lo Comment~ On the present Annual Club Report Form, clubs are urged to gather support materials and be prepared to submit them to the General Office in the event that they are selected district Annual Club Report winnerso As a result, thirty=nine (39)
clubs submitted scrapbooks, of varying sizeso A number of clubs sent letters to the effect that they intended to submit no sup- port materials and would let the report speak for itself.
It is obvious that a number of clubs took great pains and went to great expense to gather elaborate materials, as they were under the impression that the International Committee would consider this in final grading. Because each International Connnitteeman grades all thirty district winners in each category and sect.ion prior to the Chicago meeting, this is literally im=
possibleo
Another significant factor is that these materials cannot be returned to the clubs following grading. The cost involved would be prohibitiveo
Recommendation #lo
The Committee recommends that the section covering support materials be reworded to the effect that any support
- 4 =
materials submitted will not be considered in grading but may be used to create a display at the Club Clinic booth on Achievement at the International Convention.
Said materials become the property of Kiwanis Interna=
tional and cannot be returned to clubs.
2. Comment~ On the Annual Club Report form instructions, the definition of an activity is given as a guideline to those compiling said report. However~ the definition of an activity covers both service project and administrative areas. The Annual Club Report covers only the service area. Many clubs list programs presented before the club membership as "projects."
Recommendation #2"
The following definition of a service project be used as a guideline on the instructional sheet: "A service project is an activity, consistent with the Objects, Obj~ctives, and Policies of Kiwanis International, devised or planned by a Kiwanis club or a club committee and performed by members of
the club for the benefit of others""
3. Comment~ At present, the tear=off strip on the Annual Club Report form states that said strip i.s to be completed and mailed to the incoming Lieutenant Gqvernor when the report itself is sub- mitted. It is felt by the Committee that the outgoing Lieuten=
ant Governor is the one most logically suited to receive such information~ inasmuch as it is he who has worked with the offi- cers whose responsibility it is to submit the Annual Club ReporL Correspondence from several districts reflects this thinking alsoo
Recorrnnendation #3.
The tear=off strip attached to the Annual Club Report form shall be submitted to the Li.eutenant: Governor who served with the officers of the lac.al club whose responsibility it is to submit said report.
4" Comment: The General Office has learned that several districts notified their clubs that if any club did not intend to file an Annual Club Report, said club should send a letter or a postal card to the district office (or District Chairman on Achievement) stating this fact and said letter or postal card would then count as an Annual Club Report submitted. The Committee agreed that this procedure is unfair to those clubs who actually do sub- mit an Annual Club Report.
Recommendation #4.
In order to receive credit for submittance of an Annual Club Report, a club shall submit an Annual Club Report on the form prescribed by Kiwanis International for this purpose.
~ 5 -
So Comment~ Several districts submitted two winning reports in a given
category and section for judging in final International competi=
tiono Initially, the Committee feels that each district should be free to select its own winning clubs and honorable mention clubs within that district. However, the Committee, on the other hand, strongly feels that no district should have more than one winner in competition in a given category and section~ in order to be fair to other districts. The Committee proposes, for the Boardvs consideration, that in the event of a tie on a district level, that district should submit both reports to the Interna- tional Committee. The Corrnnittee would then judge the reports1
selecting the one which would go into final competition with the winning reports from the other districts in final competition.
Recommendation #5.
The International Committee will accept only one winning re=
port in each category and section for final International competition from each district.
6. Comment~ The Committee feels that a hand-out piece, similar to that which has been prepared in previous years, giving highlights from the Annual Club Reports of the Honor Clubs in each category and sec=
tion is a most valuable tool for use in connection with the Club Clinic booth on Achievement at the International Convention.
Recommendation 1/=6.
The General Office shall prepare an abbreviated sunnnary of the main service project or projects undertaken by the Honor Clubs in each category and section. Said summary is to be used for the purpose of selective distribution at the Club Clinic booth on Achievement at the International Convention.
