WINRIP DOC MPR CTC MPR No.15 2014 03 2014 03 10 00225.

Monthly Progress Report No. 15

Covering Project Activities During

PT. PERENTJANADJAJAin subconsultancv with ~ Yongma Engineering Co. Ltd and ~PT. Epadascon Permata Engineering Consultant CTCOffice: JI. Ciniru VII No. 25, Kebayoran Baru, Jakarta Selatan, 12180

Phone /Fax: (021) 7229823

I

I

I

Cc:

1. Director of Planning, DGH

2. Head of Sub Directorate of Finqncing and Foreign Cooperation,

3. Kasatker Pembinaan Administrasi dan Pelaksanaan Pengendalian PHLN

4. Head of Section for Foreign Cooperation, Sub Directorate Financing and Foreign Cooperation Directorate of Planning, Directorate General of Highways (Bina Marga), Ministry of Public Works 5. File

I

I

Sincerely yours,

I

Thank you for your kind attention.

I

Hereby we submit March 20.14 Monthly Progress Report WIN,RIP Loan IBRO No 8043-10

(document attached).

I

Dear Sir,

Submission of March 2014 Monthly Progres~ Report; WI(NRIPLoan IBRO No. 8043-10

Subject

Attention: Ir. AgustaErsada Sinulingga , MT Officer In Charge PMUWINRIP Directorate General of Highways

Department of Public Works JI. Patimura20 Kebayoran Baru Jakarta Selatan

Indonesia

Jakarta April 10,2014 Our Ref.No. :zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA03_02/PW P/O/M -3.2014

Enclosure :20 (twenty),sets

..

;

DIRECTORATE GENERAL OF i·t'IGHWAYS

i DIRECTORATE OF PLANNING CoreTeamconsultahttor

Table of Contents

1 EXECUTIVE SUMMARY... 1

2 PROJECT DESCRIPTION ... 5

2.1 Background... 5

2.2 Project Development... 5

Project Component 3: Road Sector Institutional Development ... 9

2.3 Project Objective ...10

3 CONSULTANCY SERVICES ...11

3.1 CTC Consultants...11

3.1.1 Scope of Services...11

3.1.2 CTC Manning ...12

3.1.3 CTC Contract ...13

3.2 DSC Consultants ...14

4 CIVIL WORKS...15

4.2 Procurements ...16

4.3 Civil Works Implementation...17

4.4 Civil Works Progress ...18

4.5 Quality Assurance ...19

4.6 Environmental and Social Considerations...19

4.7 Anti Corruption Issues ...26

4.7.1 Anti_‐Corruption Action Plan (ACAP) ...26

4.7.2 Community Representative Observers (CRO)...26

4.7.3 Publication / Disclosure ...27

4.7.4 Complaints Handling Mechanism (CHS) ...28

4.7.5 Third Party Monitoring (TPM) ...29

4.8 Road Safety Audit ...30

5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS ...31

5.3 Management Information System ...32

6 PROJECT PERFORMANCE ...37

6.1 World Bank and GOI Compliance...37

6.1.1 World Bank Missions ...37

6.1.2 Performance Indicators ...37

6.2 Implementation Support Components ...37

6.2.1 Core Team Consultant (CTC)...37

6.2.2 Design and Supervision Consultant (DSC)...38

6.2.3 Road Sector Institutional Development...39

6.3 Training...39

6.4 Anti_‐Corruption Issues ...40

6.4.2 Community Representative Observers (CRO)...41

6.4.3 Third Party Monitoring (TPM) ...41

6.4.4 Complaint Handling System (CHS) ...43

6.4.5. Publication / Disclosures ...44

6.4.6. Problem and Solutions ...44

6.4.7. Action Plan for Next Months ...45

6.5 Road Safety Audit ...46

6.6 Environmental and Social Impact Issues...48

6.6.1 Package No.01: Krui – Biha ...48

6.6.2 Package No.02: Padang Sawah – Simpang Empat...49

6.6.3 Package No.03: Manggopoh – Padang Sawah...49

6.6.4 Package No.04: Ipuh – Bantal...50

6.6.5 Package No.05: Sp. Rampa – Poriaha ...50

6.6.6 Package No.06: Psr.Pedati – Kerkap ...51

6.6.7 Package No.07: Indrapura – Tapan ...51

6.6.8 Package No.08: Bts Kota Pariaman – Manggopoh...52

6.6.9 Package No.09: Rantau Tijang – Kota Agung...52

6.6.10 Package No.10: Sp. Empat – Air Balam ...52

6.6.11 Package No.11: Bantal - Mukomuko...53

6.6.12 Package No 12: Kambang – Indrapura...53

6.6.13 Package No.13: Sp. Rukis – Tj. Kemuning...53

6.6.14 Package No.14: Painan – Kambang ...54

6.6.15 Package No.15: Sibolga – Bts. Tapsel ...54

6.6.16 Package No.16: Sebelat – Ipuh...54

6.6.17 Package No.17: SP. Gunung Kemala – Pg. Tampak...55

6.6.18 Package No.18: Mukomuko – Bts. Sumbar...55

6.6.19 Package No.19: Lais - Bintunan...55

6.6.20 Package No.20: Lubuk Alung – Sicincin ...56

6.6.21 Package No.21: Lubuk Alung – Kuraitaji ...56

6.8 Quality Assurance...61

6.9 Project Risks and Mitigation Measures...61

6.9.1 Risks Related to Delays ...61

6.9.2 Financial Risks...61

6.9.3 Risks Related to Quality ...62

7 ISSUES and RECOMMENDATIONS ...63

7.1 Current Situation...63

ABBREVIATIONS AND ACRONYMS

ACAP : Anti Corruption Action Plan

AER : Application Evaluation Report

AIP : Australian Indonesia Partnership

AMDAL : Environmental Management (Analisis Mengenai Dampak

Lingkungan)

ANDAS : Analisis Dampak Sosial

AWPs : Annual Work Programs

Balai : Regional Office for National Roads Implementation

BAPPENAS : Badan Perencanaan Pembangunan Nasional (National

Development Planning Agency of GOI)

Bappedalda : Regional Environmental Impact Agencies

BBPJN : Balai Besar Pelaksanaan Jalan Nasional (Regional Office

for National Roads Implementation)

BER : Bid Evaluation Report

BLH : Badan Lingkungan Hidup

BPK : Badan Pemeriksaan Keuangan (Audit Board of the

Government of Indonesia)

CAD : Computer Aided Design

CHS : Complaint Handling System

CTC : Core Team Consultant

CHU : Complaint Handling Unit

CRO : Community Representative Observer ( = WPM)

DIA : Directorate of Implementing Affairs

DOP : Directorate of Planning

DGH : Directorate General of Highways

DMS : Document Management System

DTA : Directorate of Technical Affairs

DMS : Document Management System

DSC : Design and Supervision Consultants

EA : Executing Agency

EINRIP : Eastern Indonesian National Roads Improvement Project

EIRTP-1 : Eastern Indonesia Regional Transport Project First Project

ESAMP : Environmental and Social Assessment Plan

ESS : Environmental and Social Safeguards

FMIS : Financial Management Information System

FIDIC : Federation Internationale des Ingenieur Conseils

FMIS : Financial Management Information System

GOI : Government of Indonesia

IA : Implementation Agency

IBRD : International Bank for Reconstruction and Development

IFR : Internal Financial Report

IRMS : Integrated Road Management System

Kabupaten : Regency

KPIs : Key Performance Indicators

KPPN : Kantor Pelayanan Perbendaharaan Negara (Indonesian:

State Treasury Service Office)

LAN : Local Area Network

LARAP : Land Acquisition and Resettlement (RencanaTindak

Pengadaan Tanahdan Pemukiman Kembali)

