WINRIP DOC MPR CTC MPR No.7 2013 07 2013 07 12 00225.

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Monthly Progress Report No. 7

Covering Project Activities During

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PT. PERENTJANADJAJAin.subconsultancywith ~ Yongma Engineering Co. Ltd and $IPT. Epadascon Pennata Engineering Consultant CTCOffice:zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBAJI.CiniruzyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBAVIINo. 25, Kebayoran Baru, Jakarta Selatan, 12180

Phone /Fax: (021) 7229823 Cc:

1. Acting Director of Planning, DGH

2. Head of Sub Directorate of Financing and Foreign Cooperation

3. Kasatker Pembinaan Administrasidan Pelaksanaan Pengendalian PHLN

4. Head of Section for Foreign Cooperation, Sub Directorate Financing and Foreign Cooperation Directorate of Planning, Directorate General of Highways (Bina Marga), Ministry of Public Works

5. File

Hereby we submit July Monthly Progress Report WIN RIP Loan IBRD No 8043-10 (document s:

attached). Dear Sir,

Submission of July Monthly Progress Report; WIN RIP Loan IBRD No. 8043-10 Subject

Attention: Ir. Agusta Ersada Sinulingga IMT

Officer In Charge PMU WIN RIP Directorate General of Highways

Department of Public Works

JI.Patimura 20 Kebayoran Baru Jakarta Selatan

Indonesia

Jakarta, August 6, 2013 --Our-Ref.No. :03_02/PW P/O/M-7.2013

Enclosure : 20 (twenty) sets

DIRECTORATE GENERAL OF HIGHWAYS

DIRECTORATE OF PLANNING Core Team Consultant for

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Table of Contents

1 EXECUTIVE SUMMARY... 1

2 PROJECT DESCRIPTION ... 4

2.1 Background... 4

2.2 Project Development... 4

Project Component 3 : Road Sector Institutional Development... 8

2.3 Project Objective ... 8

3 CONSULTANCY SERVICES ... 9

3.1 CTC Consultants... 9

3.1.1 Scope of Services... 9

3.1.2 CTC Manning ...10

3.1.3 CTC Contract...11

3.2 DSC Consultants...11

4 CIVIL WORKS...13

4.2 Procurements ...14

4.3 Civil Works Implementation ...15

4.4 Civil Works Progress ...15

4.5 Quality Assurance ...15

4.6 Environmental and Social Considerations ...16

4.6.1 Current Overall Situation ...16

4.6.2 Monitoring of Environmental Aspects during Construction ...17

4.6.3 Design Integration, Road Safety aspects and Monitoring of Environmental Studies 17 4.6.4.CTC Site Visit : Technical Assistance for LARAP Preparation...18

4.7 Anti-Corruption Issues...18

4.7.1 Anti‐Corruption Action Plan (ACAP) ...18

4.7.2 Community Representative Observers (CRO) ...18

4.7.3 Publication / Disclosure ...19

4.7.4 Complaints Handling Mechanism (CHS) ...23

4.7.5 Third Party Monitoring (TPM) ...24

4.8 Road Safety Audit ...24

5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS ...26

5.1 Draw_‐Downs and Future Costs...26

5.2 Disbursement ...26

5.3 Management Information System...26

5.3.1General Overview ...26

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Western I ndonesia National Roads I mprovement Project

5.3.3 Project Progress Monitoring System...32

5.3.4 Website ...32

6 PROJECT PERFORMANCE ...33

6.1 World Bank and GOI Compliance...33

6.1.1 World Bank Missions...33

6.1.2 Performance Indicators ...33

6.2 Implementation Support Components ...33

6.2.1 Core Team Consultant (CTC)...33

6.2.2 Design and Supervision Consultant (DSC) ...34

6.2.3 Road Sector Institutional Development ...34

6.3 Training ...35

6.4 Anti_‐Corruption Issues ...36

6.4.1 Anti Corruption Action Plan (ACAP) ...36

6.4.2 Community Representative Observers (CRO)...37

6.4.3 Third Party Monitoring (TPM) ...40

6.4.4 Complaint Handling System (CHS) ...41

6.4.5. Publication / Disclosure ...42

6.5 Road Safety Audit ...42

6.6 Environmental and Social Impact Issues ...44

6.6.1. LARAP Study Report for Package No. 02 : Padang Sawah – Simpang Empat ..44

6.7 Management Information Systems ...45

6.8 Quality Assurance ...45

Quality Assurance Engineer has been mobilized now. But the quality assurance activities for the project can’t be reported due to the end of July 2013, there has been no work activity at the beginning. ...45

6.9 Project Risks and Mitigation Measures...45

6.9.1 Risks Related to Delays...45

6.9.2 Financial Risks ...45

6.9.3 Risks Related to Quality...45

7 ISSUES and RECOMMENDATIONS ...46

7.1 Current Situation ...46

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ABBREVIATIONS AND ACRONYMS

ACAP : Anti-Corruption Action Plan

AER : Application Evaluation Report

AIP : Australian Indonesia Partnership

AMDAL : Environmental Management (Analisis Mengenai Dampak Lingkungan)

ANDAS : AnalisisDampakSosial

AWPs : Annual Work Programs

Balai : Regional Office for National Roads Implementation BAPPENAS : Badan Perencanaan Pembangunan Nasional (National

Development Planning Agency of GOI) Bappedalda : Regional Environmental Impact Agencies

BBPJN : Balai Besar PelaksanaanJalanN asional (Regional Office for National Roads Implementation)

BER : Bid Evaluation Report

BLH : Badan Lingkungan Hidup

BPK : Badan Pemeriksaan Keuangan (Audit Board of the Government of Indonesia)

CAD : Computer Aided Design

CHS : Complaint Handling System

CTC : Core Team Consultant

CHU : Complaint Handling Unit

CRO : Community Representative Observer ( = WPM)

DIA : Directorate of Implementing Affairs

DOP : Directorate of Planning

DGH : Directorate General of Highways

DMS : Document Management System

DTA : Directorate of Technical Affairs

DGH : Directorate General of Highway

DMS : Document Management System

DSC : Design and Supervision Consultants

EA : Executing Agency

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ESAMP : Environmental and Social Assessment Plan

ESS : Environmental and Social Safeguards

FMIS : Financial Management Information System

FIDIC : Federation Internationale des Ingenieur Conseils

FMIS : Financial Management Information System

GIS : Geographic Information System

GOI : Government of Indonesia

IA : Implementation Agency

IBRD : International Bank for Reconstruction and Development

IFR : Internal Financial Report

IRMS : Integrated Road Management System

Kabupaten : Regency

KPIs : Key Performance Indicators

LAN : Local Area Network

LARAP : Land Acquisition and Resettlement (Rencana Tindak Pengadaan Tanah dan Pemukiman Kembali)

MIS : Management Information System

MOF : Ministry of Finance

MPW : Ministry of Public Work

MPRs : Monthly Progress Reports

P2JN : Perencanaan Pengawasan Jalan dan Jembatan Nasional

PDF : Portable Document Format

PMU : Project Management Unit

PAPs : Project Affected Peoples

PMM : Project Management Manual

PMU : Project Management Unit (WINRIP)

