SUPPORT OF INTERNATIONAL BOARD

WISCONSIN-UPPER MICHIGAN

26. SUPPORT OF INTERNATIONAL BOARD

WHEREAS the role of International Officer requires much effort, dedica- tion, and understanding; and

WHEREAS the upcoming year will prove to be challenging; and

WHEREAS the help and cooperation between the districts and the Inter- national Board is necessary for the Board to be successful;

THEREFORE, BE IT RESOLVED that we, the delegates of this Convention

pledge our support and help to the 1981-1982 International Board.

PASSED

26TH ANNUAL CIRCLE K INTERNATIONAL CONVENTION PROPOSED CONSITUTIONAL AMENDMENTS

Philadelphia, PA ARTICLE VI, Section 2

(curnent reading)

An annual Sponsorship Fee in the amount of one hundred and twenty dollars ($120)

is to be paid to Circle K International.

In case of multiple s~onsorship ....

For clubs chartered or reactivated after February first, the annual Spon- sorship Fee will be sixty dollars

($60). A full and complete list of membership ... attendance.

ARTICLE VI, Section 4

(current reading)

Each Circle K club shall pay to the sponsoring Kiwanis club for each active member the sum of six dollars ($6) per annum, due on October first of each year and payable not later than thirty

(30) days thereafter. The sponsoring Kiwanis club will receive these dues from the Circle K club to provide for the annual Sponsorship Fee.

ARTICLE IV, Section 7(d) (current reading)

Within thirty (30) days of the comple- tion of any such annual convention, the governor of said district shall cause a report containing all official action taken by the district convention to be

3ent to the Administrator and Vice Presi- dent of this organization assigned by the President to counsel with said district.

ARTICLE VI, Section 2 (proposed reading)

An annual Sponsorship Fee in the amount of one hundred and forty-five dollars

($145) is to be paid to Circle K Interna=

tional. In case of multiple sponsor- ship ... For clubs chartered or reacti~

vated after February first, the annual Sponsorship Fee will be seventy five dollars ($75) A full and co~plete list of membership ... attendance.

(Submitted by the International Board of Officers, 1980-81)

PASSED

ARTICLE VI, Section 4

(proposed reading)

Each Circle K club shall pay to the sponsoring Kiwanis club for each active member the sum of seven dollars and twenty five cents ($.25) per annum, due on October first of each year and pay- able not later than thirty (30) days thereafter. The sponsoring Kiwanis club will receive these dues from the Circle K club to provide for the annual Sponsorship Fee.

(Submitted by the International Board of Officers, 1980-81)

PASSED

ARTICLE IV, Section 7 (d) (proposed reading)

Within thirty (30) days of the comple- tion of any such annual convention, the secretary br secretary/treasurer of said district shall cause a report con=

taining all official action taken by the district convention to be sent to the Administrator and to the Vice Presi- dent of this organization assigned by the President to counsel with said district.

(Submitted by 1980-81 International Board) PASSED

ARTICLE V, Section 9 (b) (current reading)

All voting shall be done by written ballot. The election of the Presi- dent, Vice Presidents.and Secretary shall be conducted separately and using separate ballots. The elec- tion of the President shall be comp- leted first and results announced to the House of Delegates. The House of Delegates shall then proceed with the election of the Vice Presidents and Secretary. Nothing contained herein shall prevent an unsuccessful Presidential candidate from being a candidate for Vice President or Secretary. No ballot shall be counted whereon it appears that the delegate has voted for a greater or lesser number of nominees for said office than there are vacancies to be filled.

Cumulative voting and voting by proxy shall not be allowed.

ARTICLE IV, Section 7 (a) (current reading)

Each district shall hold ann annual convention, before ... convention.

The governor will mail to each club, and the Administrator of Circle K, an official

-2-

ARTICLE V, Section 9 (b) (proposed reading)

All voting shall be done by written ballot. The election of the Presi- dent, Vice Presidents and Secretary shall be conducted separately and using separate ballots. The elec- tion of the President shall be comp- leted first and results announced to the House of Delegates. The House of Delegates shall then proceed with the election of the Vice Presidents and Secretary. Noting contained herein shall prevent an unsuccessful Presidential candidate from being a candidate for Vice President or Secretary. No ballot shall be counted whereon it appears that the delegate has voted for a greater or lesser number (delete) for said office than there are vacancies to be filled.