MIS : Management Information System

MOF : Ministry of Finance

MPW : Ministry of Public Work

MPRs : Monthly Progress Reports

P2JN : Perencanaan Pengawasan Jalan dan Jembatan Nasional

PDF : Portable Document Format

PMU : Project Management Unit

PAPs : Project Affected Peoples

PMM : Project Management Manual

PMU : Project Management Unit (WINRIP)

POKJA : Bina Marga Project Managers and Procurement Committes

PPC : Project Preparation Consultants

PP3 : Pemantau Pihak ke 3

PPK : Sub Project Manager

PPR : Project Progress Report

QPRs : Quarterly Progress Reports

RKL/RPL : Rencana Pengelolaan/Pemantauan Lingkungan

RS : Road Safety

Satker : Satuan Kerja (Work Unit for Road Project Implementation)

SPPL : Surat Pernyataan Pengelolaan Lingkungan

SRIP : Strategic Road Infrastructure Project

TA : Technical Assistance

TOR : Terms of Reference

UKL/UPL : Upaya Pengelolaan Lingkungan / Upaya Pemantauan

WINRIP : Western Indonesia Roads Improvement Project

WB : World Bank

WP : Work Program

WPs : Works Programs

WPM : Wakil Pengamat dari Masyarakat (or Community

APPENDICES

Appendix A

:

Overall Loan Progress

Appendix B

:

Highway Design Progress

Appendix C

:

Financial Progress

Appendix D

:

Quality Assurance Progress

Appendix E

:

Environmental and Social Progress

Appendix F

:

Procurement Plan and Progress

Appendix G

:

WINRIP Website Progress

Appendix H

:

ACAP Training/Dissemination Progress

Appendix I

:

Performance Indicator

1

EXECUTIVE SUMMARY

Loan 8043-ID Progress

1,45

4,35 4,35

0,00 10,00 20,00 30,00 40,00 50,00 60,00 70,00 80,00 90,00 100,00

Month

%

C

o

m

p

le

te

Actual Expenditure USD 4.97 mil (1.99 %)

WINRIP ACTUAL PROGRESS UP TO MARCH 2014 AND FORECAST UP TO DECEMBER 2017

ACTUAL March 2014

Forecast March 2014 Forecast Expenditure USD

90.62 mil (36.25%)

Loan vs disbursement (%)

The total disbursement from the loan to the end of March 2014 was USD 4,966,535.92 equivalent to approximately 1.99% of the loan funds. The following table summarizes the individual disbursementsas calculated by CTCbut retaining the total disbursement from

Client Connectionat the end of March 2014.

Category Description Loan Restructuring Amount US$

Totals Disbursed to

Disbursed

1

Part 1Betterment and Capacity Expansion of

National Roads.

220,400,000.00 2,732,200.92 1.24

2

Part 2 Implementation

Support

16,000,000.00 1,574,976.48 9.84

3

Part 3 Road Sector

Institutional Development

1,000,000.00 0 0

4

Part 4 Contingency for

Disaster Risk Response

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 659,358.52 0

Project Status to End March 2014

Length Width

Estimated Cost (PIP Mar 2012) (Exc

VAT)

DED

(Km) (m) IDR Million Doc Requirement Status Doc Requirement Status Budget Allocation Status Est’d Start Duration (months) SUMATERA UTARA

5 Sp. Rampa - Poriaha 11.1 6 55,126.60 Completed UKL/UPL OK Balai I 2011 SLARAP

Consultant Recruitment (Balai I)

Satker Balai 1

PJN-II 100% Under Process Des-13 18.00

15 Sibolga - Bts Tap Sel 36 7 129,228.00 Completed UKL/UPL OK Balai I,

2011 LARAP

Consultant Recruitment (Balai I)

Satker Balai 1

PJN-II Inventory Not Yet Started Apr-14 21.00

SUMATERA BARAT

Padang Sawah - Sp Empat 40.9 7

Including Air Gadang Bridge 100 m 7

3 Manggopoh - Padang Sawah 32 7 152,434.90 Completed SPPL OK P2JN 2010

1. LARAP 2. Monit LARAP Report

1. NOL WB 13 Dec 12 2. Process

Dinas PU Prop 100% Finish Oct-13 24.00

7 Indrapura - Tapan 19.5 7 96,921.00 Reviewed by

DTA AMDAL Baru AMDAL LARAP

Consultant Recruitment (Balai I)

Dinas PU Prop Staking Out Not Yet Started feb-15 21.00

8 Bts. Kota Pariaman - Manggopoh 46.8 7 183,268.80 Reviewed by

DTA AMDAL

Approval Process LARAP

Completed

P2JN 2011 Dinas PU Prop Inventory Not Yet Started Dec-14 24.00

10 Sp Empat - Sp Air Balam 61.7 7 241,617.20 Reviewed by

DTA AMDAL

Approval Process LARAP

Completed

P2JN 2011 Dinas PU Prop Inventory Not Yet Started Dec-14 24.00

12 Kambang - Indrapura 55.2 6 171,948.00 Reviewed by_DTA AMDAL In convence LARAP Consultant Recruitment (Balai 2)

Dinas PU Prop Staking Out Not Yet Started feb-15 24.00

14 Painan -Kambang 31.5 7 118,993.00 On going AMDAL In convence SLARAP Consultant Recruitment (Balai 2)

Dinas PU Prop Staking Out Not Yet Started Jul-15 21.00

20 Lubuk Alung - Sicincin 14.6 7 54,557.00 On going UKL/UPL OK TLKJ 2011 SLARAP Consultant Recruitment (Balai 2)

Dinas PU Prop Inventory Not Yet Started Oct-15 18.00

21 Lubuk Alung -Kurataji 16.8 7 65,788.00 On going UKL/UPL OK TLKJ 2011 SLARAP Consultant Recruitment (Balai 2)

Dinas PU Prop Inventory Not Yet Started Oct-15 18.00

BENGKULU

4 Ipuh- Bantal 42.4 7 226,275.10 Completed SPPL and UKL&UPL

OK P2JN 2010

1. LARAP 2. Monit LARAP Report

A. NOL WB 10/12/2012 B. NOL WB 5/3/2014

SAL 2013 Administr Process for

Lamd Acq Finish Oct-13 24.00

6 Ps Pedati - Kerkap 25 7 72,018.80 Completed UKL/UPL OK TLKJ 2011 LARAP Under

Preparation Balai 3 Inventory Not Yet Started Apr-14 18.00

11 Bantal - Mukomuko 50.1 6 157,820.00 Completed AMDAL Preparation LARAP Under

Preparation Balai 3 Inventory Under Process Apr-14 24.00

13 Sp Rukis - Tj Kemuning 56.3 7 225,481.50 Completed UKL/UPL OK P2JN

2010 LARAP

Under

Preparation Balai 3 Inventory Under Process Apr-14 21.00

Seblat - Ipuh including 34.5 6 Air Lalang & Air Guntung Bridge 64 m 6

18 Mukomuko - Bts. Sumbar 25.8 6 69,233.00To be Replaced ? UKL/UPL OK TLKJ 2011 LARAP Consultant Recruitment (Balai 2)

Balai 3 Inventory Not Yet Started Oct-15 18.00

19 Lais- Bintunan 11.6 7 37,558.00 Completed UKL/UPL OK TLKJ 2011 LARAP Consultant Recruitment (Balai 2)

Balai 3 Inventory Not Yet Started Oct-15 18.00

LAMPUNG

1 Krui - Bha 25 7 146,668.00 Completed SPPL and AMDAL

OK P2JN 2010

A. LARAP B. Lap. Mon LARAP

A. NOL WB 04Jan2013 B. NOL WB

Satker PJN

Prop 100% Finish Oct-13 24.00

36.8 6 30 m 6

9 Rantau Tijang - Kota Agung 42 7 149,831.50To be Replaced ? UKL/UPL OK TLKJ 2011 LARAP Consultant Recruitment (Balai 2)

APBN 2014 Not Yet Started Jul-15 21.00

2,776,633.60

21.00 1. LARAP

2. Monit LARAP Report

In convence SLARAP Consultant Recruitment (Balai 2)

Balai 3 Inventory 1. NOL WB 13

Dec 12 2. Process

Dinas PU Prop 80% 24.00

OK P2JN 2010

Not Yet Started Jul-15 Finish Completed

SPPL (link) &UKL/UPL (Bridge)

16 110,237.00 On going AMDAL

No.