POKJA : Bina Marga Project Managers and Procurement Committes

PPC : Project Preparation Consultants

PP3 : Pemantau Pihak ke 3

PPK : Sub Project Manager

PPR : Project Progress Report

QPRs : Quarterly Progress Reports

RKL/RPL : Rencana Pengelolaan/Pemantauan Lingkungan

RS : Road Safety

Satker : Satuan Kerja (Work Unit for Road Project Implementation)

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SRIP : Strategic Road Infrastructure Project

TA : Technical Assistance

TOR : Terms of Reference

UKL/UPL : Upaya Pengelolaan Lingkungan dan Upaya Pemantauan Lingkungan (Site Specific Environmental and Monitoring Plan) WINRIP : Western Indonesia Roads Improvement Project

WB : World Bank

WP : Work Program

WPs : Works Programs

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APPENDICES

Appendix A

:

Overall Loan Progress

Appendix B

:

Highway Design Progress

Appendix C

:

Financial Progress

Appendix D

:

Quality Assurance Progress

Appendix E

:

Environmental and Social Progress

Appendix F

:

Procurement Plan and Progress

Appendix G

:

WINRIP Website Progress

Appendix H

:

ACAP Training/Dissemination Progress

Appendix I

:

Performance Indicator

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1 EXECUTIVE SUMMARY

Loan 8043-ID Progress

Loan Allocation and Disbursement % to Date

The total disbursement from the loan to the end of July 2013 was USD 2,207,915.00 equivalent to approximately 0.88% of the loan funds. The following table summarizes the individual disbursements as calculated by CTC but retaining the total disbursement from

Client Connection at the end of July 2013.

Category Description Loan Restructuring

Amount US$

Totals Disbursed to End July in US$

% Disbursed

1

Part 1 Betterment and Capacity Expansion of

National Roads.

220,400,000.00 0 0

2

Part 2 Implementation

Support

16,000,000.00 713,876.84 4.46

3

Part 3

Road Sector Institutional Development

1,000,000.00 0 0

4

Part 4 Contingency for

Disaster Risk Response

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 1,494,038.16 0

Original Loan Amount 250,000,000.00 2,207,915.00 0.88

1.45

4.35 4.35

0.00 10.00 20.00 30.00 40.00 50.00 60.00 70.00 80.00 90.00 100.00

Month

%

C

om

pl

e

te

Actual Expenditure USD 2.20 mil (0.88 %)

WINRIP ACTUAL PROGRESS UP TO JULY 2013 AND FORECAST UP TO DECEMBER 2017

ACTUAL July 2013 Forecast July 2013

Forecast Expenditure USD 61.63 mil (24.65%)

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Western Indonesia National Roads Improvement Project 2 Project Status to End July 2013

Length Width

Estimated Cost (PIP Mar 2012)

(excl. VAT) DED

(Km) (m) (IDR Million) Status Doc Requirem ent Status Doc Requirem ent Status Budget Allocation Status Est'd. Start Duration (months) SUMATERA UTARA

5 Sp. Rampa - Poriaha 11.1 6 55,126.60 Review by CTC UKL/UPL OK Balai I 2011 SLARAP Consultant recruitment (Balai 1)

Balai 1 100% Not yet started Dec-13 18.00 15 Sibolga - Bts Tap Sel 36 7 129,228.00 Review by

CTC UKL/UPL OK Balai I 2011 LARAP Consultant recruitment (Balai 1)

Balai 1 Inventory Not yet started Apr-14 21.00

SUMATERA BARAT

Padang Sawah - Sp Empat 40.9 7 Including Air Gadang Bridge 100 m 7

3 Manggopoh - Padang Sawah 32 7 152,434.90 Completed SPPL OK P2JN 2010 1. LARAP 2. Monit. LARAP Report

1. NOL WB 13 Dec 12 2. Process

Dinas PU Prop 100%

NOL for AERs issued on 22 April 2013

Oct-13 24.00

7 Indrapura - Tapan 19.5 7 96,921.00 Awaiting DSC AMDAL

Baru ANDAL SLARAP

Consultant recruitment (Balai 2)

Balai 2 Staking Out Not yet started Feb-15 21.00 8 Bts. Kota Pariaman - Manggopoh 46.8 7 183,268.80 Awaiting

DSC AMDAL Approval

Process LARAP Completed

P2JN 2011

Balai 2 Inventory Not yet started Dec-14 24.00 10 Sp Empat - Sp Air Balam 61.7 7 241,617.20 Awaiting

DSC AMDAL Approval

Process LARAP Completed

P2JN 2011

Balai 2 Inventory Not yet started Dec-14 24.00 12 Kambang - Indrapura 55.2 6 171,948.00 Awaiting

DSC AMDAL In convene SLARAP

Balai 2 Staking Out Not yet started Feb-15 24.00 14 Painan -Kambang 31.5 7 118,993.00 Awaiting

DSC AMDAL In convene SLARAP

Balai 2 Staking Out Not yet started Jul-15 21.00 20 Lubuk Alung - Sicincin 14.6 7 54,557.00 Awaiting

DSC UKL/UPL OK TLKJ 2011 SLARAP Consultant recruitment (Balai 2)

Balai 2 Inventory Not yet started Oct-15 18.00

21 Lubuk Alung -Kurataji 16.8 7 65,788.00 Awaiting DSC UKL/UPL

OK TLKJ 2011 SLARAP Consultant recruitment (Balai 2)

BENGKULU

4 Ipuh- Bantal 42.4 7 226,275.10 Completed SPPL OK P2JN 2010 1. LARAP 2. Monit. LARAP Report

1. NOL WB 10 Dec 12 2. Not yet prepared

SAL 2013 Administr Process for Lamd Acq.

Oct-13 24.00

6 Ps Pedati - Kerkap 25 7 72,018.80 Review by CTC UKL/UPL

OK TLKJ 2011

LARAP Under

preparation Balai 3 Inventory Not yet started Apr-14 18.00 11 Bantal - Mukomuko 50.1 6 157,820.00 Review by

CTC AMDAL Preparatio

n LARAP Under

preparation Balai 3 Inventory Not yet started Apr-14 24.00 13 Sp Rukis - Tj Kemuning 56.3 7 225,481.50 Review by

CTC UKL/UPL OK P2JN 2011

LARAP Under

preparation Balai 3 Inventory Not yet started Apr-14 21.00 Seblat - Ipuh including 34.5 6

Air Lalang & Air Guntung Bridge 64 m 6

18 Mukomuko - Bts. Sumbar 25.8 6 69,233.00 Awaiting DSC UKL/UPL

OK TLKJ 2011 SLARAP Consultant recruitment (Balai 3)

19 Lais- Bintunan 11.6 7 37,558.00 Awaiting DSC UKL/UPL

OK TLKJ 2011 LARAP Consultant recruitment (Balai 3)

LAMPUNG

1 Krui - Bha 25 7 146,668.00 Completed SPPL OK P2JN 2010

1. LARAP 2. Lap Mon LARAP

1. NOL WB 4 Jan 13 2. NOL WB

Satker PJN Prop 100%

Oct-13 24.00 36.8 6

30 m 6

9 Rantau Tijang - Kota Agung 42 7 149,831.50 Awaiting DSC UKL/UPL

OK TLKJ 2011 LARAP Consultant recruitment (Balai 3)

APBN 2014 Not yet started Jul-15 21.00

2,776,633.60

Sp.Gunung Kemala - Pg. Tampak

Pack.