Cumulative voting and voting by proxy shall not be allowed.

(Submitted by the International Board, 1980-81)

PASSED

ARTICLE IV, Section 7 (a)' (proposed reading)

Each district shall hold an annual convention, before ... convention.

The secretary or secretary/treasurer will mail to each club, and the

Administrator of Circle K, an official call to the annual convention at least thirty (30) days prior to the dates of said convention.

(Submitted by the International Board, 1980-81)

PASSED

ARTICLE V, Section 1 (current reading)

The officers of this organization shall be a President, a Secretary and nine (9) Vice Presidents. Each officer shall be

an active member in good standing of a member club during his term of office.

No officer of this organization shall serve concurrently in an office in a member club or district within this organization.

ARTICLE V, Section 10 (b) (current reading)

In the event of a vacancy in one of the office of Vice President or the office of Secretary conventions, the President shall appoint an active member in good standing of a member club, within three (3) weeks of a creation of the vacancy, to serve in that capacity for 'the unexpired term, subj¹.ect to Board

approval.

ARTICLE V, Section l (proposed reading)

The officers of this organization shall be a President, a Secretary and nine

(9) Vice Presidents. Each officer shall be an active member in good standing of a club within a member district during his term of office. No officer of this organization shall serve con- currently in an office in a member club or district within this organi- zation.

(Submitted by the International Board, 1980-81)

PASSED

ARTICLE V, Section 10 (b) (proposed reading)

In the event of a vacancy in one of the offices of Vice President or the office of Secretary between conven- tions, the President shall appoint an active member in-good standing of a club within a member district within three (3) weeks of the creation of the vacancy, to serve in that capacity for the unexpired term, subject to Board approval.

(Submitted by the International Board, 1980-81)

PASSED

EXHIBIT F CIRCLE K CLUBS TO BE REVOKED

August, 1981 CIRCLE K CLUB

California-Nevada-Hawaii

California State University-Los Angeles Chaffey College

Cypress College Reedley College

San Jose State University Whittier College

Carolinas

Durham Technical Institute Florida

Broward Community College, South Polk Community College

Saint John's River Junior College Georgia

DeKalb Community College Kansas

Butler County Community College Washburn University

Louisiana-Mississippi-West Tennessee Jackson County Junior College

Michigan

Jackson Business University Minnesota-Dakotas

Bismarck Junior College Dakota State College

Dakota Wesleyan University Minot State College

Mount Marty College

North Dakota State School of Science Missouri-Arkansas

Cottey College Evangel College Nebraska-Iowa

Southeast Community College New England

Boston University

The University of Lowell

The University of Massachusetts-Amherst

KIWANIS SPONSOR

Boyle Heights, Los Angeles, CA Montclair, CA

Stanton, CA Reedley, CA San Jose, CA Whittier, CA Durham, NC Hollywood, FL

Winter Haven-Cypress Gardens, FL Palatka, FL

Decatur, GA

El Dorado ^& El Dorado, Bluestem, KS Topeka, KS

Pascagoula, MS Jackson, MI Bismarck, ND Madison, SD Mitchell, SD Minot, ND Yankton, SD Wahepton, ND Nevada,. MO

Springfield South, MO Fairbury, NE

Rosalindale-West Roxbury, MA Lowell, MA

Amherst, MA

New York

Marymount College Ohio

Capital University Pacific Northwest Eastern Oregon College Warner Pacific College Pennsylvania

Philadelphia College of Textiles & Science Robert Morris College

Rocky Mountain

Nazarene Bible College Texas-Oklahoma

East Central University

Henderson County Junior College Houston Baptist College

Howard College

Mary Hardin-Baylor College Sul Ross State University Texas Eastern University

Vernon Regional Junior College Wharton County Junior College Utah-Idaho

Idaho State University Wisconsin-Upper Michigan

University of Wisconsin-Milwaukee

North Tarrytown-Tarrytown, NY Eastern Columbus, OH

La Grande, OR

Mount Scott, Portland, OR Germantown, Philadelphia, PA Moon Area, Corapolis, PA Colorado Springs, CO Ada, OK

