Monthly Progress Report No. 13
Covering Project Activities During
PT. PERENTJANADJAJAin subconsultancywith ~ Yongma Engineering Co. Ltd and &fPT. Epadascon Permata Engineering Consultant CTCOffice:zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBAJI.Ciniru VII No. 25, Kebayoran saru, Jakarta SeJatan,12180
. Phone/Fax:(021) 7229823
Cc:
1. Acting Directorof Planning, DGH
2. Head of Sub Directorateof Financing and Foreign Cooperation
3. KasatkerPembinaanAdministrasidan Pelaksanaan PengendalianPHLN
4. Head of Section for Foreign Cooperation, Sub Directorate Financing and Foreign Cooperation Directorateof Planning,Directorate Generalof Highways (Bina Marga), Ministry of Public Works
5. File
Thank you for your kind attention.
Hereby we submit January 2014 Monthly Progress Report WINRIP Loan IBRD No 8043-10 (document attathed).
DearSir,
Submission of January 2014 Monthly Progress Report; W1NRIP Loan IBRO No. 8043·10
Subject
.'-
.
. Attention: Ir. Agusta Ersada Sinulingga , MT Officer In Charge PMU WINRIP Directorate General of Highways
Department of Public Works JI. Patimura 20 Kebayoran Baru Jakarta Selatan
Indonesia
Jakarta January 11, 2013 Our Ref.No. :zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA03:_02/PWP/O/M-1.2014
Enclosure : 20 (twenty) sets
DIRECTORATE GENERAL OF HIGHWAYS
DIRECTORATE OF PLANNING Core Team Consultant for
Table of Contents
1 EXECUTIVE SUMMARY ...1
2 PROJECT DESCRIPTION ...5
2.1 Background...5
2.2 Project Development...5
Project Component 3 : Road Sector Institutional Development...9
2.3 Project Objective...9
3 CONSULTANCY SERVICES ...10
3.1 CTC Consultants...10
3.1.1 Scope of Services...10
3.1.2 CTC Manning ...11
3.1.3 CTC Contract ...12
3.2 DSC Consultants ...13
4 CIVIL WORKS ...14
4.2 Procurements...15
4.3 Civil Works Implementation ...16
4.4 Civil Works Progress ...16
4.5 Quality Assurance...16
4.6 Environmental and Social Considerations...17
4.7 Anti-Corruption Issues ...23
4.7.1 Anti‐Corruption Action Plan (ACAP)...23
4.7.2 Community Representative Observers (CRO)...24
4.7.3 Publication / Disclosure ...25
4.7.4 Complaints Handling Mechanism (CHS)...29
4.7.5 Third Party Monitoring (TPM) ...29
4.8 Road Safety Audit...30
5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS...31
5.3 Management Information System...32
6 PROJECT PERFORMANCE...39
6.1 World Bank and GOI Compliance ...39
6.1.1 World Bank Missions ...39
6.1.2 Performance Indicators ...39
6.2 Implementation Support Components...39
6.2.1 Core Team Consultant (CTC) ...39
6.2.2 Design and Supervision Consultant (DSC) ...40
6.2.3 Road Sector Institutional Development ...41
6.3 Training ...41
6.4.1 Anti Corruption Action Plan (ACAP) ...42
6.4.2 Community Representative Observers (CRO) ...43
6.4.3 Third Party Monitoring (TPM) ...43
6.4.4 Complaint Handling System (CHS) ...45
6.4.5. Publication / Disclosure...46
6.5 Road Safety Audit...46
6.6 Environmental and Social Impact Issues ...49
6.6.1 Package No. 01: Krui – Biha ...49
6.6.2. Package No. 02: Padang Sawah – Simpang Empat. ...49
6.6.3. Package No. 03: Manggopoh – Padang Sawah...50
6.6.4. Package No. 04: Ipuh – Bantal ...50
6.6.5. Package No. 05: Sp. Rampa – Poriaha ...51
6.6.6. Package No. 06: Psr. Pedati – Kerkap ...51
6.6.7. Package No. 07: Indrapura – Tapan...52
6.6.8. Package No. 08: Bts Kota Pariaman – Manggopoh ...52
6.6.9. Package No. 09: Rantau Tijang – Kota Agung ...52
6.6.10. Package No. 10: Sp. Empat – Air Balam ...53
6.6.11. Package No. 11: Bantal - Mukomuko ...53
6.6.12. Package No. 12: Kambang – Indrapura...54
6.6.13. Package No. 13: Sp. Rukis – Tj. Kemuning ...54
6.6.14. Package No. 14: Painan – Kambang...54
6.6.15. Package No. 15: Sibolga – Bts. Tapsel ...55
6.6.16. Package No. 16: Sebelat – Ipuh ...55
6.6.17. Package No. 17: SP. Gunung Kemala – Pg. Tampak...55
6.6.18. Package No. 18: Mukomuko – Bts. Sumbar...56
6.6.19. Package No. 19: Lais - Bintunan ...56
6.8 Quality Assurance...70
6.9 Project Risks and Mitigation Measures ...71
6.9.1 Risks Related to Delays ...71
6.9.2 Financial Risks ...71
6.9.3 Risks Related to Quality...71
7 ISSUES and RECOMMENDATIONS...71
7.1 Current Situation...71
ABBREVIATIONS AND ACRONYMS
ACAP : Anti-Corruption Action Plan AER : Application Evaluation Report AIP : Australian Indonesia Partnership
AMDAL : Environmental Management (AnalisisMengenai DampakLingkungan)
ANDAS : AnalisisDampakSosial
AWPs : Annual Work Programs
Balai : Regional Office for National Roads Implementation BAPPENAS : BadanPerencanaan Pembangunan Nasional (National
Development Planning Agency of GOI) Bappedalda : Regional Environmental Impact Agencies
BBPJN : Balai Besar PelaksanaanJalanNasional (Regional Office for National Roads Implementation)
BER : Bid Evaluation Report
BLH : Badan Lingkungan Hidup
BPK : BadanPemeriksaanKeuangan (Audit Board of theGovernment
of Indonesia)
CAD : Computer Aided Design
CHS : Complaint Handling System
CTC : Core Team Consultant
CHU : Complaint Handling Unit
CRO : Community Representative Observer ( = WPM)
DIA : Directorate of Implementing Affairs
DOP : Directorate of Planning
DGH : Directorate General of Highways
DMS : Document Management System
DTA : Directorate of Technical Affairs
DGH : Directorate General of Highway
DMS : Document Management System
DSC : Design and Supervision Consultants
EA : Executing Agency
EINRIP : Eastern Indonesian National Roads Improvement Project
EIRTP-1 : Eastern Indonesia Regional Transport Project First Project)
ESAMP : Environmental and Social Assessment Plan
FMIS : Financial Management Information System
FIDIC : Federation Internationale des IngenieurConseils
FMIS : Financial Management Information System
GIS : Geographic Information System
GOI : Government of Indonesia
IA : Implementation Agency
IBRD : International Bank for Reconstruction and Development
IFR : Internal Financial Report
IRMS : Integrated Road Management System
Kabupaten : Regency
KPIs : Key Performance Indicators
KPPN : Kantor Pelayanan Perbendaharaan Negara (Indonesian: State
Treasury Service Office)
LAN : Local Area Network
LARAP : Land Acquisition and Resettlement
(RencanaTindakPengadaan TanahdanPemukimanKembali)
MIS : Management Information System
MOF : Ministry of Finance
MPW : Ministry of Public Work
MPRs : Monthly Progress Reports
P2JN : Perencanaan Pengawasan Jalan dan Jembatan Nasional
PDF : Portable Document Format
PMU : Project Management Unit
PAPs : Project Affected Peoples
PMM : Project Management Manual
PMU : Project Management Unit (WINRIP)
POKJA : Bina Marga Project Managers and Procurement Committes
PPC : Project Preparation Consultants
PP3 : Pemantau Pihak ke 3
PPK : Sub Project Manager
PPR : Project Progress Report
QPRs : Quarterly Progress Reports
RKL/RPL : Rencana Pengelolaan/Pemantauan Lingkungan
RS : Road Safety
Satker : SatuanKerja (Work Unit for Road Project Implementation)
SRIP : Strategic Road Infrastructure Project
TA : Technical Assistance
TOR : Terms of Reference
UKL/UPL :
UpayaPengelolaanLingkungandanUpayaPemantauanLing
kungan (Site Specific Environmental and Monitoring Plan)
WINRIP : Western Indonesia Roads Improvement Project
WB : World Bank
WP : Work Program
WPs : Works Programs
WPM : WakilPengamatdariMasyarakat (or Community Representative
APPENDICES
Appendix A
:
Overall Loan Progress
Appendix B
:
Highway Design Progress
Appendix C
:
Financial Progress
Appendix D
:
Quality Assurance Progress
Appendix E
:
Environmental and Social Progress
Appendix F
:
Procurement Plan and Progress
Appendix G
:
WINRIP Website Progress
Appendix H
:
ACAP Training/Dissemination Progress
Appendix I
:
Performance Indicator
1.45
4.35 4.35
0.00 10.00 20.00 30.00 40.00 50.00 60.00 70.00 80.00 90.00 100.00
Month
%
C
o
m
p
le
te
Actual Expenditure USD 4.94 mil (1.98 %)
WINRIP ACTUAL PROGRESS UP TO JANUARY 2014 AND FORECAST UP TO DECEMBER 2017
ACTUAL January 2014 Forecast December 2013
Forecast Expenditure USD 83.38 mil (33.35%)
Deviation = 31.37%
1
EXECUTIVE SUMMARY
Loan Vs disbursement (%)
The loan amount disbursed untilend of January 2014 is USD 4,940,115.92 i.e. approximately 1.94 % of loan.