No. Loan Package Name

Environment Social Land Acquisition

Procuremen t Status OK P2JN 2010 1. LARAP 2. Monit. LARAP Report

1. NOL WB 13 Dec 12 2. Process

Dinas PU Prop 80%

NOL for AERs issued on 22 April 2013 Contract Implementation Plan 24.00 2 207,390.20 Completed SPPL&UKL/

UPL Bridge

21.00 Oct-13

Inventory Not yet started Jul-15

17 104,238.00 Review by CTC AMDAL

OK TLKJ 2011

16 110,237.00

Prepared by P2JN Consultants since March 2013 AMDAL In convene SLARAP Consultant recruitment (Balai 3) Balai 3

Apr-14 21.00 LARAP Under

preparation APBN/SAL

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World Bank Missions

No World Bank missions visited Indonesia during July 2013.

Procurement

The Bid Opening for AWP-1 took place on 18 July 2013.

The following bids were received with the following bid prices as read out during the opening:

Potential Problems

The existing road conditions of the four packages under AWP-1, which are predicted being deteriorated rapidly by the traffic during almost a year, shall be anticipated.

Action Required

Based on the past experience when the Pokja need long time to prepared the AER, for this bidding stage hopefully the POKJA could be finalized the Bidding Evaluation Report (BER) in sufficient time as scheduled with full support from CTC WINRIP.

It is required to immediately mobilize the Design Team of the DSC consultants following the contract signing on 11June 2013.

Contractor Package 1 Package 2 Package 3 Package 4

1 PT. Adhi Karya (Persero), TBK 147,854,200,000 199,234,300,000

2 PT. Adhi Karya (Persero), TBK - PT. Angkasa Puri Konsursindo, JO 222,615,300,000 160,400,000,000 3 PT. Bangun Cipta Konstruksi - PT. Amarta Karya (Persero), JO 135,455,989,000

4 PT. Brantas Abipraya (Persero) 160,649,000,000 176,330,000,000

5 PT. Conbloc Infratecno 171,755,755,000 167,335,335,000

6 PT. Nusa Konstruksi Enjiniring, Tbk.140 150,662,993,000 206,500,604,000 147,008,075,000

7 PT. Hutama Karya (Persero) 232,932,432,000

8 PT. Hutama Karya (Persero) - PT. Suci Karya Badinusa, JO 159,724,999,000

9 PT. Jaya Konstruksi MP, Tbk. 134,909,211,000 197,936,780,000 143,805,065,000 10Kuk Dong Eng. Corp - PT. Nusa Konstruksi Enjiniring, Tbk., JO

11PT. Multi Structure 229,716,476,000 148,530,902,000 207,348,947,700

12Pan Asia Corp. - PT. Anugerah Karya Agra Sentosa, JO 178,226,212,000 167,504,304,000 13PT. Pembangunan Perumahan (Persero) Tbk. 209,000,000,000 156,000,000,000 14PT. Pembangunan Perumahan (Persero) Tbk. - PT. Tri Citra Perdana, JO 136,828,000,000

15PT. Nindya Karya (Persero) 164,880,000,000

16PT. Nindya Karya (Persero) - PT. Rindang Tigasatu Pratama, JO 140,421,321,000 17PT. Waskita Karya (Persero) - PT. Angkasa Puri Konsursindo, JO 163,168,170,800

18PT. Waskita Karya (Persero) - PT. Daya Mulia Turangga 186,936,750,000

19PT. Waskita Karya (Persero) 211,010,511,000 165,288,881,000

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Western Indonesia National Roads Improvement Project 4

2 PROJECT DESCRIPTION

2.1 Background

The Government of Indonesia wishes to continue the strengthening of the National Road system in Indonesia while the Eastern Indonesia National Roads Improvement Project (EINRIP which is assisted by AusAID through the Australian Indonesia Partnership or AIP), is providing support program of National road and bridge improvement works in Eastern Indonesia. The Western Indonesia National Road Improvement Project (WINRIP) will provide similar support for National road and bridge in the Sumatra region of Indonesia. The focus of WINRIP will be roads administered directly by the National Government, including those currently classified as Provincial, Kabupaten (District) or non-status roads which are in process of being reclassified as National roads. In addition, provision will be made for major bridge repair works, rehabilitation, duplication and replacement as necessary to complement the road betterment works.

2.2 Project Development

The Loan Effectiveness Date for the WINRIP is 12 March 2012 and the key project data is shown in the following detail.

Key Project Data WINRIP Loan No. 8043-ID

Project Cost US$350 million

Original Loan Amount US$250 million

Revised Loan Amount N/A

Board Approval Date 26 May 2011

Loan Signing Date 14 December 2011

Effectiveness Date 12 March 2012

Disbursement (as of 30 April 2013)

US$ 0.69 million (0.28%)

Original Closing Date 31 December 2017

Environmental Category B-Partial Assessment

The IBRD Loan amount is US$250 million. The Project is intended to finance a part of the DGH investment program for national roads with a particular focus on the Western corridor of Sumatra. The corridor is one of the three main corridors in Sumatra and connects the city of Padang (with a population of around one million) to major towns along the west coast (Bukittinggi, Sibolga and Bengkulu). It also connects through connector roads on the West coast to Medan in the northeast and to Pekanbaru in the centre of the island. The project has four components:

Project Component 1 : Betterment and Capacity Expansion of National Roads

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[image:13.595.76.523.85.211.2]

Table 2.1 Proposed Physical Works by DGH Program

Type of Works

AWP-1 AWP-2 AWP-3

Km US$ mill Km US$ mill Km US$ mill

Road Betterment - - 53.10 22.77 -

-Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58

Bridge works 0.100 1.94 - - 0.08 2.06

TOTAL

(excluding tax @ current prices) 137.20 81.64 367.70 150.45 207.68 76.65

* Contingency costs not included - ** including 194 meters of bridges

The batches of projects are termed Annual Work Programs (AWPs) in line with terminology used in other Bina Marga projects. They are not in fact “annual” programs as such but rather a series of multi-year programs, each commencing in consecutive years. Hence, hereinafter it will call as just Work Programs (WPs). It is expected that implementation of the first Works Program (WP-1) will commence in the third quarter of 2013 and be completed by third quarter or late 2015. The second Work Program (WP-2) is expected to commence in early 2014 and be completed by late 2015 or middle 2016. The third Work Program (WP-3) is expected to commence in early 2015 and be completed by mid 2017. The loan will be closed on December 2017.

Table 2.2 presents details of the First Works Program (WP-1). The four packages in this group should have been free from any land acquisition issues, but in fact two packages (Krui – Biha and Manggopoh – Padang Sawah) had land issues which were solved by the DGH properly. Thus, there are no foreseeable impediments to implementation.

Table2.2 IBRD Assisted WINRIP Civil Work WP-1

No Province Link No. Link Name C la s s R oad Type

Road Works Bridge Works Total Cost

From To Lengt

h Tre a tm e nt C ost ( 2 0 1 0 ) No Lengt h C ost ( 2 0 1 0 ) 2 0 1 0 P ri c e s E qu iv a le nt

Km Km Km Rp mill m Rp

mill Rp mill US$ mill

1 Lampung 053.0 Krui –

Biha K1 IU 221.5 246.5 25.0 Bett’nt to 7 m. 148,668 148,668 16.52

2 West

Sumatra 047.2 Padang Sawa – Simpang Empat

K1 IU 0.0 40.9 40.9 Bett’nt

to 7 m. 189,810 189,810 21.09

2a West

Sumatra 34.1

AirGadan

gBridge K1 IU

New

Bridge 1 100 17.580 17,580 1.95

3 West

Sumatra 047.1

Manggop oh – Padang Sawah

K1 IU 102.2 134.2 32.0 Bett’nt

to 7 m. 152,435 152,435 16.94

4 Bengkulu 015.3 Ipuh -

Bantal K1 IU 0.0 49.7 49.7

Bett’nt

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It should be noted that all road sub-projects have been subject to economic appraisal and have estimated Economic Internal Rates of Return (EIRR) in excess of 15%. These were selected for inclusion and are subject to completion of environmental and social screening, to confirm that there is no land acquisition or resettlement requirements remain outstanding.

