bina Marga Project Managers and Procurement Committes
PPC : Project Preparation Consultants
PP3 : Pemantau Pihak ke 3
PPK : Sub Project Manager
PPR : Project Progress Report
QPRs : Quarterly Progress Reports
RKL/RPL : Rencana Pengelolaan/Pemantauan Lingkungan
RS : Road Safety
Satker : Satuan Kerja (Work Unit for Road Project Implementation)
SPPL : Surat Pernyataan Pengelolaan Lingkungan
SRIP : Strategic Road Infrastructure Project
TOR : Terms of Reference
UKL/UPL : Upaya Pengelolaan Lingkungan / Upaya Pemantauan Lingkungan
(Site Specific Environmental and Monitoring Plan)
WINRIP : Western Indonesia Roads Improvement Project
WB : World Bank
WP : Work Program
WPs : Works Programs
WPM : Wakil Pengamat dari Masyarakat (or Community Representative
APPENDICES
Appendix A
:
Overall Loan Progress
Appendix B
:
Highway Design Progress
Appendix C
:
Financial Progress
Appendix D
:
Quality Assurance Progress
Appendix E
:
Environmental and Social Progress
Appendix F
:
Procurement Plan and Progress
Appendix G
:
WINRIP Website Progress
Appendix H
:
ACAP Training/Dissemination Progress
Appendix I
:
Performance Indicator
Appendix J
:
Correspondences
ANNEXES
Annex P-1
:
Package No. 1
Annex P-2
:
Package No. 2
Annex P-3
:
Package No. 3
1
EXECUTIVE SUMMARY
1.1 Current Implementation Situation
Civil Works
Implementation of the WINRIP Project is scheduled to be implemented into three (3) Annual Work Programs (AWP s).
AWP-1 original implementation is scheduled to begin with the pre-construction activities (procurement) in mid 2011 and the actual work implementation to start in mid 2012.
AWP-2 consist of three (3) implementation stages. The 1st stage is the preparation of Tender
Documents (construction drawings, bid documents, special specs and other related documents) by
Design Supervision Consultant (DSC), 2nd stage is the procurement and the 3rd stage is the actual
implementation of the works. AWP-2 is originally scheduled to start in mid 2013 and to be implemented at the beginning of Year 2014.
AWP-3 implementation stages are of the same sequence with that of AWP-2. The only difference is
that AWP-3 is originally schedule to take-off beginning the 1st month of the Year 2013 and to be
implemented in the 1stmonth of the Year 2015.
But to due some unavoidable circumstances, the original schedules incurred delays. Actual implementation status are shown below. Still be updated on Nov, 30, 2014.
AWP No. of
Packages
Implementation Status as of November 30, 2014
AWP-1 4 4 Nos. Under construction
AWP-2 9
1 No. Bid Evaluation Report (BER) and recommendation to award the contract were forwarded to the World Bank (WB) for request of No Objection Letter (NOL). 2 Nos. World Bank (WB) concurred and issued No Objection Letter (NOL) on the Bid
Evaluation Report (BER) and award of contract to the winning bidders.
1 No. Bid preparation (Post Qualification) NCB. World Bank (WB) issued No Objection to the use of the model NCB bidding documents for procurement of work thru MPW s e-procurement system. Invitation To Bid uploaded in the Website 4 Nos. Detailed Engineering Design revision completed by BALAI. Review by PMU/CTC
completed. for submission to World Bank for NOL. 1 No. Replacement road, still to be finalized.
AWP-3 8
1 No. Contract Agreement signed between GOI and the winning bidder.
1 No. Bid preparation (Post Qualification) NCB. World Bank (WB) issued No Objection to the use of the model NCB bidding documents for procurement of work thru MPW s e-procurement system. Invitation To Bid uploaded in the Website 1 No. Bid Evaluation (Post Qualification) ICB. Bank agreed principle the use of MPW s
e-procurement system using the Banks Standard Bidding Documents (SBD) for ICB.
4 Nos. Detailed Engineering Design (DED) on-going. 1 Nos. Replacement roads, still to be finalized.
1.2 Disbursement
Loan Allocation and Percent (%) Disbursement To Date
1.45
4.35 4.35
0.00 10.00 20.00 30.00 40.00 50.00 60.00 70.00 80.00 90.00 100.00
Month
%
C
o
m
p
le
te
Actual Expenditure USD 7.32 mil (2.93 %)
WINRIP ACTUAL PROGRESS UP TO NOVEMBER 2014 AND FORECAST UP TO DECEMBER 2017
ACTUAL November 2014 Forecast November 2014
Forecast Expenditure USD 119.62 mil (47.85%)
Deviation = 44.92%
The total disbursement from the loan to the end of November 2014 was USD 7,323,303.80
equivalent to approximately 2.93% of the loan funds. The following table summarizes the
individual disbursementsas calculated by CTCbut retaining the total disbursement fromClient
Connectionat the end of November 2014. Appendix A shows the Overall Loan Progress Status.
Category Description Loan Restructuring Amount US$
Disbursement This Period
Previous Disbursement
Totals Disbursed to End November in
US$
% Disbursed
1 Part 1Betterment and Capacity
Expansion of National Roads. 220,400,000.00 0 4,757,422.97 4,757,422.97 2.16
2 Part 2
Implementation Support 16,000,000.00 6,066.12 1,981,900.79 1,987,966.91 12.42
3
Part 3
Road Sector Institutional Development
1,000,000.00 0,00 0 0 0
4
Part 4
Contingency for Disaster Risk Response
0 0 0 0
Unallocated 12,600,000.00 0,00 0 0 0
LN 8043 DA-A
Ending Balance Special Account
620,698.70 620,698.70 0 Original Loan
Amount 250,000,000.00 6,066.12 7,360,022.46 7,366,088.58 2.93
Difference total amount between the client connection and CTC s calculated cause Bank Indonesia
(BI) returned USD 42,784,78 to the Special Account for BAT (Bank Account Transfer) process. The
amount disbursed during this month ofNovember 2014 USD 6,066.12is Incremental Operating Cost
1.3 Visit
No World Bank Implementation Review mission and site visit during the month.
1.4 Procurement of Civil Works Contract Under Category 1 of the Loan Agreement
As of end of this reporting month of November 2014, World Bank concurred with the issuance of No Objection Letter (NOL) on the Bid Evaluation Reports (BERs) and award of the Contracts for two (2) sub-projects to the winning bidders. Bid Evaluation Report (BER) with recommendation to award the contract for another sub-project was submitted to World Bank for Bank s issuance of No Objection Letter. While No Objection Letter (NOL) was issued by the Bank to the used of model NCB bidding documents using MPW s e-procurement system for the upcoming sub-project to be put on tender. The four (4) sub-projects are programmed and clustered under schedule AWP-2.
