Number of joint Key Club-Kiwanis Activities:
( Board Meetings ( Club Meetings ( Fund Raising ( Community Service
Key Club A Key Club B Key Club C
Key Club A Key Club B Key Club C
Key Club A Key_Club B Key Club C
Key Club A Key Club B Key Club C
We, the undersigned, certify the foregoing information to be correct:
Kiwanis President Kiwanis Adviser
Key Club President _ _ _ _ _ _ _ _ _ _ _ _ Faculty Adviser
KIWANIS INTERNATIONAL
KEY CLUB SPONSORSHIP AWARD FORM GRADING CRITERIA
A. Bonus for multiple Club sponsorship, 5 per or
Bonus for having Clubs in all High Schools B. Regularly scheduled Committee meetings --
Specially called committee meetings-=
(MAXIMUM SCORE FOR MEETINGS OF ALL KINDS) Budget: Key Clubbers attendance
at Key Club Conventions:
Kiwanis Advisers attendance at Key Club Conventions:
Faculty Advisers attendance at Key Club Conventions:
Key Clubbers meals at Kiwanis meetings:
General Key Club work
Club over 1 in city 12 or more 9 - 11 6 - 8
less than 6 more than 6
3 - 5
less than 3
$200 per club, or more
$100 - 199 per club
$ SQ - 99 per club less than $49 per club
$ 60 per club, or more
$ 40 - 59 per club
$ 20 - 39 per club Less than $20 per club
$ 75 per club, or more
$ 50 - 74 per club
$ 25 ~ 49 per club Less than $25 per club
$100 per club~ or more
$ 40 - 99 per club
$ 20 - 39 per club Less than $20 per club
$ 50 per club, or more
$ 30 - 49 per club
$ 15 - 29 per club Less than $15 per club Committee Meetings: Sum of Faculty Adviser and
attendance at meetings
Key Club President 12 or more per club
8 - 11 per club
4 - 7 per club Less than 4 per club C. Officer Training Program Held== Yes= 5, No= 0. (Max, per club)
Participation by Officers -- 5 points per officer (Max. per club) Participation by Committee -- Yes = 5, No - 0 (Max. per Club)
Formal induction of Officers held -- Yes= 5, No= 0 (Max, per club) Participation by Kiwanis Officers -- Yes = 5, No = 0 (Max. per club) D, Month Int'l. dues paid -- November or earlier
December January
February or later Month Dist, dues paid -- November or earlier
December January
February or later E. Number of Kiwanis Meetings attended by
Key Clubbers
90% or more, per club 80 - 89%, per club 70 - 79%, per club
Max.
Points 25 10 5 3
1 0 2 1 0 7
8 5 2 0
10 7 4 0
10 7 4 0 5 3
1
0 5 3
1 0
10 7 4 0 5 20 5 5 5 10 6 2 0
10 6 2 0
15 10 5
- 2 - Average number of Key Clubbers at each
Kiwanis meeting:
Number of Key Club meetings attended by Kiwanians:
Average number of Kiwanians at each Key Club meeting:
Kiwanians in the Club attending at least 1 Key Club meeting during year:
2 per club 1 per club
Less than 1 per club 90% or more, per club 80 - 89%, per club 70 - 79 &, per club Less than 70% per club 3 per club
2 per club 1 per club
Less than 1 per club 90% or more
80 - 89%
70 - 79%
Less than 70%
Max. Points 10
5 0
15
10 5 0
15 10 5 0
15 10 5 0 F. Key Club District Convention
attendance:
Key Clubbers, 3 points per memb~r per club, max. credit for 5 - Kiwanis advisers, 5 points for each
per club, max. credit for 3 Faculty advisers, 5 points for each
15
Key Club International Convention attendance:
per club, max. credit for 3 Key Clubbers, 5 points per member
per club, max. credit for 3
Kiwanis Advisers, 10 points for each per club, max. credit for 2
Faculty Advisers, 10 points for each per club, max. credit for 2
15 15 15 20 20
G. Key Club Required Activities: All 7, per club 20
10 5 0
H.