Athens, Breakfast, TX Houston, TX

Big Spring, TX Temple, TX Alpine, TX

Tyler-Rose City, TX Vernon, TX

Wharton, TX

Alameda, Pocatello & Pocatello, ID North Shore, Milwaukee, WI

EXHIBIT G CIRCLE K CLUBS TO BE PLACED NON-MEETING

August, 1981 CIRCLE K CLUB

Alabama

Alexander City State Junior College Faulkner State Junior College

Lurleen B. Wallace State Junior College California-Nevada-Hawaii

Fullerton Junior College Orange Coast College Rio Hondo Junior College Westmont College

Capital

Montgomery College-Rockville Campus Patrick Henry College

Carolinas

Columbia College Greensboro College Pfeiffer College

The Technical Institute of Alamance Eastern Canada & The Caribbean Brock University

International College of the·cayman Islands Jamaica School of Agriculture

Saint Lawrence University

The Social & Economic Faculty of the University of Suriname

Florida

Chipola Junior College

Hillsborough Community College-Tampa Miami-Dade Community College-North University of Tampa

Webber College Georgia

Shorter Col le ge

Truett McConnell College West Georgia College Illinois-Eastern Iowa Lakeland College

Sangamon State University Indiana

Notre Dame University University of Evansville Kansas

Haskell Indian Junior College

KIWANIS SPONSOR Alexander City, AL Bay Minette, AL Andalusia, AL

Greater Fullerton, CA Costa Mesa, CA

Whittier-Rio Hondo, CA Montecito, CA

Rockville, MD Martinsville, VA Columbia, SC Greensboro, NC Albermarle, NC Burlington, NC St. Catharines, ON

Grand Cayman, Cayman Islands Spanish Town, Jamaica

Cornwall, ON

Paramaribo, Suriname

Marianna & Chipley & Bonifay, FL Tampa Bay, FL

North Shore, Miami Beach, FL Midtown Tampa, FL

Lake Wales , FL Metro Rome, GA Cleveland, GA Carrollton, GA Mattoon, IL

Springfield-Downtown, IL South Bend, IN

Evansville-Green River, IN Lawrence, KS

Kentucky-Tennessee Campbellsville College Lee College

Roane State Community College University of Louisville Western Kentucky University Michigan

1 Lake Superior State College Minnesota-Dakotas

Black Hills State College Concordia College

Hutchinson Area Vocational Tech Institute Mankato State University

Missouri-Arkansas Central Bible College The College of the Ozarks

Northeast Missouri State College Montana

Dawson College

Northern Montana College Rocky Mountain College New England

Post College

University of Bridgeport

Worcester Polytechnic Institute New York

Pace University Ohio

Miami University, Hamilton Brance Newark Campus (O.S.U. & C.O.J.C.) Pennsylvania

Alliance College

Delaware Valley College Duquesne University

Indiana University of Pennsylvania Lycoming College

Pennsylvania State University, Berks Pennsylvania State University, York Rocky Mountain

University of Wyoming Southwest

Arizona Western College El Paso Community College Pima Community College University of New Mexico West Virginia

West Virginia State College Wisconsin-Upper Michigan

University of Wisconsin-Madison

Campbellsville, KY Cleveland, TN Harriman, TN Louisville, KY Bowling Green, KY Sault Ste. Marie, MI Spearfish, SD

Vikingland, Moorehead, MN Hutchinson, MN

Mankato, MN

Ozark Empire, Springfield, MO Clarksville, AR

Kirksville, MO Glendive, MT Havre, MT Billings, MT Waterbury, CT Bridgeport, CT Worcester, MA White Plains, NY

Lindenwald, Hamilton, OH Moundbuilders, Newark, OH Cambridge Springs, PA Lansdale, PA