Under AWP-3, Contract Agreement for one (1) sub-project was signed between the Government of Indonesia and the winning responsive bidder. World Bank issued No objection Letter to use model NCB and ICB bidding documents using e-procurement system for bidding of two (2) contract packages.
The current status of Contract Packages which are under procurement stage are as follows :
1. Package 17 (Sp. Gunung Kemala Pugung Tampak) AWP-3.
During the period (November 2014) the Award of Contract was executed between the Government of Indonesia and the winning responsive bidder, PT. Jaya Konstruksi Manggala Pratama with the signing of Contract Agreement on November 17, 2014 for a contract amount of Rp. 199,551,233,999 and contract period of 24 months. Commencement of Works (COW) is expected to be on or before May 2015.
World Bank issued a supplemental letter to the Bank s previously issued NOL on October 14, 2014 the NOL to remain provisional until full compliance of the LARAP implementation.
2. Package 11 (Bantal Mukomuko) AWP-2
As mentioned in previous Monthly Report of October 2014, DGH Director of Planning endorsed to the World Bank requesting Bank s issuance of No Objection Letter (NOL) to the Bid Evaluation Report (BER) with recommendation to award the contract to the lowest responsive bidder, PT. PT. Hutama Karya (Persero)/PT. Daya Mulya Turangga J.O in the amount of Rp. 228,899,717,000 with bid validity to remain valid until January 31, 2015.
On November 13, 2014, World Bank confirmed the award of contract to the winning bidder with the issuance of No Objection Letter (NOL) on the Bid Evaluation Report (BER).
As the month was about to end, the Ministry of Public Works accepted and announced that the lowest bidder as the winner of the bidding process to execute the works in 720 calendar days.
3. Package 13 (Sp. Rukis Tj. Kemuning) AWP-2
As mentioned in previous Monthly Report of October 2014, DGH Director of Planning endorsed to the World Bank requesting Bank s issuance of No Objection Letter (NOL) to the Bid Evaluation Report (BER) with recommendation to award the contract to the
Rp. 292,700,000,000 with bid validity to remain valid until January 31, 2015.
On November 18, 2014, World Bank confirmed the award of contract to the winning bidder with the issuance of No Objection Letter (NOL) on the Bid Evaluation Report (BER).
As the month was about to end, the Ministry of Public Works accepted and announced that the lowest bidder as the winner of the bidding process to execute the works in 720 calendar days.
4. Packages 5 (Simpang Rampa Poriaha) AWP-2
As mentioned in previous Monthly Progress Report of October 2014, there were ten
(10) out of the eleven (11) pre-qualified applicant bidders who were issued Invitation
Bid met the deadline for submission of bids at 10:00 am on September 22, 2014 in Medan and opening of bids followed immediately at 10:15 am.
The lone prequalified bidder who failed to submit bid for unknown reason was PT. Nindya Karya (Persero).
The lowest canvassed bid was submitted by PT. Nusa Konstruksi Enjiniring, Tbk with an amount of Rp. 107,321,260,000 or 26.40% below the approved Owner s Estimate of
Rp.145,815,316,000, while the 2nd lowest bid was quoted by PT. Pembangunan
Perumahan (Persero) in the amount of Rp.108,270,000,000 or 25.75% lower than the approved Owner s Estimate.
However, based on the evaluation of the Procurement Committee (POKJA), the lowest bidder failed to meet the qualification for financial situation which was found negative due to its financial resources is much lower as compared with the minimum requirement of the bidder to carry on current project plus the financial requirements of Package No.5.
Due to failure of the lowest bidder to satisfy the financial requirements, POKJA
evaluated the bid of the 2nd lowest bidder wherein the bidder fulfilled all qualifications
and requirement criteria, thus, POKJA recommended the award of contract to PT. Pembangunan Perumahan (Persero) with a contract amount of Rp. 108,270,000,000 with bid validity to remain valid until January 20, 2015.
After CTC had reviewed the Bid Evaluation Report (BER) with respect to the detailed qualification of each bidder based on submitted data and clarification made by POKJA, CTC recommended the award of contract for the construction implementation of Package No. 5 to PT. Pembangunan Perumahan (Persero).
The Bid Evaluation Report was forwarded to the World Bank to request confirmation and issuance of No Objection Letter (NOL) on the BER and award of Contract, however, the Bank thru their letter of November 24, 2014 required further clarifications and/or
justification that the award the contract be awarded to the 2ndlowest bidder instead to
the 1stlowest bidder.
To comply with WB s required clarifications, Head of Balai I sent response letter to DGH-Director of Implementation Affairs Region I clarifying Bank s comment and reason why
the award was not given to the 1stlowest bidder.
5. Package No. 6 (Pasar Pedati Kerkap) AWP-2
This sub-project is under implementation schedule AWP-2. The project roadline is located in the Province of Bengkulu having an approximate length of 20.90 .
The Contract Package is to be procured thru the National Competitive Bidding (NCB) as an agreement between MPW and World Bank concerning three (3) issues on Model Bidding Document for Procurement of Works were already settled.
During this period, the bidding documents intended to be used on this Contract Package has been finalized with the incorporation of all the agreements reached during the recently concluded meeting.
As the bidding documents has been finalized for e-procurement system of procuring the works, the Invitation to Bid was uploaded on the website on November 24, 2014.
A pre-bid conference/meeting and site visit are scheduled on December 5, 2014 with bid opening to be on December 18, 2014 in Bengkulu.
At the end of this month (November 2014), fourty six (46) Contractors have registered to participate in the bidding.
6. Package No.19 (Lais Bintunan) AWP-3
This sub-project is under implementation schedule AWP-3. The project roadline is located in the Province of Bengkulu having an approximate length of 10.80 kilometers.
The Contract Package is to be procured thru the National Competitive Bidding (NCB) as an agreement between MPW and World Bank concerning three (3) issues on Model Bidding Document for Procurement of Works were already settled.
During this period, the bidding documents intended to be used on this Contract Package has been finalized with the incorporation of all the agreements reached during the recently concluded meeting.
As the bidding documents has been finalized for e-procurement system of procuring the works, the Invitation to Bid was uploaded on the website on November 24, 2014.
A pre-bid conference/meeting and site visit are scheduled on December 5, 2014 with bid opening to be on December 18, 2014 in Bengkulu.
At the end of this month (November 2014), thirty nine (39) Contractors have registered to participate in the bidding.
Procurement of Other Civil Work Contract Packages
The present status of other Contract Packages which are about to be put on tender are as follow :
1. Package No. 15 (Sibolga Batas Tapsel) AWP-3
This sub-project is included in the implementation schedule AWP-3. The project road is 36 kilometer long and located in the Province of Sumatera Utara.
The Bank agreed on DGH to pilot the use of MPW s full e-procurement system, using the World Bank ICB Standard Bidding Documents (SBD) for procurement of works after incorporating in the ICB bidding documents for this package the changes required for use e-procurement system. The bidding documents are on-going finalization.