"Business Only" meetings:
Meetings with program speakers:
Speakers provided by Kiwanis Club:
Any 6 of the 7, per club Any 5 of the 7, per club
Less than 5 of the 7, per club Less than 9 per year per club 9 - 19 per year per club
More than 20 per year per club More than 20 per year per club
11 - 19 per year per club 5 - 10 per year per club Less than 5 per year per club 9 or more per year per club 6 - 9 per year per club 3 - 5 per year per club
Less than 3 per year per club
Effective Key Club Committee action -- Yes= 5, No= 0 (Max. per club) Joint Key Club - Kiwanis Board Meeting - 5 points per meeting
(max" ·of 4 meetings per club) Joint Key Club - Kiwanis Club meeting - 5 points per meeting
(max" of 2 meetings per club) Joint Fund-raising Project - 5 per project per club
(max. of 2 projects per club) Joint Community Service Project - 5 per project per club
(max, of 4 projects per club)
10 5 0 10 6 2 0 10 6 2 0 5 20 10 10 20 For multiple Key Club sponsorship, figure total for each club-= add totals together -- divide total by the number of Key Clubs -- this is average for the sponsoring Kiwanis Club. SUPERIOR award for totals of 350 points or higher;
EXCELLENT award for totals of 275-349 points; QUALITY awards, 200-274 points.
~
May 15
May 25
June 30
July 15
August 1
August &
September October 1
KIWANIS INTERNATIONAL KEY CLUB SPONSORSHIP AWARD
TENTATIVE SCHEDULE
The General Office mails a supply of Kiwanis International Key Club Sponsorship Award Forms to each of the 30 District Chairmen.
The 30 District Chairmen complete the mailing of a Form to the individual Kiwanis Club Chairman of the Key Club Committee
(or to the Kiwanis Club President).
The General Office orders a supply of the 3 different Award Patches.
Postmark deadline for the return of the completed Forms to the District Chairmen. Later returns are received for informa-
tion only, and are not eligible for an award.
The 30 District Chairmen complete the grading of the Forms received on time. After grading and deciding on the awards to be given, each District Chairman orders the appropriate number of each Award Patch from the General Office, no later than July 20.
The General Office receives the supply of the 3 different Award Patches from the supplier.
The General Office completes mailing of the different Award Patches to each of the 30 District Chairmen (late orders
from the District Chairmen may not be filled until about August 10).
The 30 District Chairmen present the appropriate Award Patches to the Kiwanis Clubs to be honored at their Kiwanis District Conventions.
The 30 District Chairmen send their list of Award Patch winners to the General Office for publication in the Kiwanis Maga- zine and/or the Keynoter.
..:.
. . .
·.
....
.
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Exhibit #17
REPORT OF THE TREASURER
TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES Ma~ 1971
The statement of financial position of Kiwanis International at March 31, 1971, revealed a total of all funds of $513,503. The attached statement represents the final month of our first six-month billing cycle for the 1970-71 administrative year. This accounts for the low cash balances at March.31, 197L During the month of April we have been receiving dues
and magazine subscriptions for the second six months of 1970-71, our cash balances have been restored, and short term investments have been made" These investments were made with the excess cash which accumulates
in the early part of each billing period.
Total current assets amounted to $419,928, while current liabilities totaled $349,450, which left a working capital figure at March 31, 1971 of only $70,4780 Other assets, which include advances and deposits, amounted to $35,807. The funded reserve of $313,786, the Building Expan- sion of $93,431, and the Kiwanis International Building of $1 are all represented in the total of all funds of $513,503.
Respectfully submitted,
LORIN J. BADSKEY, Treasurer
STATEMENT OF FINANCIAL POSITION MARCH 311 1971
UNRESTRICTED FUNDS:
CURRENT ASSETS~
Cash
Accounts receivable
Inventories of club supplies for sale Prepaid expenses
Total current assets CURRENT LIABILITIES:
Accounts payable Accruals
Deferred income
Total current liabilities Working capital
OTHER ASSETS~
Deposits Advances
Total--unrestricted funds RESERVED FUNDS:
Funded
Building Expansion--savings deposit Kiwanis International Building Total- =all funds
$ 24,212
$174,885 196,334
24,49_Z 395,716 419,928 301,049
38., 477 9,924
349,450 70,478 25,425
10, 38_2 35,807 106,285 313,786 93?431 1
$~ 1_3, 503
REPORT OF BOARD COMMITTEE ON FINANC;E
TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES May 1-4, 1971
Date of Committee Meeting~ May 1, 1971 Place of Committee Meeting: General Office
Present= Members: Lorin J. Badskey, William M. Eagles, M.D.
