Board Minutes 1978-02

That the amendments to the International Constitution and Bylaws of Circle K as set forth in Appendix A of the report be adopted. That a new section C be adopted entitled "The Club" as marked on the white pages of the workbook.

Recommendation 4. That the budget adjustments as presented be approved

Report of Kiwanis International Foundation

Next Board Meeting

MESSAGE OF THE PRESIDENT TO THE

KIWANIS INTERNATIONAL-EUROPE

GOVERNORS.' REGIONAL CONFERENCES

Concern was expressed about the possible negative impact of the ECC amendment to raise the district levy cap to $15.00. Some of the governors expressed the hope that the ECC would accept a change to a $12.00 cap.

SPECIAL EVENTS

We discussed a lot and gave the governors every opportunity to discuss their problems, concerns and successes. I think this material will make it much easier for governors to analyze their progress.

EMBASSY VISITS

GROWTH

COMMITTEES

I thank you all for your excellent dedication and I know you will continue to make the same efforts throughout the year. I am grateful to Reg Secretary and Associate Secretary Larry for their assistance and the very efficient and effective running of the Office.

MAURICE GLADMAN President

P. MERRIDEW International Secretary

A. HAPGOOD Associate Secretary

It became necessary for Jepson to delegate some of their duties to other staff members. In the latter case, we signed the responsibility of the administrator of the Kiwanis International Foundation to Gerald R.

CLUB

NUMBER OF MEMBERS

DATE 8-12-76

LISTED AS NOT-MEETING

B~ TION

The committee reviewed the statement of the Key Club's departmental expenses for December and the 1976-77 audit from Seidman and Seidman and found them generally in good order. The committee then reviewed in detail the problems of allowing Key Clubs in overseas territories to be part of Key Club International. REPORT OF INVESTIGATION REGARDING: REGIONAL TRAINING CONFERENCES FOR KEY CLUB AND CIRCLE K. The Committee was informed of the results of a recent investigation regarding the current format and location of the Regional Training Conferences for Governors and Administrators.

The committee reviewed reports of Key Club International officers' travel since September and found the travel to be in accordance with Kiwanis International board policies. It was felt that since these men were already working with the newly appointed administrators, it would be very valuable for them to attend this meeting and that the Key Club International Board might consider including a special workshop at their convention for all the governors present. The Committee recommends that the registration fee for the Key Club International Convention be paid for all Kiwanis Governors and that this matter be referred to the Finance Committee.

The committee recommends that for a Key Club to be considered chartered in a given year, application for charter and payment of membership fees must be mailed to the General Office and postmarked no later than midnight on September 30 of that year.

CONFIDENTIAL

We believe that all of the above is consistent with the Board's mandate to conduct the review and is within the scope of the Board's duties set forth in the current policy. Chairman Maury referred the above sections to the appropriate Committees of the Board for full review and revision with a report to be prepared at the next Board meeting. The remaining sections have been thoroughly reviewed and the results are shown on the white pages of the workbook, along with the appropriate markings in the margin.

The Committee recommends that the new Section C entitled 11Club11 as outlined in the white pages of the workbook be accepted. The CoillITlittee will be prepared to present the amendment on the increase of the international fees at the next meeting of the Council. The Eastern Canada and the Caribbean District submitted an amendment to Article XII, Section 3, of the Constitution of Kiwanis International which increased the maximum amount allowed for district dues and .the.

The Committee recognizes that much material in the form of administrative instructions and job descriptions has been deleted from the policies.

REPORT OF THE BOARD COMMITTEE ON LEADERSHIP AND.COUNCIL TO THE MEETING OF

It is the judgment of those who have participated over a period of several years that they deserve to be continued in 1978-79 and that the dates and locations for this should be determined by the time of the March Conference for Governors-elect so that Governors-elect can have the information at that time. The Commission recommends that four regional conferences for lieutenant governors be held in 1978-1979 on such dates and locations as will be recommended by the staff prior to the commencement of the conference for the 1977-1978 governors-elect. While the agenda provided the Committee with an opportunity to make recommendations regarding the Fall Council, the Committee is particularly mindful of the recommendations contained in the first report of the Special Committee on Leadership Education.

Before the committee was the report of the first meeting of the Special Committee on Leadership Education. It will keep the report of the Special Committee on Leadership Education on its agenda and give it the most studied attention at its next meeting, after members have had an opportunity to review it over an extended period. Three of the recommendations from the January Planning Conference Administrative Group report were referred to the Commission for review.

The committee fully supports and will seek to implement at the March Conference for Governors-elect, the recommendation that 11in the education of governors-elect, greater emphasis be placed on the importance of the Governor's Official Visit to the division.11.

MARK A. SMITH, JR

Financing will be an important factor and the continuing committee will have to study the ramifications of financing any program of granting

The Committee noted that the Kiwanis International Europe proposal was essentially based on working papers approved and sent to it by the Kiwanis International Board. The Committee noted recommendation #1 and felt that changing the name of the Kiwanis International General Office is not appropriate at this time and that this topic should be retained for future study. This is the same responsibility that the Board of Directors of Kiwanis International has to all other parts of the Kiwanis world.

The Kiwanis International-Europe budget will be balanced so that the Kiwanis International-Europe contribution is not exceeded. The committee recommends that the Kiwanis International Board consider establishing a special permanent district committee to plan the timing and recommend the formation of new districts. The committee recommends that the Kiwanis International Board consider appointing a fiscal agent in the Philippines to assist in collecting contributions.

