21 and under 22-30
31-40 41-50 51-60 61-70 71-80 81-90 91-100 101-120 121-150 151-200
201 and over
NEW MEMBER ADDITIONS FOR ADMINISTRATIVE
YE.AR . . . • . . . . • 7• • • • • • • • • • . 8
. • • • • . • . .
10• • • • • • . • • • • • 12
• • • • • • • • • • • 15
• • ·• • •
~• • • 18
• • • • • C, • ~ 0
21
• • • • • • • • • • • 24
a • • • • • • • •
27
• • • • • • • • • • • 30 . • . • • • • . . • • 35
• • • • • • • • • 40
• • • • • • • • • 50
Recognition for your leadership in reaching your New Member Add Goal - a(·)
~
di~ond in your Past President_' s or Distinguished President's pin, if you are able to qualify.
Recognition for your.club in reaching their New Member Add Goal - A Diamond Growth Award Banner Patch.
~here are two requirements necessary to qualify for this recognition. The club president or secretary must submit a letter.with the following infor- mation:
Give the certified (paid) membership of the club as of October 1, the beginning of the Administrative Year.
The names of the new member additions to the club. These names must also be recorded in the Semi-annual Dues Statement as of September 30, the end of the Administrative Year.
Join the other Kiwanians from around the Kiwanis world who wear the
"distinctive" Diamond Growth Award Pin. In doing so you will strengthen not only your club, but your division, district and Kiwanis International.
The appropriate Diamond Past President's or Diarr~nd Distinguished
President's pin for presidents who qualify will be sent after the end of the Administrative Year.
)
Send the above infor~ation to William A. Brown, Director, Acministrative
Services and Membership Growth, 101 East Erie Street, Chicago, Illinois
60611. On receipt and verification of this information the Diamond Grcwth
B~,ner Patch will be forwarced i!mnediately to the club for presentation.
- 3 -
MEMBERSHIP DEVELOPMENT SURVEY TORONTO - JULY 2, 1979
1. If you were the Charter President of a New Kiwanis Club what would motivate you to double the number of members who were enrolled on Organization day in another 90 days?
An award to me, as Club President (e.g., a unique pin)?
An award to our new Club ( e. g·. , a dis tine ti ve, portable speakers' podium, with suitable
engraved brass plate)?
An award to our Club and to our sponsoring Club?
Other (please specify below):
COMMENTS:
Enlist participation of men in community who need our service.
Award Member bringing in most new members (7 like responses).
More persons to work on projects.
More ambitious service projects - you need challenge.
Pay his dues for following year with Board approval.
41 155
140
Plaque to President as reminder of job well done. (2 like responses).
Some award for enjoyment of All Members.
Fun award or free dinners for one month for man who gets most new members.
More publicity, exposure for local projects. (2 like responses).
Special dinner for new member and his wife.
"GONG'.'
Recognition to workers - not awards to President
&
Lt. Governors.Exempt registration fees for Charter President & Charter Secretary.
Special pin for all participating club memberso
- 4 -
Awards don't motivate - good programs do.
International recognition at Convention for 20-40-50 membership growth.
Surely you are kidding! I would hope I and other members of Kiwanis would be motivated to add members by motives more worthy than the
MICKEY
MOUSE above. If a Kiwanian does not want to add new members because he thinks Kiwanis is worthwhile, I hardly think "AWARDS-" will move him very effectively. (Sarne.statement was made for questions 3 and4.
Challenge another club: Dinner, plaque or booby prize as reward.
More man power. (2 like responses).
Recognition in Kiwanis Magazine and local papers.
Awards HELL - Let's serve.
Special recognition and pin for. Membership Chairman who does all the work.
No Awards.· (5 like responses).
More education - What Kiwanis Is.
Allow additional projects with kids.
- 5
As President-Elect of your Kiwanis Club, what would motivate you to achieve your DIAMOND GROWTH New Member Add Goal by December 31.
An award for me, as Club President (e.g., belt buckle)?
An award for our Club (e.g., special base for our bell, with an engraved brass plate on it for each year this is done)?
Special International Convention recognition
(0We Made It" button, special seating, etc.)?
Other (please specify below):
COMMENTS:
Letter of recognition to Club from International President.
Too short a time.
Percentage too difficult to meet for small clubs.
Goal too high - last PUSH resulted in drop-out of members.
Form a key club and work with students involved.
Provide community with needed services.
Run Club right way.
Promote club in community.
33 228
115
Individual recognition for sponsor of new member (6 Like Responses).
Publicity in Kiwanis Magazine more important than material awards.
Kiwanis Watch.
District Governor should visit club, show appreciation and inspire pride.