1.5
Procurement of Three (3) Consultancy Packages Under Category 3 of the Loan Agreement, Part 3 : Road Sector Institutional Development1. Technical Assistance for Capacity Building for Disaster Risk Reduction
Terms of Reference had been finalized and agreed between TLKJ and the World Bank. Standard Bidding Documents for ICB full e-procurement method is under final preparation.
Schedule for Public Works Data and Information System for the procurement of consultancy services is under preparation by CTC for formal discussion with the World Bank and PMU.
2. Technical Assistance for Capacity Building for Environmental Management
Consultant still to be procured.
3. Technical Assistance for Capacity Building for Road Safety
Consultant still to be procured.
1.6 Consolidated Update of the Progress of the Project
Consolidated Project Status As Of End November 2014 Table 1.1 DED Technical Design Review Road Safety Audit
Status Doc Requirement Status Doc Requirement Status Budget Allocation Status
Est'd. Start
Duration (Months)
1 Krui - Bha Completed Completed Completed SPPL & AMDAL (No.1 & 17)
SPPL OK P2JN 2010 & AMDAL Subdit TLKJ
OK 2012 . WB NOL issues on 20 Nov 2013
1).LARAP 2). LARAP Mon
Report
1).NOL WB 4 Jan 13 2).NOL Implemetation LARAP 18 April 2013, Rev 26 June 2013. Remaining issues: (1) one plot due to the alignment changing not yet paid by project. (2) Certification process of the PAP
w ill be as soon as resolved by LG
Satker PJN
Prov 98% Completed Jan-14 21.00 A
Padang Sawah - Sp. Ampat
Including Air Gadang Bridge
3 Manggopoh - Padang Sawah Completed Completed Completed SPPL
OK P2JN 2010.(No need NOL WB for SPPL/UKL&UPL)
1).LARAP 2). LARAP Mon
Report
1).NOL WB 13 Dec 12 2).Pending issues: compensation payment for the remaining 1 PAP (Rajo Sati) not yet paid by Local Government
APBD Provinsi 99% Completed Jan-14 24.00 A
4 Ipuh - Bantal Completed Completed Completed SPPL & UKL&UPL
SPPL OK P2JN 2010 & UKL/UPL OK, 31 Oct. 2014 recommended by BLH
and env, permit published by Bupati on
4 Dec. 14
1).LARAP 2). LARAP Mon
Report
1).NOL WB 10 Dec 12 2). 15 New PAP not yet paid by
project
Satker PJN
Provinsi 96% Completed Jan-14 24.00 A
5 Sp. Rampa - Poriaha Completed Completed Completed UKL/UPL
OK Balai 1 2011. (No need NOL WB for
SPPL/UKL&UPL)
1).SLARAP 2). LARAP Mon
Report
1).Nol WB 10 Dec 12 2).Relocation 1 kiosk affected
project w ill be done paralel construction Satker PJN Provinsi Not Applicable. No Land Acquisition
Bids opened on
Sept. 22, 2014 Des-14 18.00 C
6 Ps. Pedati - Kerkap Completed Completed Completed UKL/UPL
OK TLKJ 2011. NOL WB issued on 20 Nov
2013
1).SLARAP 2). LARAP Mon
Report
1).NOL WB 20 Nov 2013 2). Target of a Mon Report on
Dec 2014
Satker PJN Propinsi
Comp payment
in process On-Going Dec-14 15.00 J
7 Indrapura - Tapan Completed Completed Completed AMDAL
OK TLKJ , 20 Feb 2014. NOL WB issues on 8
Aug 2014
1).SLARAP 2). LARAP Mon
Report
1).NOL WB 10 Oct 2014 2). Target of a Mon Report on
2015
APBD Provinsi 2015
Socialization
process Not Yet Started Jan-15 21.00 B
8 Bts. Kota Pariaman - Manggopoh Completed Completed Completed AMDAL
OK TLKJ 2013 . NOL WB issued on 14 April
2014
1).LARAP 2). LARAP Mon
Report
1).NOL WB 12 Aug 2014 2). Target of a Mon Report on
2015
APBD Propinsi Socialization
process Not Yet Started Feb-15 24.00 B
9 Rantau Tijang - Kota Agung be
changed with Bengkunat - Biha UKL/UPL
OK TLKJ 2011. NOL WB issued on 20 Nov
2013
Social and Env safeguards
screening
Being prepared by Consultant recuirement (Balai 3)
Satker PJN
Provinsi Not Yet Started Jun-15 21.00 I
10 Sp. Empat - Sp. Air Balam Completed Completed Completed AMDAL
OK TLKJ 2013 . NOL WB issued on 14 April
2014
1).LARAP 2). LARAP Mon
Report
1).NOL WB 12 Aug 2014 2). Target of a Mon Report on
2015
APBD Provinsi Socialization
process Not Yet Started Feb-14 24.00 B
11 Bantal - Mukomuko Completed Completed Completed AMDAL OK TLKJ 2014. NOL WB issues on 8 Aug 2014
1).LARAP 2). LARAP Mon
Report
1).Nol WB: 20 Nov 2013 2). A MR (81 from total 183 PAP) already submitted to WB
Satker PJN Provinsi
81 from total 183 PAP)
already submitted to WB and submission
Bids opened on
Oct. 3, 2014 Dec-14 24.00 E
12 Kambang - Indrapura Completed Completed Completed AMDAL OK TLKJ 2014 .NOL WB issues on 8 Aug 2014
1).LARAP 2). LARAP Mon
Report
1).NOL WB 10 Oct 2014 2). Target of a MR on 2015 APBD Provinsi
Socialization
process Not Yet Started Feb-15 24.00 B
13 Sp. Rukis - Tj.Kemuning Completed Completed Completed UKL/UPL
OK P2JN 2011. (No need NOL WB for
SPPL/UKL&UPL)
1).LARAP 2). LARAP Mon
Report
1).NOL WB:20 Nov 2013 2).Target a MR in Mar 2015
Satker PJN Provinsi
Socialization process
Bids opened on
Oct. 3, 2014 Dec-14 24.00 E
14 Painan - Kambang On Going AMDAL OK TLKJ 2014 .NOL WB issues on 8 Aug 2014 SLARAP
LARAP is under submission
process to WB APBD Provinsi Staking Out Not Yet Started Mar-15 21.00 H
15 Sibolga - Bts.Tap Sel Completed Completed Completed UKL/UPL
OK Balai 1 2011. (No need NOL WB for
SPPL/UKL&UPL)
1).LARAP 2). LARAP Mon
Report
1).NOL WB: 5Feb 2014 2).Target a MR on Dec 2014
-Mar 2015 Satker PJN Provinsi Affected asset appraisal process
On-Going Feb-15 30.00 D
Seblat - Ipuh including
Air Lalang & Air Guntung Bridge
18 Mukomuko - Bts.Sumbar be changed
with Sibolga - Sorkam UKL/UPL
OK TLKJ 2011. (No need NOL WB for SPPL/UKL&UPL)
Social and Env safeguards
screening
Being prepared by Consultant recuirement (Balai 2)
Satker PJN
Provinsi Not Yet Started May-15 18.00 I
19 Lais - Bintuan Completed Completed Completed UKL/UPL
OK TLKJ 2011.(No need NOL WB for SPPL/UKL&UPL)
1).LARAP 2). LARAP Mon
Report
1).Nol WB: 20 Nov 2013 2).Target a MR in Dec 2014
Satker PJN Provinsi
Comp payment
in process On-Going Dec-14 10.00 J