Below table summarizes the individual category disbursements.
Category Description
Loan Restructuring
Amount US$
Totals Disbursed to End January
in US$
% Disbursed
1
Part 1 Betterment and
Capacity Expansion of National Roads.
220,400,000.00 2,732,200.92 1.24
2
Part 2 Implementation
Support
16,000,000.00 1,574,976.48 9.84
3
Part 3 Road Sector
Institutional Development
1,000,000.00 0 0
4
Part 4 Contingency for
Disaster Risk Response
0 0 0
Unallocated 12,600,000.00 0 0
LN 8043 DA-A 632,938.52 0
Original Loan
Project Status to End January 2014
Length Width
Estimated Cost (PIP Mar 2012) (excl. VAT)
DED
(Km) (m) (IDR Million) Status Doc Requirem ent Status Doc Requirem ent Status Budget Allocation Status Est'd. Start Duration (months) SUMATERA UTARA
5 Sp. Rampa - Poriaha 11.1 6 55,126.60 Review by CTC UKL/UPL OK Balai I 2011 SLARAP Consultant recruitment (Balai 1)
Balai 1 100% Not yet started Dec-13 18.00
15 Sibolga - Bts Tap Sel 36 7 129,228.00 Review by CTC UKL/UPL OK Balai I 2011 LARAP Consultant recruitment (Balai 1)
Balai 1 Inventory Not yet started Apr-14 21.00 SUMATERA BARAT
Padang Sawah - Sp Empat 40.9 7
Including Air Gadang Bridge 100 m 7
3 Manggopoh - Padang Sawah 32 7 152,434.90 Completed SPPL OK P2JN 2010 1. LARAP 2. Monit. LARAP Report
1. NOL WB 13 Dec 12 2. Process
Dinas PU Prop 100%
NOL for AERs issued on 22 April 2013
Oct-13 24.00
7 Indrapura - Tapan 19.5 7 96,921.00 Awaiting DSC AMDAL Baru ANDAL SLARAP Consultant recruitment (Balai 2)
Balai 2 Staking Out Not yet started Feb-15 21.00
8 Bts. Kota Pariaman - Manggopoh 46.8 7 183,268.80 Awaiting DSC AMDAL Approval Process LARAP Completed P2JN 2011
Balai 2 Inventory Not yet started Dec-14 24.00
10 Sp Empat - Sp Air Balam 61.7 7 241,617.20 Awaiting DSC AMDAL Approval Process LARAP Completed P2JN 2011
Balai 2 Inventory Not yet started Dec-14 24.00
12 Kambang - Indrapura 55.2 6 171,948.00 Awaiting DSC AMDAL In convene SLARAP Consultant recruitment (Balai 2)
Balai 2 Staking Out Not yet started Feb-15 24.00
14 Painan -Kambang 31.5 7 118,993.00 Awaiting DSC AMDAL In convene SLARAP Consultant recruitment (Balai 2)
Balai 2 Staking Out Not yet started Jul-15 21.00
20 Lubuk Alung - Sicincin 14.6 7 54,557.00 AwaitingDSC UKL/UPL OK TLKJ 2011 SLARAP Consultant recruitment (Balai 2)
Balai 2 Inventory Not yet started Oct-15 18.00
21 Lubuk Alung -Kurataji 16.8 7 65,788.00 Awaiting DSC UKL/UPL OK TLKJ 2011 SLARAP Consultant recruitment (Balai 2)
Balai 2 Inventory Not yet started Oct-15 18.00 BENGKULU
4 Ipuh- Bantal 42.4 7 226,275.10 Completed SPPL OK P2JN 2010 1. LARAP 2. Monit. LARAP Report
1. NOL WB 10 Dec 12 2. Not yet prepared
SAL 2013 Administr Process for Lamd Acq.
NOL for AERs issued on 22 April 2013
Oct-13 24.00
6 Ps Pedati - Kerkap 25 7 72,018.80 Review byCTC UKL/UPL OK TLKJ 2011
LARAP Under
preparation Balai 3 Inventory Not yet started Apr-14 18.00 11 Bantal - Mukomuko 50.1 6 157,820.00 Review by
CTC AMDAL Preparatio
n LARAP Under
preparation Balai 3 Inventory Not yet started Apr-14 24.00 13 Sp Rukis - Tj Kemuning 56.3 7 225,481.50 Review by
CTC UKL/UPL OK P2JN 2011
LARAP Under
preparation Balai 3 Inventory Not yet started Apr-14 21.00 Seblat - Ipuh including 34.5 6
Air Lalang & Air Guntung Bridge 64 m 6
18 Mukomuko - Bts. Sumbar 25.8 6 69,233.00 Awaiting DSC UKL/UPL OK TLKJ 2011 SLARAP Consultant recruitment (Balai 3)
Balai 3 Inventory Not yet started Oct-15 18.00
19 Lais- Bintunan 11.6 7 37,558.00 Awaiting DSC UKL/UPL OK TLKJ 2011 LARAP Consultant recruitment (Balai 3)
Balai 3 Inventory Not yet started Oct-15 18.00 LAMPUNG
1 Krui - Bha 25 7 146,668.00 Completed SPPL OK P2JN 2010
1. LARAP 2. Lap Mon LARAP
1. NOL WB 4 Jan 13
2. NOL WB Satker PJNProp 100%
NOL for AERs issued on 22 April 2013
Oct-13 24.00
36.8 6
30 m 6
9 Rantau Tijang - Kota Agung 42 7 149,831.50 Awaiting DSC UKL/UPL OK TLKJ 2011 LARAP Consultant recruitment (Balai 3)
APBN 2014 Not yet started Jul-15 21.00 2,776,633.60
Sp.Gunung Kemala - Pg. Tampak Pack.
