TO THE BYLAWS OF KEY CLUB INTERNATIONAL Submitted to the 36th Annual Convention

Washington, D.C., July

8-11, 1979

To All Key Clubs:

The following proposed amendment to the BylffiJS of Key Club International will be officially presented for action at the Annual Convention in Washington, D.C.

on Wednesday, July 11,

197

9 •

Copies of the proposed amendment are being sent to each chartered Key Club in I

actordance with the provisions of Articles

17

18

of the Constitution. At the convention the proposed amendment uill be pt"esented to the delegate body for consideration and action.·

You will note that in the columm parallel to the proposed amendments, the present Article and Section of the Bylaws which is referred to in the proposed amendments

is included.

(Article

17,

Section

1

of the Constitution reads, in part:

sistent with the Constitution, shall be enacted and may be vote of the voting delegates and voting delegates-at-la~ge any convention of Key Club International.")

11Bylaws, not incon- amended by a majority present and voting at

Present Article

1,

Section 3

"Before a Key Club may be formed at least ten (10) students of the high school eligible for rne~bership and approved by the principal must be willing to join the proposed Key Club and accept the responsibilities of club membership. Ho more than 50%

of the charter members can be eligible for graduation in the same school year as ,-1hen the club is chartered."

Amend Article

1,

Section 3 to read:

"Before n Key Club may be formed at least fifteen (15) students of the high school eligible for membership and approved by the principal must be willing to join. the proposed Key Club and accept the responsibilities of club membership. 1fo more than 50% of the charter members can be eligible for graduation in the same school year as uhen the club is chartered."

Exhibit

#9

REPORT OF BOARD COMMITTEE ON KIWANIS EDUCATION TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES

September 24-27 and 30, 1979 Date of Committee Meeting: September 26, 1979

Place of Committee Meeting: General Office

Present: Members - Egon Kuzmany, James B. Richard Chairman - Donald E. Williams

Staff Member - Percy H. Shue

Kiwanis Education - An Assessment of Needs and Opportunities

The Committee suggests that the first need is for a working definition of the term

"Kiwanis Education" which will distinguish it from all other terms with which it is likely to be confused. It appears that the term is most likely to be confused during the coming year with two other terms, "Leadership Education" and "Leadership Development, ¹¹ and, to facilitate discussion at our meeting, the Committee agreed upon the following definitions:

"Kiwanis education" refers to the education of all Kiwanians, regardless of length of time in Kiwanis, offices or positions held, or offices or positions to which they aspire and shall consist of the communication of information about Kiwanis history; Kiwanis structure and govern- ment; Kiwanis Objects, objectives, and programs; the concept of Kiwanis as a voluntary service organization; and how the individual member can contribute to the overall strength of the Kiwanis club, the district, and Kiwanis International.

"Leadership education" refers to the preparation of Kiwanians for positions of responsibility to which they have been appointed or elected.

"Leadership development" refers to the qualification of members for positions of leadership within Kiwanis to which they have not yet been

appointed or elected, to the improvement of the qualifications of Kiwanis leaders now serving at the club level in positions of leadership to which they were elected or appointed, and to the overall development of

leadership skills of Kiwanians without necessary reference to positions held in Kiwanis or to positions in Kiwanis to which they currently aspire.

The Committee recognizes as well that it is not possible through definition to

prevent some overlap among these and other terms currently in use. In particular, it is entirely aware that the entire Public Relations objective of internal public relations will almost inevitably parallel or even duplicate some of what we regard as the particular province of Kiwanis education.

The Committee also senses a need for a better term than "Kiwanis education.".

While we are uncertain that a better term exists and while we have no desire to introduce a change of name which would be employed during the 1979-80 year, we will invite suggestions---particularly from chairmen of district con;imittees, governors, members of the two Special International Committees on Kiwanis

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Education, and the Board itself- - -to suggest a term which will help free us from what many regard as the dullness, triteness, and spoon-feeding connoted by the word "education" as applied to the total membership.

There are other needs, to be sure. There is an immediate need for the initiation of at least a modestly conceived promotional effort by International and district committees, a need which we will address ourselves to later in this report. There is a need for further development of Kiwanis International materials, including audiovisuals. There is a need for district leaders to understand how they can make unique contributions to the effort. There is a need to change the image of Kiwanis education from dull presentations to exciting involvement of members; we need new techniques, new ideas. There are many needs, but we believe there are many opportunities and many reasons for follow through.