20 Lubuk Alung - Sicincin On Going UKL/UPL
OK TLKJ 2011.(No need NOL WB for SPPL/UKL&UPL)
SLARAP LARAP is under submission
process to WB APBD Provinsi - Not Yet Started Feb-15 18.00 H
21 Lubuk Alung - Kurajati On Going UKL/UPL
OK TLKJ 2011. (No need NOL WB for SPPL/UKL&UPL)
SLARAP LARAP is under submission
process to WB APBD Provinsi - Not Yet Started Feb-15 18.00 H
Remarks :
A On going Construction = 3 Packages in 1 study AMDAL (West Sumatera Province)
B Design revision by Balai II (Padang) Completed
C Bid Evaluation Report by POKJA submitted to WB = 2 Packages in 1 study AMDAL (Bengkulu Province) D For invitation to bid
E Bank issued of NOL to award the Contract F Design finalization by DSC G Contract signed H Detailed design by DSC on-going I Proposed to be replaced J Invitation To Bid uploaded on w ebsite
Group Pack.No. ProcurementStatus
AWP-1
1).LARAP 2). LARAP Mon
Report
1).NOL WB 13 Dec 12 2).Pending issues: Compensation for the remaining 21 PAP and 24 new PAP not yet resolved by Local Government
APBD Provinsi 80% Completed Jan-14
AWP-2
Remarks Contract Implementation Plan Loan Package Name
2 Completed Completed Completed SPPL&UKL/ UPL Bridge
OK P2JN 2010 (No need NOL WB for SPPL/UKL&UPL)
Environmental Social Land Acquisition
24.00 A G F AWP-3 Stage announce the definitive project location Contract awarded and signed Oct-14 24.00 OK TLKJ 2011. NOL
WB issued on 20 Nov 2013
1).LARAP 2). LARAP Mon
Report
1).NOL WB: 16 Sep 2014 2). Target of compensation payment on Mar 2015
16 Finalization Completed
17 Sp.Gunung Kemala - Pg.Tampak Completed Completed
21.00 Mar-15 Not Yet Started
Comp payment in process Satker PJN Provinsi Satker PJN Provinsi
OK TLKJ 2014 . NOL WB issues on 8 Aug
2014 Completed AMDAL
Completed AMDAL (No.1 &17)
1).NOL WB: 20 Nov 2014 2).Target a MR on Dec 2014 1).LARAP
2
PROJECT DESCRIPTION
2.1
Background
The Government of Indonesia wishes to continue strengthening of the National Road system in Indonesia while the Eastern Indonesia National Roads Improvement Project (EINRIP which is assisted by AusAID through the Australian Indonesia Partnership or AIP), is providing support program of National road and bridge improvement works in Eastern Indonesia. The Western Indonesia National Road Improvement Project (WINRIP) will provide similar support for National road and bridge in the Sumatera region of Indonesia. The focus of WINRIP will be roads administered directly by the National Government, including those currently classified as Provincial, Kabupaten (District) or non-status roads which are in process of being reclassified as National roads. In addition, provision will be made for major bridge repair works, rehabilitation, duplication and replacement as necessary to complement road betterment works.
2.2
Project Development
The loan effectiveness date for the WINRIP is 12 March 2012 and key project data is shown in the following detail.
Key Project Data WINRIP Loan No. 8043-ID
Project Cost US$350 million
Original Loan Amount US$250 million
Revised Loan Amount N/A
Board Approval Date 26 May 2011
Loan Signing Date 14 December 2011
Effectiveness Date 12 March 2012
Disbursement (as of 31 December 2013) US$ 2.2 million (0.88%)
Original Closing Date 31 December 2017
Environmental Category B-Partial Assessment
The IBRD loan amount is US$250 million. The Project is intended to finance a part of the DGH investment program for national roads with a particular focus on the Western corridor of Sumatera. The corridor is one of the three main corridors in Sumatera and connects the city of Padang (with a population of around one million) to major towns along the west coast (Bukittinggi, Sibolga and Bengkulu). It also connects through connector roads on the West coast to Medan in the northeast and to Pekanbaru in the centre of the island. The project has four components:
Project Component 1: Betterment and Capacity Expansion of National Roads
According to the Loan Agreement, this component will cover three work programs of betterment and capacity expansion of approximately 715.6 km including replacement of 194 meters of bridges. This civil works program will be executed in three Annual Work Programs(AWP), as summarized in
[image:18.595.77.526.365.539.2](year of implementation) prices, excluding taxes.
Table 2.1 Proposed Physical Works by DGH Program
Type of Works
AWP-1 AWP-2 AWP-3
Km USD Million Km USD Million Km USD Million
Road Betterment - - 53.10 22.77 -
-Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58
Bridge works 0.100 1.94 - - 0.08 2.06
TOTAL
(excluding tax @ current prices) 137.20 81.64 367.70 150.45 207.68 76.65
The batches of projects are termed Annual Work Programs (AWPs) in line with terminology used in other Bina Marga projects. They are not in fact annual programs as such but rather a series of multi-year programs, each commencing in consecutive years. Hence, hereinafter it will call as just Work Programs (WPs). It is expected that implementation of the first Works Program (WP-1) will commence in the third quarter of 2013 and be completed by third quarter or late 2015. The second Work Program (WP-2) is expected to commence in early 2014 and be completed by late 2015 or middle 2016. The third Work Program (WP-3) is expected to commence in early 2015 and be
completed by mid-2017. The loan will be closed onDecember 2017.
Table 2.2presents details of the First Works Program (WP-1). The four packages in this group should
have been free from any land acquisition issues, but in fact two packages (Krui Biha and
Manggopoh Padang Sawah) had land issues which were solved by the DGH properly. Thus, there
[image:19.595.74.521.503.776.2]are no foreseeable impediments to implementation.
