Request for Proposal (RFP)
Pre-Feasibility Study for Wind Power Plant Potential in North Sumatra
Institute for Essential Services Reform
Tebet Barat Dalam VIII No. 20A-B Jakarta Selatan
Indonesia
21 February 2023
OVERVIEW AND BACKGROUND
Institute for Essential Services Reform (IESR), a think tank based in Jakarta, Indonesia, has been working intensively to promote the acceleration of low carbon energy transition in Indonesia, through evidence-based policy advocacy. For the past 7 years, IESR also has been contributing significantly to promoting energy transition discourse in Indonesia and has been working with national and local governments, associations, and civil society organizations.
IESR is currently providing technical assistance to MEMR in developing wind power plant by conducting a pre-feasibility study on the selected areas as an input to the national power sector planning (PLN’s RUPTL). IESR has completed an initial survey on the potentially suitable location for the wind power plants development, and is looking to finalize its pre-feasibility studies document for wind power plants in the pre-selected locations.
This request for proposal is to obtain the best services available to provide IESR with the primary analysis for pre-feasibility studies of wind power plant potential in the selected locations.
1. PROJECT SUMMARY
This project will focus on:
1. Conducting pre-Feasibility studies into two locations in North Sumatra. Specific locations have been determined by IESR based on previous stakeholder discussion and pre-assessment. IESR has conducted initial survey to the two locations and obtain information necessary for analyzing the land availability for building the wind power plants.
Based on the pre-assessment and survey results, the chosen consultant is required to provide acceptable analysis and report for pre-FS of the locations based on standard Pre-FS documents requirement and/or SNI. The assessment must include:
a. Capacity calculation (based on preliminary micro-sitting);
b. Recommended high-resolution wind characteristic data providers (two or three different sources);
c. Annual energy production calculation using wind flow modeling simulation;
d. Investment needed; and
e. Financial analysis as the standard of pre-FS document.
2. Disseminate the survey result in one day workshop with IESR stakeholders (MEMR, PLN, Bappenas)
a. Arrange workshop material based on the activities, methodology, and result to present in the one day workshop; and
b. Create Pre-FS instruction guidelines for wind power plant projects.
3. Capacity building for IESR team regarding:
a. Basic knowledge on wind power plant development;
b. Preliminary capacity of WPP (based on micro-sitting) and annual energy production calculation by simulation tools such as WAsP, Windpro, or Openwind; and
c. Analysis needed in the preparation of the wind power development pre-FS document.
IESR has conducted pre-assessment and field survey on the area for Wind Power Plant. There are two locations located in north sumatra as our candidate that required deeper assessment to meet the standard of pre-FS document. The specific area will be informed only to the selected bidder.
With this RFP, IESR is soliciting proposals from experts, or institutions with extensive experience and portfolios in conducting surveys for renewable energy resources, especially wind power plants. IESR will evaluate all the proposals submitted. After reviewing all proposals, IESR will select the experts/institutions that bring suitable expertise, most closely aligns with project objectives, and articulates a clear, achievable research plan to meet those objectives within the required timeframe.
2. PROPOSAL GUIDELINES
Proposals will be accepted until 10:00 p.m. Indonesian Western Standard Time (WIB, GMT+0700) on Tuesday, 28 February 2023. Any proposals received after this date and time will be regarded as inadmissible. All proposals must be signed by an official agent or company representative submitting the proposal.
Main proposals should not be more than 10 pages in length. The annex of the proposal should include the following items:
1) brief company/institution profile.
2) the latest Curriculum Vitae (CV) of the team leader. CV of other team members with relevant experience is optional.
If the individual/organization submitting a proposal must outsource or contract any work to meet the requirements, this must be clearly stated in the proposal. Additionally, costs included in proposals must include any outsourced or contracted work. Any outsourcing or contracting organization must be named and described in the proposal.
Please itemize all costs and include a description of associated services. Contract terms and conditions will be negotiated upon selection of the winning bidder for this RFP.