Kiwanis Education Resources

At this point, we all know generally where we stand with reference to Kiwanis education items which are currently available, and we shall not detail these. We know now that an important new resource, the completely revised edition of "The Man Who Wears the K, ¹¹ has been produced. The Board, furthermore, has

authorized the development and production of a manual of Kiwanis education for distribution to all clubs as soon as· it can be worked into the staff schedule.

As a support team, we have two Special International Committees on Kiwanis Educa- tion, and we have district chairmen of Special District Committees on Kiwanis

Education in thirty-nine of our forty-three districts. We have a new Board Com- mittee on Kiwanis Education. And undoubtedly we have much more going for us already than we had a year ago, based on scattered reports we have had regarding new efforts at the district conventions just scheduled. We have a Kiwanis education team making presentations to governors this week at Council. Who recalls the last Council at which Kiwanis education was featured as a separate topic?

On the negative side, we have no structured program or plan yet developed for implementation in 1979-80 by either the International Committees or the staff. We have no budget. We have no staff member to which Kiwanis education can be

assigned as a primary work assignment. While at this point these are handicaps, we see the Kiwanis education effort as one which is simply having its rebirth, fully aware that we can reach our objectives only after years of intensive and persistent effort. We are, in effect, at the starting point, and we have enough resources to take our first steps.

A Plan of Action for 1979-80

The Committee will recommend to the International Committees that, without delay, they have contacts with district chairmen for the purpose of:

Getting chairmen to intensively promote club purchase and use of

"The Man Who Wears the K¹¹

Getting chairmen to recommend at least one better title for the effort than "Kiwanis education¹¹

Getting chairmen to promote among club presidents the appointment of a Special Committee on Kiwanis Education

Getting chairmen to give further promotion to the use of the Kiwanis education manual after it becomes available to clubs

Getting Kiwanis education forums or presentations scheduled at mid- winter conferences

Concurrently, the Bulletin for Kiwanis Officers is carrying articles of similar import.

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After our next meeting in January, we will make additional recommendations to the Committees for implementation. At the same time, we would urge all Board counselors to keep Kiwanis education on their agendas whenever we have contact with the governors of the districts we counsel. We also solicit recommendations from any other Board Committee, and we especially urge the Board Committee on Leadership and Council to give full consideration to the subject of Kiwanis education in developing its leadership education plans for 1980 summer conferences.

Board, Staff, and Committee Roles and Responsibilities

In terms of responsibilities, the Board Committee sees its primary obligations as assuring full discussions of the subject of Kiwanis education at each Board meeting and subsequently reporting on such discussions to the Board. The Committee itself does not have a promotfonal function, but it will seek, through our staff liaison, to generate promotion by the General Office and promotion by the Inter- national Committees and, on behalf of the staff and the International Committees, to recommend ways in which staff and committee effort may be more productive.

The primary obligation of the staff assigned to the Committee is to implement recommendations of the Board where such implementation is dependent upon the General Office and to counsel and assist the International committees in the implementation of programs and other efforts which they themselves are coordinating.

We do not see staff responsibility as the implementation of responsibilities assigned to an International committee.

We regard the International committees, within guidelines or directives established by the Board and with the counsel and assistance of the staff, as the architects and coordinators of promotional programs directed to district committee chairmen as well as advisors and counselors to the staff and the Board Committee on matters

related to Kiwanis education.

Respectfully submitted,

EGON KUZMANY JAMES B. RICHARD

DONALD E. WILLIAMS, Chairman

Exhibit #IO REPORT OF BOARD COMMITTEE ON LAWS AND POLICIES

TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES September 24-2 7 and 30, 1979

Date of Committee Meeting: September 24, 1979 Place of Committee Meeting: General Office

Present: Members - Warren H. Edwards, J. Stewart Wilson Chairman - Hilmar L. "Bill" Solberg

Staff - Fay H. McDonald Policy Referrals

At the May 4-8, 1979 meeting of the Board, the following recommendation of the Board Committee on Convention was adopted by the Board: ¹¹The Committee

recommends that the members of the Board Committee on Conventions personally visit the city bidding for a convention prior to making their recommendation. It is also recommended that this be written into policy.''

At the post-Toronto Convention Board Meeting on July 5, 1979, a motion was made to rescind the action of the Board in adopting the recommendation delineated in the prec_eeding paragraph. The motion to rescind was defeated.