Surely you are kidding! I would hope I and other members
of
Kiwanis would be motivated to add members by motives more worthy than the MICKEY MOUSE above. If a Kiwanian does not want to add new members because he thinks Kiwanis is worthwhile, I hardly think "AWARDS" will move him very effectively.All expense paid trip to Convention.
- 6
Recognition by Distri~t people. (2 like responses).
Award to Membership Chairman/Committee. (3 like responses).
Gratif Raffle Tickets.
Special· Club dinner for new members.
NO AWARDS.
- 7 -
3. Would motivational factors be any different to achieve the DIAMOND GROWTH New Member Add Goal by April 30?.
YES NO
COMMENTS:
53 194
HELP from district - not encouragement - high pressure not conducive.
Recognition pin to Sponsor instead of "thanks."
Goal too early - too short time. (13 like responses).
Special-Push
2 Step approach - 3/months.
More publicity - out in front.
2nd and Last Chance; lesser prizes.
Don't delay - keep things moving.
Stronger, healthier club.
Teams of Members for Club growth.
Simple form of recognition for all club members.
Soon job gets done - better.
Before winter visitors leave for home.
A Deadline is a Deadline.
Easier to motivate.members at half-way point.
Club suffers loss of young members due to re-location.
May 31 - during best part of season.
Gives time to New President.
New Officers more energy first 6 months.
Bigger award December 31 - lesser award April 30.
- 8 -
Prefer April 30.
Program - add memb~rship to Kiwanis education committee.
Award members.
Additional special awards.
- 9 -
CLUB SIZE:
20 or Under 62
21 - 30 102
31 - 40 52
41 - 50 43
51 - 60 34
61 - 70 4
71 - 80 0
81 - 90 1
91 - 100 0
100 or over 2
No Answer 23
CLUB AGE:
Under 5 years 38
5 - 10 37
11 - 20 58
21 - 30 75
31 - 40 31
41 - 50 14
51 - 60 23
60 or over 3
No Answer 40
Did not know 5
Six Point Plan Adopted by
In possibly the most far-reaching legislation to pass a Civitan International Convention in decades, delegates to this summer's annual gathering ratified the Executive Board's recommended 6-Point Getting Better,. Action Plan.
The legislation came at Thursday's final business session and included six sets of constitution, policy and by- laws changes affecting the image and standards of Civitan. In addition, a separate amendment to Article XIII of the international constitution was ratified along with by-laws governing club and district incorporation.
The Action Plan was the result of many months' planning by international officers and staff
department heads. Under the direction of International President Brian Connelly, the Action Plan was presented to the Civitan membership by a special section in the May issue of The Civitan Magazine. It was also presented to Civitans by a slide presentation shown at many district meetings.
In the first point of the plan, Civitan adopted sponsorship of the International Summer Special Olympics as a continuing major emphasis project. Delegates voted unanimously to support the games and did not debate the proposal.
In passing the second point of the plan, certified Civitans on the convention floor upheld the
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· · \: t:tow'l"~e,Y Voted>/:\i
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·Certified•
Delegates~-:;?·>··::'-
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25
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12 - 2.:
4- 19 - 9 .-H
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· 22 8 13
.:··Alabama Central .:,.:. : . labama North· . · '
5 Mississippi Nort
1 0 · · Mountain Plains _ .14 . · ___ New-England-,:~::..:~)~?--:.~.
44 North- Carolina East,·',:. ·.
78 . · North Carolina West
21 Ohio
22· • Oklahoma-Kansas
15 Ozark
31 South Carolina
13 South Georgia
~ T~§ -16
42 _ Valle".f · · 27 '·_
20 West Virginia- · .19
7 Korea . - O ·
1 _Qlubs-At_::~arge JJapa~) _ -· __ , :.:,_!?..,·-·-,_.
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EXHIBIT BI t ~ f ~ ) ' j
Delegates d ~
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Executive Board's decision not to propose any changes to the Civitan Creed this year. This measure was enacted by adopting a motion to accept the board's report on the creed.
Voting Civitans gave their stamp of approval to the new format of The Civitan Magazine by enacting amendments to the international by-.
laws and constitution deleting references to specific monthly issues of the magazine. Changes were made to Section I, and Section 9, Article IX of the by-laws and Article XIV of the constitution.
The action paves the way to continue publishing eight magazine
38, 17 20 8 1T.
6.
18 21 16
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issues a year instead of the eleven issues previously printed, since references to specific monthly issues have been eliminated. The magazine will be printed on glossy enameled paper once every 45 days on January 1, February 15, April l, May 15, July 1, August 15, October 1, and November 15.
Delegates voted to drop two unenforceable standards of performance from the by-laws. They deleted Section 4b, Article III and Section 3, Article I. The deleted articles previously required club attendance at international convention at least once every three years and every club to bond its treasurer.