No. Loan Package Name
Environment Social Land Acquisition
Procuremen t Status OK P2JN 2010 1. LARAP 2. Monit. LARAP Report
1. NOL WB 13 Dec 12 2. Process
Dinas PU Prop 80%
NOL for AERs issued on 22 April 2013
Contract Implementation
Plan
24.00 2 207,390.20 Completed SPPL&UKL/
UPL Bridge
21.00 Oct-13
Inventory Not yet started Jul-15
17 104,238.00 Review by
CTC AMDAL OK TLKJ 2011 16 110,237.00 Prepared by P2JN Consultants since March 2013 AMDAL In convene SLARAP Consultant recruitment (Balai 3) Balai 3 Apr-14 21.00 LARAP Under preparation APBN/SAL 2013 Measurem
Visits
No World Bank mission visited Indonesia January 2014.
Procurement
There is additional 4 sub-project start for biddingby the end of January 2014. These are ICB Packages with Pre-Qualification and prior review by the Bank. The sub-projects are :
1. Package 17: Sp. Gunung Kemala – Pugung Tampak, prequalification had announced in UNDB Online and Ministry of Public Works Website on November 11, 2013 and 12 Applicants from 68 applicants registered in MPW Website had submitted the application proposal on December 30, 2013 (the last date for submitting the application). These applications have been evaluated by the Procurement Committee and sent to Bank for issue of No Objection. The Bidding Document is also sent to Bank after incorporating Bank Comment for issue of No objection.
2. Package 05: Sp. Rampa – Poriaha, prequalification had announced in UNDB Online and Ministry of Public Works Website on December 23, 2013. The Prequalification application shall be received on 10 February 2013 for evaluation.
3. Package 11: Bantal – Mukomuko, prequalification had announced in UNDB Online and Ministry of Public Works Website on December 23, 2013. The Prequalification application shall be received on 10 February 2013 for evaluation.
4. Package 13: Sp. Rukis – Tj. Kemuning, prequalification had announced in UNDB Online and Ministry of Public Works Website on December 23, 2013. The Prequalification application shall be received on 10 February 2013 for evaluation.
Action Required
Refer to procurement plan bidding documents for 4 packages which had started PQ process must be completed in next month, and also Bidding Documents for NCB packages (2 packages) using Post Qualification must be clearly to use Full procurement or Semi e-procurement before finalized the bidding document.
2
PROJECT DESCRIPTION
2.1 Background
The Government of Indonesia wishes to continue strengthening of the National Road system in Indonesia while the Eastern Indonesia National Roads Improvement Project (EINRIP which is assisted by AusAID through the Australian Indonesia Partnership or AIP), is providing support program of National road and bridge improvement works in Eastern Indonesia. The Western Indonesia National Road Improvement Project (WINRIP) will provide similar support for National road and bridge in the Sumatra region of Indonesia. The focus of WINRIP will be roads administered directly by the National Government, including those currently classified as Provincial, Kabupaten(District) or non-status roads which are in process of being reclassified as National roads. In addition, provision will be made for major bridge repair works, rehabilitation, duplication and replacement as necessary to complement road betterment works.
2.2 Project Development
The loan effectiveness date for the WINRIP is 12 March 2012 and key project data is shown in the following detail.
Key Project Data WINRIP Loan No. 8043-ID
Project Cost US$350 million
Original Loan Amount US$250 million
Revised Loan Amount N/A
Board Approval Date 26 May 2011
Loan Signing Date 14 December 2011
Effectiveness Date 12 March 2012
Disbursement (as of 31 December 2013)
US$ 2.2 million (0.88%)
Original Closing Date 31 December 2017
Environmental Category B-Partial Assessment
The IBRD loan amount is US$250 million. The Project is intended to finance a part of the DGH investment program for national roads with a particular focus on the Western corridor of Sumatra. The corridor is one of the three main corridors in Sumatra and connects the city of Padang (with a population of around one million) to major towns along the west coast (Bukittinggi, Sibolga and Bengkulu). It also connects through connector roads on the West coast to Medan in the northeast and to Pekanbaru in the centre of the island. The project has four components:
Project Component 1: Betterment and Capacity Expansion of National Roads
WorkPrograms(AWP), as summarized in Table 2.1. The table shows the IBRD assisted scope and costs of civil works at estimated current (year of implementation) prices, excluding taxes.
Table 2.1 Proposed Physical Works by DGH Program
Type of Works
AWP-1 AWP-2 AWP-3
Km US$ mill Km US$ mill Km US$ mill
Road Betterment - - 53.10 22.77 -
-Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58
Bridge works 0.100 1.94 - - 0.08 2.06
TOTAL
(excluding tax @ current prices) 137.20 81.64 367.70 150.45 207.68 76.65
* Contingency costs not included - ** including 194 meters of bridges
The batches of projects are termed Annual Work Programs (AWPs) in line with terminology used in other BinaMargaprojects. They are not in fact “annual” programs as such but rather a series of multi-year programs, each commencing in consecutive years. Hence, hereinafter it will call as just Work Programs (WPs). It is expected that implementation of the first Works Program (WP-1) will commence in the third quarter of 2013 and be completed by third quarter or late 2015. The second Work Program (WP-2) is expected to commence in early 2014 and be completed by late 2015 or middle 2016. The third Work Program (WP-3) is expected to commence in early 2015 and be completed by mid-2017. The loan will be closed onDecember 2017.
Table 2.2 presents details of the First Works Program (WP-1). The four packages in this group should have been free from any land acquisition issues, but in fact two packages (Krui – Biha and Manggopoh – Padang Sawah) had land issues which were solved by the DGH properly. Thus, there are no foreseeable impediments to implementation.
Table2.2 IBRD Assisted WINRIP Civil Work WP-1
No Province Link No. Link Name C la s s R o a d T y p e
Road Works Bridge Works Total Cost
F ro m T o L e n g th T re a tm e n t C o s t (2 0 1 0 ) No L e n g th C o s t (2 0 1 0 ) 2 0 1 0 P ri c e s E q u iv a le n t
Km Km Km Rp mill m millRp Rp mill US$ mill
1 Lampung 053.0Krui –
Biha K1 IU 221.5 246.5 25.0 Bett’nt
to 7 m. 148,668 148,668 16.52
2 West Sumatra 047.2 PadangS awa – Simpang Empat
K1 IU 0.0 40.9 40.9Bett’ntto 7 m. 189,810 189,810 21.09
2a West
Sumatra 34.1
AirGadan
gBridge K1 IU
New
Bridge 1 100 17.580 17,580 1.95
3 West
Sumatra 047.1
Manggop oh – PadangS
K1 IU 102.2 134.2 32.0Bett’nt
No Province Link No. Link Name C la s s R o a d T y p e
Road Works Bridge Works Total Cost
F ro m T o L e n g th T re a tm e n t C o s t (2 0 1 0 ) No L e n g th C o s t (2 0 1 0 ) 2 0 1 0 P ri c e s E q u iv a le n t
Km Km Km Rp mill m Rp
mill Rp mill US$ mill
awah
4 Bengkulu 015.3Ipuh
-Bantal K1 IU 0.0 49.7 49.7
Bett’nt
to 7 m. 226,275 226,275 25.14
It should be noted that all road sub-projects have been subject to economic appraisal and have estimated Economic Internal Rates of Return (EIRR) in excess of 15%. These were selected for inclusion and are subject to completion of environmental and social screening, to confirm that there is no land acquisition or resettlement requirements remain outstanding.
Final Engineering Designs, Engineer’s Estimates and bidding documents have been completed for all projects proposed for WP-1.
Sub-projects to be included in WP-2 and WP-3 have also been determined as listed inTable 2.3. Final Engineering Designs and Engineer’s Estimates for all WP-2 and WP-3 proposed works require preparation or finalization. In the cases of some projects, preliminary Engineering Designs were prepared during Project preparation which will require review and possible amendment by the Design and Supervision Consultant prior to procurement.