Table2.2 IBRD Assisted WINRIP Civil Work WP-1
No Province Link No. Link Name C la ss R o a d T y p e
Road Works Bridge Works Total Cost
Fr
o
m
T
o Len
g th T re a tm e n t C o st ( 2 0 1 0 ) No Le n g th C o st ( 2 0 1 0 ) 2 0 1 0 P ri ce s E q u iv a le n t
Km Km Km Rp mill m Rp mill Rp mill US$ mill
1 Lampung 053.0 Krui
Biha K1 IU 221.5 246.5 25.0 Bett nt
to 7 m. 148,668 148,668 16.52
2 West Sumatera 047.2 PadangSa wa SimpangE mpat
K1 IU 0.0 40.9 40.9Bett nt
to 7 m. 189,810 189,810 21.09
2a West
Sumatera 34.1
AirGadan
gBridge K1 IU
New
Bridge 1 100 17.580 17,580 1.95
3 West Sumatera 047.1 Manggop oh PadangSa wah
K1 IU 102.2 134.2 32.0Bett nt
No Province Link No. Link Name C la ss R o a d T y p e
Road Works Bridge Works Total Cost
Fr
o
m
T
o Len
g th T re a tm e n t C o st (2 0 1 0 ) No Le n g th C o st (2 0 1 0 ) 2 0 1 0 P ri ce s E q u iv a le n t
Km Km Km Rp mill m Rp mill Rp mill US$ mill
4 Bengkulu 015.3 Ipuh
-Bantal K1 IU 0.0 49.7 49.7 Bett nt
to 7 m. 226,275 226,275 25.14
It should be noted that all road sub-projects have been subject to economic appraisal and have estimated Economic Internal Rates of Return (EIRR) in excess of 15%. These were selected for inclusion and are subject to completion of environmental and social screening, to confirm that there is no land acquisition or resettlement requirements remain outstanding.
Final Engineering Designs, Engineer s Estimates and bidding documents have been completed for all projects proposed for WP-1.
Sub-projects to be included in WP-2 and WP-3 have also been determined as listed inTable 2.3. Final
Engineering Designs and Engineer s Estimates for all WP-2 and WP-3 proposed works require preparation or finalization. In the cases of some projects, preliminary Engineering Designs were prepared during Project preparation which will require review and possible amendment by the Design and Supervision Consultant prior to procurement.
The costs presented inTable 2.3are planning estimates only, and the overall scope and contents of
WP-2 and WP-3 may need to be revised as when revised costs and budgets are determined.
Table2.3: IBRD Loan WINRIP Civil Work WP-2 and WP-3
NO. SUBPROJECT LINK NO. AND NAME LENGTH
(KM) ENGINEER S ESTIMATE (RP. MILL) WIDTH (M) IMPLEMENTATION PLAN START DURATION (MONTHS) WP-2
5. Sumut : Link No. 015.xx,
Sp. Rampa Poriaha 9.7 152,870 6.0 Aug 2014 18
6. Bengkulu : Link No. 010.0,
Ps. Pedati Kerkap 20.88 92,127 7.0 June 2014 15
7. Sumbar : Link No. 019.0,
Indrapura Tapan 19.5 207,010 7.0 August 2014 21
8. Sumbar : Link No. 024.0,
Bts. Pariaman Manggopoh 46.8 401,567 7.0 Sep 2014 24
9. Lampung : Link No. 026.1,
Rantau Tijing - Kota Agung 42.0 149,831 7.0 Jan 2015 21
10. Sumbar : Link No. 034.1,
NO. SUBPROJECT LINK NO. AND NAME LENGTH (KM)
ENGINEER S ESTIMATE (RP. MILL)
WIDTH (M)
IMPLEMENTATION PLAN
START DURATION
(MONTHS)
11. Bengkulu : Link No. 015.2,
Bantal Mukomuko 50.1 246,500 6.0 August 2014 24
12. Sumbar : Link No. 017.2,
Kambang Indrapura 55.2 498,619 7.0 Sep 2014 24
13. Bengkulu : Link No. 006.1,
Simpang Rukis - Tanjung Kemuning 56.3 316,305 7.0 August 2014 24
WP-3
14. Sumbar : Link No. 017.1,
Painan Kambang 31.5 118,993 7.0 Jan 2015 21
15. Sumut : Link No. 016.0,
Sibolga - Bts. TapSel 36.0 353,956 7.0 August 2014 30
16.
Bengkulu : Link No. 009.4,
Seblat Ipuh, including Air Galang and Air
Guntung Bridges
34.5
0.052 110,237 6.0 Jan 2015 21
17. Lampung : Link No. 061.1,
Sp. Gunung Kemala - Pugung Tampak 36.8 255,269 6.0 August 2014 24
18. Bengkulu : Link No. 015.3,
Mukomuko - Bts. Sumbar 25.8 69,233 6.0 May 2014 18
19. Bengkulu : Link No. 009.1,
Lais Bintuan 10.8 35,886 7.0 June 2014 10
20. Sumbar : Link No. 002.0,
Lubuk Alung Sicincin 14.6 54,557 7.0 Jan 2015 18
21. Sumbar : Link No. 027.0
Lubuk Alung Kuraitaji 16.8 65,788 7.0 Jan 2015 18
Project Component 2: Implementation Support
Project Management Core Team Consultants (CTC)
The CTC will provide support to the PMU and DGH in the management of the Project, based in Jakarta. Their tasks include financial and progress monitoring and reporting, information management and dissemination, quality assurance and performance review for the Design and Supervision Consultants, implementation and monitoring of the anti-corruption action plan, support for project monitoring and evaluation, and support for implementation of a training program to
support project management and implementation. The CTC contract No.
06-20/CTC/TA/LN/8043/1112was signed on5 November 2012by bothDGHand a Joint Venture ofPT. PerentjanaDjaja, Yongma Engineering Co,Ltd, and PT. Epadascon Permata Engineering Consultant.
Design and Supervision Consultants (DSC)
A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team
will be contracted and managed by DGH through the Bina Marga Regional Office(Balai II),and will
be based in Padang, West Sumatera.
Project Component 3: Road Sector Institutional Development
This component will provide technical assistance and support to strengthen disaster risk mitigation in the road sector, including capacity building support for the new environment/risk mitigation and road safety unit of DGH to conduct disaster risk assessments and planning, risk mapping of land-slides, coastal erosion, earthquake and floods, and analysis of alternative designs for road segments
that pass through critical environmental assets and vulnerable areas. The procurement for
consultants under this component has not yet been started. Preparation for the procurement would be coordinated soon by the PMU WINRIP, the CTC and the DGH.
Project Component 4: Contingency for Disaster Risk Response
2.3 Project Objective
The main objective of the program will be to increase the effective use of selected sections of
3
CONSULTANCY SERVICES
3.1
CTC Consultants
3.1.1 Scope of Services
The CTC contract services originally were structured in its different project management elements.
• Inception Phase
A key activity during the inception phase will be to establish lines of communication with PMU-WINRIP and DSC s Team Leader as well as with all Provincial Project Managers (Satkers) where the first works are to be constructed under WP-1.
• Project Management and Support to PMU, including acting DSC until the DSC is established
The Terms of reference identify a number of sub-items to be performed by CTC. The key factor that will ensure success is that the CTC must work pro-actively and alongside PMU counterparts and with DSC team in a professional manner based on mutual respect and trust.