7. Comment: It is felt by the Committee that in the Multiple Service category~
a judgment can best be made by District Committee·s on Achievement and by the International Committee on Achievement if a club
selects a given number of its most meaningful service projects for competition. The_quality of service as well as a certain quantity provides a clear picture of a club's true impact upon the community.
Recommendation #7.
Each club shall submit a maximum of what it considers to be its ten best service projects under each service committee heading in the Multiple Service Category.
Respectfully submittedJ
WALTER M. CHRISTOPHER THOMAS P. OLIVER PERRY L. STARBUCK ADRIAN C. VANDERMAST
WILLIAM L. WAXLERj Chairman
Exhibit ffol3 REPORT OF BOARD COMMITTEE ON PROPERTY AND SUPPLIES
TO THE MEETING OF THE INTERNATIONAL BOARD OF .TRUSTEES May 1-4, 1971
Date of Committee Meeting: May 3, 1971 Place of Committee M~eting: General Office
Present: Members -
A-
Frederick Ro-sen, Stanley E. Schneider Chairman - S. Clark PyferStaff Members - L.A. Hapgood, James G. Smith, Thomas W.
Fitzgerald, Ra P. Merridew Others - Wes H. Bartlett, T. R. Johnson
The Committee reviewed the Supplies Operations for the month of March, and .the six months ending March 31, 1971a Gross sales were up $15,000 over the similar six months period last year, but net profit was down over $43,000a Approximately
$10,000 of this is in the increase in expenses, but the balance is a direct re- sult of a reduction in the gross profit margin from 41% to 32%.
The Staff reported on emergency steps being taken to improve the gross profit margino Price increases on the new catalog of approximately 5% have been in effect since mailing about January 1.
The Staff is making a careful study of the entire pricing format and revision system. They will be in touch with the Committee and be prepared to report at the June meeting.
Complaints on Supplies service from several clubs were discusseda The Committee was assured that "debugging" of the computer was nearly complete. They antici- pated much better results in the futureo
Several possible new items were suggested for addition to the catalog, in re- sponse to inquiries from the members of Kiwanis, Circle Kand Key Clubs a
The property reports were reviewed. The Staff was commended for holding the line in the face of increased costs, with only an apparent overrun of about $3,000 anticipated for the full year. The projected budget for 1971-72 must include the control price increase, t.<D take effect on September 10, 1971. It also must in=
elude repair and maintenance costs for which only $500 was budgeted in the cur- rent year~ This will result in a budget of approximately $11,000 over the cur- rent budget.
I move this report be received.
Respectfully submitted, Ao FREDERICK ROSEN STANLEY Ea SCHNEIDER Sa CLARK PYFER, Chairman
J
- 2 -
\,i 1,,/. \
Following his review- o:f. adv-erHsTng and.income prospects· '(clown· approximately 5%
from a year ago): ,Bµr1t::: , f{ar,x:L !3,:U~.$k e d,,., >tl::i a:fl~,\ 1t:'.l:wn.c;:.onmri:t t_e_e : 99_;n1qi:C/le
r:
1 iari ,}n crease in advertising rates. He po{iite"cf out: that de-spite ·,g_ recent: ·at:fr:Ct:Lon in members- subscribers and the calculated risk:\.P,fi lc1sing, ,_some advertisers, a 20% increase in rates could be justified on the basl's of Increased costs. He stated that those on the staff concerned with such an increase had, been reluctant to consider it, not wishing to lose a competitive edge with Ro1t'~~iariB'art'd 1fo'ifsi.,c
c'i/i .With Rotary Is decision to apply a 20% i6.cre1~$e ~tb'
'b~'
effective Ja·nuatY'1972
and with Lions1indication that their publication will foJlow suit, this rate increase,, - ' \, . ' )l.lLt ~- ,'. ,) t', . ,_, ·_._ ,_ .. l l ' ,
now seems prude1nt .''