Penn Hills, PA Indiana, PA Williamsport, PA Reading, PA York, PA Laramie, WY

Yuma & Colo-Gila, Yuma, AZ Mount Franklin, El Paso, TX Tucson, AZ

Sandia-Albuquerque, NM

Charleston & Dunbar-Institute,~N Madison West, WI

CIRCLE K CLUBS TO REMAIN NON-MEETING Alabama

*Brewer State Junior College California-Nevada-Hawaii

University of Southern California (4/81) Capital

*Averett College

*Christopher Newport College

*Virginia Western Community College Carolinas

*Baptist College at Charleston

*The University of South Carolina-Aiken

*The Univeristy of South Carolina-Spartanburg Eastern Canada & The Caribbean

*Queens University

The Sault College (4/81) Georgia

*Dalton Junior College Illinois-Eastern Iowa

Greater Tuscaloosa, AL

University Park, Los Angeles, CA Danville, VA

Newport News & Peninsula, Ne-wport News, VA Roanoke, VA

North Charleston, SC Aiken, SC

Spartanburg, SC Kingston, ON

Sault Ste. Marie, .ON Dalton, GA

University of Illinois at the Med Center (1/81) Near North, Chic~go, IL Louisiana-Mississippi-West Tennessee

Nicholls State University (4/81) Missouri-Arkansas

Longview Community College (1/81) Montana

*Flathead Valley Community College

*Miles Community College Nebraska-Iowa

Indian Hills Community College (4/81)

*University of Northern Iowa New Jersey

Centenary College

Glassboro State College Kean College

Monmouth College

William Paterson College of New Jersey New York

*Queensborough Community College

*SUNY College at Cortland Concordia College

Herbert H. Lehman College Pennsylvania

Widener College

Thibodaux, LA Lee's Summit, MO Glacier, MT Miles City, MT

Hy-Noon, Ottumwa, IA Cedar Falls, IA Hackettstown, NJ Clayton, NJ Elizabeth, NJ Tinton Falls,· NJ Passaic Valley, NJ Bayside, NY

Cortland, NY Eastchester, NY East Yonkers, NY Chester, PA

Rocky Mountain

University of Northern Colorado (1/81) Greeley, CO Texas-Oklahoma

Abilene Christine University (4/81) Amarillo College (4/81)

Cameron State College (4/81) McLennan Community College (4/81) Temple Junior College (4/81) University of Houston (1/81) Utah-Idaho

*College of Southern 'Idaho

Abilene, TX

South Amarillo ^& Amarillo-Hi Plains, TX Lawton, OK

Northwest Waco, TX Temple, TX

Houston, TX

Twin Falls, ID

Exhibit Hl

REPORT OF THE TREASURER

TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES September 27, 1981

The Statement of Financial Position at August 31, 1981 indicates that we have Current Assets of $1,215,631, Fixed Assets of $395,i32, less Accumulated Depreciation of $173,484, for a total Net Fixed Assets of $221,639. These Assets, both Fixed and Current, total $1,437,270. Against these Assets we

have Liabilities, all current in nature, totaling $445,434, leaving this

organization a Net Worth position of $991,836 in Unrestricted Operating Funds.

We have, in addition, Board Committed Reserves of $4,132,002, for a total Net Worth in all funds of $5,123,838. This compares to a total Net Worth of $2,178,017 at August 31, 1980.

Our investments from our total Net Worth in STAM accounts of $2,017,687, and a checking account bank balance of $383,429, provide a total ca.sh position of

$2,455,218.

Respectfully submitted,

AUBREY

E.

IRBY

,· I (

AUGList - -··19af

' UNRESTRICTED FUNOS: --'--i 981'.""~.:.

· UNRESTRICTtn .;.,.-:--:-l 9 80-e-'--:-

tlNR£StRtcttn kl:sEilvif. ^FUNDED BUILDING

RESERVE - tij~~~Ni i~~~i~i --

CASI-I (U.S.) 325,661 56,379

~ CASH (NON-U.S.):

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_:._Ni,,._;:.· .. --- - --NIA-- .. RIZAL COMM~ B4NkiNc; ·toRP, PHli.LiPINES --NI"-- --N/A-- BANCO OE LA COSTA

BANK uF AMERICA-INOIA

·-SHORT TERM INVESTMENTS ACCOUNTS ~ECEiVAbLE (U.Sji ACCCUNTS RECEiVABLE

INON-u.s.):

--NIA-- --•·- .. _ -·· ... _ _ __ ·-._:--NIA-:-

15,269 - 8•306

~2,499 36i83i

?t\~3 ... Z,~~l.

