Irby presented the committee's report, which is attached as Exhibit #9. Voted, That this recommendation be approved. It was voted to approve the original re-appearance of the Membership Growth Committee as stated above.
13 - Supplies
Chairman Maurice Gladman presented the report of the Board of Past International Presidents to the Board. There was further discussion regarding the location of the Kiwanis International General Office.
APPROVED
BURKE AND RY AN
KIWANIS INTERNATIONAL
No zone may have more than one board member at a time. No district may have more than one board member at any one time.
REPORT OF THE BOARD COMMITTEE ON DISTRICT K OF THE INTERNATIONAL CARE BOARD MEETING.
DATE OF COMMITTEE MEETING
PLACE OF COMMITTEE MEETING
PRESENT
CIRCLE K STATISTICS
REPORT ON THE 1980 INTERNATIONAL CONVENTION
CONSTITUTIONAL AMENDMENTS
2- 1980 INTERNATIONAL BOARD
CIRCLE K CLUB CHARTER REVOCATIONS
1980-81 BUDGET PROPOSAL
EXTENSION OF CIRCLE K INTERNATIONAL WORLDWIDE
1980 LEADERSHIP TRAINING CONFERENCE
HARRIS G. HUNTER
- AMERICAN HOSTAGES
Given that the size and scope of Circle K's international activities require consistent and efficient leadership; and. NOTE the role of the International Administrator of Circle K is important to the leadership of Circle K; and.
PASSED 3. CIRCLE K EXPANSION
DISTRICT PROJECTS
WHEREAS, this action and similar acts of international terrorism pose a threat to world peace and brotherhood and are contrary to the ideals of Circle K International;. WHEREAS, we believe that this theme represents not only the ideals of Circle K, but also the ideals of ourselves as individuals;.
PASSED 6. THE FAMILY UNIT
THEREFORE, BE IT FURTHER RESOLVED, that districts are encouraged to lend support to the projects and concerns of fellow districts. BE THEREFORE RESOLVED that we, as delegates to this convention, hereby encourage all Circle K members to carry the ideals of this theme in their hearts throughout their lives.
7 .. CLUB PROJECTS
THEREFORE BE IT RESOLVED that we, delegates of the 25th Annual Circle K International Convention, encourage clubs to involve members of other K-Family organizations in their projects and activities; and to get involved in the projects and activities of the other K-Family organizations. THEREFORE BE IT RESOLVED that we delegate to this 25th Anniversary Convention representing the entire membership of Circle K.
PASSED PAST PRESIDENTS
PASSED 11. INTERNATIONAL PRESIDENT
INTERNATIONAL VICE PRESIDENT
THEREFORE BE IT RESOLVED that this Convention sincerely thanks Vice Presidents Jeanne, Karen, Cathy, Joan, Gary, Tom, Howard, Peck and Eric for their contributions to Circle K International. WHEREAS the secretary has need to give and has given of himself during the last year;.
PASSED 14. HISTORY OF CIRCLE K
The Anniversary Convention extends our heartfelt thanks to Bernice Gould for her care and dedication to the K Circle.
PASSED 15. ADMINI.STRATOR I S SECRETARY
PASSED 16. KIWANIS INTERNATIONAL FOUNDATION
SPEAKERS
WHEREAS the guest speakers and program participants at the 25th Anniversary Convention of Circle K International, especially The Honorable James E. WHEREAS the guest speakers at the various workshops enlightened us in new ways of service;.
PASSED KIWANIS INTERNATIONAL BOARD COMMITTEE ON CIRCLE K
THEREFORE BE RESOLVED that we, the delegates of this convention, appreciate their sacrifice of time, thank them for sharing their knowledge and thoughts about the Circle K service, and wish them the best of luck in their future endeavors.
PASSED INTERNATIONAL COMMITTEE ON CIRCLE K CLUBS
PASSED 20. CIRCLE K STAFF
BE IT THEREFORE RESOLVED that we, the delegates of this convention, express our thanks to Bill 1 Jepson, ·Rick Christopher, Scott Pemberton, Greg Stanmar, Paul Leonard, Dennis Shafer and Lynne Schwartz.
PASSED 21. ADAMS HOTEL
25TH ANNUAL CIRCLE K INTERNATIONAL CONVENTION CONSTITUTIONAL AMENDMENTS
HOUSE OF DELEGATES PHOENIX, ARIZONA
PASSED
A petition for a charter shall be made on a standard form provided by the K International District Administrator and shall be signed by at least fifteen (15) eligible students for membership and shall be approved by an administrative officer of the institution in which the club the next will exist. After meeting these requirements, the prospective club will be issued a Membership Card in this organization.