Recommendation- :/fl':' ! \1_(-
The Committee recommends that,:.; an incre:a:se1, of 20%r shalL tbe0'ai-pplLed· ,tu' adver- tising space rates in THE KIWANIS MAGAZINE to be effective with the December
1971/January,1972 .L9sue. :11 ,.,1·
, r •.. , 1; ,L · '_; , .. _ (,,: · 1·:::J ;_ \/ c_.. ',; ; , c, -, J
I' moy~ :t;::hat RecoII1Il\ef1:4ation 1, P1YJ ads,pt:~sl_, -.1 ) { · j ! '
• l .: - ' ' l ) \ ' - • ' .J ' ': _·}'I,' ' . ~. -• •· _,: ~ 1) :' _· J :· - . . 1} • 1 _)l -~I ~.l ,-_\ !. I / •
Chariman Roberts. r;ead a, 1.e,tter of, ~OmJ?l,aint, fr,om the, Kiwanis. Club o,( Eleuthera, , . , -. , t _ , , .l . ,_ · .· 1 •. r. ,- ,_. •, _, ; , _ , ·, _ . ___ . J 1 L ~.• __ ,, ,_, ,_, · ; • .,. · i . ! ' ·- ·--- ; - .. •, • _) . ~ · ,··1. : - ·-- . ;
Bahamas to the effect that no Kiwanis magazines had been received by members of that club: si1;c~. its orga,niz,,f:H.<?i;i,t T,l;ie s,Er,SF~,~/\ry feJ?9r,ty~j J=}f,t;~nsi?~ U,9e of mail tracers:, ar,i.c;l,. all. o,tp.e.r, J.<n9;w.n · ,c;levi,ces .9y~,r tJ1e ,,past:(, y~af;
,~~9
:a. rw.lJ, ,hf::1,<t, fai l,ed to solve this, pm.bl~~- : . T,ru~t.~e, kn:1.11k:, sv~i=.r~~yep, ~~gg~~it-~d::seµdJµg,,
f~t~r~·. ma:i.liµgs through T_oro11t<J whJ,ch ha~ a; n9,n~.s,top ~Lr Gaµa~~: JHght:, t<;\ ~.l_eu,rl-iet'<i3,1 ,~ommgte,e memb,er,s voiced,their c,oncetn and i,nabi 1i ty .to; unde,J,s.tand wht :this sUuatio,nexists '~'nd ~sked that Chairman: R~b·~xt's, ,,a,$.SUr,e. Pl•,e:si,d~:nt 1:iant :: o'f the'. Eleuthera club that :a special shipme11t \ , , , - ,, , , / ',
of ,
. l,,t'. 1f)ack-order~ ·), . . : \ 1 , ~£ ,1 , ' ,the maga~ine, hir been. ~ailec;l before this . 1 ; 1 _ , ( : · _ ·.,.•1,•·r-,, , •.·• ·.· _, _, · . ···,· ·,. _boa~d m~eting a4journed on Tuesday, May \ ·,· ' \ ' ·_, i . l ' -i ,, , , ' '·•
4.
I move, this ~
1
1epo;rt, be r'eceiyed ..
:, ltesp,e,s::tfµt:i.y:: ,sµbrnitt•,ed.,·.,
~URI CE : ~;~AD~ i.
- · • ..:. <
I 1·1 LARRY P, ~TIM, TED R, OSBORN
Q!{ARLES. M. RQBERTS> Chairman
; \_) I \ -, _ 1 r;
\.'
I - • \ ~ , .l
REPORT OF BOARD COMMITTEE ON PUBLIC RELATIONS TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
May 1-4, 1971.
Date of Committee Meeting: May 3, 1971 Place of Committee Meeting: General Office
Exhibit ibl5
Present - Members: James C. Brooks, H. Lee Powell, .Jr., Ralph E. Wilson Chairman: F. W. Sunnnerhayes
Staff Members: John L. McGehee, R. P. Merridew Others: T. R. Johnson, Wes H. Bartlett
l. The committee heard an operational report by the staff public relations direct.or which included the following highlights:
- A Survey of Kiwanians in the U. S. and Canadian national legislatures has been completed. Sixteen Kiwanians serve in the Canadian House and Senate. One hundred thirty four serve in the U. S. House and Senate.