However, discussion on this matter at the Board meeting on July 5, 1979, indicated that the recommendation, as adopted at the May Board meeting, was not intended to imply that the members of the Board Committee would go together to a given future convention site, nor was there the implication intended that any visit by a member of the Board Committee to a future convention site would involve reimbursement for expenses incurred.

With the above background, this committee suggests that the policy statement to be inserted into Policies be as delineated in the following recommendation:

Recommendation# 1:

The committee recommends a policy statement under the

heading of ¹¹Convention Site Inspection¹¹ be inserted. on page D-1 of Policies which would read: "The· members of the -Board Committee

·on Convention personally visit the city. bidding for an International _Convention prior to making their recommendatfon. ¹^•¹

I move that recommendation 1 be adopted.

(Adopted)

Continued Study of Kiwanis International Constitution and Bylaws

1. This committee reviewed Article VI, Section 4, of the Bylaws and Arti- cle XIII, Section 6 of the Bylaws as these two sections relate to action taken

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by the delegate body at the Toronto Convention. Action in Toronto resulted in Article XIII, Section

6,

of the Bylaws being retained with only slight modification. In the opinion of this committee and 1979 Convention Parlia- mentarian Don Dubail, there still is a conflict between Article VI, Section 4, of the Bylaws and Article XIII, Section 6, of the Bylaws. Past International Officer Don Dubail has been invited to give the committee his thinking on a possible resolution of the conflict. Therefore, the committee will continue its study on this matter before making any recommendation.

2. The committee was apprised by Trustee Ray Lansford, Counselor to the Montana District, that the Montana District is concerned about being able to properly finance the district under the restriction of a maximum of $12 per member per annum which includes district dues and subscription to the official publication. After discussion, it was determined that Board Counselor Ray Lansford will be asked to secure further input from the district.

3. Several other areas of the Constitution and Bylaws were reviewed. As the review continues, and the committee finds changes which should be made, such changes will be recommended to the Board at subsequent Board meetings.

Respectfully submitted,

WARREN H. EDWARDS J. STEWART WILSON

HILMAR L. ¹¹BILL¹¹ SOLBERG, Chairman

Exhibit #11 REPORT OF BOARD COMMITTEE ON LEADERSHIP AND COUNCIL TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES

September 24 - 27 and 30, 1979

Date of Committee Meeting: September 25, 1979 Place of Committee Meeting: General Office

Present: Members - Henry L. "Les" Myers, Jr., Raymond W. Lansford, C. E. "Pete" Thurston, Jr.

Chairman - Egon Kuzmany Staff Member - Percy H. Shue

Fall Council Program

All members of the Board have now received copies of the printed Official Council Program. There are several comments we would like to make regarding Council events and our participation in them.

At this point we do not anticipate the attendance of the gove·rnors from Japan, Austria.-Germany, Italy, and Switzerland-Liechtenstein, and only two district

secretaries from abroad will be in attendance. There is one change in the program listing of workshop coordinators: Past President Ted Osborn must

return home Thursday evening after meeting with the Committee of Past Presidents and will thus not be able to serve as a workshop coordinator on Friday afternoon.

We will ask another Past President to accept that responsibility.

As Secretary Reg indicated in his report, there are significant differences between our forthcoming Council program and those of recent years. While we shall not detail all of the changes in this committee report (most of which are apparent from a review of the printed Program), we do want all Board members to understand that among the purposes which President Mark and the 1978-79 Committee had in making these changes were efforts to bring about closer and more effective contact between counselor and governor, to bring about greater involvement of our Past Presidents and Committee Chairmen in the education process, to increase the opportunities for more in-depth discussion between district secretaries and staff, to have an instructional agenda based primarily upon what governors themselves had requested, and to enhance the visibility and significance of the business session of the Council on the last morning. The Program has been planned so that all of these objectives can be achieved.

With the exception of the President and the Immediate Past President, each of us is participating in the workshops as a counselor to the governors of the spedfic districts as signed to us. The workshop periods require our attendance through- out the workshops as well as at the breakfast on Saturday morning, and in every situation we are playing our roles as counselors.

We believe that this Council plan is well-conceived and will be of great value to the new governors. We hope, however, that you will make some notes along the way and then let us have your suggestions and your evaluations after Council.

Regional Conferences for Division and Club Officers

There are ten Regional Conferences for Division and Club Officers scheduled.

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The faculty at each of these will be two members of the General Office staff.

