PHP 2 Estate
3.4 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
3.4.1. Identification of Findings, Corrective Actions and Observations at Re-Certification Assessment
3.4 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy
NCR No. : 2019.02 Issued by : Radytio Puspanjana
Date Issued : 02 March 2019 Time Limit : ASA 1.1
NC Grade : Minor Date of Closing : 6 March 2020
Standard Ref. &
Requirement
: 5.1.3
An environmental monitoring plan document and its implementation report and an improvement plan for such monitoring results if nonconformity is found. This plan is reviewed at least 2 years.
Evidence observed (filled by auditor):
PT GMP has been replanting since 2017 and the company has an internal replanting study but the company has not been able to show the recording document of the implementation of environmental monitoring related to replanting activities.
Non-Conformance Description (filled by auditor):
Not able to show a record of the implementation of environmental monitoring related to replanting activities to evaluate monitoring that has been carried out.
Root Cause Analysis (filled by organization audited):
- The reporting of the implementation of environmental monitoring activities has not yet been carried out related to the company's replanting activities.
- The environmental monitoring matrix related to replanting has not yet been disseminated to the RKL-RPL report compiler PIC.
Correction (filled by organization audited):
- Conduct an environmental monitoring report related to replanting activities that have been carried out in accordance with the matrix that has been prepared.
- added a discussion on environmental management related to replanting activities in accordance with the matrix prepared in the RKL-RPL implementation report..
Corrective Action (filled by organization audited):
- Reviewing the implementation and reporting of environmental monitoring related to replanting
- Conduct information dissemination to PIC responsible for preparing RKL-RPL reports related to the replanting environmental monitoring matrix.
Assessor Evaluation and Conclusion (filled by auditor):
The company shows a management and monitoring plan related to the impact of replanting conducted in 2019. The replanting management and monitoring plan:
Decreased surface water quality due to accumulation or spread of plants that have been chopped near surface water.
Decreased air quality due to oil palm felling activities.
Impairment of soil physical and chemical quality
Changes in biodiversity (Flora –Fauna).
Changes in Biodiversity (disturbance of Aquatic Biota).
In this regard, non-conformities with this indicator have been fulfilled.
Verified by : Leonada
NCR No. : 2019.03 Issued by : Moh Arif Yusni Date Issued : 02 March 2019 Time Limit : 01 June 2019
NC Grade : Major Date of Closing : 18 May 2019
Standard Ref. &
Requirement
: 8.1
Growers and millers regularly monitor and review their activities and develop and implement action plans that allow demonstrable continuous improvement in key operations.
Evidence observed (filled by auditor):
based on a summary of nonconformities that were identified during the first cycle of the RSPO assessment (Stage 2 to ASA 4), its known if there is a commitment to continuous improvement that has been implemented in almost all major activities, such as OSH aspects, environment, employment, and best practices in cultivation and processing.
Related to social management, the results of document verification, interviews with management and stakeholders (internal and external) are known that the company has implemented a social management and monitoring plan, which is carried out partially by the relevant departments, so that reports on activities carried out are not comprehensive and integrated into several developing issues for example:
‐ Attention to the company's operational disturbances and attempts to minimize them.
‐ Potential conflicts with communities around the plantation.
‐ Attention is specifically related to the dynamics of plasma cooperatives that have an impact on the company's operational activities.
‐ Attention related to labor issues (Changes in the number of workers, terms of employment, income of workers and the existence of unions)
Non-Conformance Description (filled by auditor):
The company could not show further plans related to the management of social impact, involving all relevant departments.
Root Cause Analysis (filled by organization audited):
Inadequate understanding of the importance of involvement of all departments for review, evaluation and preparation of social management plans
Correction (filled by organization audited):
• Conduct socialization regarding the importance of the involvement of all relevant departments in the management and monitoring of social impacts
• Reviewing the evaluation of SIA management activities in 2018 and the preparation of further social management plans for the 2019 to 2021 period involving the relevant departments
Corrective Action (filled by organization audited):
Create a team structure plan of the report's authors manage and monitor the social impact that involves several related departments.
Assessor Evaluation and Conclusion (filled by auditor): Verification May 18, 2019
the company can be presented the corrective evidence as follows:
‐ Minute of Meeting for the preparation of the Management Plant Plan - SIA 2019 to 2021 PT GMP and PT PHP on March 8, 2019 involving all relevant departments and dissemination to all departments regarding joint collaboration with the social management plant
‐ Minute of Meeting in the preparation of the Management Plant Plan - SIA 2019 / until 2021 PT GMP and PT PHP on
March 15, 2019
‐ Minute of Meeting preparation of Management Plant Plans - SIA 2019 / until 2021 PT GMP on March 18, 2019
‐ Minute of Meeting preparation of Management Plant Plan - SIA 2019 / until 2021 PT PHP on March 19, 2019
‐ News of the review and evaluation of Management Plant - SIA 2018 involving all related PICs at PT GMP and PT PHP and support departments
‐ Review of SIA Management and evaluation in 2016 -2018 PT GMP and PT PHP which explain Impacts, Objectives, Indicators, Target baselines (2019, 2020 and 2021) Management Measures, Monitor Measures and PIC. The MP has been adjusted according to each department or department covering
PT GMP
1. Management plan regarding employment
2. Management Plan regarding OHS and Environment 3. Manage plans regarding MCC
4. Manage plans for health / clinics
5. Management Plan on Social / Partner Development 6. Management Plan regarding smallholders
PT PHP
1. Management Plan regarding Estate
2. Plan to Manage the Social / Partnership Section 3. Management plan regarding employment
4. Management Plan regarding OHS and Environment 5. Management Plan regarding Health / Clinic 6. Management Plan regarding smallholders
The evidences had been verified and accepted to be closed out and complied. and will be verified again in relation to the implementation of social management as stipulated in Criterion 6.1.
Verified by : Moh Arif Yusni