Chairman: Roy W. Davis
ExhibL #18
Staff Members: Thomas W. Fitzgerald, R. P. Merridew, L.A. Hapgood Others: T. R. Johnson, Wes H. Bartlett
Among the list of charter revocations at the February Board Meeting, the follow- ing clubs had accounts receivable balances at that time:
Mc.Farland, California
Santa Fe, High Springs-Alachua, Florida Princeville, Illinois
Cherryvale, Kansas Pratt, Kansas
Wiggins, Mississippi
Clay Hills, Kansas City, Missouri Primghar, Iowa
Kenwood, Ohio
Mount Lookout-Hyde Park, Cincinnati, Ohio Northwest Dayton, Ohio
Kenai, Alaska
Revelstoke9 British Columbia Benton City, Washington Nanton, Alberta
$ 42.25 2.00 162.40 106.10 16.20 48.70 106.00 6L75 42.25 42.25 86.50 84.50 40.25 48.70 39.00
$928.85
The write=off of accounts receivable for the above clubs will amount to $928.85.
Recommendation #1.
The Committee recommends that the clubs listed above with accounts receivable balances totaling $928.85 be written off.
I move that recommendation 1 be adopted.
The quarterly receipts and disbursements stateme,nts for Key Club and Circle K International were reviewed, found in order and approved. It was noted that the bank balance for Key Club at March 31, 1971, was $87,041; while Circle K1 s bank balance at the same date was $8,858.
The Committee discussed the reduced income for Circle Kin the current fiscal year, and it appears now that they will fall approximately $14,000 short of their budget for 1970-71. The decrease in membership has been considered in preparing the Circle K budget for next year~ and some cut.backs in expense will be proposed~ as well as increased subsidy from Kiwanis Internationalo
- 2 -
Key Club International, too, is experiencing a minor membership problem at this timej and again budget adjustments downward will be proposed in order that they can stay within their estimated income next year.
The Committee reviewed the detailed accounting of the Secretaries' contingent reports for the period October 1~ 1970, through March 31, 1971. They were found in order and approved.
The Committee reviewed the first draft of the proposed budget for 1971=72.
A budget has been prepared including the $1 per member dues increase. The alternative would be to use a substantial portion.of the reserves. We also noted that the budget follows the austerity program which is currently in force.
The Committee reviewed the financial statement for the month of March and the s ix=month period ended March 31, 1971. You wi.11 recall in our report to you at the January Meeting, we indicated that the financial statement for the first quarter included a sizeable loss of income from dues and magazine sub=
scriptions. This was realized in the billing for the first six months of 1970=71. At that time we projected the total year loss in those income accounts as far as budget is concerned to be as much as $36,000.
The reconciliation of members for the second six months will not be completed for approximately thirty days; therefore~ we are uncertain at this time what the paid membership will be for the second six months of 1970=71.
However~ in other areas of income~ and notably supplies~ we are experiencing a similar problem as far as budget is concerned. At this early date we are running considerably behind last year in gross profit. The increased catalog prices were effective March 1. These price increases will be reflected in the last six=month figures and hopefully bring us back to budget.
As far as expenses are concerned, there are a few items of expense which in six months from now will e~ceed their budget. Significant cutbacks have been initiated in the General Office operationJ and we look with interest to
review the April statement which will begin to reflect such expense accounts as overtime and temporary help, stationery and supplies, postage, long distance telephone calls, literature, etc.
Therefore, it would appear at this date that unless we have at least the same paid membership figure of 259,000 for the United States and Canadian clubs, a considerable increase in our supplies sales for the next six months, along with the decreases in expenses described above, there is a possibility that the net income figure for the year 1970-71 could be negative.
Again this year at the end of this billing period, it will be necessary to borrow funds for current operations. These funds are negotiated through the Lake Shore National Bank in Chicago. The loan is unsecured and is at prime rate. This year we would recommend that the Secretary be given the approval to borrow up to $200,000 after August 1, and that this loan be made in incre~
ments of $50,000 when needed during the months of August and September.