These are one-day conferences held on Saturdays. The agenda stresses, but is not limited to, growth. While several details of the schedule await confirmation with governors during Council, the final schedule will be n1.ailed to us next week and will reflect the locations previously given to the Board, namely; Dallas;

Portland or Vancouver; Albany; Minneapolis; Jacksonville, Florida; Ottawa or Toronto; Kansas City, Kansas; Columbus, Ohio; Albuquerque; and Richmond, Virginia. The Committee encourages the Field Service staff to encourage all accredited representatives who can practically do so to attend the nearest regional conference. It also urges all Board counselors to promote the conferences through the governors whom they are counseling.

Conference for Governors-elect, March 1980

The Committee held preliminary discussions on the plan for the Conference for Governors-elect, which will be held in Chicago, March 26-29, 1980. While we will not approve a final agenda prior to our January meeting, the Committee at this point is inclined to follow the same basic schedule as this past year - the arrival of governors from International Extension districts on a Tuesday, the arrival of other governors on Wednesday, and a conference for all beginning on Wednesday evening and adjou~ning in the early afternoon of Saturday.

The Committee is very desirous that progress be made with regard to translation facilities and services by the time of the March Conference.

Recommendation #1:

The Committee recommends that staff explore the possibilities and feasibility of having simultaneous translation facilities and services available for the Conference for.Governors-elect, March 26-29, 1980.

I move that recommendation 1 be adopted.

(Adopted)

The Committee discussed the matter of expense reimbursement policy for the Conference and has no recommendations for specific changes in view of the fact that the Committee on International Extension has reviewed this at this meeting and may make recommendations regarding a procedure.

The Committee agreed to two principal modifications of the Conference plan. The first, with reference to use of facilities, is that all instructional sessions, including workshops, will take place in the same room, utilizing a round-table setup for all sessions, including those which are not conducted as workshops. This will greatly reduce the inconvenience of having to move to another room when the

method of instruction changes from lecture to workshop instruction.

The other principal change planned is an adjustment in the agenda which will per- mit a division of the governors-elect on Saturday morning into two groups - one a workshop on Sponsored Youth organizations, the other a workshop with a special agenda for governors-elect from International Extension districts. This will allow us to have, in effect, a post-conference session with governors from abroad on Saturday morning while other governors are completing their agenda with a topic which has limited interest for or application to governors from abroad. Extension governors-elect then would be able, for the most part, to depart early Saturday afternoon rather than having to remain over an extra day because of a Saturday afternoon session.

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The Committee accepts the suggestions made by the previous Committee with regard to courtesies to be extended to wives who may attend the March Confer- ence and with regard to a planned tour of Chicago for the benefit of governors

and wives from overseas districts on Wednesday morning preceding the Conference.

The Committee believes it desirable to establish 1981 and 1982 dates for the March Conferences.

Recommendation #2:

The Committee recommends that in 1981 the March Conference £or Governors-elect be scheduled for Wednesday evening through Saturday noon, March 25-28, and that in 1982 the Conference be similarly scheduled for the dates of March 24-27.

I move that recommendation 2 be adopted.

(Adopted)

At this point, the Committee is not inclined to specify facilities as this is a matter under continuing discussion.

Schedule for Leadership Education Conferences, Summer 1980

It is customary for the Committee at its first meeting to establish the recommended dates for leadership education conferences £or newly-elected district and club

officers.

Recommendation #3:

The Committee recommends that 1979-80 governors-elect be encouraged to schedule their primary Conferences for Lieutenant Governors -

designate during the period of July 15-31; that lieutenant governors- designate be urged to complete their primary education of club

officers -designate by August 31; and that presidents-designate be urged to complete their education of directors and chairmen by September 30.

I move that recommendation 3 be adopted.

(Adopted)

In the event that one or more districts should schedule a district convention or leadership education conference earlier than the recommended dates for conferences, the Committee suggests that such districts make known to the General Office its need for any available materials for such earlier Conference or

convention. The Committee does not recommend that Kiwanis International adapt materials for this purpose or make any other change in the basic shipping and distribution schedule.

Leadership Education Materials and Distribution - 1980-81

Prior to our meeting in January, a number of 1980-81 leadership education materials will have been revised and in production. If any Board Committee contemplates requesting that any item previously distributed be revised or dis- continued or that any new item be added to the distribution, it is very desirable that such request be communicated to staff at the earliest possible moment. Some

Dalam dokumen Board Minutes 1979-09 (Halaman 76-88)