This is an excellent percentage of the total membership of eac.h.
- Kiwanis International has been awarded a Silver Anvil by the Public.
Relations Society of America for its Operation Drug Alert program.
- Intensive promotion of attendance at the 56th Annual International Convention is being undertaken.
- About four hundred clubs have ordered National Radio Month kits, which is an increase over the number ordering them in 1970.
- The Kiwanis International District and Club Bulletin Contest judging will take place at the Kiwanis International Building on May 14. Members of the Special International Committee on Public Relations will handle the judging.
The Committee also heard a discussion of the work of the Special Interna- tional Committee on Public Relations for 1971-72 meeting in Chicago March 19-20. The work undertaken was two-fold:
a. To plan promotional techniques for Operation Drug Alert, Project Environment and the 1971-72 Theme - Unite For Progress.
b. To plan promotional efforts for the committee itself.
ODA - since it will be in its second phase - advising proper action to be taken - emphasis will be on making sure that people who see suspected users or pushers know what to do. Various techniques will be used - spon- sored advertisements on the subject, drop=in messages for full-page merchan~
dise advertisements, and Operation Drug Stop card for distribution and use in wallets and placing alongside telephones, etc., and a drop-in message on the subject for newspaper "action line" columns.
- 2 -
Project Environment - is new so far as publicity and major emphasis are concernedo A distributive piece entitled "Let1s Talk Sense" will be published as a base for promoting the program. Other standard techniques such as a film strip, radio and television spots, editorial mats, and a back-up program in Kiwanis publications will be utilized as budgetary restrictions permito
The theme Unite For Progress will be promoted locally. There will be an award for successful community action given by the K family (Kiwanis, Circle Kand Key Club) to some person contributing to solution of a cur- rent community problem. There will be dinners kicking off the "Unite for Progress" idea and retreats at which representatives of all three groups will develop community surveys which, when completed, may well form the basis of joint action by the groups.
The other part of the committee's work was almost completely administra- tive in nature.
2. The committee discussed the public relations value of proper acknowledg- ment of those Connelly medal nominees who are rejected. The staff was directed to survey the extent of the use of the Medal of Valor as a lesser award, when the Board recommends to a nominating club that it award such a medal. Results of the survey will be studied to see if proper recognition is being given Connelly medal nominees. The committee also discussed the desirability of having a commendatory letter signed by the President of Kiwanis International sent to unsuccessful Connelly medal nominees or to their families if they are deceased.
Recommendation #1.
The Committee recommends that a commendatory letter from the President of Kiwanis International go to unsuccessful Connelly medal nominees or their families if they are deceased.
I move that recommendation 1 be adopted.
3c The Committee considered three nominations for Robert P. Connelly medals:
- Jay Dawson of Arvada, Colorado who saved a drowning man from a swollen rapidly flowing creek in the Colorado mountains.
~ Walter J. Johnson of Clark, New Jersey who rescued a seven year old child of Rahway, New Jersey who had fallen through the ice in a deep reservoir while skating.
- Robert Sheridan of Burford, Ontario who died, a victim of gas fumes in the bottom of a well, having saved the life of another man who had been overcome. His son, in turn, attempted to rescue Sheridan.
Recommendation #2.
The Committee recommends that Connelly medals be awarded to Jay Dawson of Arcada, Colorado and Walter Johnso~ of Clark, New Jersey; that a letter from the President of Kiwanis International go to the family of
- 3 -
Robert Sheridan and his son commending them for their heroism (the father posthumously) and that it be suggested to the nominating club that Medals of Valor be presented to the two Sheridans (posthumously to the father)o
I move that recommendation 2 be adopted.
4o The Committee discussed the status of a pending nomination, that of Daniel Horan of Bellingham, Massachusetts, ~nd felt that the file should be closed inasmuch as further information requested on the original nomination has never been received.
Recommendation #3.