CALIFORNIA-NEVADA-HAWAII Bakersfield College
FLORIDA
KIWANIS SPONSOR
LOUISIANA-MISSISSIPPI-WEST TENNESSEE Jefferson Davis Junior College
MISSOURI-ARKANSAS
UTAH-IDAHO
AUGUST, 1980 CIRCLE K CLUB
ALABAMA
MISSOURI-ARKANSAS Cottey College
ROCKY MOUNTAIN
TEXAS-OKLAHOMA Phillips University
It is the feeling of the Committee that both the exhibition hall and the General Sessions should be located in the arena. The Committee agrees that we should close the exhibition hall during the General Sessions to eliminate the noise and light factors generated by the hall if it is left open. Marvin Himmel offered his suggestions for entertainers, and the Committee agreed that either Perry Como or Johnny Cash would be most acceptable.
The committee agrees that Al Hirt and Pete Fountain in concert will be the entertainment on Wednesday evening. The committee agrees that this should remain a heavy hors d'oeuvres reception, with which President Merald fully agreed. If either Perry Como or Johnny Cash appears as the Superstar entertainer, the committee suggests that one of them be a qualified recipient of the Decency Award.
REPORT OF BOARD COMMITTEE ON DATA PROCESSING TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
- Combined Membership Dues Billing Rosters 2. Monthly Membership Activity Listings
- District Membership Bulletin Mailing Labels 4. Club President and Secretary Mailing Labels
- Club President and Secretary Activity Listings 7. Certified Paid Membership Dues Report
DATA PROCESSING DEPARTMENT PERSONNEL RESTRUCTURE
- Coordination, distribution, and reconciliation of the Semi-Annual Billing of clubs for International and District Membership Dues
- Processing of new club and membership information
- Corresponding with clubs and districts relative to club and membership infor- mation
- Club and Membership Services for Districts
- Kiwanis Magazine distribution and related services
- Production of the International Directory
- Administrative guidelines for club officers and maintaining club and membership records in the General Office
REPORT OF THE ADMINISTRATIVE COMMITTEE FOR DATA PROCESSING ON THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES. Administrative guidelines for club officers and keeping club and membership records in the General Office.
AUDIO/VISUAL SLIDE TRAINING PROGRAM FOR CLUB OFFICERS
SYSTEMS AND PROGRAMMING PROJECTS
- Automatic General Ledger Posting System - The manual method of recording financial information has been replaced with an automatic system that is generated by the
- Prepaid New Member Processing Fees, Honorary and Non-Member Subscriptions to the Kiwanis Magazine, and Subscriptions to the Bulletin for Kiwanis Officers - The
- Delinquent Club Account Reoorts - A complete series of computerized reports of delinquent club accounts have been developed and are provided to the Finance
- Kiwanis Magazine Audit Service - The Kiwanis Magazine is audited on_ an annual basis. The computer is used to provide various statistical reports and listings
- Attachment of Non-Districted Clubs - This service also involved major
The actual changes to the computer club and membership records will take effect on October 15, 1980. Accounting reporting system will be the second year of operation under the new budget concept.
Incorporation of Divisional Coding System in Kiwanis Club Records
System Design Study on Kiwanis Club and Membership Record-Keeping Systems
New Service
Major or Minor Change to Existing Service
4- Recommendation #1
REPORT OF THE ADMINISTRATIVE BOARD ON THE INTERNATIONAL EXPANSION OF THE INTERNATIONAL TRUSTEE BOARD MEETING.
REPORT OF THE BOARD COMMITTEE ON INTERNATIONAL EXTENSION TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
NEW CLUB BUILDING
REVIEW OF CASH-ONLY SUPPLIES PURCHASE POLICY
The Committee strongly reminds that the Board does not approve future convention sites where hotels make such a prepayment request. In addition, the Committee directed all personnel involved to establish procedures which will be acceptable to all involved and will most effectively alleviate this problem for the 1981 Convention in New Orleans.
CHANGE OF DISTRICT AFFILIATION FOR GRAND CAYMAN ISLANDS CLUBS
REVIEW OF NON-DISTRICTED AREA ATTACHMENT PROGRAM
4 - Recommendation #6
RECOMMENDED BOARD POLICY ON MULTI-DISTRICT AREA CONFERENCES
The Committee recommends that, subject to the mutual agreement of Matthew Travers and President Merald, Mr. Travers be appointed Special Representative of the President for Assistance in International Affairs in Washington, D.C. I propose that Recommendation 8 be adopted. The committee directed staff to prepare a comprehensive report with recommendations on this issue, including cost requirements, so the committee could discuss them at its January meeting. BUDGET ALLOCATION FOR GOODWILL DURING OFFICIAL ADMINISTRATIVE VISITS ABROAD The committee discussed the requested appropriation in the period 1980-1981 of $600.00.
REPORT OF THE BOARD COMMITTEE ON KIWANIS EDUCATION AND PUBLIC RELATIONS TO THE MEETING OF THE INTERNATIONAL BOARD OF CARE. It is hoped that the books will be ready in time for the New Orleans convention. Submitted by the Board of Trustees of Kiwanis International at the meeting of the International Council to be held on October 5, 1980.