Final Engineering Designs, Engineer’s Estimates and bidding documents have been

completed for all projects proposed for WP-1.

Sub-projects to be included in WP-2 and WP-3 have also been determined as listed in

Table 2.3. Final Engineering Designs and Engineer’s Estimates for all WP-2 and WP-3 proposed works require preparation or finalization. In the cases of some projects, preliminary Engineering Designs were prepared during Project preparation which will require review and possible amendment by the Design and Supervision Consultant prior to procurement.

The costs presented in Table 2.1 are planning estimates only, and the overall scope and contents of WP-2 and WP-3 may need to be revised as when revised costs and budgets are determined.

Table2.3 : IBRD Loan WINRIP Civil Work WP-2 and WP-3

NO. SUBPROJECT LINK NO. AND NAME LENGTH (KM)

COST (RP. MILL)

WIDTH (M)

IMPLEMENTATION PLAN

START DURATION

(MONTHS)

WP-2

5. Sumut : Link No. 015.xx,

Sp. Rampa – Poriaha 11.1 55,126.6 6.0 May 2013 18

6. Bengkulu : Link No. 010.0,

Ps. Pedati – Kerkap 25.0 72,018.8 7.0 May 2013 18

7. Sumbar : Link No. 019.0,

Indrapura – Tapan 19.5 96,921.0 7.0 Oct.2013 21

Bts. Pariaman – Manggopoh 46.8 183,286.8 7.0 Oct. 2013 24

9. Lampung : Link No. 026.1,

Rantau Tijing - Kota Agung 42.0 149,831.5 7.0 Oct. 2013 21

Sp. Empat - Sp. Air Balam 61.7 241,617.2 7.0 Oct.2013 24

Bantal – Mukomuko 50.1 157,820.0 6.0 Dec. 2013 24

Kambang – Indrapura 55.2 171,948.0 6.0 Dec. 2013 24

Simpang Rukis - Tanjung Kemuning 56.3 225,481.5 7.0 Dec. 2013 21

WP-3

Painan – Kambang 31.5 118,993.0 7.0 March. 2014 21

15. Sumut : Link No. 016.0,

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NO. SUBPROJECT LINK NO. AND NAME LENGTH (KM)

COST (RP. MILL)

WIDTH (M)

IMPLEMENTATION PLAN

START DURATION

(MONTHS)

16.

Bengkulu : Link No. 009.4,

Seblat – Ipuh, including Air Galang and Air Guntung Bridges

34.5

0.052 110,237.0 6.0 March 2014 21

17. Lampung : Link No. 061.1,

Sp. Gunung Kemala - Pugung Tampak

36.8

0.03 104,238.0 6.0 March 2014 21

Mukomuko - Bts. Sumbar 25.8 69,233.0 6.0 May 2014 18

Lais – Bintuan 11.6 37,558.0 7.0 May 2014 18

Lubuk Alung – Sicincin 14.6 54,557.0 7.0 May 2014 18

21. Sumbar : Link No. 027.0

Lubuk Alung – Kuraitaji 16.8 65,788.0 7.0 May 2014 18

Project Component 2 : Implementation Support

This component provides consulting services to support project management and implementation so as to ensure implementation efficiency and overall quality of the works. It also includes funds for a small amount of training of DGH staff and for incremental operating costs for the project. This will provide support to the MPW for the implementation of the civil works, including: (a) provision of Core Team Consultants (CTC), Design and Supervision Consultants (DSC) and road safety audits; (b) Project management support and technical audits. This is directly related to the implementation of the civil works and covers consulting services for design and supervision of the civil works in Component 1; management support and technical audits to help improve the quality of construction and support to governance improvements during procurement and implementation; and a series of systematic road safety audits of road designs for all project roads in Component 1. This is to ensure compliance with road safety standards and regulations, identify road hazards and undertake remedial treatments for safety improvements.

Project Management Core Team Consultants (CTC). The CTC will provide support to the PMU and DGH in the management of the Project, based in Jakarta. Their tasks include financial and progress monitoring and reporting, information management and dissemination, quality assurance and performance review for the Design and Supervision Consultants, implementation and monitoring of the anti-corruption action plan, support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation. The CTC contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. PerentjanaDjaja, Yongma Engineering Co,Ltd, and PT. Epadascon Permata Engineering Consultant.

Design and Supervision Consultants (DSC). A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of all

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include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang, West Sumatra.

Project Component 3 : Road Sector Institutional Development

This component will provide technical assistance and support to strengthen disaster risk mitigation in the road sector, including capacity building support for the new environment/risk mitigation and road safety unit of DGH to conduct disaster risk assessments and planning, risk mapping of land-slides, coastal erosion, earthquake and floods, and analysis of alternative designs for road segments that pass through critical environmental assets and vulnerable areas. The procurement for consultants under this component has not yet been started. Preparation for the procurement would be coordinated soon by the PMU WINRIP, the CTC and the DGH.

Project Component 4 : Contingency for Disaster Risk Response

This special component will provide preparedness and rapid response to disaster, emergency and/or catastrophic events as needed. This provisional zero dollar component will be added under this project to allow for rapid reallocation of loan proceeds from other components under streamlined procurement and disbursement procedures.

2.3 Project Objective

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3 CONSULTANCY SERVICES

3.1 CTC Consultants

3.1.1 Scope of Services

The CTC contract services originally were structured in its different project management elements.

 Inception Phase

A key activity during the inception phase will be to establish lines of communication with PMU-WINRIP and DSC’s Team Leader as well as with all Provincial Project Managers (Satkers) where the first works are to be constructed under WP-1.

 Project Management and Support to PMU, including acting DSC until the DSC is established

The Terms of reference identify a number of sub-items to be performed by CTC. The key factor that will ensure success is that the CTC must work pro-actively and alongside PMU counterparts and with DSC team in a professional manner based on mutual respect and trust.

 Preparation of Work Programs

The tendering process for WP 1 sub-projects began as soon as procurement committees have been formed and received appropriate training in the procurement procedures required. The indicative work programs and cost estimates identified for WP-2 and WP-3 are subject to verification, and are likely to change following more detailed investigations. Further preparation for WP-2 and WP-3 will be managed by the PMU supported by the CTC.

 Financial Monitoring

It will be the role of the CTC to first assess the level of understanding of the financial management, monitoring and reporting procedures by the finance staff at the provincial and central level and subsequently devise an appropriate training program and assist the PMU in training delivery.

 Project Progress and Performance Monitoring

CTC will monitor the loan project progress and prepare the report in monthly basis. In the meantime, GOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs) to measure the project’s performance in achieving its stated

development objectives. CTC will therefore first concentrate on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.