The costs presented in Table 2.3are planning estimates only, and the overall scope and contents of WP-2 and WP-3 may need to be revised as when revised costs and budgets are determined.
Table2.3 : IBRD Loan WINRIP Civil Work WP-2 and WP-3
NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM) (RP. MILL)COST WIDTH(M)
IMPLEMENTATION PLAN
START DURATION
(MONTHS)
WP-2
5. Sumut : Link No. 015.xx,Sp. Rampa – Poriaha 11.1 55,126.6 6.0 May 2013 18
6. Bengkulu : Link No. 010.0,
Ps. Pedati – Kerkap 25.0 72,018.8 7.0 May 2013 18
7. Sumbar : Link No. 019.0,
Indrapura – Tapan 19.5 96,921.0 7.0 Oct.2013 21
8. Sumbar : Link No. 024.0,Bts. Pariaman – Manggopoh 46.8 183,286.8 7.0 Oct. 2013 24
9. Lampung : Link No. 026.1,Rantau Tijing - Kota Agung 42.0 149,831.5 7.0 Oct. 2013 21
10. Sumbar : Link No. 034.1,
Sp. Empat - Sp. Air Balam 61.7 241,617.2 7.0 Oct.2013 24
NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM) (RP. MILL)COST WIDTH(M)
IMPLEMENTATION PLAN
START DURATION
(MONTHS)
12. Sumbar : Link No. 017.2,Kambang – Indrapura 55.2 171,948.0 6.0 Dec. 2013 24
13. Bengkulu : Link No. 006.1,Simpang Rukis - Tanjung Kemuning 56.3 225,481.5 7.0 Dec. 2013 21
WP-3
14. Sumbar : Link No. 017.1,Painan – Kambang 31.5 118,993.0 7.0 March. 2014 21
15. Sumut : Link No. 016.0,
Sibolga - Bts. TapSel 36.0 129,228.0 7.0 March 2014 21
16.
Bengkulu : Link No. 009.4,
Seblat – Ipuh, including Air Galang and Air Guntung Bridges
34.5
0.052 110,237.0 6.0 March 2014 21
17. Lampung : Link No. 061.1,Sp. Gunung Kemala - Pugung Tampak 0.0336.8 104,238.0 6.0 March 2014 21
18. Bengkulu : Link No. 015.3,Mukomuko - Bts. Sumbar 25.8 69,233.0 6.0 May 2014 18
19. Bengkulu : Link No. 009.1,
Lais – Bintuan 11.6 37,558.0 7.0 May 2014 18
20. Sumbar : Link No. 002.0,
Lubuk Alung – Sicincin 14.6 54,557.0 7.0 May 2014 18
21. Sumbar : Link No. 027.0
Lubuk Alung – Kuraitaji 16.8 65,788.0 7.0 May 2014 18
Project Component 2 : Implementation Support
This component provides consulting services to support project management and implementation so as to ensure implementation efficiency and overall quality of the works. It also includes funds for a small amount of training of DGH staff and for incremental operating costs for the project. This will provide support to the MPW for the implementation of the civil works, including: (a) provision of Core Team Consultants (CTC), Design and Supervision Consultants (DSC) and road safety audits; (b) Project management support and technical audits. This is directly related to the implementation of the civil works and covers consulting services for design and supervision of the civil works in Component 1; management support and technical audits to help improve the quality of construction and support to governance improvements during procurement and implementation; and a series of systematic road safety audits of road designs for all project roads in Component 1. This is to ensure compliance with road safety standards and regulations, identify road hazards and undertake remedial treatments for safety improvements.
project monitoring and evaluation, and support for implementation of a training program to support project management and implementation. The CTC contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. PerentjanaDjaja, Yongma Engineering Co,Ltd, and PT. EpadasconPermata Engineering Consultant.
Design and Supervision Consultants (DSC).A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of all civil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the BinaMarga Regional Office(Balai II),and will be based in Padang, West Sumatra.
Project Component 3 : Road Sector Institutional Development
This component will provide technical assistance and support to strengthen disaster risk mitigation in the road sector, including capacity building support for the new environment/risk mitigation and road safety unit of DGH to conduct disaster risk assessments and planning, risk mapping of land-slides, coastal erosion, earthquake and floods, and analysis of alternative designs for road segments that pass through critical environmental assets and vulnerable areas.The procurement for consultants under this component has not yet been started. Preparation for the procurement would be coordinated soon by the PMU WINRIP, the CTC and the DGH.
Project Component 4 : Contingency for Disaster Risk Response
This special component will provide preparedness and rapid response to disaster, emergency and/or catastrophic events as needed. This provisional zero dollar component will be added under this project to allow for rapid reallocation of loan proceeds from other components under streamlined procurement and disbursement procedures.
2.3 Project Objective
3
CONSULTANCY SERVICES
3.1 CTC Consultants
3.1.1 Scope of Services
The CTC contract services originally were structured in its different project management elements.
• Inception Phase
A key activity during the inception phase will be to establish lines of communication with PMU-WINRIP and DSC’s Team Leader as well as with all Provincial Project Managers (Satkers) where the first works are to be constructed under WP-1.
• Project Management and Support to PMU, including acting DSC until the DSC is established
The Terms of reference identify a number of sub-items to be performed by CTC. The key factor that will ensure success is that the CTC must work pro-actively and alongside PMU counterparts and with DSC team in a professional manner based on mutual respect and trust.
• Preparation of Work Programs
The tendering process for WP 1 sub-projects began as soon as procurement committees have been formed and received appropriate training in the procurement procedures required. The indicative work programs and cost estimates identified for WP-2 and WP-3 are subject to verification, and are likely to change following more detailed investigations. Further preparation for WP-2 and WP-3 will be managed by the PMU supported by the CTC.
• Financial Monitoring
It will be the role of the CTC to first assess the level of understanding of the financial management, monitoring and reporting procedures by the finance staff at the provincial and central level and subsequently devise an appropriate training program and assist the PMU in training delivery.
• Project Progress and Performance Monitoring
• Support for the Implementation of the ACAP
The CTC will assist PMU be responsible for ensuring the ACAP is properly implemented and for revising the Project Management Manual on an annual basis to incorporate necessary improvements to processes and procedure.
• ESAMP and LARAP Implementation Monitoring
CTC will closely work with BLH and DSC and will monitor and report the action of the Environmental Management Plan on a periodical basis and/or as required.
• Training to Support Project Implementation
CTC is responsible for preparation and management of all training program required under WINRIP.
• Reporting
CTC is responsible for all reports required under the contract agreement with standardize forms, charts and tables.