Pkt Loan Package Name

Environmental Social Land Acquisition

Procurement Status Contract Implementation Plan 21.00 Oct-13

17 Sp.Gunung Kemala - Pg. Tampak 104,238.00 Completed AMDAL OK TLKJ 2011 LARAP Under Preparation

APBN/SAL 2013

Measurement by

BPN Under Process Apr-14

Visit

No World Bank mission visited Indonesia on March 2014.

Procurement

These are ICB Packages with Pre-Qualification and prior review by the Bank. The sub-projects are:

1. Package 17: Sp. Gunung Kemala – Pugung Tampak, prequalification had announced in UNDB Online and Ministry of Public Works Website on November 11, 2013 and 12 Applicants from 68 applicants registered in MPW Website had submitted the application proposal on December 30, 2013 (the last date for submitting the application). These applications have been evaluated by the Procurement Committee and sent to Bank for issue of No Objection. The Bidding Document is also sent to Bank after incorporating Bank Comment for issue of No objection.

2. Package 05: Sp. Rampa – Poriaha, prequalification had announced in UNDB Online and Ministry of Public Works Website on December 23, 2013. The Prequalification application shall be received on 10 February 2014 for evaluation.

3. Package 11: Bantal – Mukomuko, prequalification had announced in UNDB Online and Ministry of Public Works Website on December 23, 2013. The Prequalification application shall be received on 10 February 2013 for evaluation.

4. Package 13: Sp. Rukis – Tj. Kemuning, prequalification had announced in UNDB Online and Ministry of Public Works Website on December 23, 2013. The Prequalification application shall be received on 10 February 2014 for evaluation.

Action Required

Reference to updated procurement plan, PQ bidding documents for short listing of contractor for the 4 Packages no (17, 5, 11, and 13) was issued to interested Bidders. The PQ Evaluation to prequalify the bidders for Package 17 has completed in February 2014. PQ Evaluation for remaining 3 packages (no. 5, 11, and 13) is in progress.

The Bidding Documents for NCB Procurement method (all packages) shall be based on Post Qualification. A full e-procurement documents shall be used to prepare NCB bidding document.

2

PROJECT DESCRIPTION

2.1 Background

The Government of Indonesia wishes to continue strengthening of the National Road system in Indonesia while the Eastern Indonesia National Roads Improvement Project (EINRIP which is assisted by AusAID through the Australian Indonesia Partnership or AIP), is providing support program of National road and bridge improvement works in Eastern Indonesia. The Western Indonesia National Road Improvement Project (WINRIP) will provide similar support for National road and bridge in the Sumatera region of Indonesia. The focus of WINRIP will be roads administered directly by the National Government, including those currently classified as Provincial, Kabupaten (District) or non-status roads which are in process of being reclassified as National roads. In addition, provision will be made for major bridge repair works, rehabilitation, duplication and replacement as necessary to complement road betterment works.

2.2 Project Development

The loan effectiveness date for the WINRIP is 12 March 2012 and key project data is shown in the following detail.

Key Project Data WINRIP Loan No. 8043-ID

Project Cost US$350 million

Original Loan Amount US$250 million

Revised Loan Amount N/A

Board Approval Date 26 May 2011

Loan Signing Date 14 December 2011

Effectiveness Date 12 March 2012

Disbursement (as of 31 December 2013)

US$ 2.2 million (0.88%)

Original Closing Date 31 December 2017

Environmental Category B-Partial Assessment

The IBRD loan amount is US$250 million. The Project is intended to finance a part of the DGH investment program for national roads with a particular focus on the Western corridor of Sumatera. The corridor is one of the three main corridors in Sumatera and connects the city of Padang (with a population of around one million) to major towns along the west coast (Bukittinggi, Sibolga and Bengkulu). It also connects through connector roads on the West coast to Medan in the northeast and to Pekanbaru in the centre of the island. The project has four components:

Project Component 1: Betterment and Capacity Expansion of National Roads

[image:14.595.75.526.117.242.2]

taxes.

Table 2.1 Proposed Physical Works by DGH Program

Type of Works

AWP-1 AWP-2 AWP-3

Km US$ mill Km US$ mill Km US$ mill

Road Betterment - - 53.10 22.77 -

-Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58

Bridge works 0.100 1.94 - - 0.08 2.06

TOTAL

(excluding tax @ current prices) 137.20 81.64 367.70 150.45 207.68 76.65

* Contingency costs not included - ** including 194 meters of bridges

The batches of projects are termed Annual Work Programs (AWPs) in line with terminology used in other Bina Marga projects. They are not in fact “annual” programs as such but rather a series of multi-year programs, each commencing in consecutive years. Hence, hereinafter it will call as just Work Programs (WPs). It is expected that implementation of the first Works Program (WP-1) will commence in the third quarter of 2013 and be completed by third quarter or late 2015. The second Work Program (WP-2) is expected to commence in early 2014 and be completed by late 2015 or middle 2016. The third Work Program (WP-3) is expected to commence in early 2015 and be completed by mid-2017. The loan will be closed

onDecember 2017.

Table 2.2 presents details of the First Works Program (WP-1). The four packages in this group should have been free from any land acquisition issues, but in fact two packages (Krui – Biha and Manggopoh – Padang Sawah) had land issues which were solved by the DGH properly. Thus, there are no foreseeable impediments to implementation.

Table2.2 IBRD Assisted WINRIP Civil Work WP-1

No Province Link No. Link Name C la s s R o a d T y p e

Road Works Bridge Works Total Cost

F ro m T o L e n g th T re a tm e n t C o s t (2 0 1 0 ) No L e n g th C o s t (2 0 1 0 ) 2 0 1 0 P ri c e s E q u iv a le n t

Km Km Km Rp mill m Rp

mill Rp mill US$ mill 1 Lampung 053.0Krui –

Biha K1 IU 221.5 246.5 25.0 Bett’nt

to 7 m. 148,668 148,668 16.52

2 West Sumatera 047.2 PadangS awa – Simpang Empat

K1 IU 0.0 40.9 40.9Bett’nt

to 7 m. 189,810 189,810 21.09

2a West

Sumatera 34.1

AirGadan

gBridge K1 IU

New

Bridge 1 100 17.580 17,580 1.95

3 West Sumatera 047.1 Manggop oh – PadangS awah

K1 IU 102.2 134.2 32.0Bett’nt

No Province Link No. Link Name C la s s R o a d T y p e

Road Works Bridge Works Total Cost

F ro m T o L e n g th T re a tm e n t C o s t (2 0 1 0 ) No L e n g th C o s t (2 0 1 0 ) 2 0 1 0 P ri c e s E q u iv a le n t

Km Km Km Rp mill m Rp

mill Rp mill US$ mill 4 Bengkulu 015.3Ipuh

-Bantal K1 IU 0.0 49.7 49.7 Bett’nt

to 7 m. 226,275 226,275 25.14

It should be noted that all road sub-projects have been subject to economic appraisal and have estimated Economic Internal Rates of Return (EIRR) in excess of 15%. These were selected for inclusion and are subject to completion of environmental and social screening, to confirm that there is no land acquisition or resettlement requirements remain outstanding.

Final Engineering Designs, Engineer’s Estimates and bidding documents have been completed for all projects proposed for WP-1.