 Support for the Implementation of the ACAP

The CTC will assist PMU be responsible for ensuring the ACAP is properly implemented and for revising the Project Management Manual on an annual basis to incorporate necessary improvements to processes and procedure.

 ESAMP and LARAP Implementation Monitoring

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Western I ndonesia National Roads I mprovement Project 10

• Training to Support Project Implementation

CTC is responsible for preparation and management of all training program required under WINRIP.

• Reporting

CTC is responsible for all reports required under the contract agreement with standardize forms, charts and tables.

3.1.2 CTC Manning

CTC professional staffs involved in the project as at the end of July 2013 are listed in the following table:

Position MM Name

Assignment Time Used to End of July 2013

Contract Time Remaining

Start End

Team Leader 40 Mahbub ur Rahman - - - *

-35.25 Per Weiss Pedersen Apr-2013 Mar-2016 3.90 31.35

Senior Highway Eng. 8 Moon, Sung Hyun Mar-2013 Oct-2013 4.33 3.67

Senior Road Safety

Audit Engineer 6 Cho, Woo Sung Jun-2013 Nov-2013 1.67 4.33

Senior Procurement

Specialist 18 Wasim ur Rahman - - - ** 18.00

Assistant Team Leader 40 Besar Afiat Bowo Nov-2012 Feb-2016 8.37 31.63

Highway Engineer 36 Whiliyanto Nov-2012 Jun-2013 7.37 28.63

36 Lebiyartono Jul-2013 Nov-2015 0.97 35.03

Quality Assurance

Engineer 36 Uray Abdul Manaf Jul-2013 Jun-2016 0.97 35.03

Financial Management

Specialist 36 Uus Martawijaya Nov-2012 Oct-2015 8.37 27.63

Environmental

Specialist 30 Leti Hermawati Dec-2012 Jun-2015 7.43 22.57

Social Impact

Specialist 36 M. Sutopo Nov-2012 Oct-2015 8.37 27.63

Procurement Specialist-1

12 Darmansiri - - - * 12.00

12 Muhdi - - - ***

-Procurement Specialist-2

12 Rudi Rungkat Nov-2012 Mar-2013 4.10 *

-17 M. Edi Fachri Mar-2013 Aug-2014 4.17 12.83

Management Information Specialist

30 Agung Lukito - - - * 30.00

25 Sony Thamrin May-2013 Apr-2015 2.97 22.03

Community

Development Officer 36 Yakobus Jan-2013 Dec-2015 6.90 29.10

Notes: * : Resigned ** : Not yet mobilized *** : Proposed replacement

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for the project and substitutes have been proposed but the project is still awaiting approval for these proposed replacement key personnel. These personnel are critically required for the production of reports in a timely fashion.

In parallel with the instruction to speed up the process, detailed engineering design (DED) of some subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has been instructed by DGH to review the DED of seven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply to the need of changing the CTC scope of works which will be included in CTC contract amendment and the need to extend the Senior Highway Engineer assignment.

3.1.3 CTC Contract

The CTC contract for “Western Indonesia National Roads Improvement Project” (Contract No. 06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. The contract is between the Government of Indonesia represented by Directorate General of Highways in the Ministry of Public Works and PT. Perentjana Djaya in joint venture with Yongma Engineering Co.Ltd. and PT. Epadascon Permata Engineering Consultant.

The notice to proceed was issued by letter dated 6 November 2012 from the PPK, and the official starting date of the contract was set at 6 November 2012.

The following table shows a list of contract amendment for the CTC contract with DGH.

Contract

Date

USD (Excl. VAT) IDR (Excl. VAT)

Original Contract 5-Nov-2012 1,276,700 21,415,400,000

DraftAmendment No.1 - 1,324,725 23,885,900,000

The draft Amendment No.1 is still under preparation by CTC and reflects current requirement of the CTC services as summarized below.

• Replacement of the Team Leader.

• Extending the assignment of the Senior Highway Engineer.

• Extending the assignment of the Senior Road Safety Audit Engineer.

• Extending the assignment of the Procurement Specialist.

• Adding the new position of Bridge Engineer.

• Adding the new position of Training Specialist, and

• Adding the new position of Road Safety Engineer (local staff).

3.2 DSC Consultants

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progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang, West Sumatra.

DSC has been established in Balai II Padang following the contract signing on 11 June 2013 between Balai II and Renardet SA in joint venture with PT. Cipta Strada, PT. Daya Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya. The Notice To Proceed was issued by the Balai II on 19 June 2013.

On 3 July 2013, a coordination meeting between DSC, CTC and PMU was held in Bina Marga Office Jakarta. The meeting concluded that the DSC would carry out 10 packages out of 17 packages under AWP-2 and AWP-3.

On 15 July 2013, a coordination meeting between DSC, CTC and PMU was held in Bina Marga Office Jakarta. The meeting concluded that the DSC would carry out 10 packages out of 17 packages under AWP-2 and AWP-3.

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4

CIVIL WORKS

4.1 Detailed Design Preparation

Final Engineering Designs, Engineer’s Estimates and bidding documents have been

completed for all projects proposed for WP-1.

WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and the construction supervision of all the works programs will be performed by the DSC. In parallel with the instruction to speed up the process, detailed engineering design (DED) of some subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has been instructed by DGH to review the DED of seven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply to the need of changing the CTC scope of works which will be included in CTC contract amendment.

The Technical Design and Road Safety Review report For Package No.11 Bantal-Mukomuko and Package No.13 Sp.Rukis-Tj.Kemuning is submitted on 18 July after post

reviewing Drawings and Engineer’s Estimation.

The Technical Design Review for Package No.17 Sp.Gunung Kemala-Pugung Tampak was completed by WINRIP Project Preparation Consultant therefore, PMU has been instructed that It is unnecessary to review design for Package No. 17 again.

In order to identify the recommendation and comments of the technical and road saftety review for Drawings and Cost Estimation for Re-design, There is held 3rd presentation for the Technical review Package No.5 Sp.Rampa-Poriaha on 15 July in BINA MARGA. It concludes that Re-design of Package No.5 would revise the cross section plan again. In order to identify the issues of technical and road saftety review for DED considering existing site conditions for Package No.6 Ps.Pedati-Kerkap, Package No.11 Bantal-Mukomuko, Package No.13 Sp.Rukis-Tj.Kemuning, No.19 Lais-Bintuan, The Design Review Team (Senior Highway Engineer, Senior Road Safety Auditor and Highway Engineer), the P2JN and BINTEK officials total 8 Staff have implemented Joint Survey the site from 18 July to 21 July. Meetings is also held in P2JN office during the site visits frequently.

Package No.5 Sp.Rampa-Poriaha, Package No.15 Sibolga-BTS.Tapsel, Package No.6 Ps.Pedati-Kerkap, No.17 Sp.Gunung Kemala-Pugung Tampak, Package No.19 Lais-Bintuan have been reviewed in the aspect of technical quality assurance and road safety review by Senior Highway Engineer and Senior Road Safety.

The Design Review Reports by DSC team for Package No.8 Bts. Kota Pariaman-Manggopoh and No.10 Sp.Empat-Sp. Air Balam are received on July and It has been implemented to review them by the CTC Design Review Team.

Senior Highway Engineer and Senior Road Safety Auditor will have been continuing to review the guidelines and design manuals in Indonesia to identify the improvements of engineering judgement.