4 The Committee recommends that the nomination of Daniel Horan of Belling- ham, Massachusetts be considered no longer in effect, and that a letter
signed by the President of Kiwanis International be sent to Mr. Horan commending him for his heroic acto
I move that recommendation 3 be adoptedo
5. The Committee heard a description by President T. Ro Johnson of the excel- lent public relations value of the attendance of the President of Kiwanis International at the Tournament of Roses and related functions. Mro Johnson felt that such trips each year should be considered as "public relations affairs" rather than official visits, and that the Kiwanis Presi=
dent's time1 if spent at Tournament events rather than at specific.ally Kiwanis functions, would reap more publicity and public relations value for Kiwanis than if spent participating in District functions. Mr. Johnson
felt that funds should be transferred from the presidential travel budget to the public relations department. budget to make it possible for Tournament of Roses trips to be paid for as "public relations trips."
Recommendation #4.
The Connnittee recommends that upon receipt of invitation the visits of Kiwanis International Presidents to the Annual Tournament of Roses and related events in Pasadena, California be considered as strictly "public relations" in purpose, and that money be transferred from the presiden~
tial travel budget to the public relations department budget to defray the cost of such visits.
I move that recommendation 4 be adopted.
6. In order to give the greatest possible prestige to the Connelly medal~ and to dramatize it at the San Francisco Convention, it was felt that medals already authorized should be presented at the convention to John Clarke and Horace Farr, both of Los Angeles who rescued a policeman trapped in a wrecked and burning police car on a Los Angeles street.
Recommendation :/fa5 o
The Committee reconnnends that Robert P. Connelly medals already author- ized be presented to John Clarke and Horace Farr, both of Los Angeles at the 1971 convention of Kiwanis International in San Franciscoo
I move that recommendation 5 be adoptedo
- 4 -
7. An appropriate recipient for the Kiwanis Decency Award at the San Francisco Convention was discussed. It was felt that Reader's Digest, which has a reputation for wholesome editorial policy, should be so honoredi and that reference be made to the fact that 1972 is the Golden Anniversary of publi- cation of the magazine.
Recommendation #6~
The Committee recommends tha,t Reader Is Digest be honored with a Kiwanis Decency Award at the 1971 convention of Kiwanis International in San Francisco and that mention be made of the magazine's approaching 50th year of publication.
I move that recommendation 6 be adopted.
8. The Connnittee discussed the desirability of honoring Volunteers of America officially upon the occasion of the organization's Diamond Jubilee= 1971.
Reconnnendation #7.
The Connnittee recommends that Volunteers of America be honored upon the occasion of the organization's Diamond Jubilee with a suitable presenta- tion at the 1971 convention of Kiwanis International; that Past Kiwanis International Trustee General John F. McMahon, Commander of the Volun- teers of America be asked to accept the award in San Francisco if present and that a resolution be adopted by the Boa:i;d c,onnnending the Volunteers for their 75 years of contribution to the sick and needyo A proposed resolution is attached to this report as Addenda 1.
I move that reconnnendation 7 be adopted.
9. It was felt by the Connnittee that a suitable "housewarming gift" should be presented to Lions International in commemoration of the forthcoming occupa7 tion by Lions of their new home office building in Oak Brook, Illinois. A wall plaque based on the Objects of Lions International has been designed
for the inspection and/or approval of the Board.
Recommendation #8.
The Committee reconnnends that a suitable gift be presented to Lions International in commemoration of Lions' forthcoming occupancy of the organization's new home office building in Oak Brook, Illinois, and that the staff be directed to prepare a suitable gift.
I move that recommendation 8 be adopted.
10. The Committee felt that Kiwanis International should honor Pilot Interna- tional publicly upon the occasion of its Golden Anniversary with presenta- tion of a suitable gift. It felt that the presentation should be made at Pilot's birthday banquet, October 16, 1971 in Macon, Georgia if possible;
that the President of Kiwanis International or his representative should represent Kiwanis there; and that the Board should adopt a resolution honor=
ing Pilot International upon the occasion of its Golden Anniversary.