Clubs will be encouraged to attend conventions and to bond officers, but will not be required to do so.
To further modify performance standards, delegates voted to change Section 9, Article l of the by-laws.
This will require all clubs to elect new officers in March, April or May and report those officers to Civitan International by July l.
Another portion of the plan to strengthen club perfonnance standards is to enforce existing requirements that all clubs have a president-elect, that every club chartered since 1972 be incorporated, that clubs meet at least twice a month, and that club presidents, secretaries and treasurers receive
training. ·
.. ( 0
,:~e }ifth portion of the Action
~ e a l t with a minimum dues
______...,.--
scale. Delegates voted to adopt a graduated plan for clubs under 25 members to pay for that many members by January l, 1982. The measure calls for clubs to pay dues for at least 15 members by January l, 1980; for 20 members by January l, 198 l; and 25 members by January l, 1982.
In order to implement this change, delegates had to amend Section 2, Article XI of the by-laws to reflect the new requirements mentioned here.
The minimum dues proposal sparked considerable debate on the convention floor. When the vote on the proposal was not clearly apparent by a voice vote of delegates, International President Brian Connelly, presiding over the session, called for a district roll call. The measure passed by a 539 to 192 margin.
The most heatedly discussed issue of the plan was the proposal to establish minimum membership standards for clubs. Passed at the convention, the new minimum membership standard will require all clubs to maintain at least 25 members by September 30, 1982. Clubs will be required to comply with a graduated scale specifying that clubs must have 15 members by September 30, 1980, and 20 members by September 30,
1981.
An amendment to the membership plan won a second on the convention floor but failed for lack of support.
The amendment would have added a
44grandfather· . clause" to exempt
AUG - Civitan George Elkins (right) of Greensboro, North Carolina, presented a rug he made by hand to the Civitan convention. Assisting is International President-Elect Syd Fishman. Delegates donated $1,000 to pay for the rug, which was placed into the bond retirement fund. The rug was given to the Civitan International office.
0
xisting clubs from this requirement while making it mandatory for newlubs.
Another roll call vote was required
I •.
to pass the minimum membership question. The measure passed 420 to 249.The minimum membership requirement was not an addition or amendment to international by-laws, but was a new executive board policy ratified by convention delegates.
n another legislative move, not a part of the 6-Point Action Plan, Article XIII of the International Constitution was changed after being brought before the international convention for many years. In a third roll call vote, delegates voted 517 to 95 to adopt the Article XIII amendment.
Delegates voted to change the article to read: '"Civitan Clubs shall not sponsor or participate in any activity prohibited under applicable law."
Article XIII }:lad previously read:
HCivitan International disapproves sponsorship of any public lottery, raffle or game of chance by any Civitan Club. Neither Civitan International, nor the clubs hereof, shall have the right, power or authority to manufacture, sell, keep for sale or otherwise dispose, store, deliver or transport any prohibited alcoholic beverage or narcotic drug, or be in any way involved in the traffic therein."
The convention also amended
Sections
·10A and 10B of Article f and Section 11 A of Article V. These by-laws deal with the incorporation of clubs and districts. The amendments allow clubs and district to incorporate without the prior approval of Civitan International.They require that a club or district which incorporates notify international of such incorporati9!J:.
The amendments also elimfnate required verbage which was previously mandated to be in club and district articles of incorporation.
A complete listing of all proposed changes to the constitution and by- laws appreared in the May issue of
The Civitan Magazine. All proposals passed the convention exactly as they were proposed.
Exhibit 1113 REPORT OF BOARD COMMITTEE ON NEW CLUB BUILDING
TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES September 24-27 and 30, 1979
Date of Committee Meeting:
Place of Committee Meeting:
September 25, 1979 General Office
Present Member·s : Members - Allen M. Duffield, J. Stewart Wilson Chairman -,J~mes B. Richard
Staff Members - Robert Detloff, Raymond Jeanes
REVOCATION OF CHARTERS
The revocation of the charters of fifty-nine clubs was the first item considered by the committee. All of these clubs had been recommended for revocation of charter by their districts and registered letters had been sent to the last president on record informing him of this contemplated action. A list of the names of these clubs along with their organization dates is attached as Exhibit A.
The Committee makes the following Recommendation
#1:
The Committee recommends that the charters of the 5~ clubs as listed on Exhibit A be revoked.