3.1.2 CTC Manning
CTC professional staffs involved in the project as at the end of January 2014 are listed in the following table:
Position MM Name
Assignment Time Used
to End of January 2014
Contract Time Remaining
Start End
Team Leader 40 Mahbub ur Rahman - - - *
-35.25 Per Weiss Pedersen Apr-2013 Mar-2016 8.50 26.75
Senior Highway Eng. 12.5 Moon, Sung Hyun Mar-2013 Mar-2014 9.70 2.80
Senior Road Safety
Audit Engineer 11 Cho, Woo Sung
Jun-2013 Mar-2014 7.17 1.83
Jan-2016 Feb- 2016 - 2.00
Senior Procurement Specialist
18 Wasim ur Rahman - - - ** 18.00
16 Sanjeev Kumar
Agarwal Jan-2014 May-2015 0.20 15.80
Assistant Team Leader 40 Besar Afiat Bowo Nov-2012 Sep-2013 9.67 30.33
26 Agus Setiawan Sep-2013 Feb-2016 4.67 21.33
Highway Engineer 36 Whiliyanto Nov-2012 Jun-2013 7.37 28.03
36 Lebiyartono Jul-2013 Nov-2015 6.97 29.03
Quality Assurance
Engineer 30 Uray Abdul Manaf Jul-2013 Jun-2016 6.97 23.03
Financial Management Specialist
36 Uus Martawijaya Nov-2012 Oct-2015 12.33 23.67
Position MM Name
Assignment Time Used
to End of January 2014
Contract Time Remaining
Start End
Environmental
Specialist 30 Leti Hermawati Dec-2012 Jun-2015 13.43 16.57
Social Impact Specialist
36 M. Sutopo Nov-2012 Oct-2015 11.33 24.67
26 Witono Sept-13 Nov-2015 4.93 21.07
Procurement Specialist-1
12 Darmansiri - - - * 12.00
12 Muhdi - - - **
-Procurement Specialist-2
12 Rudi Rungkat Nov-2012 Mar-2013 4.10 *
-17 M. Edi Fachri Mar-2013 Aug-2014 10.17 6. 83
Management Information Specialist
30 Agung Lukito - - - * 30.00
25 Sony Thamrin May-2013 Apr-2015 8.97 16.03
Community
Development Officer 36 Yakobus Jan-2013 Dec-2015 12.90 23.10
Notes: * : Resigned ** : Not yet mobilized = Amandment No. 1
International experts (Senior Highway Engineer and Senior Road Safety Audit Engineer) have been assigned for CTC achieving his duration mentioned in the original contract. DGH requested them to continue their assignment and have been accommodated in the contract amendment.
Replacement of Senior Procurement Specialist has been approved by the Bank on amandement 1 dated October 25, 2013. The Senior Procurement Specialist is now available in the CTC since January 25, 2014.
In parallel with the instruction to speed up the process, detailed engineering design (DED) of some subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has been instructed by DGH to review the DED of seven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply to the need of changing the CTC scope of works which will be included in CTC contract amendment and the need to extend the Senior Highway Engineer and Road Safety assignment.
3.1.3 CTC Contract
The CTC contract for “Western Indonesia National Roads Improvement Project” (Contract No. 06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. The contract is between the Government of Indonesia represented by Directorate General of Highways in the Ministry of Public Works and PT. Perentjana Djaya in joint venture with Yongma Engineering Co.Ltd. and PT. Epadascon Permata Engineering Consultant.
The following table shows a list of approved contract amendment for the CTC services with DGH.
Contract Date USD (Excl.
VAT)
IDR (Excl. VAT)
Original Contract 5-Nov-2012 1,276,700 21,415,400,000
Amendment No.1 25-Oct-2013 1,315,925 22,426,175,000
The Amendment No.1 is covering all requirements of the CTC services at the moment as summarized below :
• Replacement of the Senior Procurement Specialist
• Extending the assignment of the Senior Highway Engineer.
• Extending the assignment of the Senior Road Safety Audit Engineer.
• Extending the assignment of the Procurement Specialist 2 and replacement of the Procurement Specialist 1.
• Adding the new position of Bridge Engineer.
• Adding the new position of Training Specialist, and
• Adding the new position of Road Safety Engineer.
3.2 DSC Consultants
A Design and Supervision Consultant (DSC) will be responsible for design of 2 and WP-3 civil works and supervision of all civil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang, West Sumatra.
DSC has been established in Balai II Padang following the contract signing on 11 June 2013 between Balai II and Renardet SA in joint venture with PT. Cipta Strada, PT. Daya Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya. The Notice To Proceed was issued by the Balai II on 19 June 2013.
4
CIVIL WORKS
4.1 Detailed Design Preparation
Final Engineering Designs, Engineer’s Estimates and bidding documents have been completed for all projects proposed for WP-1.
WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and the construction supervision of all the works programs will be performed by the DSC. In parallel with the instruction to speed up the process, detailed engineering design (DED) of some subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has been instructed by DGH to review the DED of seven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply to the need of changing the CTC scope of works which will be included in CTC contract amendment.
It is coordinated meeting to accelerate the procurement process in WINRIP CTC contract on 17 January. Major issue is to mobilized the appointed staff timely and extend the assignment of Senior Highway Engineer and Road Safety auditor engineer not less than 2 month in order to review the remained 6 packages by DED consultant.
The Revision of the design management in Project Mangaement Manual and PMM training material which will be used The Training Workshop are submitted on 23 January after post updating the guidelines and design manuals in Indonesia.
The Technical Design & Road Safety Advisory Reference has been prepared by CTC technical review team(senior highway engineer, senior road safety auditor, highway engineer) for the DED ( package 7 & 8 & 10 &12 of AWP-2) which has prepared by DSC team, in response to recommendation of the links for betterment and their implementation under second year Annual Works Program (AWP-2, AWP-3), and consists of Quality Assurance & Road Safety Audit of Technical Assistance for National Highway, from 1th September 2013 to 31th September 2013. and, the CTC technical review team(senior highway engineer, senior road safety auditor, highway engineer) attended the meeting with the DSC team in order to discuss & finalize about the Technical Design & Road Safety Advisory Reference which is related with above 4 packages, on 23th January 2014.
Project List for Technical Advisory (4 Pacakges in West Sumatra)
1. No.7 INDRAPURA - TAPAN (Link No.019.0), West Sumatra Province
2. No.8 BTS.PARIAMAN - MANGGOPOH (Link No.024.0) , West Sumatra Province 3. No.10 SP.EMPAT – SP.AIR BALAM (Link No.034.1) , West Sumatra Province 4. No.12 KEMBANG - INDRAPURA (Link No.017.2) , West Sumatra Province
The final recommendation which is to finalize technical quality assurance in aspect of highway and road safety for DED will be submitted on 5th February 2014
The senior road safety audit engineer was invited and attended the meeting which is the Implementation Review and road safety guidelines for WINRIP on 24th January 2014, with sub-directorate of environmental engineering and road safety of the directorate of technical affairs, at the Ministry of Public Works. The objective of the meeting is to discuss about activities and guidelines with road safety which is regarding design and construction phase, the guidelines of RSA which is consideration and checklist for design and construction phase as it had discussed and requested to be mad by senior road safety engineer from sub-directorate of environmental engineering and road safety of the sub-directorate of technical affairs at the last meeting (on 20th December 2013) in order to hand over assistant road safety engineer,after technical reviewing in aspect of road safety which it can be used to monitor in aspect of road safety under construction phase.
Progress of Technical Design Reviewing and Road Safety Audit is included as Appendix B.
4.2 Procurements
Procurement shall be conducted under the Bank’s Procurement Procedures as mentioned in the Loan Agreement. The International Competitive Bidding (ICB) based on the Bank letter Ref. WINRIP/136 will apply to the packages with the construction estimated cost more than US$ 25 Million to comply with the new Bank’s threshold for ICB. According to the GOI regulation, a prequalification shall be applied for the packages with the construction estimated cost more than IDR 10 Billion. Review from previous procurement process, the World Bank in the Aide Memoire requested to GOI, for next 4 ICB subprojects qualification still used Pre-Qualification and for remaining sub-project must be process with Post Pre-Qualification. As well as for all NCB the World Bank also requested to follow Post Qualification in procurement process.
All subprojects for WP-1 have been started with prequalification since 30 December 2011 for ICB multiple contract. This was an advanced procurement action agreed by both DGH and the World Bank prior to the CTC establishment. All AWP-1 sub-projects had signed the contract. The last 2 sub-projects, Package 02: Pd. Sawah – Simpang Empat and Package 03: Manggopoh – Padang Sawah, signed the contract on December 6, 2013 and NOL for disbursement for all 4 packages had been issued by the World Bank on December 10, 2013.
Until January 2014, there is additional 4 sub-project start for bidding. These are ICB Packages with Pre-Qualification and prior review by the Bank. The sub-projects are:
2. Package 05: Sp. Rampa – Poriaha, prequalification had announced in UNDB Online and Ministry of Public Works Website on December 23, 2013. The Prequalification application shall be received on 10 February 2013 for evaluation.
