PHP 2 Estate
4.0 CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
No Institution/NGO/Community Address Phone/Email Form of
Communication Date of
Contact Response Yes No 1 Environmental Agency West Pasaman District - Visit and Interview 3 March 2020
2 Land Office West Pasaman District - Visit and Interview 3 March 2020 3 Plantation Agency West Pasaman District - Visit and Interview 3 March 2020 4 Manpower Agency West Pasaman District - Visit and Interview 3 March 2020 5 Head of Cooperation Village Unit
of Lingkung Aur II
West Pasaman District - Visit and Interview 4 March 2020 6 Jorong Tanjung Pangkal (Ninik
Mamak Kenagarian Lingkung Aur)
West Pasaman District - Visit and Interview 4 March 2020
7 The Head of Kapa Customary Community
West Pasaman District - Visit and Interview 4 March 2020 8 The Head of Clan Group (Ninik
Mamak Kenagarian Sasak)
West Pasaman District - Visit and Interview 4 March 2020
9 Worker union of PT GMP PHP PT GMP – PT PHP - Interview 3 March 2020
10 Serbundo of PT GMP PHP PT GMP – PT PHP - Interview 3 March 2020
11 Gender Committee of PT GMP PHP
PT GMP – PT PHP - Interview 3 March 2020
12 FFB Supplier of third party PT GMP – PT PHP - Interview 5 March 2020
13 ‐ Spraying: 7 workers
‐ Manuring: 6 workers
‐ EFB Application: 6 workers
‐ Harvesting: 3 workers
‐ Hazardous waste storage:
1 worker
‐ Daycare: 2 workers
‐ Clinic: 1 worker
GMP Estate - Visit and Interview 3 March 2020
14 ‐ Spraying: 9 workers
‐ Manuring: 6 workers
‐ EFB Application: 3 workers
‐ Harvesting: 3 workers
‐ Hazardous waste storage:
1 worker
‐ Daycare: 1 worker
‐ Clinic: 2 workers
PHP 1 Estate - Visit and Interview 4 March 2020
15 ‐ Manual weeding: 6 workers
‐ Harvesting: 6 workers
‐ Hazardous waste storage:
1 worker
‐ Clinic: 1 worker
PHP 2 Estate - Visit and Interview 5 March 2020
16 ‐ Security: 2 Security
‐ Loading ramp: 2 workers
‐ Sterillizer station: 1 worker
‐ Clarification station: 1
GMP POM - Visit and Interview 3 March 2020
Appendix 1. List of Stakeholder Contacted in the RSPO Certification Process
worker
‐ Press station: 1 worker
‐ Boiler station: 2 worker
‐ Engine room: 1 worker
‐ Kernel station: 1 worker
‐ WWTP: 1 worker
‐ WTP: 1 worker
‐ Workshop: 1 workers
‐ LA: 1 workers
17 Sawit Watch Bogor, Indonesia info@sawitwatch
.or.id Email 26 February
2020
18 WWF Jakarta, Indonesia wwf-
indonesia@wwf.
or.id
Email 26 February
2020
19 WALHI Jakarta, Indonesia informasi@walhi.
or.id Email 26 February
2020
20 AMAN Jakarta, Indonesia rumahaman@cb
n.net.id Email 26 February
2020
DATE 2 – 7 March 2020
PLANNED TIME PROCESSES / CLAUSES TO BE AUDITED AUDITOR
Monday, 2 March 2020 06.10 – 08.05 08.05 – 14.00 14.00 – 15.00
15.00 – 17.00
Jakarta – Padang Padang – SITE (PT. GMP) Opening meeting
Auditee Speech (Introduction of PIC, Profile of Certified Management Unit)
Auditor Team Speech (Introduction, Audit Objective, Audit Scope, Audit Plan Discussion, Determine of Audit Sample, Transparency and Confidentiality Clarification)
Documents Review
- Review of previous assessment findings - Verification of Basic Information Mill and Estate - Confirmation of Time Bound Plan
- Review of Partial Certification - Verification of P n C documents
All Auditor
Tuesday, 3 March 2020 08.00 – 12.00
12.00 – 14.00 14.00 – 17.00
Stakeholders consultation to related agencies in Belitung Regency Field Observation to GMP Estate
Aspect to be verified :
- Implementation of Legal Aspect (Land Ownership, Legal Boundaries, HCV area.
- Implementation of Agronomy Aspect (Harvesting & Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application), Implementation of Occupational Health &
Safety Aspect, Implementation of Employment Procedure and Mechanism Aspect
- Implementation of Environmental, and Waste Management Aspect (Inspection to Chemical Storage, Fertilizer Storage, Hazardous Waste Storage, Fire Control Facilities, Waste Management), Observation of Workers Facilities (Housing, School, Worship Place).
Break
Field observation to GMP POM :
Supply Chain verification (FFB Receiving, Weighbridge),
Implementation of Occupational Health & Safety Aspect, Implementation of Employment Procedure and Mechanism Aspect, security post, FFB Sorting, Processing Activity, Despatch CPO)
Implementation of Environmental aspect, Inspection to Chemical Storage, Hazardous Waste Storage, Fire Control Simulation, POME Pond & land application
Interview with Gender Committee, Worker’s Union, , Worker’s Cooperative (if
LEO / OTR
LEO / OTR HSS
RAB / AAS
LEO/ RAB HSS
LEO/ RAB Appendix 2. Assessment Program
DATE 2 – 7 March 2020
PLANNED TIME PROCESSES / CLAUSES TO BE AUDITED AUDITOR
any), Local Contractor (for Mill and Estate), Smallholders, Third Party Supplier
(if any), local NGO (if any) AAS / OTR
Wednesday, 4 March 2020 08.00 – 12.00
12.00 – 14.00
14.00 – 17.00
Stakeholder consultation to affected communities surrounding the plantations, indigenous peoples, local communities and previous land owners.
Field Observation to PHP 1 Estate Aspect to be verified :
- Implementation of Legal Aspect (Land Ownership, Legal Boundaries, HCV area.
- Implementation of Agronomy Aspect (Harvesting & Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application), Implementation of Occupational Health &
Safety Aspect, Implementation of Employment Procedure and Mechanism Aspect
- Implementation of Environmental, and Waste Management Aspect (Inspection to Chemical Storage, Fertilizer Storage, Hazardous Waste Storage, Fire Control Facilities, Waste Management), Observation of Workers Facilities (Housing, School, Worship Place).
Break
Continue Field Observation and field observation clarification Documents Review
- Review of previous assessment findings - Verification of Basic Information Mill and Estate - Confirmation of Time Bound Plan
- Review of Partial Certification - Verification of P n C documents
LEO / OTR
LEO / OTR
HSS / RAB
AAS
All Auditor
All Auditor
Thursday, 5 March 2020 08.00 – 12.00
12.00 – 14.00
14.00 – 17.00
Field Observation to PHP 2 Estate Aspect to be verified :
- Implementation of Legal Aspect (Land Ownership, Legal Boundaries, HCV area.
- Implementation of Agronomy Aspect (Harvesting & Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application), Implementation of Occupational Health &
Safety Aspect, Implementation of Employment Procedure and Mechanism Aspect
- Implementation of Environmental, and Waste Management Aspect (Inspection to Chemical Storage, Fertilizer Storage, Hazardous Waste Storage, Fire Control Facilities, Waste Management), Observation of Workers Facilities (Housing, School, Worship Place).
Break
Continue Field Observation and field observation clarification
LEO
HSS / OTR
RAB / AAS
All Auditor