I move that recommendation
l
be adopted.(Adopted)
REVIEW OF 1978-79 NEW CLUB BUILDING STATISTICS
The committee next reviewed the 1978-79 new club building totals. Up to now
349
clubs have been organized. The West Virginia and Republic of China Districts have broken their all-time new club building records. The Texas-Oklahoma District leads all others in new club growth with 23 clubs organized. The committee noted that despite the worst winter in history both in North America and Europe,gasoline shortages, increasing inflation, and a deepening recession, this year will be among the top years for new club production up to this time, and, there- fore makes:
Recommendation #2:
The Committee recommends that President Bill Solberg and his new club building team receive special commendation for their outstanding new club building effort.
I move that recommendation 2 be adopted.
(Adopted)
- 2 -
ACCREDITED REPRESENTATIVE PROGRAM
The committee next reviewed the Accredited Representative Program. Lists of accredited representative appointments have been received from the districts.
Some 200 accredited.representatives have been appointed in the 37 districts serv- iced by the General Office, a considerable reduction from the number of previous years. A review of these lists indicates that the quality and experience of these appointees is very high.
With a more manageable number of accredited representatives it will now be feasible to offer them better training and to maintain closer contact with them. Each ac- credited representative has already received a packet of materials, including a revised, condensed, and hopefully more readable version of the Accredited Repre- sentative's Manual, which previously was only sent when the accredited represent- ative was assigned to organize a club.
The Field Service Representatives have been given the names of the accredited representatives in their districts and instructed to contact and instruct them. It is planned that they will be invited to participate in the regional conferences for club officers. The Field Service Department will send a monthly newsletter to the accredited representatives intended both to inform them and to inspire greater team spirit in them. The committee also believes that it will be useful to have a special luncheon for the Accredited Representatives and Field Service Representa- tives at the next International Convention which has been approved.
During the course of the discussion the committee noted the voluminous paperwork currently involved in the organization of a club. While the committee realizes . that much of this is needed, it believes that a study should be conducted to see how and if the club organization can be simplified. The committee offers:
Recommendation #3:
The Committee recommends that staff be directed to do all it can to simplify the documentation connected with the organization and follow-up of a new club in keeping with Bylaws and Policies.
I move that recommendation 3 be adopted.
(Adopted)
The committee also discuss.ed the new program for providing service to the Eastern Canada and Caribbean and Western Canada Districts adopted by the Board at its May, 1979 meeting. Trustee Allen M. Duffield reported that the program is being :l
applied successfully on a limited basis in the Eastern Canada and Caribbean District and that it has been well received by the District. Note was made that
the new position established by this action was called "Special Accredited Rep- resentative." By policy the term "Accredited Representative" has been used in a strict sense to describe a Kiwanian who has been appointed to handle the organiz- ation meeting of a new club. Applying this same title, even with a modifier, to a Kiwanian who works on starting and building a new club could, in the committee's opinion, lead to confusion. Therefore the committee makes:
-3-
Recommendation #4:
The Committee recommends that the name Special Accredited Representative as provided for at the Hay, 1979, meeting to work on building clubs in the Eastern Canada and Caribbean and Western Canada Districts be changed to New Club Building Representative.
I move that recommendation 4 be adopted.
(Adopted)
The committee also noted that at its own request the Montana District will not have the services of a Field Service Representative. To ensure that this district and others, including overseas districts,. which the committee understands already are using New Club Building Representatives, receive adequate service, the com- mittee decided on the fol~owing:
Recommendation #5:
The Commit.tee recommends that any district serviced directly by the General Office not having a Field Service Representative assigned to it be offered the opportunity to participate in the New Club Building Representative Program.
I move that recommendation 5 be adopted.
(Adopted)
PROMOTION OF THE 1979-80 NEW CLUB BUILDING EFFORT
The next item considered was the 1979-80 New Club Building Promotion. The sheet attached as Exhibit B which describes the new club building awards for 1979-80 has received wide distribution. The "Build a Kiwanis World Trophy" can be earned only by those organizing a club in October and November. A plaque can be won
during the remainder of the year. Kiwanians earning a trophy can also win a plaque.
The committee noted that President-designate ~.ark A. Smith, Jr. has set a goal
·of 500 new clubs during the year. The committee believes that a significant aspect of this year's new club building approach is that field service men will work for and report directly to the governor and will visit the districts on a predetermined schedule. The success of this year's program will, therefore, be heavily dependent on how the districts are prepared to use the field service representative. The committee was pleased to hear from President-designate Mark that he and the district governor will do all they can to ensure that the districts will be prepared to use the Field Service Representatives' (FSR) time well. All governors have received a schedule of the FSR visits for the entire year. A sample of one month's schedule for one field man is attached as Exhibit C.
New Club Building Chairmen Wil Blechman of Worldwide East and Harris Hunter of Worldwide West have already contacted their governors and are prepared for a vigorous program of new club building promotion.
The committee suggested to the field service department that the new club building scoreboard be released not less frequently than twice a month as is the current practice.