41,933 30,788

9,056 7,586

960 0

679 . i3 l ,082

ll6,234 26i~l4o

- - OAiH( ACCOUNT-- JAr◄ Hc,U(FUNDS --NI A-- 52,120 40,695

B~NK ACCOUNT - KOREAN FUNDS --NIA-- 3,807 2,489

BANK ACCOUNT - ~. I.E. --NIA-- 32.928 882

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1.i99

2,0i7,687 2,200,000

iNVENTORIES . . 44$t547 458i268 •.. _ .

~f9~l!.~Q i Nff~~H ... -···-···- --•···•'···-••. .. _ Ctt1JH _ ... ·-·--····" .. ~: __ i ,11-4.-.~ •-· ~:-~_ .. _§.7~l-·---'-•-- .. -·-- --~ .122;865 ....

PREPAID EXPENSES 25,899 30,702

PREPAID LIABILITY INSURANCE O 0

FUNDS Ati

325,661

15,269

4i,499 2,153 41,933 9,056 .. 960 .. -•·--·-··

2t018,366 . 2;317,43j

52,120 3,807

---~i.2iiL_. ____ __ •. : (35,000)

445,547 i22 ,231.

25,899

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DEPOSITS 94,313 88,990

·--ADVANCE s·· -·-· - - --·---- --- - -·- ---- . - ... - - . . .·· - - - . . 48l 988 9 i 583 '"

. g1.TAL q.t~.RE~T_ ~~~~_ts

CURRENT LIABILITIES:

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^{. -:·: :·_··· ... :-:•· - ~ · .. ; :•:·.}

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s.s64,i63 .'. 4*340,552

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ACCOUNTS PAYABLE

.. ACCRUALS -- ··--·-·· ·- -·- ' - . -- AMOUNT DUE TO/lfROMJ RESERVE OEFERRE q I t-lCOMt

TOTAL CURRENT LIABILITIES WORKING CAPITAL:

F 1Ho Assffs:.

LAND, BUILDING, FURNITURE, EQUIP.

LESS: . _ACCUMULATED __ DE.PREC IATION TOTAL FIXED ASSETS

OTtlER ASSETS:

DEFERRED COMPENSATION _{-. - . --- -....}

OfllER LIABILITIES:

OEFERnEo COMPEN~ATION

I

,1 TOTAL

I~• . '

FUNDS ,.,f."1 ...

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---·---··---·---·---c--l~•;-1-ilt--., -. ~~~~---gi 1-t-N-~-~~~ .• . . ::

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574.026

. ___ .. _. .. .. . .. ~2h$)1. _____ .:.""'"·:.::~.: ... ~lH.~J~ .:.:.: ___ ·--· · . ^{... '.} ... · ... ~. . 325 ;533

445,4H· 652 ¹ 719 (458.017) 805,225 792,642

--~~---·· - ^••· ··--··-•---•-·-- - --· ----··- 710,197 4'7g ;289, 465,997

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395,123 1,587t680

.. 173, 484 ···-- ---·-- --·- 486 ,~9?, __ . __ _, .... •·· -·· .. ---,----

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221,639 1 ii 10(} ,688

613t3_4? _...;.. ··-···5~ ,~QO

_____ _

68; 341 5!;1, 500

991,836 l., ~!9 t~ 1_1 t.65,997

3.535,327 130;678

130;678

3,666,005

4,771.521

525,801 113,484 352,317

.68,347.