REPORT OF THE MANAGEMENT COMMITTEE AND COUNCIL FOR THE }1 MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES. The Board's areas of leadership and council are (1) leadership education' (the preparation of Kiwanians for positions of responsibility to which they have been elected or appointed) and (2) general council planning. REPORT OF THE BOARD OF DIRECTORS ON THE NEW CLUB BUILDING TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES.
Spataro of the New York District for breaking their district's all-time new club building records. The Committee recommends that awards be presented to the governors of the Georgia, New York, and Southwest Districts at the 1981 convention in New Orleans to honor them for matching or surpassing their district's all-time new club building records. The committee also noted that certain districts unfortunately performed very poorly in new club building.
The committee was also pleased to review promotional materials sent to governors, new district building club presidents, lieutenant governors and club presidents. This brochure could include an order form for a new club building kit, which would also require the name and location of the potential new club. The committee recommends that no more than two clubs be recognized as sponsors of a new club and that this be referred to the Laws and Policies Committee for inclusion in policy.
CASTLETON, INDIANA COVINGTON, INDIANA
CENTRAL OCEAN, FORKED RIVER, NEW JERSEY DEPTFORD, NEW ~JERSEY
CHESAPEAKE, OHIO TIPP CITY,_ OHIO
WAVERLY, PIKE COUNTY, OHIO CAMANO ISLAl'ID, WASHINGTON
MOUNTLAKE TERRACE, WASHINGTON-·
BANGA, PHILIPPINE SOUTH
TRI-MOUNTAIN, LOVELL, WYOMING
BLACK CREEK VALLEY, WINDOW ROCK, ARIZONA NAVAJO ~OMMUNITY COLLEGE, TSAILE, ARIZONA
COMPLETION DATE 10-27-77
DIVISION
WILLIAM GEPHART
REPORT OF THE OFFICE MANAGEMENT MANAGEMENT COMMITTEE TO THE MEETING OF THE INTERNATIONAL COUNCIL OF TRUSTEES. SPECIAL REPORT FROM COUNCIL C01:1MITTEE ON OFFICE MANAGEMENT TO THE MEETING OF THE INTERNATIONAL COUNCIL OF TRUSTEES. The ability to move within 3 to 6 months could result in a $200,000 bonus to Kiwanis or net after Mr. The sales contract is made dependent on:
REPORT OF THE ADMINISTRATIVE COMMITTEE FOR THE DEVELOPMENT OF THE PROGRAM FOR THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES. The committee reviewed the history of the Builders Club program and related administrative staff duties. The committee then reviewed the redesign of the magazine, which went into effect with the October issue.
The Committee was also pleased to note that the magazine recently received two awards for artwork and design: An Award of Merit from the prestigious Chicago Artists Guild for artwork featuring the article "How to Commit .the Crime of Self-Defense" in the June-July 1979 issue and an Award of Merit for Overall Quality from the Art Directors Club in New York City. REPORT OF THE BOARD COMMITTEE ON STOCK TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES.
AGED ACCOONTS RECEIVABLE SUMMARY
AGED ACCOUNTS RECEIVABLE SUMMARY
61-90 DAYS 91~120 DAYS DAYS BALANCE COE CLUBS DISTRICT
- Expense account statements submitted to Kiwanis
- Documentary evidence is required to support all ex- penditures for lodging while traveling away from home
- Employees who give their records and documentation to their employers and are reimbursed for their expenditures
- If you do not require substantiation from your
The employee must prove the time, cost, location, business relationships and business purpose of the expenditure. However, if the business purpose of an expense is clear from the surrounding facts and circumstances, as with most Kiwanis travel expenses, a written explanation is not required. Documentation is required to support all expenses for accommodation while traveling away from home.
It is also required for all other expenditures of $25 or more, unless proof of transportation costs is not readily available, it will not be required. Employees who provide their records and documentation to and are reimbursed by their employer will not be required to maintain duplicate records. We hope the above gives you a general understanding of the record keeping requirements for travel and related expenses.
WOLF AND COMPANY
KIWANIS INTERNATIONAL TRAVEL & EXPENSE REPORT
KIWANIS INTERNATIONAL TRAVEL & EXPENSE REPORT
INAI
The Committee recommends that the current Distinguished Awards programs be eliminated and requests the International Board of Directors to develop a new Dis- . The committee recommends that the International Board rescind its policy of providing international convention host committees with promotional funds. Staff told the committee that relations with Kiwanis International-Europe are strained and that the situation centers on staff in the Zurich office.
The Committee recommends that the President be given full authority to finally resolve the personnel issues with Kiwanis International-Europe. Staff informed the committee that the club's service department will assist the finance department in contacting criminals. The chairman told the committee that the International Board has rescinded its April 1980 action ending Kiwanis International's role as coordinating agency for the Farm-City Council.