Progress of Technical Design Reviewing up to the end of July 2013 is included as

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Western Indonesia National Roads Improvement Project 14 4.2 Procurements

Procurement shall be conducted under the Bank’s Procurement Procedures as mentioned in the Loan Agreement. The International Competitive Bidding (ICB) will apply to the packages with the construction estimated cost more than US$ 10 Million to comply

with the Bank’s threshold for ICB. According to the GOI regulation, a prequalification shall be applied for the packages with the construction estimated cost more than IDR 10 Billion. All subprojects for WP-1 have been started with prequalification since 30 December 2011 for ICB multiple contract. This was an advanced procurement action agreed by both DGH and the World Bank prior to the CTC establishment. The deadline of Qualification Document submission by the Applicants was on 28 February 2012. All three (3) Procurement Teams or Pokja evaluated all qualification documents submitted by those Applicants. Submission of the Application Evaluation Report (AER) to the Bank was on 9 May 2012 for two packages (Package No.1 and No.4) and on 20 June 2012 for other two packages (Package No.2 and No.3). The last Revised Application Evaluation Report (AER) had been sent to the World Bank on January 15, 2013. The Bank still reviews the AERs and requested the Pokja to submit supporting documents. The latest request from the Bank was sent to DGH on 15 March 2013 for board of director and board of

commissioner information of the Government’s Entity participated in the prequalification.

Finally, the Bank approved the AERs with issuance letter Ref. No. WINRIP/122 dated May 1st, 2013.

Notification of Pre-Qualification Results had been announced to all PQ participants on Mei 17, 2013 and then invitation to bid was sent to to pre-qualified Bidder and issued of the bidding document on May 27, 2013. Pokja had conducted the Pre-Bid Meeting and Site Visit on June 2013. The last date for submission the bids and the bids opening was on July 18, 2013.

DGH has also completed the draft of consolidated multiple contract ICB Standard Bidding Document for four (4) packages under AWP-1. The draft had been submitted to the Bank

on 8 March 2012. The Bank’s comments had been issued on 12 March 2012. The draft of

consolidated SBD was revised by DGH accommodating the Bank’s comments and

submitted to the Banks on 27 June 2012. Second revision of the draft consolidated SBD, as requested by the Bank regarding synchronization between drawings and Bill of Quantities by letter dated 1 August 2012, was then concurred by the Bank on 31 October 2012.

CTC had also involved in Selection of DSC WINRIP since March 2013, started by attend the opening of Financial Proposal on March 5, 2013. Procurement committee for Selection of DSC had sent Technical Evaluation Report (TER) to the Bank on December 20, 2013 and had received the approval from the Bank on February 21, 2013. The Final Evaluation Report including Technical and Financial Evaluation and completed with Notice of Negotiation and Draft Contract then was sent to Bank by the committee on April 3rd, 2013. NOL from the Bank was received on April 19, 2013 to Renardet, SA (Switzerland) cs as the first rank of technical and financial evaluation result. Finally the contract for this assignment was sign on June 11, 2013.

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4.3 Civil Works Implementation

Until the end of July 2013, there was no subproject contracted.

4.4 Civil Works Progress

No civil works progress can be reported since there was no subproject contracted until the end of July 2013.

4.5 Quality Assurance

The DSC will be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures.

On July 01, 2013 Quality Assurance Engineer of the CTC already in mobilization. He will give guidance to them preparing quality assurance system including standard operation procedures for all work items under the contract based on contract specification. He also responsible to conduct regular monitoring on the quality assurance for all civil works implementation.

4.6 Environmental and Social Considerations

4.6.1 Current Overall Situation

A project category is assigned to each package as either Category A, B or C depending on the likely degree of influence on environmental issues with a brief explanation as follows (Appendix E).

Category A project is one which will have a significant negative impact on the environment and may have an influence on areas outside the actual project area. A project classified as such requires an AMDAL (ANDAL, RKL/RPL) study.

Category B project is one which affects the people or the environment to some extent but with a smaller impact than a Category A. The required environmental analysis is a UKL/UPL study only.

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Details of packages that require environmental safeguards are given in Appendix E.

The following table provides a summary of the work involved are 21 packages.

Works Program

No of Packag es

Investigations Approved by Remarks

Nos Documents BLH World Bank

AWP-1 4 8 SPPL x 4

Full LARAP x 4

4 (SPPL)

4 (Full LARAP)

Approved – NOL issued by WB, except for SPPL

AWP-2 8 17

Simple LARAP x 1 Full LARAP x 8 AMDAL Study x 4

UKL&UPL x 4 4 UKL&UPL

All of LARAP Not yet Approval

1 (one) Study AMDAL for threes packages, are Packages No.7, 12 and 14 /packages on AWP2 &AWP3.

1 (one) Study AMDAL for two packages, are Packages No.11 & 16. /packages on AWP2 &AWP3.

AWP-3 9 14 Full LARAP x 8 AMDAL Study x 1 UKL/UPL x 5

5 UKL&UPL

All of LARAP Not yet Approval

Approved – NOL issued by WB, except for AMDAL and UKL/UPL

Total 21 39 13 4

Out of 21 packages, have required environmental impact investigation. All 39 studies (18 environmental studies) are requiring approval of the Environmental Agency (BLH) and 21 social studies (LARAP) requiring approval of the World Bank. Have now are 13 packages (72%) has received BLH approval then 19% of social studies (LARAP) has received approval from World Bank.

Those packages that require action at present with respect to environmental or social considerations are:

 Environmental studies for packages No.1,2 and 3 was issued approval by BLH on 2010, packages No.4.5,9,13.18,19,20 and 21 was approved on 2011 and BLH approved on 2012 for package No.7.

 Social studies (LARAP and Monitoring) was issued NOL WB for packages No.1.2 and 3, those sub projects can started for civil work, except 1 (one) package in AWP1 is package No.4 ; Ipuh-Bantal, the project not yet paid the lands & asset of PAPs.

4.6.2 Monitoring of Environmental Aspects during Construction

CTC will circulated monitoring form to DSC. This set of forms focused on environmental and social impacts, and amounted to 7 pages. These forms were intended to be used every month by the DSC Environmental Specialist.

CTC’s environmental staff actively advise DSC on environmental monitoring, but

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WINRIP”, which involves monitoring of environmental plans and studies.

After finalising the Standard Environmental Clauses, CTC assisted Subdit Environmental Affairs to produce monitoring forms covering all aspects of the technical specifications, and introduced them to participants of environmental training including P2JN, Project Manager, DSC, Contractors, Pokja etc. There are 69 pages of forms, covering all aspects of construction.

4.6.3 Design Integration, Road Safety aspects and Monitoring of Environmental Studies

Task 5.8.0 of CTC-2 TOR (Implement the Environmental and Sosial Analysis Management Plan/ESAMP) and Para 10.9 of the PMM requires ensuring that environmental management aspects of contracts have been implemented in accordance with AMDAL, UKL&UPL, SPPL studies and Environmental issues will integrated to design, Prepare environmental mitigation on construction stage for contractor (Contractor Program for Executing Environmental Managemen Plan CPEMP/RKPPL). Therefore CTC will proposed that staff visit the site of projects subject to studies or issues, and ensure that the plans are being implemented. A schedule for these visits on process.