3. PROJECT PURPOSE AND DESCRIPTION
IESR plans to develop pre-FS wind power plants further in the two locations that have been surveyed and identified the specific coordinate after sorting real time information. We are going deeper to analyze the area and conduct pre-FS based on the standard (SNI) and pre-FS document issued by PLN. The chosen partner will calculate wind power plant potential based on the credible data, disseminate the process and result to IESR stakeholders, and support IESR to finalize the pre-FS document for wind power plants.
Expected deliverables from these exercises are:
● Pre-FS documents for 2 (two) specific locations of wind power potential. The study must be conducted by desk study and meet the pre-FS requirement of the SNI and PLN . Wind data would be provided by IESR based on the recommendation of credible resources.
● IESR will host a 3 days workshop for pre-FS renewable energy potential (Floating PV, Wind, and PHES) for stakeholders, especially MEMR. The winner of this RFP must be involved and responsible to deliver the topic of Pre-FS for the Wind sector. It may take one day of workshop duration. All of the workshop materials are prepared by the consultant. The workshop cost is covered by IESR.
● All of the process and methodology of the works compile to the instruction document of pre-FS guideline.
● Wind power plant projects capacity building for IESR team, including deep technical analysis meeting the pre-FS requirement and also how to use WAsP/Wind Pro/OpenWind
The study results will be used to support IESR’s technical assistance for the MEMR. IESR reserves the right to utilize and own the data and equipment that is part of this project.
4. REQUEST FOR PROPOSAL AND PROJECT TIMELINE Proposal Timeline:
Proposals will be accepted until 10:00 p.m. Indonesian Western Standard Time (WIB, GMT+0700), 28 February 2023. Kindly address Program Manager Energy Transformation IESR at deon@iesr.or.id and Senior Researcher for Renewable Energy at handriyanti@iesr.or.id for inquiries. Please include “RFP Response – Wind Power Plant Consultant” in the subject line.
Evaluation of proposals will be conducted from 1 March through 3 March 2023. Follow-up with the top three candidates will be conducted within this window to obtain any necessary clarification on items described within the proposals.
The selection decision for the winning bidder will be made by 5 March 2023.
Upon notification, the contract negotiation with the winning bidder will begin immediately and must proceed extremely quickly to meet the project timeline.
Project Timeline:
The project must commence on 6 March 2023 and the results of the project must be finalized no later than 10 Meil 2023.
A draft timeline is presented below. Internal changes may be made if mutually agreed.
Activity/Deliverables Suggested Timeline Compiling the data based on preliminary survey report for the
land use constraint and give recommendation on purchasing high-resolution wind data
6 March - 12 March
Desk study by wind flow modeling software tools 6 March - 6 April Progress report to IESR (include providing investment estimation
data) 10 April - 12 April
Final pre-FS document 13 April - 30 April
One day workshop with IESR Stakeholder on Pre-FS 8 Mei - 10 Mei
Unless otherwise noted, work will be completed by the end of the month identified above.
5. BUDGET
All proposals must include proposed costs (in Indonesian Rupiah/IDR) to complete the tasks described in the project scope. Costs should be stated as one-time or non-recurring costs (NRC).
Expected cost to be included in the proposal:
● Man-hours or man-day to cover the scope of work
The estimated budget for credible data procurement must be mentioned in the proposal but the final purchase will be conducted by IESR. All other costs and fees must be clearly described in
each proposal.
6. BIDDER QUALIFICATIONS
Bidders should provide the following items as part of their proposal:
● Description of experience in wind engineering as well as experience working in a multi-disciplinary consultancy (5 years experience)
● Good IT skills in commonly used software, such as GIS software
● Examples of three or more similar projects conducted by you/your organization
● Anticipated resources you will assign to this project (total number, role, title, experience)
● Confirmation of timeframe for completion of the project
● Brief description on how you will meet the deliverables within the allocated time
Bidders must submit a digital copy of their proposal via email to Program Manager Energy Transformation IESR at deon@iesr.or.id and Senior Researcher for Renewable Energy at handriyanti@iesr.or.idby 10:00 p.m. Indonesian Western Standard Time (WIB, GMT +0700) on 28 February 2023. Please include “RFP Response – Wind Power Plant Consultant” in the subject line.