3. Package 11: Bantal – Mukomuko, prequalification had announced in UNDB Online and Ministry of Public Works Website on December 23, 2013. The Prequalification application shall be received on 10 February 2013 for evaluation.
4. Package 13: Sp. Rukis – Tj. Kemuning, prequalification had announced in UNDB Online and Ministry of Public Works Website on December 23, 2013. The Prequalification application shall be received on 10 February 2013 for evaluation.
CTC had also involved in Selection of DSC WINRIP since March 2013, started by attend the opening of Financial Proposal on March 5, 2013. The contract for this assignment was signed on June 11, 2013.
There are 3 (three) consultancy packages under Component 3:
- Capacity Building for Disaster Risk Reduction; - Capacity Building for Environment Management; - Capacity Building for Road Safety.
These packages are under procurement process. TOR has been prepared by DGH which shall be finalized at the earliest. It is scheduled to start procurement in first quarter of 2014.
The WINRIP updated Procurement Plan is attached asAppendix E.
4.3 Civil Works Implementation
Under mentioned civil works Contracts under AWP -1 have been signed.
1. Package Biha – Krui, Lampung Province, which was signed on November 25, 2013 2. Package Padang Sawah – Simpang Empat, West Sumatera Province, which was signed
on December 6, 2013
3. Package Manggopoh – Padang Sawah, West Sumatera Province, which was signed on December 6, 2013
4. Package Ipuh – Bantal, Bengkulu Province,which was signed on November14, 2013
The above packages have been forwarded for disbursement by the World Bank on December 10, 2013 (form 384 s).
4.4 Civil Works Progress
No civil works progress for subprojects is reported as they are recently signed.
4.5 Quality Assurance
documentation and reporting based on the Quality Assurance Plan (QAP). They will prepare a Quality Assurance system covering all aspects of quality in all subprojects, and continuously monitor the effectiveness of their supervision procedures.
Quality Assurance Engineer of the CTC has been mobilized on July 01, 2013. On 11 December 2013, an interaction meeting with the DSC CO-Team Leader and Project Officer of PMU to discuss Quality Assurance Plan (QAP)/Quality Assurance System. DSC shall develop Quality Assurance Plan/ Quality Assurance System and subsequently report to the Balai for approval. Quality Assurance Engineer had also scheduled to visit site which could not take place.
4.6 Environmental and Social Considerations
4.6.1 Current Overall Situation
A project category is assigned to each package as either Category A, B or C depending on the likely degree of influence on environmental issues with a brief explanation as follows (Appendix D).
Category A project is one which will have a significant negative impact on the environment and may have an influence on areas outside the actual project area. A project classified as such requires an AMDAL (ANDAL, RKL/RPL) study.
Category B project is one which affects the people or the environment to some extent but with a smaller impact than a Category A. The required environmental analysis is a UKL/UPL study only.
Category C project has minimal effect on the people or environment and an environmental analysis is not required. Standard operational procedures (SOP or SKPPL) are used to handle any minor problem which may arise.
Details of packages that require environmental and social safeguard are given in Appendix No. 8 and the following table provides a summary of the work involved in the 21 WINRIP packages.
Works Program
No of Packages
No of Investigations Approval by Remarks BLH World Bank
AWP-1 4 8
SPPL x 4 Full LARAP x 4
4 (SPPL)
4 (Full LARAP)
Approved – NOL
issued by WB, except for SPPL
AWP-2 8 17
Simple LARAP x 1 Full LARAP x 8
AMDAL Study x 4 UKL&UPL x 4 4 UKL&UPL 3 AMDAL 1 SLARAP
1 (one) Study AMDAL for threes packages, are Packages No.7, 12 and 14 /packages on AWP2 &AWP3.
Works Program
No of Packages
No of Investigations Approval by Remarks BLH World Bank
&AWP3.
AWP-3 9 14
Full LARAP x 8
AMDAL Study x 1 UKL/UPL x 5
5 UKL&UPL Full LARAP2
Approved – NOL
issued by WB, except
for AMDAL and
UKL/UPL
Total 21 39 Env=18,
Soc=21
16 7
Note: UKL & UPL do not need a NOL from WB, and SPPL , All documents is necessary to submit to the WB.
Out of 21 packages, have required environmental impact investigation. All 39 studies (18 environmental studies) need approval of the Environmental Agency (BLH),and 21 social studies (SLARAP and LARAP) requiring approval of the World Bank. Up to the end of November 2013,16 packages (88%) has received BLH approval then the current have 12 of 21 social studies or 57% has received approval from the World Bank.
Those packages that require action at present with respect to environmental or social considerations are:
• Environmental studies for packages No.1,2 and 3 was issued approval by BLH on 2010, packages No.4,5,6,9,13,15,18,19.20 and 21 was approved on 2011 and BLH approved on 2012 for package No.17 then BLH approved for packages No.8 & 10 on 2013.
• Social studies (LARAP and SLARAP) was issued NOL WB for packages No.5: Sp.Rampa-Poriaha (SLARAP) and package No.17: Sp.Gunung Kemala-Pugung Tampak (LARAP) on 16 September 2013 and package No.Sibolga-Bts Tapsel on 22 Oct 2013, package No.Sibolga-Bts Tapsel 0n 22 Oct 2013, and package No. 13: Sp: Sp.Rukis – Tanjung Kemuning, No. 6: Psr. Pedati – Kerkap, No. 11: Mukomuko – Bantal, No 16: Seblat – Ipuh, No 19: Bintunan – Lais on 16 January 2014, those sub projects can started for bidding process.
4.6.2 Environmental and Social Issues
This section outlines the activities of the Social Impact Specialist and the Environmental Specialist during January 2014.
4.6.2.1 Environmental Issues
There are two (2) AMDAL on WINRIP not yet completed with the progress status: Environmental permit letter from Governor is under process (progress 95%), consist one (1) AMDAL cover the packages of No.7,12 and 14 in West Sumatera Province, and another cover the packages of No. 11 and 16 in Bengkulu Province. CTC has asked the AMDAL Consultant to finalize the AMDAL studies.
coordination and discuss to produce those modul.
1. Monitoring of Environmental Aspects During Construction
CTC will circulated monitoring form to DSC. This set of forms focused on environmental and social impacts, and amounted to 7 pages. These forms were intended to be used every month by the DSC Environmental Specialist.
CTC’s environmental staff actively advise DSC on environmental monitoring, but have not directly carried out monitoring, despite the CTC TOR requirement to “to implement the Environmental and Social Analysis Management Plan for WINRIP”, which involves monitoring of environmental plans and studies.
After finalising the Standard Environmental Clauses, CTC assisted Subdit Environmental Affairs to produce monitoring forms covering all aspects of the technical specifications, and introduced them to participants of environmental training including P2JN, Project Manager, DSC, Contractors, Team Work (Pokja) etc. There are 69 pages of forms, covering all aspects of construction.
CTC was prepare environmental monitoring form for DSC and guideline of RKPPL for contractor, CTC propose to carried out socialitation of environmental monitoring form to DSC especially for packages has been started civil work.
2. Design Integration, Road Safety aspects and Monitoring of Environmental Studies
Task 5.8.0 of CTC-2 TOR (Implement the Environmental and Sosial Analysis Management Plan/ESAMP) and para 10.9 of the PMM requires ensuring that environmental management aspects of contracts have been implemented in accordance with AMDAL, UKL&UPL, SPPL studies and Environmental issues will integrated to design, prepare environmental mitigation on construction stage for contractor (Contractor Program for Executing Environmental Managemen Plan CPEMP/RKPPL). Therefore CTC will proposed that staff visit the site of projects subject to studies or issues, and ensure that the plans are being implemented. A schedule for these visits on process.