681347

5,1237838

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REPORT OF BOARD COMMITTEE ON FINANCE

TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES September 27-0ctober 4, 1981

Date of Committee Meeting: September 27 and 29, 1981 Place of Committee Meeting: General Office

Exhibit 1/12

Present: Members - Aubrey E. Irby, Gene R. Overholt, Donald E. Williams Chairman - Raymond W. Lansford

Staff - William P. Berry, J._William Kleindorfer, Larry Smolecki FINANCIAL ANALYSIS - Raymond W. Lansford, ·Chairman

L Write-off of Uncollectible Accounts

A~ The committee reviewed the list of non-meeting clubs and noted that $6,283.86 was considered uncollectible. The breakdown is

$441.90 from clubs whose charters were revoked at the July Board Meeting and $5,841.96 whose charters were revoked at the September Board Meeting. The committee recommends a write-off of these accounts. (See Exhibit A)

B. The committee was.informed that the advertising sales for Kiwanis Magazine during the .. 1980-81 year included amounts which are

uncollectible of $8,319.49. The delinquent accounts have been persued by a collection agency without success. The committee recommends a write-off as shown in Exhibit B.

2. Secretary's Contingent Report

A. International Secretary R. P. Merridew submitted a report of expenses for the second half of the year 1980-81. The· report was reviewed . and accepted by the committee.

3. Changes in Bank Signatories

A., Each year the si_gnature cards for check signing are updated for personnel who are eligible to sign checks on Kiwanis International accounts. The coilllilittee reports that all new signatures have been obtained and upon filing with respective institutions all previous cards will be destroyed by the card holders.

BUDGET ANALYSIS - Gene R. Overho1t, Chairman

1. The committee .received an interim: report from Director of Finance William Berry concerning the 1981-82 Budget approved in New.Orleans in;. July 1981. The committee accepted certain proposed changes in the budget from Committee Chainnan. Raymond Lansford which more

accurately reflect the operational cost of those departments for the year 1981-82. The requests total $115,200 when added to the accepted deficit of $49,052 indicate a proposed deficit of $164,252 as shown in Exhibit C.

2. It was no·ted that the $ 2. 00 dues increase passed by the House of Delegates in New Orleans has made possible this smaller deficit in operations for 1981-82. It is recognized that the high cost of interest in interim borrowing of operational funds for previous and present needs dissipates the full benefit which the additional income has upon current operations for 1981-82.

3. The committee is fully cognizant of the need to procure additional income and further control expenses as the Board works toward a balanced budget. The committee will evaluate many ideas during

the next few months working toward this objective. Ideas presented among others to review are: ·possible reduction in Board and Past Presidents per diem; reducing one day at Council; holding Council at the International Convention only; reducing field service;

providing limited free materials to requesting people and organizations within the Kiwanis family; the possibility of a

10% reduction in general office operating costs; and a dues increase sufficient to eradicate present and innnediate future needs.

4. Proposed New Building Capital Budget

The sale of the building located at 101 East Eri·e has been finalized.

The proceeds from this sale of $4,700,000 were invested upon receipt of each payment. The income from this investment will assist with the completion of a new structure on 6. 84 acres of land in

Indianapolis which should be free of debt when opened in the fall of 1982. The proposed investment procedure is shown· as Exhibit D.

INVESTMENTS - Aubrey E. Irby, Chairman

1. All monies received from dues or other sources, not required for immediate expenditure, will be invested to provide additional income when and where possible.

-3-

PERSONNEL - Donald E. Williams, Chairman

la Our new International Secretary,J. William Kleindorfer,is in the process of evaluating his staff. In the next two months he will be preparing an outline of personnel needs as to job descriptions.

These needs will be presented to the Finance Committee and recommendations made to the Board. Secretary Kleindorfer is cognizant of relocation in Indianapolis and every consideration will be given to the present and immediate personnel needs of Kiwanis International.

RECOMMENDATIONS - Raymond W. Lansford, Finance Committee Chairman Recommendation #1:

The committee recommends that uncollectible accounts for non- meeting clubs and magazine advertisers totaling $14,603.35 be written off.

I move that recomme~dation 1 be adopted.

(Adopted)

Recommendation #2:

The committee recommends that the International Secretary's contingent expense of $1,803 be accepted.

I move that recommendation 2 be adopted.

(Adopted)

Recommendation #3:

The committee recommends that the 1981-82 Budget, previously approved . at the July 1981 Board Meetings at a deficit of $49,052, be adjusted

in the amount of $115,200, resulting in a 1981-82 Budget with an operating deficit of $164,252.

I move that recommendation 3 be adopted.

(Adopted)