CONTROL
The Board of Trustees of Kiwanis International shall determine the dates and loca- tion of the annual International Convention and shall control and pass final judg- ment on all convention plans, including the program as developed by the Board Connnittee on Convention.
CONVENTION SITE INSPECTION
The members of the Board Connnittee on Convention personally visit the city bidding for an International Convention prior to making their reconnnendation.
FINANCING
Kiwanis International conventions shall be financed by the registration fees of delegates and visitors and by a portion of the general income paid to Kiwanis International which shall be allocated for convention purposes.
DIRECTOR OF CONVENTION MUSIC
The Director of Convention Music in cooperation with the Board Connnittee on Con- vention shall review and audition, when possible, all Kiwanis-sponsored musical.
groups suggested and reconnnended to appear on the convention program. The Director of Convention Music, with the approval and knowledge of the Board Connnittee on Convention, will schedule those selected musical groups for appearance on the convention programo The policy relating to musical groups as established by the International Board of Trustees is as follows:
1. All Kiwanians and all wives of Kiwanians who are members of glee clubs, orchestras, or other musical groups, and all Kiwanians or their wives who are soloists are required to pay the regular registration fee for adults.
2o No registration fee is required of uniformed musical organizations composed of boys or girls or of adults who are neither Kiwanians nor the wives of Kiwanians. Such groups, when in uniform, shall be admitted without official badge to sessions where they are assigned for service and to other convention activities except those contracted for on a per capita basis.
3. If, in any musical organization composed primarily of Kiwanians or wives of Kiwanians, there are included some individuals who are neither members of Kiwanis clubs nor the wives of such members, these persons will be furnished courtesy badges at the convention upon arrangement for such through the Director of Convention Music.
4. It should be noted that the convention budget of Kiwanis International does not include any provision for the payment of the expenses of any musical group or organization. All such expenses must be paid by the Kiwanis club, division, or district sponsoring such musical group or organization without any respon- sibility on the part of Kiwanis International.
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ELECTION PROCEDURES
At an International Convention, when the number of Trustees to be elected may be affected by the results of the balloting for an office above the level of Trustee, the nominations for the Trustees to be elected at the convention may immediately follow the collection of ballots for the last office above the level of Trustee requiring a written ballot. In such a situation, the presiding officer shall an- nounce the number of Trustees to be elected immediately prior to the casting of the ballot for the election of Trustees.
EXHIBITS
1. General Policy
a. The objectives in allocating exhibit space shall be:
(1) To allow organizations and groups (on invitation) to demonstrate their areas of interest compatible with the Kiwanis program.
(2) To allow for the demonstration of scope and impact of any major program of Kiwanis.
b. The control of the exhibits shall remain, at all times, in the hands of the International Board of Trustees, or their designated representatives.
2. Specific Policies
a. All invitations to participants shall be issued by Kiwanis International.
b. Each participant, at the time invited, must indicate the nature of the exhibit, space requirements, physical set-up necessary, and materials to be exhibited before final approval of the exhibit is issued.
c. All invited exhibitors must receive approval of the exhibit from the General Office at least three months before the opening date of the convention.
3. Fund-Raising Exhibit Policies
a. The purpose of the Fund-Raising Clinic shall be to:
(1) acquaint Kiwanians attending Convention with new opportunities for fund-raising projects;
(2) provide a clearing-house for club problems associated with fund- raising projects carried out in cooperation with the exhibitors; and (3) stimulate clubs to raise additional funds so that their services to
their communities may be enhanced.
b. An exhibitor may be:
(1) a Kiwanis club which has successfully operated a fund-raising project independently of any commercial organization,- provided that the project has applicability to other Kiwanis clubs; or
(2) An organization which offers a fund-raising plan for Kiwanis clubs, provided that one Kiwanis club consents to permit use of its name as sponsor of the exhibit.
c. Criteria for the selection of exhibitors shall be:
(1) the number of clubs currently participating in the project (2) the originality of the project
(3) previous experience with the exhibitor
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(4) the over-all potential of the project for a large number of clubs.
(5) no product or service may be exhibited or recommended which does not conform to the criteria for products and services accepted for ad- vertising in the Kiwanis Magazine.
do Facilities provided by Kiwanis International shai1 be limited to: (1) a minimum of eight feet of counter space, (2) two chairs, (3) one table
(six feet or longer), and (4) an identifying sign standard in size and design for all exhibitors. (5) All other expenses and services incident to the exhibit (shipping, set-up, knock-down, additional furniture, elec- trical connections,etc.) shall be entirely at the expense of the exhibitor.
e. Permitted Activities Shall Be:
(1) the distribution of descriptive literature and product samples;
(2) the display, on or behind the counter, of samples of items to be sold to the club or to the public in the fund-raising project in quantities not to exceed one minimum lot shipment;
(3) the display, on or behind the counter, of one or two flat placards, flat metal signs, or other flat display material (easels permitted) not exceeding fifteen square feet per item;
(4) the utilization of manually or automatically operated visual aid equipment for projecting images on a screen not exceeding fifteen square feet; and
(5) the communication, either orally or in writing, of full details of the project, including prices, to any person visiting the bootho f. Prohibited Activities Shall Be the:
(1) selling or taking orders for any project or service;
(2) conducting a drawing or any other contest of chance or skill;
(3) presenting gifts to employees of Kiwanis International;
(4) using any sound amplification equipment or any technique
other than the fixed booth display to attract persons to the ex- hibit; or distributing any materials at the convention other than from the exhibitor's booth.
g. Registration Fee
Exhibitors and their assistants, whether Kiwanians or not, will register for the convention and pay the usual registration fee for men and women.
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h. Setup and Operation of Exhibits
(1) The exhibit shall be set up by the exhibitor and shall be ready for operation no later than noon of the day on which the first general convention session is held. It must be closed out no later than the hour of adjournment of the convention.
(2) The exhibit will, as a minimum, be manned during the half-hour pre- ceding and following each morning session of the convention if held in the same building in which the exhibit is located and during the half-hour preceding each evening session.
(3) Materials to be used in the exhibit, if shipped in advance, shall be shipped prepaid to the warehouse designated by the Convention Manager.
Shipment may be made to the warehouse any time after May 1, and any shipments on hand in the warehouse will be delivered to the Fund- Raising Clinic site unless the warehouse is otherwise instructed.
Neither Kiwanis nor the warehouse will make any charge to the ex- hibitor for storing or for delivery. Following the convention, all responsib.ility for shipment rests with the exhibitor.
i. A copy of these policies shall be provided each prospective exhibitor and agreement to abide by these policies shall be a condition to exhib- it approval. Any necessary interpretation of these policies to the exhibitor may be made by the staff member assigned responsibili'ty for the Fund-Raising Clinic and any appeals from each interpretation shall be made to the Board Committee on Convention.
PAST GOVERNORS AS DELEGATES-AT-LARGE
By May 1 of any administrative year the district secretary of each of the several districts shall certify to Kiwanis International the names of the past district governors who are active, privileged, or senior members of the clubs in the dis- trict (including those not past district governors of the particular district) and who are thereafter eligible to be given credentials as delegates-at-large at the International Convention of that administrative year. Nothing contained in this procedure shall be interpreted to prevent the Credentials Committee at the International Convention from certifying as a delegate-at-large a past district governor whose name may have been inadvertently omitted from the list supplied by the district se.cretary, after the committee shall have determined from the membership files of Kiwanis International that said past district governor is at
the time of the convention an active, privileged, or senior member of a club in that district.