4.6.2.2 Social Issues
1. Monitoring Report of the Larap for Krui - Biha
Larap report of the package for Krui Biha in Lampung Province already approved the World Bank dated 4 January 2013, and approval the monitoring report dated 18 April 2013. The pending issue is a partially affected mosque redevelopment. Local Government/project will rebuild an affected mosque in parallel with construction work. Contract signing for the package of Krui – Biha dated 25 Nov 2013.
2. Monitoring Report of the Larap for Padang Sawah – Sp. Empat
Larap report of the package for Padang Sawah – Sp. Empat in West Sumatera Province already approved the World Bank dated 13 January 2013, and approval the monitoring report dated 19 July 2013. The pending issue is the remaining of 21 affected people not yet received compensation from Local Government. Now the compensation payment for 21 affected people is being resolved by local government. A monitoring report will be submitted to WB if ready. Contract signing for the package of Padang Sawah – Sp. Empat dated 6 Dec 2013.
3. Monitoring Report of the LARAP for Manggopoh – Padang Sawah
Larap report of the package for Manggopoh – Padang Sawah in West Sumatera Province already appoved the World Bank dated 4 January 2013, and approval the monitoring reports dated 18 April 2013. The pending issue is the remaining of 10 affected people not yet received compensation from Local Government. CTC had been received proof of compensation payment for 5 from the remaining of 15 affected people during January 2014. Now the compensation payment for 10 affected people is being resolved by local government. A monitoring report will be submitted to WB if ready. Contract signing for the package of Manggopoh – Padang Sawah dated 6 Dec 2013.
4. Monitoring Report of the LARAP for Ipuh – Bantal
Larap report of the package for Ipuh – Bantal in Bengkulu Province was approved the World Bank dated 10 December 2012. Up to the end of December 2013 CTC already receive a proof of compensation payment for 157 of the total 217 affected peoples. A monitoring report submitted to the World Bank from PMU dated 24 December 2013, and received some comment to the report from the World Bank dated 6 January 2014. Compensation payment for the remaining of 60 PAP being resolved by Local Government and will be submitted to the World Bank at the end of February 2014. Contract signing for the package of Ipuh – Bantal dated 14 Nov 2013.
5. Monitoring Report of the LARAP for Sp. Gunung Kemala – Pugung Tampak
Province has reviewed by the World Bank Ref.WINRIP/133 dated 16 September 2013 and need revision as follows:
a. The value of the appraisal for the affected lands for the Krui – Biha was already more than two years old. WB request the Larap should provide land appraisal value for the Sp Gunung Kemala – Pugung Tampak links. Likewise the established price standard for the building compensation should refer to the current data (updated data).
b. Action plan table should include a) formation of the land apprasing team, b) moving 83 units of electricity utilities.
c. Grievance redressed mechanism should refer to LAR Framework for WINRIP. d. Provide explanantion some data with no name in the nominative list.
e. Action plan signewd by the relevan local government as a commitment that the local government will provide proper budget for the action plan
f. Implementation monitoring report by using the form provided in the LARAP.
According to world bank letter, PMU via Ref. 1286/Bp.11/MD/2013 dated 23 September 2013 has requested the Director of Implementation Affairs Region I via the Satker/PPK to prepare the addressed above.
Follow up the World Bank review and PMU letter, CTC revised the Larap report for Sp. Gunung Kemala – Pugung Tampak. A revision of the Larap report already submitted to the WB from PMU dated 6 November 2013, and response from the World Bank dated 12 November 2013 stated that the Larap document could been disclosed at PMU website.
Referring to letter from the World Bank, Director of Planning submitted an official letter to Director of Implementation Affairs Region I dated 18 November 2013 regarding approval of the report from the World Bank to be informed to Balai III Palembang/Satker in Lampung Province. Now, PMU/CTC waiting a report of Larap implementation from Satker in Lampung Province.
6. Report of LARAP for Sp. Rampa - Poriaha
Larap report for Sp. Rampa – Poriaha in North Sumatera Province has reviewed by the World Bank Ref.WINRIP/134 dated 16 September 2013 and need revision as follows:
a. Moving and providing compensation for one person (kiosk owner) affected must including to the action plan.
b. Action plan signed by the relevan local government as a commitment that the local government will provide proper budget for the action plan
c. Implementation monitoring report by using the form provided in the LARAP.
According to world bank letter, PMU via Ref. 1286/Bp.11/MD/2013 dated 23 September 2013 has requested the Director of Implementation Affairs Region I via the Satker/PPK to prepare the addressed above.
Rampa – Poriaha. A revision of the Larap report already submitted to the WB from PMU dated 6 November 2013, and response from the world bank dated 12 November 2013 stated that the Larap document could been disclosed at PMU website.
Referring to letter from the World Bank, Director of Planning submit a official letter to Director of Implementation Affairs Region I dated 18 November 2013 regarding approval of the report from the World Bank to be informed to Balai III Palembang/Satker in Lampung Province. Now, PMU/CTC waiting a report of Larap implementation from Satker in Lampung Province.
7. Report of Five Larap in Bengkulu
CTC recieved Larap Reports for five (5) packages in Bengkulu Province from the BBPJN III Palembang dated 30 September 2013. The five of Larap reports consists Larap for Package No. 13: Sp. Rukis – Tanjung Kemuning, Larap for Package No. 6: Psr Pedati – Kerkap, Larap for Package No. 11: Muko-muko – Bantal, Larap for Package No. 16: Seblat – Ipuh, Larap for Package No. 16: Bintunan – Lais.
CTC reviewed the five (5) Larap Reports, and already submitted to the world bank from PMU dated 13 November 2013. All of the five Larap reports in Bengkulu Province has reviewed by the World Bank Ref.WINRIP/144 dated 20 November 2013 and need revision as follows:
a. All five Larap reports that that there are some assets (land and building) that will be affected entirely. Following the LARPF WINRIP should be covered on land acquisition and resettlement and need to budgeted.
b. On the Larap report for package for Ipuh – Seblat there are 126 land plots belong to government/public that are affected. However the social economic survey and the inventory table do not show the situasion.
According to world bank letter, PMU via Ref. 1476/Bp.11/MD/2013 dated 27 November 2013 has requested the Director of Implementation Affairs Region I via the Satker/PPK to prepare the addresed above.
A revision for five Larap reports had been submitted to the World Bank on 9 January 2014, and PMU had been received some comments from WB 16 January 2014. All of the Bank’s request will be provided by PMU on the Larap monitoring report.
8. Report of LARAP for Sibolga – Bts Tapsel
CTC received Draft Final Larap report for Sibolga – Bts Tapsel from Balai dated 30 September 2013. The Larap report already submitted to the world Bank from PMU dated 22 October 2013, and approval the world bank dated 28 October 2013.
Larap report for Sibolga – Bts Tapsel in North Sumatera Province has reviewed by the World Bank Ref.WINRIP/140 dated 28 October 2013 and need revision as follows:
b. There is a private grave will be affected by the project which eligible to get moving cost and ritual ceremony cost.
c. There are 64 units of kiosks occupied side drain need to be displaced which get moving assistance in addition the compensation provided for their affected assets.
According to world bank letter, PMU via Ref. 1404/Bp.11/MD/2013 dated 31 October 2013 has requested the Director of Implementation Affairs Region I via the Satker/PPK to prepare the addresed above.
A revision Larap reports had been submitted to the WB dated 30 January 2014 and now waiting some comment from the WB.