4.6.4. CTC Site Visit : Technical Assistance for LARAP Preparation

CTC site visit to carried out technical assistance to the local consultant in BBPJN II for LARAP preparation on 30 to 31 July 2013. On the forum CTC conducted Presentation concerning LARAP preparation for packages on WINRIP and explain about WB LARFramework, procedures, mechanism, manual, format LARAP studies (category simple or full LARAP), substance of LARAP, socio-economic surveys, procedures of public consultation and sozialization on LARAP process & compensation for lands asset of PAPs, declaration letter and questioner format on LARAP etc.

4.7 Anti-Corruption Issues

4.7.1 Anti‐Corruption Action Plan (ACAP)

ACAP for WINRIP was developed from the previous SRIP experiences. Basically, it has the same main components of involving the Community Representative Observers (CRO) in the bid opening and Third Party Monitoring (TPM) during the construction supervision although modification was made on the selection process of the CROs for SRIP. Within this plan there are four main pillars as indicated separately below

a)

Community Representative Observers (CRO)

b)

Publication / Disclosure

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Western Indonesia National Roads Improvement Project 18 4.7.2 Community Representative Observers (CRO)

The Community Representative Observers, required to observe the actual bid opening, were appointed for WP-1 group. All of the CROs were university staff, selected in accordance with the World Bank suggestion to request assistance from local universities.

CRO is the independent observer who is not related directly or indirectly to the Contractors, Consultants, and Suppliers or not be part of the WINRIP’s management, and not a member of any political party.

CROs selection procedures:

a. Review the criteria and qualifications of candidates for the CRO.

b. Director of Planning, DGH/ as Chairman of the Project Management Unit, delegated of the authority to the selection of the CRO to the Head of National Roads Implementation Agency (BBPJN) / Head of Procurement Services Unit (Unit Layanan Pengadaan - ULP), hereinafter referred to as Head of Balai. c. Head of Balai invited CRO candidates from the local universities or colleges. d. Selection of CRO facilitated by Balai (BBPJN) / Procurement Services Unit

(Unit Layanan Pengadaan - ULP).

e. Elected CRO and substituted CRO must follow the one day training held by the PMU / CTC WINRIP.

f. Head of Balai reported the result of CRO selection by attaching the Minutes of Election Meeting and send an approval application letter of the CRO to Director of Planning DGH as the Chairman of PMU.

g. Based on the report and a written request from the Head of Balai above, the Director of Planning DGH as the Chairman of PMU signed a Letter of Agreement and the Decree of the Establishment of CROs.

The duties and obligations of CRO are:

a. CRO must be present in any procurement activity (Pre-Bid Meeting + Site Visit, Bids Submission and Opening of Bids, and Announcement of Bids Winner) by invitation of the Procurement Committee, and are required to sign the attendance list

b. If the elected CRO unable to attend on procurement activities, then Substituted CRO appointed have to attend these activities.

c. In discharging the Substituted CRO have the same responsibilities as elected CRO.

d. The CRO / Substituted CRO, after attending the Procurement activities, required to make a report of his/her activities and submit them to the PMU and CC to the related Head of Balai.

CRO as the representative of the community is to be independent observers and in performing their duties voluntarily and not demanding benefits of their works.

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CROs also got additional charged for their reporting costs. The financing standards adjusted to the General Cost Standard (Standar Biaya Umum) issued by the Ministry of Finance.

The CRO’s financing charged to the Contract for Consulting Services for Technical Assistance for Core Team Consultants (CTC) No: 06-20/CTC/TA/LN/8043/1112, dated 5 November 2012.

4.7.3 Publication / Disclosure

The second task under ACAP is publication of related ACAP documents for public disclosure with easy access to the general public and this is mainly manifest in the ACAP segment of the WINRIP website. This ACAP section has been being designed to attain the best possible transparency of the project.

Ministry of Public Work (MPW) will provide necessary information in the Project Implementation Plan (PIP), Project Management manual (PMM) on its website, and in the bidding documents, such as contact point for complaint (mail and e-mail address,

phone, fax, text message). The contact will also include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project:

 Work Plan and Procurement Plan.

 Quarterly newsletter containing information on the list of contracts, implementation progress, projects related activities, number, types and status of complaints in each location. The newsletter will also be made available to civil society in hard copy and through electronic mailing system.

 Mid-Term Review Report, promptly after completion of the mid-term review implementation support is carried out in accordance with the loan agreement;  All final audit reports (financial or otherwise, including qualified audit reports)

prepared in accordance with the loan agreement and all formal responses of the government in relation to such reports. The publication should be done within one month after the report is accepted as final.

 Contracts awarded with information on general scope of work (with location), value, and summary information of the awarded firms/ contractors. The practice in other projects demonstrates that disclosure of contracts awarded will help in reducing fraudulent practices

Ministry of Public Works (PU) maintains a website: http://www.pu.go.id/, with a link to 'eproc.pu.go.id' for information on semi e-procurement or e-procurement. PMU WINRIP supported by CTC will develop his own website: http://www.winrip-ibrd.com, and with it all the information and data about WINRIP be inputted or uploaded on this site.

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stakeholders involved in the implementation of this WINRIP project, through a variety of relevant training. The trainings have been expressed in the ToR of CTC WINRIP and described in the Project Implementation Plan (PIP).

One of the major risks to effective project implementation and management derives from the likelihood that project management staff does not have adequate training in or experience of the management of large-scale projects.

Procedures to mitigate these risks include the need to conduct comprehensive training of staff in all participating entities involved with the procurement, financial management and supervision of the project.

In response to this need, an Annual Training Program has been prepared, which identifies the major training requirements to be addressed. This program builds on previous training programs prepared and implemented by DGH to strengthen management staff and support the implementation of loan programs like WINRIP. Activity of training will be carried out and supported in CTC contract, including the budget which use provisional sum budgets

Internal training of central and regional government staff will be required to support and strengthening administration and management of the project throughout its implementation. This will help ensure that procedures for procurement, project implementation and monitoring are well understood, to explain the safeguard aspect of the project including the Anti-Corruption Action Plan (ACAP) and the Environmental and Social safeguards (ESS), and to reinforce technical guidelines as required.

Training will be provided an extension of normal DGH training program as outlined in table below:

No Training Topic Purpose Target Agencies/

Units

Estimated Trainees/

Year

1 Procurement Training (Including Provision of ACAP)

Special Training in procurement for members of Procurement Committees

Detailed provision of ACAP

Procurement Committees at Provincial Level

30

2 Training In Project Management

Required civil service training Prospective staff for

Satkrer (Work Units) 20

3 Refresher Training in Project Management

Feedback to Project

management staff from wider experience

Satkrer (Work Units) in

Provinces 60

4 Application of PMM (including other provisions of ACAP)

Familiarization with Project Management requirements

Awareness of particular requirements of ACAP

Senior Staff of Provincial Agencies

Administrative Staff

Technical Staff

60

5 Financial Management Reporting Training (IFR) follows on from PMM Training

Procedures for monthly data collection, consolidation and reporting for procurement, Disbursment; Physical Progress

Staff of Satkers

Staff of Provincial Financial Agencies

Technical Staff

30

6 Environmental Monitoring Workshops

Review of Results of

Environmental Special Clauses (ESCs) to be provided by DSC

Provincial Works Agencies

Supervision Consultants

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No Training Topic Purpose Target Agencies/ Units

Estimated Trainees/

Year

Contractors

7 Training of Treasurers (Bravate A Cource)

Basic civil service training fro financial officers

Project Units (Satker) in

Provinces 20

Total Trainees Estimated 250

WINRIP project implementation is planned for 3 (three) years (2013 -2015), the number of trainees is 3 x 250 = 750. It is also possible on the way of time, type or duration of training may change tailored to the needs.