Sub-projects to be included in WP-2 and WP-3 have also been determined as listed inTable 2.3. Final Engineering Designs and Engineer’s Estimates for all WP-2 and WP-3 proposed works require preparation or finalization. In the cases of some projects, preliminary Engineering Designs were prepared during Project preparation which will require review and possible amendment by the Design and Supervision Consultant prior to procurement.

The costs presented in Table 2.3 are planning estimates only, and the overall scope and contents of WP-2 and WP-3 may need to be revised as when revised costs and budgets are determined.

Table2.3: IBRD Loan WINRIP Civil Work WP-2 and WP-3

NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM)

ENGINEER’S ESTIMATE (RP. MILL) WIDTH (M) IMPLEMENTATION PLAN START DURATION (MONTHS) WP-2

5. Sumut : Link No. 015.xx,_{Sp. Rampa – Poriaha} 9.7 152,870 6.0 Aug 2014 18

6. Bengkulu : Link No. 010.0,

Ps. Pedati – Kerkap 20.88 92,127 7.0 June 2014 15

7. Sumbar : Link No. 019.0,

Indrapura – Tapan 19.5 207,010 7.0 August 2014 21

8. Sumbar : Link No. 024.0,_{Bts. Pariaman – Manggopoh} 46.8 401,567 7.0 Sep 2014 24

9. Lampung : Link No. 026.1,

Rantau Tijing - Kota Agung 42.0 149,831 7.0 Jan 2015 21

10. Sumbar : Link No. 034.1,

Sp. Empat - Sp. Air Balam 61.7 546,065 7.0 Sep 2014 24

11. Bengkulu : Link No. 015.2,

NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM)

ENGINEER’S ESTIMATE (RP. MILL)

WIDTH (M)

IMPLEMENTATION PLAN

START DURATION

(MONTHS)

12. Sumbar : Link No. 017.2,_{Kambang – Indrapura} 55.2 498,619 7.0 Sep 2014 24

13. Bengkulu : Link No. 006.1,_{Simpang Rukis - Tanjung Kemuning} 56.3 316,305 7.0 August 2014 24

WP-3

14. Sumbar : Link No. 017.1,_{Painan – Kambang} 31.5 118,993 7.0 Jan 2015 21

15. Sumut : Link No. 016.0,

Sibolga - Bts. TapSel 36.0 353,956 7.0 August 2014 30

16.

Bengkulu : Link No. 009.4,

Seblat – Ipuh, including Air Galang and Air Guntung Bridges

34.5

0.052 110,237 6.0 Jan 2015 21

17. Lampung : Link No. 061.1,_{Sp. Gunung Kemala - Pugung Tampak} 36.8 255,269 6.0 August 2014 24

18. Bengkulu : Link No. 015.3,_{Mukomuko - Bts. Sumbar} 25.8 69,233 6.0 May 2014 18

19. Bengkulu : Link No. 009.1,

Lais – Bintuan 10.8 35,886 7.0 June 2014 10

20. Sumbar : Link No. 002.0,

Lubuk Alung – Sicincin 14.6 54,557 7.0 Jan 2015 18

21. Sumbar : Link No. 027.0

Lubuk Alung – Kuraitaji 16.8 65,788 7.0 Jan 2015 18

Project Component 2: Implementation Support

Project Management Core Team Consultants (CTC)

The CTC will provide support to the PMU and DGH in the management of the Project, based in Jakarta. Their tasks include financial and progress monitoring and reporting, information management and dissemination, quality assurance and performance review for the Design and Supervision Consultants, implementation and monitoring of the anti-corruption action plan, support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation. TheCTCcontract No.

06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGH and a Joint

Venture of PT. PerentjanaDjaja, Yongma Engineering Co,Ltd, and PT. Epadascon

Permata Engineering Consultant.

Design and Supervision Consultants (DSC)

A Design and Supervision Consultant (DSC) will be responsible for design of 2 and WP-3 civil works and supervision of all civil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang, West Sumatera.

Project Component 3: Road Sector Institutional Development

Project Component 4: Contingency for Disaster Risk Response

This special component will provide preparedness and rapid response to disaster, emergency and/or catastrophic events as needed. This provisional zero dollar component will be added under this project to allow for rapid reallocation of loan proceeds from other components under streamlined procurement and disbursement procedures.

2.3 Project Objective

3

CONSULTANCY SERVICES

3.1 CTC Consultants

3.1.1 Scope of Services

The CTC contract services originally were structured in its different project management elements.

• Inception Phase

A key activity during the inception phase will be to establish lines of communication with PMU-WINRIP and DSC’s Team Leader as well as with all Provincial Project Managers (Satkers) where the first works are to be constructed under WP-1.

• Project Management and Support to PMU, including acting DSC until the DSC is established

The Terms of reference identify a number of sub-items to be performed by CTC. The key factor that will ensure success is that the CTC must work pro-actively and alongside PMU counterparts and with DSC team in a professional manner based on mutual respect and trust.

• Preparation of Work Programs

The tendering process for WP 1 sub-projects began as soon as procurement committees have been formed and received appropriate training in the procurement procedures required. The indicative work programs and cost estimates identified for WP-2 and WP-3 are subject to verification, and are likely to change following more detailed investigations. Further preparation for WP-2 and WP-3 will be managed by the PMU supported by the CTC.

• Financial Monitoring

It will be the role of the CTC to first assess the level of understanding of the financial management, monitoring and reporting procedures by the finance staff at the provincial and central level and subsequently devise an appropriate training program and assist the PMU in training delivery.

• Project Progress and Performance Monitoring

• Support for the Implementation of the ACAP

The CTC will assist PMU be responsible for ensuring the ACAP is properly implemented and for revising the Project Management Manual on an annual basis to incorporate necessary improvements to processes and procedure.

• ESAMP and LARAP Implementation Monitoring

CTC will closely work with BLH and DSC and will monitor and report the action of the Environmental Management Plan on a periodical basis and/or as required.

• Training to Support Project Implementation

CTC is responsible for preparation and management of all training program required under WINRIP.

• Reporting

CTC is responsible for all reports required under the contract agreement with standardize forms, charts and tables.

3.1.2 CTC Manning

CTC professional staffs involved in the project as of end March 2014 are listed in the following table:

Position MM Name

Assignment Time Used

to End of February 2014

Contract Time Remaining

Start End

Team Leader 40 Mahbub ur Rahman - - - *

-35.25 Per Weiss Pedersen Apr-2013 Mar-2016 9.50 25.75

Senior Highway Eng. 12.5 Moon, Sung Hyun Mar-2013 Mar-2014 10.70 1.80

Senior Road Safety

Audit Engineer 11 Cho, Woo Sung

Jun-2013 Mar-2014 8.17 0.83

Jan-2016 Feb- 2016 - 2.00

Senior Procurement Specialist

18 Wasim ur Rahman - - - ** 18.00

16 Sanjeev Kumar

Agarwal Jan-2014 May-2015

1.20

14.80

Assistant Team Leader 40 Besar Afiat Bowo Nov-2012 Sep-2013 9.67 30.33

26 Agus Setiawan Sep-2013 Feb-2016 5.67 20.33

Highway Engineer 36 Whiliyanto Nov-2012 Jun-2013 7.37 28.63

36 Lebiyartono Jul-2013 Nov-2015 7.97 28.03

Quality Assurance

Engineer 30 Uray Abdul Manaf Jul-2013 Jun-2016 7.97 21.03

Position MM Name

Assignment Time Used

to End of February 2014

Contract Time Remaining

Start End

Specialist _{26 YD Tarwanto Oct-2013 Nov-2015 4.97 21.03}

Environmental

Specialist 30 Leti Hermawati Dec-2012 Jun-2015 14.43 15.57

Social Impact Specialist

36 M. Sutopo Nov-2012 Oct-2015 11.33 24.67

26 Witono Sept-13 Nov-2015 5.93 20.07

Procurement Specialist-1

12 Darmansiri - - - * 12.00

12 Muhdi - - - **

-Procurement Specialist-2

12 Rudi Rungkat Nov-2012 Mar-2013 4.10 *

-17 M. Edi Fachri Mar-2013 Aug-2014 11.17 5. 83

Management Information Specialist

30 Agung Lukito - - - * 30.00

25 Sony Thamrin May-2013 Apr-2015 9.97 15.03

Community

Development Officer 36 Yakobus Jan-2013 Dec-2015 13.90 22.10

Notes: * : Resigned ** : Not yet mobilized *** : Amandment No. 2

International experts (Senior Highway Engineer and Senior Road Safety Audit Engineer) have been assigned for CTC achieving his duration mentioned in the original contract and the contract Amendment No.1. DGH requested them to continue their assignment and have been accommodated in the contract amendment No.2.