9. Report of Three (3) LARAPS in West Sumatera
CTC received from Balai II Padang Draft Final of 3 Larap reports in West Sumatera consist Larap report of packages for Kambang - Indrapura, Bts Kota Pariaman – Manggopoh, and Sp Empat – Air Balam dated 01 August 2013. Review and comment from CTC has been sent to PMU dated 9 September 2013, and PMU has forwarded to P2JN/ Local Consultant with request to revise the LARAP report based on the CTC comment. However up to the end of December 2013 the revison of the 3 Larap reports has not been received CTC. CTC will suggest to PMU/Director of Implementation Affairs Region I to remind P2JN/Local Consultas to provide the revision for 3 Larap reports.
10. Report of Four (4) LARAPS in West Sumatera
CTC received from Balai II/P2JN Padang 4 Larap reports in West Sumatera consist Larap report of packages for Indrapura – Tapan, Painan – Kambang, Lubuk Alung – Sicincin, and Lubuk Alung – Kuraitaji during January 2014. Now, 4 reports is being reviewed by CTC.
4.7 Anti-Corruption Issues
4.7.1 Anti‐Corruption Action Plan (ACAP)
ACAP for WINRIP was developed from the previous SRIP experiences. Basically, it has the same main components of involving the Community Representative Observers (CRO) in the bid opening and Third Party Monitoring (TPM) during the construction supervision although modification was made on the selection process of the CROs for SRIP. Within this plan there are four main pillars as indicated separately below
a)
Community Representative Observers (CRO)b)
Publication / Disclosured)
Third Party Monitoring (TPM)4.7.2 Community Representative Observers (CRO)
The Community Representative Observers, required to observe the actual bid opening, were appointed for WP-1 group. All of the CROs were university staff, selected in accordance with the World Bank suggestion to request assistance from local universities.
CRO is the independent observer who is not related directly or indirectly to the Contractors, Consultants, and Suppliers or not be part of the WINRIP’s management, and not a member of any political party.
CROs selection procedures:
a. Review the criteria and qualifications of candidates for the CRO.
b. Director of Planning, DGH/ as Chairman of the Project Management Unit, delegated of the authority to the selection of the CRO to the Head of National Roads Implementation Agency (BBPJN) / Head of Procurement Services Unit (Unit Layanan Pengadaan - ULP),hereinafter referred to as Head of Balai.
c. Head of Balai invited CRO candidates from the local universities or colleges.
d. Selection of CRO facilitated by Balai (BBPJN) / Procurement Services Unit (Unit Layanan Pengadaan - ULP).
e. Elected CRO and substituted CRO must follow the one day training held by the PMU / CTC WINRIP.
f. Head of Balai reported the result of CRO selection by attaching the Minutes of Election Meeting and send an approval application letter of the CRO to Director of Planning DGH as the Chairman of PMU.
g. Based on the report and a written request from the Head of Balai above, the Director of Planning DGH as the Chairman of PMU signed a Letter of Agreement and the Decree of the Establishment of CROs.
The duties and obligations of CRO are:
a. CRO must be present in any procurement activity (Pre-Bid Meeting + Site Visit, Bids Submission and Opening of Bids, and Announcement of Bids Winner) by invitation of the Procurement Committee, and are required to sign the attendance list
b. If the elected CRO unable to attend on procurement activities, then Substituted CRO appointed have to attend these activities.
c. In discharging the Substituted CRO have the same responsibilities as elected CRO. d. The CRO / Substituted CRO, after attending the Procurement activities, required to
make a report of his/her activities and submit them to the PMU and CC to the related Head of Balai.
CRO as the representative of the community is to be independent observers and in performing their duties voluntarily and not demanding benefits of their works.
office to the location of procurement meeting, and also he / she also receives per diem or Out Station Allowance (OSA) and hotel accommodation if necessary to stay. CROs also got additional charged for their reporting costs. The financing standards adjusted to the General Cost Standard (Standar Biaya Umum) issued by the Ministry of Finance.
The CRO’s financing charged to the Contract for Consulting Services for Technical Assistance for Core Team Consultants (CTC) No: 06-20/CTC/TA/LN/8043/1112, dated 5 November 2012.
4.7.3 Publication / Disclosure
The second task under ACAP is publication of related ACAP documents for public disclosure with easy access to the general public and this is mainly manifest in the ACAP segment of the WINRIP website. This ACAP section has been being designed to attain the best possible transparency of the project.
Ministry of Public Work (MPW) will provide necessary information in the Project Implementation Plan (PIP), Project Management manual (PMM) on its website, and in the bidding documents, such as contact point for complaint (mail and e-mail address, phone, fax, text message). The contact will also include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project:
• Work Plan and Procurement Plan.
• Quarterly newsletter containing information on the list of contracts, implementation progress, projects related activities, number, types and status of complaints in each location. The newsletter will also be made available to civil society in hard copy and through electronic mailing system.
• Mid-Term Review Report, promptly after completion of the mid-term review implementation support is carried out in accordance with the loan agreement;
• All final audit reports (financial or otherwise, including qualified audit reports) prepared in accordance with the loan agreement and all formal responses of the government in relation to such reports. The publication should be done within one month after the report is accepted as final.
• Contracts awarded with information on general scope of work (with location), value, and summary information of the awarded firms/ contractors. The practice in other projects demonstrates that disclosure of contracts awarded will help in reducing fraudulent practices
’eproc.pu.go.id’ for information on semi e-procurement or e-procurement. PMU WINRIP supported by CTC will develop his own website: http://www.winrip-ibrd.com, and with it all the information and data about WINRIP be inputted or uploaded on this site.
In the application of one of the components of ACAP, the public disclosure and transparency, it is necessary to spread information and increase the capacity of all stakeholders involved in the implementation of this WINRIP project, through a variety of relevant training. The trainings have been expressed in the ToR of CTC WINRIP and described in the Project Implementation Plan (PIP).
One of the major risks to effective project implementation and management derives from the likelihood that project management staff does not have adequate training in or experience of the management of large-scale projects.
Procedures to mitigate these risks include the need to conduct comprehensive training of staff in all participating entities involved with the procurement, financial management and supervision of the project.
In response to this need, an Annual Training Program has been prepared, which identifies the major training requirements to be addressed. This program builds on previous training programs prepared and implemented by DGH to strengthen management staff and support the implementation of loan programs like WINRIP.
Activity of training will be carried out and supported in CTC contract, including the budget which use provisional sum budgets
Internal training of central and regional government staff will be required to support and strengthening administration and management of the project throughout its implementation. This will help ensure that procedures for procurement, project implementation and monitoring are well understood, to explain the safeguard aspect of the project including the Anti-Corruption Action Plan (ACAP) and the Environmental and Social safeguards (ESS), and to reinforce technical guidelines as required.
Training will be provided an extension of normal DGH training program as outlined in table below:
No Training Topic Purpose Target Agencies/
Units
Estimated Trainees/
Year
1 Procurement Training (Including Provision of ACAP)
Special Training in procurement for members of Procurement Committees
Detailed provision of ACAP
Procurement Committees at Provincial Level
30
2 Training In Project Management
Required civil service training Prospective staff for
Satkrer (Work Units) 20
3 Refresher Training in Project Management
Feedback to Project
management staff from wider experience
Satkrer (Work Units) in
No Training Topic Purpose Target Agencies/ Units
Estimated Trainees/
Year
4 Application of PMM (including other provisions of ACAP)
Familiarization with Project Management requirements
Awareness of particular requirements of ACAP
Senior Staff of Provincial Agencies
Administrative Staff
Technical Staff
60
5 Financial Management Reporting Training (IFR) follows on from PMM Training
Procedures for monthly data collection, consolidation and reporting for procurement, Disbursment; Physical Progress
Staff of Satkers
Staff of Provincial Financial Agencies
Technical Staff
30
6 Environmental Monitoring Workshops
Review of Results of
Environmental Special Clauses (ESCs)to be provided by DSC
Provincial Works Agencies
Supervision Consultants
Contractors
30
7 Training of Treasurers (Bravate A Cource)
Basic civil service t