• Preparation of Work Programs
The tendering process for WP 1 sub-projects began as soon as procurement committees have been formed and received appropriate training in the procurement procedures required. The indicative work programs and cost estimates identified for WP-2 and WP-3 are subject to verification, and are likely to change following more detailed investigations. Further preparation for WP-2 and WP-3 will be managed by the PMU supported by the CTC.
• Financial Monitoring
It will be the role of the CTC to first assess the level of understanding of the financial management, monitoring and reporting procedures by the finance staff at the provincial and central level and subsequently devise an appropriate training program and assist the PMU in training delivery.
• Project Progress and Performance Monitoring
CTC will monitor the loan project progress and prepare the report in monthly basis. In the
meantime, GOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs) to
measure the project s performance in achieving its stated development objectives. CTC will therefore first concentrate on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.
• Support for the Implementation of the ACAP
revising the Project Management Manual on an annual basis to incorporate necessary improvements to processes and procedure.
• ESAMP and LARAP Implementation Monitoring
CTC will closely work with BLH and DSC and will monitor and report the action of the Environmental Management Plan on a periodical basis and/or as required.
• Training to Support Project Implementation
CTC is responsible for preparation and management of all training program required under WINRIP.
• Reporting
CTC is responsible for all reports required under the contract agreement with standardize forms, charts and tables.
3.1.2 CTC Manning
CTC professional staffs involved in the project as of end ofNovember 2014are listed inTable 3.1.
Senior Highway Engineer (International) have completed his allocated man-month in the original contract and Amendment No. 1 and demobilized on March 2014. Likewise, the Senior Road Safety Engineer (International) have also completed his man-month under Amendment No. 1 and temporarily demobilized on March 2014, however, he will be remobilized for two (2) months period under Amendment No. 2 during the post construction phase to conduct final Road Safety Audits.
Table 3.1
40.00 - - Mahbub ur Rahman - - - - A
- 35.25 - Per Weiss Pedersen Apr-13 Mar-14 10.50 - B
- - 23.00 C.T. Arenas Apr-14 - 7.31 15.69
Senior Highway
Engineer 8.00 12.50 14.00 Moon, Sung Hyung Mar-13 Mar-14 14.00 0.00 C Senior Road
Safety Audit 6.00 11.00 13.00 Cho, Woo Sung Jun-13 Mar-14 11.00 2.00 D
18.00 - - Wasim ur Rahman - - - - A
- 16.00 16.00 Sanjeev Kumar
Agarwal Jan-14 - 10.20 5.80
40.00 9.67 9.67 Besar Awiat Bowo Nov-12 Sep-13 9.67 - B
- 30.33 6.67 Agus Setiawan Sep-13 Mar-14 6.67 - B
- - 23.36 Julius J. Sohilait Apr-14 - 8.00 15.36
36.00 7.37 7.37 Whiliyanto Nov-12 Jun-13 7.37 - B
- 28.40 28.63 Lebiyartono Jul-13 - 16.97 11.66 E
Quality Assurance
Engineer 30.00 30.00 30.00 Uray Abdul Manaf Jul-13 - 16.97 12.03
36.00 10.37 10.37 Uus Martawijaya Nov-12 Sep-13 10.37 - B
- 25.63 25.63 YD Tarwanto Oct-13 - 13.97 11.66 E
Environmental
Specialist 30.00 30.00 30.00 Leti Hermawati Dec-12 - 23.43 6.57
36.00 9.37 9.37 M. Sutopo Nov-12 Oct-13 9.37 - B
- 26.63 26.63 Witono Sep-13 - 14.93 11.70 E
12.00 - - Darmansiri - - - - A
- 12.00 12.00 Muhdi - - - - A
- - 12.00 Mardiansyah Jul-14 5.00 7.00
12.00 - 4.10 Rudi Rungkat Nov-12 Mar-13 4.10 - B
- 24.00 24.00 M. Edhi Fachri Mar-13 - 20.17 3.83
30 - - Agung Lukito - - - - A
- 25.00 25.00 Sony Thamrin May-13 - 18.97 6.03
Community Development Officer
36.00 36.00 36.00 Yakobus Jan-13 - 22.90 13.10
Road Safety Audit
Engineer 25.00 25.00 19.00 Aditya Moraza Alwi Jun-14 - 6.00 13.00
Bridge Engineer 5.00 5.00 5.00 Harimurti Suprihantoro Apr-13 Aug-13 5.00 0.00 C
Training Specialist - 12.00 12.00 Roedjitarjo Jan-14 - 8.90 3.10
Remarks
A - Not able to mobilizied due to poor health or personal reasons B - Resigned due to personal reasons or poor health C - Task assigment completed
D - Remaining man - month for post audit
E - Corrected man - month based on recently approved Amendement No.2
Financial Management Specialist Social Impact Specialist Procurement Specialist-2 Management Information Specialist Procurement Specialist-1 Highway Engineer POSITION
Man - Months Duration
Name Mobilized Team Leader Senior Procurement Specialist Assistant Team Leader Demob-ilized
Man - Month Used as of end
of November 2014
Man - Month
3.1.3 CTC Contract
The CTC contract for Western Indonesia National Roads Improvement Project (Contract No.06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. The contract is between the Government of Indonesia represented by Directorate General of Highways in the Ministry of Public Works and PT. Perentjana Djaja in joint venture with Yongma Engineering Co.Ltd. and PT. Epadascon Permata Engineering Consultant.
The Notice To Proceed was issued by letter dated 6 November 2012 from the PPK, and the official starting date of the contract was set at 6 November 2012.
Likewise, Amendment No. 1 to the original contract was signed on 25 October 2013 to cover all requirements of the CTC are summarized below.
• Replacement of the Senior Procurement Specialist
• Extending the assignment of the Senior Highway Engineer.
• Extending the assignment of the Senior Road Safety Audit Engineer.
• Extending the assignment of the Procurement Specialist 2 and replacement of the
Procurement Specialist 1.
• Adding the new position of Bridge Engineer.
• Adding the new position of Training Specialist, and
• Adding the new position of Road Safety Engineer.
Amendment No. 2 to the Original Contract and Amendment No. 1 was signed on September 3, 2014 to cover requirements of CTC are enumerated as follows :
• Additional / Modification to Terms of Reference (TOR)
• Amendment to the Team Composition and Staffing Schedule
• Additional Technical staff for local
• Replacement of Foreign and Local Consultants
• Adjustments of Remuneration paid in foreign currency and local currency
• Adjustment inputs of personnel
• Modification to various reimbursable and provisional sum to match the actual requirement
[image:27.595.69.523.655.779.2]Presented inTable 3.2is the current status of CTC contract.