The Training Program summarized and described below:

1. Procurement Training: For the Procurement Working Group Committees (POKJA Pengadadaan) of each entity.

To make sure that members of Procurements Committees in each participating entity are fully familiar with requirements of Presidential Regulation (Perpres) 54/2010 and Presidential Regulation (Perpres) 70/2012 and the World Bank Procurement Guidelines, plus provisions of Project Management Manual (PMM) regarding procurement (including the Anti-Corruption Action Plan, ACAP). The intention is to provide in-depth training once a year, before the main tendering activity, and timed to ensure that this is not delayed.

2. Training in Project Management: Annual course for prospective key staff. Purpose of Training is to train the candidates for future appointments as key project staff in all aspects of Project Management.

Prospective key staffs (Heads of Work Units, Commitment Officers and Treasury), who were do not yet have a certificate in project management. The candidates will be selected from officials of the public works agencies (National/Provinces) in the 3 / 4 provinces with WINRIP Subprojects

3. Refresher Training in Project Management: Annual refresher course for key staff of project units.

Training purpose is to give staff currently occupying key position in Work Units a brief updating in latest developments in project management.

Training target is Key staff: Heads of Work Units, Commitment Officers and Treasurers.

4. Project Management Manual (PMM) Training: Initial training / annual refresher training in use of PMM.

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All groups participating in project implementation should be included in the audience addressed by this component

5. Training in Reporting for FMR: Initial training / subsequent refresher training in the details of monthly financial and other reporting requirements for FMR and other financial management aspects of the project.

The purpose is to provide staff at project level with training in the preparation and submission of monthly reports on disbursements, procurement activities and project progress.

The recipients of this training will include but not limited

 Staff of the units involved in recording and reporting project performance information of each project (2 persons per project).

 The Chief Financial Officer (Kepala Bagian Keuangan) in each Province (2 per entity).

6. Environmental Workshop: Annual workshops to disseminate environmental management and monitoring procedures to contractors, consultants and key project staff.

The training is intended to provide staff and consultants with information on the Environmental Special Clauses in works contracts and to enhance their awareness of their responsibilities both under the project and in the wider context of all works implementation.

7. Training in Treasury (Brevet A): Annual training for financial staff of project units.

To provide staff currently occupying key financial positions in Work Units with full understanding of financial record keeping and compliance with Ministry of Finance and Treasury standards and procedures.

The training target is the key financial staffs (Treasurers, SPM Issuing Officers, and Accountants).

4.7.4 Complaints Handling Mechanism (CHS)

The ACAP as adopted by the Ministry of Public Works for WINRIP states on the

subject of “Complaints handling system”. The Community Development Specialist and

the Management Information Specialist will play a crucial role in the set-up of the Complaints Handling System (CHS) within PMU, in cooperation with the PMU officer(s) in charge of the Complaints Handling Unit (CHU).

CHS essentially has four main components as follows:



Data Entry.

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regional offices will be entered in the WINRIP website by the CHS team of

CTC. The possibility of using the ‘short message service’ (SMS) from a cell

phone for complaints was considered and it was decided that all SMS messages, although not treated as formal complaints, will be recorded as additional information.



Complaint Registration.

Every submitted complaint is registered and stored into the CHS database, categorized, and sent to the correlated expert for future consultation in order to formulate a response.



Complaint Assessment.

The CHS Team assesses the urgency and complexity of all complaints. Simple complaints are followed by the formulation of a response for PMU’s approval before uploading the formal response into the WINRIP website. Complex complaints are followed by a thorough investigation.



Field Investigation and Analysis.

In the case of an investigation being required, the CHS team will make field visits and take necessary action such as discussion with related institutions (Satker, Dinas, Supervision Consultant, etc); invite the complainer; interview the contractor; etc. Findings will be used for analysis to formulate a conclusion, solution, next action and any further decision.

4.7.5 Third Party Monitoring (TPM)

All WINRIP packages are designed to have external parties involved in conducting an independent assessment of the project throughout construction. Project information is accessible through the WINRIP website (under construction), project information booth which is normally maintained in the PPK/Satker/Dinas office or, project announcement (billboard) at each site. ACAP requires a third party, from outside the project, to independently monitor the progress of construction work of each link and these personnel are provided by universities nearby each package.

It was decided that the best method of recruitment for TPM was through the universities closest to each package and PMU mailed invitations asking them to express their interest in forming independent monitoring teams of Third Party Monitors. This concept is based on the fact that Universities/Technical Faculties have the engineers available for recruitment and Universities could use this opportunity to be involved in public service. It is hoped that this concept will be more effective and more efficient in getting legitimate, competent, independent Third Party Monitoring (TPM).

The duties of a TPM included:

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b)

Make at least three (3) separate visits to site, with each visit up to four (4) days long, and ascertain that the works are being carried out in compliance with the drawings and documentation.

c)

Prepare and submit a report for the PMU following each visit with their last report post PHO.

4.8 Road Safety Audit

Since the Senior Road Safety Audit Engineer has been mobilized on 1st May 2013, technical design review which is AWP2 and AWP-3 sub-projects in aspect of road safety has been implemented. After completing of technical design review, the report of RSA which is to identify the road safety weaknesses in design during the design and actual construction and make recommendations for realistic improvements, has been made in response to recommendation of the links for betterment and their implementation under Annual Works Programs(AWP-2,3), through site visiting, review of prepared drawing & report, had an official meeting with stakeholder which is for Full design review and technical advisory. The CTC technical design team(highway & road safety audit) shall compile all the road safety recommendations in the Road Safety Audit Reports which shall be part of the technical reports. The RSA report has to be disseminating in particular to the audited packages.

The details of Civil Work in aspect of road safety audit are mentioned in “Chapter 4.1

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5

FINANCIAL & MANAGEMENT INFORMATION SYSTEMS

5.1 Draw‐Downs and Future Costs

Details of the disbursements already made from the loan are listed in the following sub‐ section.

5.2 Disbursement

The total disbursement from the loan to the end of July 2013 was USD 2,207,915.00 equivalent to approximately 0.88% of the loan funds.

The total expenditure to date measured in the term of the World Bank commitment, not including the Special Account advance, is shown in Appendix C. The following table summarizes the individual disbursements as calculated by CTC but retaining the total disbursement from Client Connection at the end of July 2013.

Category Description

Loan Restructuring

Amount US$

Totals Disbursed to End July in US$

% Disbursed

1

Part 1 Betterment and Capacity Expansion of National Roads.

220,400,000.00 0 0

2

Part 2

Implementation Support

16,000,000.00 713,876.84 4.46

3

Part 3

Road Sector Institutional Development

1,000,000.00 0 0

4

Part 4

Contingency for Disaster Risk

Response

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 1,494,038.16 0

Original Loan

Amount 250,000,000.00 2,207,915.00 0.88

Details of the disbursements already made from the loan are listed in the following sub‐ section.

5.3 Management Information System

5.3.1General Overview

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Western Indonesia National Roads Improvement Project 26 5.3.2 WINRIP Database

1) Background

The website will be set up for WINRIP project. Information of the project will be published including description of the project, project cost, civil works contracts, reports, ACAP,