In the closing address, President Maury expressed his gratitude for the input that will be of great help to the Kiwanis International Board.

ON CITIZENSHIP SERVICES AND YOUTH SERVICES JANUARY PROGRAM PLANNING CONFERENCE

3. HANDICAPPEP

3. HEALTH CONCERNS

REPORT OF BOARD COMMITTEE ON PROPERTY AND SUPPLIES TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES

REPORT OF BOARD COMMITTEE ON PROPERTY AND STOCK TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES. In addition, a detailed study should be made by staff of the planned licensing and/or franchising of overseas manufacturers and sales representatives, and a full report should be given to this Committee at the May meeting. A review of the current Canadian pricing policy should be made which will bring the pricing structure in line with the formula developed for other licensing and/or franchise series.

This person should be able to function as a separate department, rather than falling under the jurisdiction of the current controller, and should be of a caliber to take that responsibility. The committee, in discussing obsolete and discontinued items carried in stock, recommended to the staff that they publish a list of these items and offer them for sale to clubs at a reduced price to relieve the stock of these goods . The committee reviewed the statement of operations for the General Office property for the first quarter of the administrative year 1977-78.

The committee notes that expenditures in the first quarter were within budget frameworks.

WORKING PAPER ON SUPPLIES DEPARTMENT OPERATIONS

Who and what the duties of our Supplies Representative will be
Quality Control of merchandise 3. Use of emblem agreement
List of items that will be available for manufacture and sale
Price control
Kiwanis International Royalty Agreement

The committee noted that the February article, "Rhe Worldwide Boom in Basketball," will be reprinted in the March issue of the Reader's. The committee was pleased to learn that the magazine will place more emphasis on Kiwanis education in future issues. The Committee was pleased to receive the report that advertising billings for the first two issues of the 1977-78 administrative year have increased 30 percent over the same period in 1976-77.

The Committee heard a report from the Staff Director of Public Relations covering the highlights of the department's efforts since the last Committee meeting. The committee considered a suggestion that pictures of state governors and provincial premiers who are Kiwanians be added to the U.S. display.

The committee also considered suggestions for a suitable recipient of the Kiwanis Decency Award at the 1978 convention in Miami Beach.

REPORT OF THE TREASURER

UNRESTRICTED FUNDS

CURRENT ASSETS

OTHER ASSETS

REPORT OF BOARD COMMITTEE ON FINANCE

Write-off of Accounts Receivable
Delinquent Overseas Club Accounts
Review· of-Key Club and Circle K Financial Statements
Review of Kiwanis Financial Statements
Budget Adjustments

48 of the clubs contacted did not respond either in the form of payment or letter. The Committee urges the Board to support the position established by former President Stan and Secretary Reg and makes the following recommendation. The committee recommends that a letter be prepared over President Maury's signature addressed to the present governor of the district-.

The committee reviewed the financial statements of Key Club and Circle K for the three months ended December 31, 1977, and found them to be in order. A review of Kiwanis International's December 31, 1977 financial statements shows that total income increased by $62,697 compared to the first three months of last year. The committee reviewed all material prepared in support of the recommendation to amend the revenue item and increase dues by $2.00 (Exhibit C).

The committee recommends that the board present an amendment to the revenue article that increases membership dues by $2.00 and directs staff to prepare supporting educational materials for distribution to all clubs - with appropriate exposure in the Kiwanis Hagazine.

KIWANIS CLUB OF

Antlers, Oklahoma Barnsdall, Oklahoma

Ceredo-Kenova, West Virginia Vienna, West Virginia

SUMMARY

TOTAL

MATERIAL FOR USE IN DISCUSSION OF AMENDMENT PROVIDING FOR A DUES INCREASE AT THE 1978 MIAMI BEACH CONVENTION

Very closely controlled convention costs with maximum economies affected
A stimulation of increased interest in the utilization of Kiwanis supplies world-wide, making possible an
An excess of income over expense in operating the Kiwanis Magazine. Due to a change in the sub-
Kiwanis International dues and schedule of rate adjustments 1961 to 1977-78
Cost increases in the vital factors related to the operation of an organization such as Kiwanis
A summary of percentages indicating the over-all increase cost of operations plus projections for the future, based
Translations and other services specifically related to the continuing expansion on a world basis
Data Processing equipment capable of providing the needed services for a world organization including such demands
General clerical and secretarial personnel as well as members of the staff will need to be increased, as has
Increased Field Service, which is a special aspect of personnel, to assure a strong and ever-expanding
Increased assistance in the training of sponsored youth leadership, thus carrying out the mandate on the

A decrease in the number of employed personnel even in the face of the demand for increased service due to the increase in the number of clubs. A continuous study of the services offered has resulted in the elimination of unnecessary items, thus reducing material costs as well as postage costs for such items. Example - using BKO to eliminate all International Co1TIIDittee Bulletins which were previously placed in general mailings to clubs and districts.).

Increasing cost in vital factors related to the operation of an organization like Kiwanis. This is due to two factors - the increase in postage and the increase in the number of clubs to be serviced. A summary of percentages showing the overall cost of growing operations plus future projections, the cost based on operations plus future projections, based on this experience and the advice of the most skilled in the futures economy.

These percentages are very important when considered in light of the higher costs of the factors listed under number 3 above.

CONCLUSIONS