In parallel with the instruction to speed up the process, detailed engineering design (DED) of some subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has been instructed by DGH to review the DED of seven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply to the need of changing the CTC scope of works which will be included in CTC contract amendment and the need to extend the Senior Highway Engineer and Road Safety assignment.

3.1.3 CTC Contract

The CTC contract for “Western Indonesia National Roads Improvement Project” (Contract No.06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. The contract is between the Government of Indonesia represented by Directorate General of Highways in the Ministry of Public Works and PT. Perentjana Djaja in joint venture with Yongma Engineering Co.Ltd. and PT. Epadascon Permata Engineering Consultant.

The following table shows a list of approved contract amendment for the CTC services with DGH.

Contract Date USD (Excl.

VAT)

IDR (Excl. VAT)

Original Contract 5-Nov-2012 1,276,700 21,415,400,000

Amendment No.1 25-Oct-2013 1,315,925 22,426,175,000

The Amendment No.1 is covering all requirements of the CTC services at the moment as summarized below:

• Replacement of the Senior Procurement Specialist

• Extending the assignment of the Senior Highway Engineer.

• Extending the assignment of the Senior Road Safety Audit Engineer.

• Extending the assignment of the Procurement Specialist 2 and replacement of the Procurement Specialist 1.

• Adding the new position of Bridge Engineer.

• Adding the new position of Training Specialist, and

• Adding the new position of Road Safety Engineer.

3.2 DSC Consultants

A Design and Supervision Consultant (DSC) will be responsible for design of 2 and WP-3 civil works and supervision of all civil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang, West Sumatera.

DSC has been established in Balai II Padang following the contract signing on 11 June 2013 between Balai II and Renardet SA in joint venture with PT. Cipta Strada, PT. Daya Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya. The Notice To Proceed was issued by the Balai II on 19 June 2013.

4

CIVIL WORKS

4.1 Detailed Design Preparation

Final Engineering Designs, Engineer’s Estimates and bidding documents have been completed for all projects proposed for WP-1.

WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and the construction supervision of all the works programs will be performed by the DSC. In parallel with the instruction to speed up the process, detailed engineering design (DED) of some subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has been instructed by DGH to review the DED of seven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply to the need of changing the CTC scope of works which will be included in CTC contract amendment.

The CTC technical review team(senior highway engineer, senior road safety auditor, highway engineer) attended the meeting with the DSC team on 3th, 5th and 7th March 2014 in order to discuss & finalize about the additional Technical Design & Road Safety comment and recommendation which are 4 packages(7&8&10&12 of AWP-2, in West Sumatra province) and handed over to the DSC team on 6th February 2014.

Final Project Management Manual for RSA which is Chapter 10.11 Road Safety Audit in the WINRIP Project Management Manual has been prepared by senior road safety audit engineer from 1th March to 25th March 2014 in order to be intended as a guide for project management and implementation of the project in aspect of road safey audit. The final Project Management Manual which is Chapter 10.11 Road Safety Audit in the WINRIP Project Management Manual: WINRIP Loan IBRD No. 8043-ID has been submitted on 25th March 2014. In addition, the CTC technical review team(senior highway engineer, senior road safety auditor, highway engineer) attended the meeting with the PU staffs on 18th March and 19th March 2014 in order to discuss & finalize about the Project Management Manual with the charging staffs in the PU each field in order to reflect the latest guideline, manual and methodology to implement the project.

technical quality assurance in aspect of highway and road safety for DED has been submitted on 27th March 2014.

Progress of Technical Design Reviewing and Road Safety Audit is included as Appendix B.

4.2 Procurements

Procurement shall be conducted under the Bank’s Procurement Procedures as mentioned in the Loan Agreement. The International Competitive Bidding (ICB) based on the Bank letter Ref. WINRIP/136 will apply to the packages with the construction estimated cost more than US$ 25 Million to comply with the new Bank’s threshold for ICB. According to the GOI regulation, a prequalification shall be applied for the packages with the construction estimated cost more than IDR 10 Billion. Review from previous procurement process, the World Bank in the Aide Memoire requested to GOI, for next 4 ICB subprojects qualification still used Pre-Qualification and for remaining sub-project must be process with Post Qualification. As well as for all NCB the World Bank also requested to follow Post Qualification in procurement process.

All subprojects for WP-1 have been started with prequalification since 30 December 2011 for ICB multiple contract. This was an advanced procurement action agreed by both DGH and the World Bank prior to the CTC establishment. All AWP-1 sub-projects had signed the contract. The last 2 sub-projects, Package 02: Pd. Sawah – Simpang Empat and Package 03: Manggopoh – Padang Sawah, signed the contract on December 6, 2013 and NOL for disbursement for all 4 packages had been issued by the World Bank on December 10, 2013.

Until March month, there is additional 4 sub-project start for bidding. These are ICB Packages with Pre-Qualification and prior review by the Bank. The sub-projects are:

1. Package 17: Sp. Gunung Kemala – Pugung Tampak, prequalification had announced in UNDB Online and Ministry of Public Works Website on November 11, 2013 and 12 Applicants from 68 applicants registered in MPW Website had submitted the application proposal on December 30, 2013 (the last date for submitting the application). These applications have been evaluated by the Procurement Committee and sent to Bank for issue of No Objection. The Bidding Document is also sent to Bank after incorporating Bank Comment for issue of No objection.

2. Package 05: Sp. Rampa – Poriaha, prequalification had announced in UNDB Online and Ministry of Public Works Website on December 23, 2013. The Prequalification application shall be received on 10 February 2014 for evaluation.

4. Package 13: Sp. Rukis – Tj. Kemuning, prequalification had announced in UNDB Online and Ministry of Public Works Website on December 23, 2013. The Prequalification application shall be received on 10 February 2014 for evaluation.

On February 10, 2014 the committee for Package 05, 11 and 13 had received the PQ applications for each package and evaluation process by committee still ongoing.

CTC Procurement team visited to Bengkulu on early of March to help POKJA in evaluation of PQ for Package No. 11 and No. 13. Suggested some of clarification should be done by POKJA to clearly incompletely information received from applicant by POKJA.

The World Bank had sent the letter about review for AER Package 17 and based on the Bank’s comments CTC would help POKJA to revised the AER. In this month Draft SBD ICB for package No. 17 had been got NOL from the Bank and this approved SBD will be the template for SBD package N0. 05, 11 and 13 with updated for criteria of each packages.

CTC prepared the template SBD document for ICB Post Qualification and sent to POKJA trough PMU. Draft Bidding document for NCB packages also sent to Bank trough PMU to review by Bank, this draft updated the process for full e-procurement and modification to incorporate Annex 2 of Loan Agreement.

Final PMM for procurement also updated in this month.

Revised Procurement Plan sent to the Bank for no objection by PMU, this procurement plan will be updated and approved by bank in every 6 month.

CTC had also involved in Selection of DSC WINRIP since March 2013, started by attend the opening of Financial Proposal on March 5, 2013. The contract for this assignment was signed on June 11, 2013.