Table 3.2
Description USD IDR
Original Contract 1,276,700 21,415,400,000
10% VAT 127,670 2,141,540,000
Total Original Contract 1,404,370 23,556,940,000
Amendment No.1 1,315,925 22,426,175,000
Description USD IDR
Total Amendment No. 1 1,447,517 24,668,792,500
Variance Against Original Contract +3,07% +4,72%
Amendment No. 2 1,371,925 22,458,676,500
10% VAT 137,192 2,245,867,650
Total Amendment No. 2 1,509,117 24,704,544,150
Variance Against Original Contract +7,46% +4,87%
3.2
DSC Consultants
A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang, West Sumatera.
DSC has been established in Balai II Padang following the contract signing on 11 June 2013 between Balai II and Renardet SA in joint venture with PT. Cipta Strada, PT. Daya Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya. The Notice To Proceed was issued by the Balai II on 19 June 2013.
[image:28.595.71.487.57.181.2]Shown inTable 3.3is the present status of the Design Supervision Consultant (DSC) contract.
Table 3.3
Description USD IDR
Original Contract 820,600 51,818,705,000
VAT 10% (GOI Portion) 82,060 5,181,870,500
Total 920,660 57,000,575,500
3.3
Technical Assistance for Capacity Building for Disaster Risks Reduction
Terms of Reference had been finalized and agreed between TLKJ and the World Bank. Standard Bidding Documents for ICB full e-procurement method is under final preparation.
3.4
Technical Assistance for Capacity Building for Environmental Management
Consultant still to be procured
3.5
Technical Assistance for Capacity Building for Road Safety
4
CIVIL WORKS
4.1
Detailed Design Preparation
Final Engineering Designs, Engineer s Estimates and bidding documents have been completed for all projects proposed for WP-1.
WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and the construction supervision of all the works programs will be performed by the same DSC team. In parallel with the instruction to speed up the process, detailed engineering design (DED) of some subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has been instructed by DGH to review the DED of seven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19).
To date, detailed engineering design for fifteen (15) sub-projects has been completed, four (4) are under preparation and detailed design works of two (2) sub-projects are still pending due to proposal to replace the two (2) originally listed packages.
As previously reported in previous Monthly Progress Report of October 2014, the detailed engineering design of four (4) sub-projects were required for further design revision due to considerable cost of implementing the works.
During this reporting month, BALAI II (Padang) completed and approved the revised drawings and revised cost estimates of the four (4) sub-projects which were submitted to PMU for further review.
Based on the submitted revised drawings, CTC conducted the final review with respect to highway engineering and road safety audit wherein detailed report for each of the four (4) sub-project drawings were prepared and forwarded to PMU.
The final detailed engineering design drawings for the four (4) sub-project that were finalized by BALAI II and reviewed by CTC are follows :
• Package 7 : Indrapura Tapan
• Package 8 : Bts. Pariaman Manggopoh
• Package 10 : Sp. Empat Sp. Air Balam
• Package 12 : Kambang Indrapura
With regards to the preparation of the other four (4) drawings, hereunder are the current status.
• Package No. 14 : Painan Kambang
Still under preparation by DSC
• Package No. 16 : Seblat Ipuh
CTC have already conducted the design and road safety review.
Per information from DSC, the drawings are ready for submittal to BALAI II.
CTC nedd to conduct final review and back checking to assure that CTC s comments were
incorporated in the final design.
Preparation of the drawings by DSC is on-going
• Package No. 21 : Lubuk Alung Kuraitaji
Drawings are still under preparation by DSC.
As mentioned earlier, there is a proposal to delete two (2) originally listed packages for implementation under AWP-2 and AWP-3 due to the two (2) listed sub-projects were recently rehabilitated with newly laid asphalt concrete overlay on the existing travelledway.
The sub-projects that are originally listed for implementation in the WINRIP Program and proposed to
be replaced are are Package No. 9 (Rantau Tijang Kota Agung) and Package No. 18 (Mukomuko
Bts. Sumbar) both located in Lampung and Bengkulu, respectively.
The candidate roadlinks that are considered and proposed as repalcements are Biha Bengkunat (Link
No. 028) and Sibolga Sorkam (Link No. 043) both located in Lampung and North Sumatera,
respectively. One (1) of the two (2) proposed road sections which is Biha Bengkunat is already
included in List of Proposed Links For Feasibility Studies on Report from the Technical Assistance of Project Preparation for WINRIP but updating of economic evaluation still to be conducted. While the
other proposed roadlink (Sibolga Sorkam) which is not included in the original List of Proposed Link
For Feasibility Studies needs economic evaluation to determine whether it is feasible for further implementation.
A Technical Analysis Report For Verification of Replacement Road was prepared by the CTC s Co Team, Highway Engineer and Road Safety Audit Engineer from data and informations gathered during the reconnaissance and preliminary surveys and was formally submitted to PMU.
Based on the final review by PMU of the Technical Analysis Report For Verification of Replacement Road, the Directorate of Planning endorsed the proposal to World Bank for the Bank s confirmation and issuance of No Objection Letter (NOL).
In principle, the World Bank thru letter ref. no.WINRIP/187 interpose conditional No Objection to the proposal by DGH to replace the original road sub-projects by two (2) new road links as follows :
(a) the two (2) replacement roads will be subjected to evaluation of technical and economic point of view by the World Bank and subsequently to restructure the project with loan agreement to change the road section.
(b) DGH to confirm the willingness to fully or partially finance the civil works with ABPN budget in case World Bank s technical and economic evaluation are not satisfactory and / or the loan closing date is not extended.
4.2
Procurements
Procurement shall be conducted under the Bank s Procurement Procedures as mentioned in the Loan Agreement. The International Competitive Bidding (ICB) based on the Bank letter Ref. WINRIP/136 will apply to the packages with the construction estimated cost more than US$ 25 Million to comply with the new Bank s threshold for ICB. According to the GOI regulation, a prequalification shall be applied for the packages with the construction estimated cost more than IDR 10 Billion. Review from previous procurement process, the World Bank in the Aide Memoire requested to GOI, for next 4 ICB subprojects qualification still used Pre-Qualification and for remaining sub-project must be process with Post Qualification. As well as for all NCB the World Bank also requested to follow Post Qualification in procurement process.
All subprojects for WP-1 have been started with prequalification since 30 December 2011 for ICB multiple contract. This was an advanced procurement action agreed by both DGH and the World Bank prior to the CTC establishment. All AWP-1 sub-projects had signed the contract. The last 2 sub-projects, Package 02: Pd.
Sawah Simpang Empat and Package 03: Manggopoh Padang Sawah, signed the contract on December
6, 2013 and NOL for disbursement for all 4 packages had been issued by the World Bank on December 10, 2013.
As of the reporting month (November 2014), a more detailed current updates are fully described in
Sub-Chapter 1.5 ProcurementonPage 3 of thisReport and consolidated project status in a tabulated
format shown inTable 1.1onpage 7of thisReport.