There are 3 (three) consultancy packages under Component 3:

- Capacity Building for Disaster Risk Reduction; - Capacity Building for Environment Management; - Capacity Building for Road Safety.

These packages are under procurement process. TOR has been prepared by DGH which shall be finalized at the earliest. It is scheduled to start procurement in first quarter of 2014. The Sub.Dit of TLKJ had directly sent Draft of all TOR to WB .

The WINRIP updated Procurement Plan is attached asAppendix E.

4.3 Civil Works Implementation

Four packages already signed by the World Bank for disbursement purpose (form 384 s) following package under AWP -1 on December 10, 2013 as:

1. Package Biha – Krui, Lampung Province, which was signed on November 25, 2013

• Notice to Proceed (SPMK) : January 8th, 2014

• Next PCM has been held in Banadar Lampung on February 3rd_{and 5}th_{, 2014}

2. Package Padang Sawah – Simpang Empat, West Sumatera Province, which was signed on December 6, 2013

• Contractor: Jaya Konstruksi Manggala Pertama Tbk

• Notice to Proceed (SPMK) : January 6th, 2014

3. Package Manggopoh – Padang Sawah, West Sumatera Province, which was signed on December 6, 2013

• Contractor: Jaya Konstruksi Manggala Pertama Tbk

• Notice to Proceed (SPMK) : January 6th_{, 2014}

4. Package Ipuh – Bantal, Bengkulu Province.

• Contractor: PT. Waskita Karya (Persero), PT. Daya Mulia Turangga (JO)

• Notice to Proceed (SPMK) on January 13th, 2014 5. Quality Assurance Audit by Site Visit.

• During March 2014, no site inspections for Quality Assurance Audit took place.

• Comment on DSC and Field Team for Monthly Progress Reports:

a. From July 2013 to March 2014 MPR report has not been received from the DSC. b. From January 2014 to March 2014 MPR reports no. 02 has been received from

field team package no. 02 (Padang Sawah – Simpang Empat) only, for three other package not yet received.

 Comment on field team for Monthly Progress Report no. 02 (February 2014). As follow:

o The Monthly Progress Report is no Progress Summary, consisting of project data, physical works progress by category, summary of works progress, progress status (problem and action taken), progress monitoring curve and physical progress monitoring table.

4.4 Civil Works Progress

Civil Works can be reported on March 25, 2014, such as:

a. Package (1): Biha – Krui

Schedule : 1.860 %

Actual : 0.812 %

Deviation : 1.048 % ( - )

b. Package (2) : Padang Sawah – Simpang Empat

Schedule : 2.390 %

Actual : 1.024 %

Deviation : 1.366 % ( - )

c. Package (3) : Manggopoh – Padang Sawah

Schedule : 1.560 %

Deviation : 0.540 % ( - )

d. Package (4) : Ipuh – Bantal

Schedule : 0.560 %

Actual : 0.400 %

Deviation : 0.160 % ( - )

The DSC shall is better to the Contractors of Packages that are lagging behind schedule in order that the negative slippages will not keep on piling up.

4.5 Quality Assurance

The DSC will be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures.

Based on the result of meeting on February 25th, 2014 between PMU, BBPJN II, World Bank, CTC and DSC that the Manual Quality Assurance had been issued by DSC and checking by CTC.

The CTC still verification the manual QA submitted by DSC with General Specification 2010.

4.6 Environmental and Social Considerations

4.6.1 Current Overall Situation

A project category is assigned to each package as either Category A, B or C depending on the likely degree of influence on environmental issues with a brief explanation as follows (Appendix E).

Category A project is one which will have a significant negative impact on the environment

and may have an influence on areas outside the actual project area. A project classified as such requires an AMDAL (ANDAL, RKL/RPL) study.

Category B project is one which affects the people or the environment to some extent but

with a smaller impact than a Category A. The required environmental analysis is a UKL/UPL study only.

Category C project has minimal effect on the people or environment and an environmental

Details of packages that require environmental and social safeguard are given in Appendix No. 8 and the following table provides a summary of the work involved in the 21 WINRIP packages:

Works Program

No of Packages

No of Investigations Approval by Remarks

BLH World Bank

AWP-1 4 9

AMDALx1 /inc No.17 UKL&UPL x 2 SPPL x 4 Full LARAP x 4

1 (UKL&UPL) 4 (SPPL) 4 (Full LARAP)

Approved – NOL issued by WB, except for SPPL and UKL&UPL

1 (one) Study AMDAL for two packages No.1 and No.17.

AWP-2 8 17

Simple LARAP x 1 Full LARAP x 8 AMDAL Study x 4 UKL&UPL x 4

4 UKL&UPL 3 AMDAL 6 SLARAP

1 (one) Study AMDAL for threes packages, are Packages No.7, 12 and 14 /packages on AWP2 &AWP3.

1 (one) Study AMDAL for two packages, are Packages No.11 &16. /packages on AWP2 &AWP3.

AWP-3 9 14

Full LARAPx 8 AMDAL Study x 1 UKL/UPL x 5

5 UKL&UPL

2 Full LARAP

Approved – NOL issued by WB, except for AMDAL and UKL/UPL

Total 21 40 Env=20,Soc=21 17 12

Note: UKL & UPL do not need a NOL from WB, and SPPL not necessary to submit to the WB.

All of 21 packages, have required environmental impact investigation. All 41 studies (20 environmental studies) need approval of the Environmental Agency (BLH),and 21 social studies (SLARAP and LARAP) requiring approval of the World Bank. Up to the end of February 2014, there are 17 packages (81%) has received BLH approval then the current have 12 of 21social studies or 57% has received approval from the World Bank.

4.6.2 Environmental and Social Issues

This section outlines the activities of the Social Impact Specialist and the Environmental Specialist during March 2014.

4.6.2.1 Environmental Issues

packages of No. 11 and 16 in Bengkulu Province. CTC has asked the AMDAL Consultant to finalize the AMDAL studies.

CTC under preparing the Project Management Manual (PMM) and the manual for training of the RKPPL/CPEMP (Contractor Program for Environmental Management Plan) and Environmental Impact Management And Mitigation Measures for the construction. CTC assisted Sub Directorate of Environmental Affairs to make coordination and discuss to produce those manual.

The CTC letter to PMU

on 13

March 2014

concerning

the submission form outline,

format of the RKPPL / Rencana Kerja Pengelolaan dan Pemantauan Lingkungan for

use

by the

Contractors on packages in AWP-1.

1. Monitoring of Environmental Aspects During Construction

CTC will circulate monitoring form to DSC. This set of forms focused on environmental and social impacts, and amounted to 7 pages. These forms were intended to be used every month by the DSC Environmental Specialist.

CTC’s environmental staffs actively advises DSC on environmental monitoring, but have not directly carried out monitoring, despite the CTC TOR requirement to “to implement the Environmental and Social Analysis Management Plan for WINRIP”, which involves monitoring of environmental plans and studies.

After finalizing the Standard Environmental Clauses, CTC assisted Sub directorate Environmental Affairs to produce monitoring forms covering all aspects of the technical specifications and introduced them to participants of environmental training including P2JN, Project Manager, DSC, Contractors, Team Work (Pokja) etc.

The CTC letter to PMU

on 14

March 2014

concerning

the submission form monitoring

RKPPL and RKL/UKL for supervising the environmental management on

construction stage will be done by the contractors.

2. Design Integration, Road Safety aspects and Monitoring of Environmental Studies

schedule for these visits in attached.

4.6.2.2 Social Issues

Bengkulu Province was conducted by Environmental Specialist during 13 – 15 March 2013 to check the status of land to be acquired, to estimate of land area which is affected by the project and to identify the type of land asset affected by project to carry out interview with PAPs, to get information related land acquisition process and to check the current status of the Appraisal Team readiness for payment of the land acquisition. The CTC found that the land and asset of PAPs have not been paid by the project. Until the end of April 2013, the land acquisition process is still ongoing

1. Monitoring Report of the Larap for Krui - Biha

Larap report of the package for Krui Biha in Lampung Province already approved the World Bank dated 4 January 2013, and approval the monitoring report dated 18 April 2013. Contract signing for the package of Krui – Biha dated 25 November 2013. A pending issue is a partially affected mosque redevelopment. Initially, Local Government/project will rebuild an affected mosque in parallel with construction work. In the new action, project will plan to avoid the mosque structure with shifted the central line of road because an affected structure owner have objected if the building area to be decrease. Thus, project need to resolve land acquisition requirement on the other side of the structure position at this location.

2. Monitoring Report of the Larap for Padang Sawah– Sp. Empat

Larap report of the package for Padang Sawah – Sp. Empat in West Sumatera Province already approved the World Bank dated 13 January 2013, and approval the monitoring report dated 19 July 2013. Contract signing for the package of Padang Sawah – Sp. Empat dated 6 December 2013. The pending issue is the remaining of 21 affected people (include 5 affected people at the Air Gadang Bridge Location) not yet received compensation from Local Government. Now the compensation payment for 21 affected people is being resolved by local government. A monitoring report will be submitted to WB if ready.

3. Monitoring Report of the LARAP for Manggopoh – Padang Sawah

to WB if ready.

4. Monitoring Report of the LARAP for Ipuh – Bantal

Larap report of the package for Ipuh – Bantal in Bengkulu Province was approved the World Bank dated 10 December 2012. Up to the end of December 2013 CTC already receive a proof of compensation payment for 157 of the total 227 affected peoples. A monitoring report submitted to the World Bank from PMU dated 24 December 2013, and received some comment to the report from the World Bank dated 6 January 2014.Compensation payment for the remaining of 70 PAP has been paid by Local Government, and a monitoring report has been submitted to the World Bank from PMU 28 February 2014. Contract signing for the package of Ipuh – Bantal dated 14 Nov 2013.

5. Monitoring Report of the LARAP for Sp. Gunung Kemala – Pugung Tampak

Larap report of the package for Sp. Gunung Kemala – Pugung Tampak in Lampung Province has reviewed by the World Bank Ref.WINRIP/133 dated 16 September 2013 and need revision as follows:

a. The value of the appraisal for the affected lands for the Krui – Biha was already more than two years old. WB request the Larap should provide land appraisal value for the Sp Gunung Kemala – Pugung Tampak links. Likewise the established price standard for the building compensation should refer to the current data (updated data).

b. Action plan table should include a) formation of the land appraising team, b) moving 83 units of electricity utilities.

c. Grievance redressed mechanism should refer to LAR Framework for WINRIP.

d. Provide explanation some data with no name in the nominative list.

e. Action plan signed by the relevant local government as a commitment that the local government will provide proper budget for the action plan

f. Implementation monitoring report by using the form provided in the LARAP.

According to World Bank letter, PMU Ref. 1286/Bp.11/MD/2013 dated 23 September 2013 has requested the Director of Implementation Affairs Region I via the Satker/PPK to prepare the addressed above.

Follow up the World Bank review and PMU letter, CTC revised the Larap report for Sp. Gunung Kemala – Pugung Tampak. A revision of the Larap report already submitted to the WB from PMU dated 6 November 2013, and response from the World Bank dated 12 November 2013 stated that the Larap document could been disclosed at PMU website.

the report from the World Bank to be informed to Balai III Palembang/Satker in Lampung Province. Now, PMU/CTC waiting a report of Larap implementation from Head of Satker in Lampung Province.

6. Report of LARAP for Sp. Rampa - Poriaha

Larap report for Sp. Rampa – Poriaha in North Sumatera Province has reviewed by the World Bank Ref.WINRIP/134 dated 16 September 2013 and need revision as follows:

a. Moving and providing compensation for one person (kiosk owner) affected must including to the action plan.

b. Action plan signed by the relevan local government as a commitment that the local government will provide proper budget for the action plan

c. Implementation monitoring report by using the form provided in the LARAP.

According to World Bank letter, PMU Ref. 1286/Bp.11/MD/2013 dated 23 September 2013 has requested the Director of Implementation Affairs Region I via the Satker/PPK to prepare the addressed above.

Follow up the World Bank review and PMU letter, CTC revised the Larap report for Sp. Rampa – Poriaha. A revision of the Larap report already submitted to the WB from PMU dated 6 November 2013, and response from the World Bank dated 12 November 2013 stated that the Larap document could been disclosed at PMU website.

Referring to letter from the World Bank, Director of Planning submit a official letter to Director of Implementation Affairs Region I dated 18 November 2013 regarding approval of the report from the World Bank to be informed to Balai I North Sumatera. Now, PMU/CTC waiting a report of Larap implementation from Head of Satker North Sumatera Province.

7. Report of Five Larap in Bengkulu

CTC recieved Larap Reports for five (5) packages in Bengkulu Province from the BBPJN III Palembang dated 30 September 2013. The five of Larapreports consists Larap for Package No. 13: Sp. Rukis – Tanjung Kemuning, Larap for Package No. 6: Psr Pedati – Kerkap, Larap for Package No. 11: Muko-muko – Bantal, Larap for Package No. 16: Seblat – Ipuh, Larap for Package No. 16: Bintunan – Lais.

CTC reviewed the five (5)Larap Reports, and already submitted to the world bank from PMU dated 13 November 2013. All of the five Larap reports in Bengkulu Province has reviewedbythe World Bank Ref.WINRIP/144 dated 20November 2013 and need revision as follows:

a. All five Larap reports that that there are some assets (land and building) that will be affected entirely. Following the LARPF WINRIP should be covered on land acquisition and resettlement and need to budgeted.

inventory table do not show the situasion.

According to world bank letter, PMU via Ref. 1476/Bp.11/MD/2013 dated 27 November 2013 Sumaterahas requested the Director of Implementation Affairs Region I via the Satker/PPK to prepare the addresed above.

A revision for five Larap reports had been submitted to the World Bank on 9 January 2014, and PMU had been received some comments from WB 16 January 2014. All of the Bank’s request will be provided by PMU on the Larap monitoring report. Final revision for five Larap reports including the signed action plan is under submission to the World Bank.PMU now waiting Larap implementation report from Head of Satker I and II Bengkulu Province.

8. Report of LARAP for Sibolga – Bts Tapsel

CTC received Draft Final Larap report for Sibolga – Bts Tapsel from Balai dated 30 September 2013. The Larap report already submitted to the world Bank from PMU dated 22 October 2013, and approval the world bank dated 28 October 2013.

Larap report for Sibolga – Bts Tapsel in North Sumatera Province has reviewed by the World Bank Ref.WINRIP/140 dated 28 October 2013 and need revision as follows:

a. There are some renters will be affected by the project which is also categorized as project affected people so must be recorded in the affected people list.

b. There is a private grave will be affected by the project which eligible to get moving cost and ritual ceremony cost.

c. There are 64 units of kiosks occupied side drain need to be displaced which get moving assistance in addition the compensation provided for their affected assets.

According to World Bank letter, PMU Ref. 1404/Bp.11/MD/2013 dated 31October 2013 has requested the Director of Implementation Affairs Region I via the Satker/PPK to prepare the addressed above.

A revision Larap reports had been submitted to the WB dated 30January 2014, and approval from the World Bank dated 6 February 2014. PMU now waiting Larap implementation report from Head of Satker North Sumatra Province.

9. Report of Three (3) LARAPS in West Sumatera

10. Report of Four (4) LARAPS in West Sumatera

CTC received from Balai II/P2JN Padang 4 Larap reports in West Sumatera consist Larap report of packages for Indrapura – Tapan, Painan – Kambang, Lubuk Alung – Sicincin, and Lubuk Alung – Kuraitaji during January 2014. CTC has reviewed the 4 Larap reports, and CTC’s comment for the 4 reports in Memo Dinas is being sent to Balai II from Directorate of Implementation Region I.