Under Category 3 of Loan Agreement there are three (3) consultancy packages namely ;
1. Capacity Building For Disaster Risks Reduction
2. Capacity Building For Environmental Management
3. Capacity Building For Road Safety
Consultants for the three (3) consultancy packages are still to be procured. A more detailed updates can be
found inSub-Chapter 1.5 ProcurementonPage 6of thisReport.
Draft Terms of References for the three packages are in the process of finalization.
The WINRIP updated Procurement Plan is attached asAppendix F.
4.3
Civil Works Implementation
All 4 contract packages under AWP-1 are currently under construction by different contractors.
Commencement of works for all the 4 packages commenced on the 2ndweek of January 2014.Table
Table 4.1
Program
Contract Package
#
Contractor Name of Road Province Contract Signed Notice to Proceed Contract Time Completion Date AWP-1 1 Jaya Konstruksi Manggala Pratama Tbk
Biha - Krui Lampung Nov 25,
2013
Jan 8,
2014 640 CD Oct 9, 2015
2 Jaya Konstruksi Manggala Pratama Tbk Padang Sawah Sp. Empat including Air Gadang West Sumatera Dec 6, 2013 Jan 6,
2014 730 CD Jan 5, 2016
3 Jaya Konstruksi Manggala Pratama Tbk Manggopoh Padang Sawah West Sumatera Dec 6, 2013 Jan 6,
2014 730 CD Jan 5, 2016
4
PT. Waskita Karya and PT. Mulya Turangga (JO)
Ipuh - Bantal Bengkulu Nov 14,
2013
Jan 10,
2014 730 CD Jan 9, 2016
4.4
Civil Works Progress
All the 4 Contractors substantially completed their mobilization and construction of Base Camps in all packages have been completed. Other activities done during this month were repair and restoration of deteriorated existing pavements, roadway excavation, embankment formation, spreading of granular pavement for roadway widening, asphalt paving, structural works, construction of stone masonry side ditches, stockpiling of raw material, production of crush aggregates and other minor works. Progress status of the four (4) on-going civil work contracts as of
this reporting period are shown inTable 4.2.
Table 4.2
Program
Contract Package
#
Contractor Name of Road
Target Progress Schedule Ending November 2014
Actual Progress
Accomplished Slippage Time Elapsed
AWP-1
1
Jaya Konstruksi Manggala Pratama Tbk
Biha - Krui 52.53% 12.62% - 39.91% 50.94%
2 Jaya Konstruksi Manggala Pratama Tbk Padang Sawah Sp.Empat incl.Air Gadang Brd
38.81% 31.45% - 7.36% 44.93%
3
Jaya Konstruksi Manggala Pratama Tbk
Manggopoh
Padang Sawah 36.95% 19.21% - 17.74% 44.93%
4
PT. Waskita Karya and PT. Mulya Turangga (JO)
Ipuh - Bantal 32.76% 8.10% - 24.66% 44.38%
At the end of this reporting month of November 2014, all the four (4) contract packages did not
[image:33.595.71.538.518.708.2]contract packages continue to follow a downward trend of delayed schedules, while the other one (1) Package No.2 showed signs of improvement to catch up with the schedule.
With time elapsed approaching the halfway mark (50%) of the contract time for each of the four (4) contract packages, the Contractors with the exception of Package No.2 will have hard time to deliver the Works on the target dates of completion, unless a workable and realistic action plans or
Catch-up Schedules will be strictly implemented.
Package No. 1 : Biha Krui
At the end of this month, there was no substantial work accomplished to reduce previous month
slippage of -35.08%,instead the behind works further slipped behind to 39.91% as 51% of the
contract time have elapsed. This problem have been going on for the past several month.
The major work items which brought down the slippage to highly alarming situation are the
drainage works (34.19%) granular pavement (9.22%) and asphalt pavements (40.14%) which
accounted for a total of 83.55% of the contract. In contrast, the Contractor was able to
accomplished only5.21%total for the three (3) major work items.
The overall situation of this contract package is so critical with respect to timely completion taking into consideration the short remaining contract time to complete the huge amount of remaining works.
As time is running out and with the balance of remaining works which is equivalent to87.72% that
is still to be completed by the Contractor within the remaining 49%of the contract period or 314
calendar days cannot be attained unless the Contractor start a workable Action Plan this coming of December 2014.
Show Cause Meetings were held in the previous months with implementation of Test Cases by the Contractor but the efforts never produce any good results to improve the progress of the Works.
To achieved successful completion of the Project, all issues and major problems which are hampering the progress of the works shall be resolved thru a high level management meeting to be participated in by high level management of the DGH, Contractor and concerned authorities.
It is suggested that the Contractor shall be required to submit a written commitment to deliver the Project to the Owner on the target date of completion.
Further suggest that the Contractor shall commit or submit the following : a) Realistic and workable Action Plan
b) Mobilize additional equipment at no additional cost to the Project c) Mobilize additional manpower
d) Infuse additional financial resources (Cash flow)
e) Catch-up schedule showing the remaining works to be programmed within the remaining contract time.
Contract, Delay Damages for Work of 0.10% of the contract price per day equivalent to Rp.134,909,211 per day will be recommended to the authorities concerned.
A more detailed status of this Package is presented inANNEX P-I Executive Summary Report.
Package No. 2 : Padang Sawah Sp. Empat (Including Air Gadang Bridge)
During the month, the progress works slightly improved in terms of slippage (delayed works). The
previous month slippage of -7.95% slightly gained a positive improvement to -7.36% this end of
month.
The Construction of Air Gadang Bridge which is yet to be started and frequent breakdown of the Asphalt Mixing Plant were the two (2) main factors which prevented to achieved substantial progress.
To date, the delayed work is still on the manageable level and not yet of much concern.
ANNEX P-2 Executive Summary Reportpresent a more detailed status of the Contract Package.
Package No. 3 : Manggopoh Padang Sawah
The current slippage which further slipped down from-15.65%the previous month to-17.74%this
month is of much concern due to the very limited remaining contract time left.
The main reason for the minimal progress was the delayed works on the asphalt pavement item
which accounted for almost56%of the entire contract as the Asphalt Mixing Plant is frequently out
of order. To date only 3% of entire work item is completed.
Due to urgency to maximize the output of paving works to attain a modest progress, the Contractor shall maintain the AMP regularly. In addition, a high level management meeting shall be scheduled as soon as possible in order to address and resolve all issues that are presently hampering the progress of the works.
A more detailed status of the project progress are shown in ANNEX P-3 Executive Summary
Report .
Package No. 4 : Ipuh Bantal
The current status of this contract package is similar with that of Package No. 1 wherein the
negative slippage of-18.88%incurred last month further slipped down to-24.66%as of end of this
reporting month.
The actual progress of only 8.10% since the project started eleven (11) months ago is of much
concern than the slippage. Simply looking at the percentage of work accomplished, it seems that the
project i