4.7 Anti Corruption Issues

4.7.1 Anti‐Corruption Action Plan (ACAP)

ACAP for WINRIP was developed from the previous SRIP experiences. Basically, it has the same main components of involving the Community Representative Observers (CRO) in the bid opening and Third Party Monitoring (TPM) during the construction supervision although modification was made on the selection process of the CROs for SRIP. Within this plan there are four main pillars as indicated separately below

a)

Community Representative Observers (CRO)

b)

Publication / Disclosure

c)

Complaints Handling System (CHS)

d)

Third Party Monitoring (TPM)

4.7.2 Community Representative Observers (CRO)

The Community Representative Observers, required to observe the actual bid opening, were appointed for WP-1 group. All of the CROs were university staff, selected in accordance with the World Bank suggestion to request assistance from local universities.

CRO is the independent observer who is not related directly or indirectly to the Contractors, Consultants, and Suppliers or not be part of the WINRIP’s management, and not a member of any political party.

CROs selection procedures:

a. Review the criteria and qualifications of candidates for the CRO.

b. Director of Planning, DGH/ as Chairman of the Project Management Unit, delegated of the authority to the selection of the CRO to the Head of National Roads Implementation Agency (BBPJN) / Head of Procurement Services Unit (Unit Layanan Pengadaan - ULP), hereinafter referred to as Head of Balai.

c. Head of Balai invited CRO candidates from the local universities or colleges.

d. Selection of CRO facilitated by Balai (BBPJN) / Procurement Services Unit (Unit Layanan Pengadaan - ULP).

f. Head of Balai reported the result of CRO selection by attaching the Minutes of Election Meeting and send an approval application letter of the CRO to Director of Planning DGH as the Chairman of PMU.

g. Based on the report and a written request from the Head of Balai above, the Director of Planning DGH as the Chairman of PMU signed a Letter of Agreement and the Decree of the Establishment of CROs.

The duties and obligations of CRO are:

a. CRO must be present in any procurement activity (Pre-Bid Meeting + Site Visit, Bids Submission and Opening of Bids, and Announcement of Bids Winner) by invitation of the Procurement Committee, and are required to sign the attendance list

b. If the elected CRO unable to attend on procurement activities, then Substituted CRO appointed have to attend these activities.

c. In discharging the Substituted CRO have the same responsibilities as elected CRO. d. The CRO / Substituted CRO, after attending the Procurement activities, required to make

a report of his/her activities and submit them to the PMU and CC to the related Head of Balai.

CRO as the representative of the community is to be independent observers and in performing their duties voluntarily and not demanding benefits of their works.

In the performance of its duties, the CROs receive transportation cost from their home / office to the location of procurement meeting, and also he / she also receives per diem or Out Station Allowance (OSA) and hotel accommodation if necessary to stay. CROs also got additional charged for their reporting costs. The financing standards adjusted to the General Cost Standard (Standar Biaya Umum) issued by the Ministry of Finance.

The CRO’s financing charged to the Contract for Consulting Services for Technical Assistance for Core Team Consultants (CTC) No: 06-20/CTC/TA/LN/8043/1112, dated 5 November 2012.

4.7.3 Publication / Disclosure

The second task under ACAP is publication of related ACAP documents for public disclosure with easy access to the general public and this is mainly manifest in the ACAP segment of the WINRIP website. This ACAP section has been being designed to attain the best possible transparency of the project.

• Work Plan and Procurement Plan.

• Quarterly newsletter containing information on the list of contracts, implementation progress, projects related activities, number, types and status of complaints in each location. The newsletter will also be made available to civil society in hard copy and through electronic mailing system.

• Mid-Term Review Report, promptly after completion of the mid-term review implementation support is carried out in accordance with the loan agreement;

• All final audit reports (financial or otherwise, including qualified audit reports) prepared in accordance with the loan agreement and all formal responses of the government in relation to such reports. The publication should be done within one month after the report is accepted as final.

• Contracts awarded with information on general scope of work (with location), value, and summary information of the awarded firms/ contractors. The practice in other projects demonstrates that disclosure of contracts awarded will help in reducing fraudulent practices

Ministry of Public Works (PU) maintains a website: http://www.pu.go.id/, with a link to ’eproc.pu.go.id’ for information on semi e-procurement or e-procurement. PMU WINRIP supported by CTC will develop his own website: http://www.winrip-ibrd.com, and with it all the information and data about WINRIP be inputted or uploaded on this site.

In the application of one of the components of ACAP, the public disclosure and transparency, it is necessary to spread information and increase the capacity of all stakeholders involved in the implementation of this WINRIP project, through a variety of relevant training. The trainings have been expressed in the ToR of CTC WINRIP and described in the Project Implementation Plan (PIP).

One of the major risks to effective project implementation and management derives from the likelihood that project management staff does not have adequate training in or experience of the management of large-scale projects.

4.7.4 Complaints Handling Mechanism (CHS)

The ACAP as adopted by the Ministry of Public Works for WINRIP states on the subject of “Complaints handling system”. The Community Development Specialist and the Management Information Specialist will play a crucial role in the set-up of the Complaints Handling System (CHS) within PMU, in cooperation with the PMU officer(s) in charge of the Complaints Handling Unit (CHU).

CHS essentially has four main components as follows:

• Data Entry.

although a few were sent by fax or email. However, to attain the best possible transparency of the project, complaints submitted manually through letter, facsimile, telephone, e_‐ mail or visit to the Public Works regional offices will be entered in the WINRIP website by the CHS team of CTC. The possibility of using the ‘short message service’ (SMS) from a cell phone for complaints was considered and it was decided that all SMS messages, although not treated as formal complaints, will be recorded as additional information.

• Complaint Registration.

Every submitted complaint is registered and stored into the CHS database, categorized, and sent to the correlated expert for future consultation in order to formulate a response.

• Complaint Assessment.

The CHS Team assesses the urgency and complexity of all complaints. Simple complaints are followed by the formulation of a response for PMU’s approval before uploading the formal response into the WINRIP website. Complex complaints are followed by a thorough investigation.

• Field Investigation and Analysis.

In the case of an investigation being required, the CHS team will make field visits and take necessary action such as discussion with related institutions (Satker, Dinas, Supervision Consultant, etc); invite the complainer; interview the contractor; etc. Findings will be used for analysis to formulate a conclusion, solution, next action and any further decision.

4.7.5 Third Party Monitoring (TPM)

All WINRIP packages are designed to have external parties involved in conducting an independent assessment of the project throughout construction. Project information is accessible through the WINRIP website (under construction), project information booth which is normally maintained in the PPK/Satker/Dinas office or, project announcement (billboard) at each site. ACAP requires a third party, from outside the project, to independently monitor the progress of construction work of each link and these personnel are provided by universities nearby each package.

It was decided that the best method of recruitment for TPM was through the universities closest to each package and PMU mailed invitations asking them to express their interest in forming independent monitoring teams of Third Party Monitors. This concept is based on the fact that Universities/Technical Faculties have the engineers available for recruitment and Universities could use this opportunity to be involved in public service. It is hoped that this concept will be more effective and more efficient in getting legitimate, competent, independent Third Party Monitoring (TPM).

a)

Report to the PPK for his intended package and obtain copies of all drawings and contract documentation.

b)

Make at least three (3) separate visits to site, with each visit up to four (4) days long, and ascertain that the works are being carried out in compliance with the drawings and documentation.

c)

Prepare and submit a report for the PMU following each visit with their last report post PHO.

4.8 Road Safety Audit

Since the Senior Road Safety Audit Engineer has been mobilized on 1st