RESOLVED that the minutes of the special meeting of the Executive CoDDDittee held via conference call on Monday, November 61. RESOLVED that a new procedure (825.1) be written explaining the action to be taken when expenses associated with the Magazine Department exceed revenues during the fiscal year. Referred to Committee on Finance). RESOLVED that the audit reports of Kiwanis International, Circle K International and Key Club International~ be accepted.
RESOLVED I That budget I line
For clubs outside the United States, actual shipping costs must be billed to the club. Report) 111 in the amount of $11,500 is approved to include the complete Auditor's Report III together with the 1988-89 President's Brief III introduction to be printed in the Kiwanis Magazine to meet the requirements of International Bylaw Article. This concluded the action on the recommendations of the Connnittee Committee on Finance, and the report was received.
RESOLVED III That approval be given to the continuation of Special Relationships with the Children's Miracle Network Telethon and
One report will achieve three purposes: certify that the lieutenant governor bas held a Divisional Leadership Training
A copy of the plan adjustments for the Kiwanis International 401k and pension programs is included in the International Secretary's Official Minutes. This concluded the action on the recommendations of the Board Committee on Administration, and the report was received. RESOLVED that the interpretation of Article VIII, Section 7a of the Constitution of the Kiwanis International Board of Trustees is correct and should be upheld.
KIWANIS INTERNATIONAL STATUS REPORT
KIWANIS INTERNATIONAL EXECUTIVE DIVISION
STATUS REPORT
Michael Broome spoke at the opening of the council meeting; Gene Sease, president emeritus of the University of Indianapolis was the keynote speaker at the luncheon in honor of. Past Presidents; and Richard Abel, president of the Fellowship of Christian Athletes spoke at the closing session. In addition, a letter was sent on December 15 to all club presidents in the Eastern Canada and Caribbean, Illinois-Eastern Iowa, Indiana, Michigan, Ohio and Wisconsin-Upper Michigan districts, inviting members of their clubs to attend the gala events . .
KIWANIS INTERNATIONAL FOUNDATION
The Kiwanis International Foundation received $180,000 in contributions during the first two months of this year. 1990-91 Great Emphasis Program French and Spanish reprint 3,000 selections about drugs and drinks KEY CLUB INTERNATIONAL. 1990-91 Key Club Theme & MEP Audiovisual Key Club Regional Training Conference Key Club Leadership Seminar.
KIWANIS INTERNATIONAL COMMUNICATIONS DIVISION
All actions regarding the Lieutenant Governor's Handbook are suspended until the completion of the January board meeting. Kiwanis' promotion of the magazine for the 75th Annual International Convention in St. Louis, Missouri, began with a full-page spread in the January 1990 issue. The next phase of this readership/circulation campaign will be launched in conjunction with the mailing of the January 1990 issue.
KIWANIS INTERNATIONAL FINANCE/MIS DIVISION
The summary of 1988-89 expenditures to reimburse the Federation from Kiwanis International was completed. With the assistance of the manager of Kiwanis International, a part-time employee has been hired by the Federation and a search is underway for a qualified full-time staff member. This will help improve communication with the Kiwanis International Fiscal Agent and Philippine District Leaders.
KIWANIS INTERNATIONAL HUMAN RESOURCES DIVISION
The employees for the month of August were Sandy Broyles from Sponsored Youth and Sally Barnard from Program Development. Employees of the month for September were Mike Culp from Office Services and Myra Kinnaman from Club Services. The employees for the month of October were Donna Williams of Foundation and Nona Kinkead of Supplies.
The employees for the month of November were Marianne Huff from Sponsored Youth and Teresa Moses from Field Operations. The employees of the third quarter were David Williams from Public Relations and Julie Carson from Magazine. The fourth quarter employees were Marci Hopkins from Program Development and Jo Ellen Holt from Finance.
The Perfect Attendance Award was presented to Jay Adams for the second quarter and Gayle Beyers for the third quarter. An employee committee was assembled and reviewed the recently drafted revisions to the employees' personnel policies on 5-7. December 1989. All necessary materials required to provide offices for the newly authorized positions have been requisitioned and all items should arrive no later than Dec. - the 15th.
Approximately eighty percent of the approved capital expenditure request has been progressed and many purchases are coming in below the original quote.
KIWANIS INTERNATIONAL MEMBER SERVICES DIVISION
These awards serve to motivate lieutenant governors to build new clubs in their divisions in the first quarter of the administrative year and bring clubs up to charter strength. It is anticipated that, pending receipt of certified membership figures, approximately 1,000 club awards will be distributed to meet the requirements of the Diamond Growth, Project 39, Guest Special and ReMember award programs. The department's processing of club status changes is detailed in the sections of the Administrative Action Report on New Kiwanis Clubs, Reactivated Clubs, Amalgamated Clubs, Charter Resignations, and Non-Meeting Clubs.
About three clubs are under construction in the surrounding states of Sao Paulo and should be completed by the beginning of the year. Most districts have forwarded their Part I of the Annual Club Report (due by November 21) and these have been recorded and passed on to the Program Development Department for statistics processing. All district winning annual club reports are organized into 5 identical sets of assessment forms and are forwarded to members of the at the end of January.
District Administrative Excellence and Distinguished Governor Award Programs Cumulative statistics are compiled and year-end scores are calculated to determine the recipients of the 1988-89 District Administrative Excellence and Distinguished Governor Awards. Forms were sent to the 1989-90 governors in mid-October for reporting completion of Leadership training criteria of the 1989-90 Distinguished Governor and District Administrative Excellence award programs. Districts have submitted their nominations for Distinguished Lieutenant Governors and we should have most of the districts' recommendations for Club Officer Awards by the end of December.
In the October general message, the appropriate forms were sent to each club, on which they should report to their district officials on the fulfillment of criteria no. 2 and no. 3 for the 1989-90 Merit Club Officer Recognition and Recognition Programs.
KIWANIS INTERNATIONAL SPONSORED PROGRAMS DIVISION
KIWANIS CLUBS REACTIVATED
The following club(s) were previously placed on Non-Meeting status by district recommendation and have now been reactivated.).
CLUB INCORPORATIONS
CLUB FOUNDATIONS
DISTRICT FOUNDATION None
DISTRICT FOUNDATION AMENDMENTS
CLUB CHARTER RESIGNATIONS
CANCELLED MEETINGS
Mount DeSales Academy High School Loyola High School of Mankato Van Nuys Senior High School Hilldale High School. Woodlake Union High School Thomas A. Edison High School Port St. Lucie High School Beach Channel High School Notre Dame High School Bruce High School. Dallas Montessori Academy Caribou Middle School Palmer Junior High School Scott County Middle School Hueco School.
-Gouden K, MO Ignacio, CA. Seymour Middle School Huber Junior High School Roosevelt Middle School Crockett Middle School. Randolph Intermediate School Junction Avenue Middle School Fonda-Fultonville Central School Milton Jr. Jersey Shore Junior High School St. Central Junior High School West Essex Junior High School Central Christian School Bradford Middle School College Place Middle School Lefler School. Neosho Junior High School Noordoost Middle School Saint Peter & Paul School Van Buren Junior High School Armand Larive Junior High School Mount Union Area High School Hyde Park Junior High School Starling Middle School.
Tates Creek Junior School School C.V. Spratley Middle School Irving Junior School School Cherry Hill Shkolla e mesme Ackerman Junior School Raney Shkolla e mesme.
CLUBS RETURNED TO GOOD STANDING FROM SUSPENDED
ADDITIONAL CLUBS NOT-MEETING
TOTAL CLUBS NOT IN GOOD STANDING
- TOTAL CLUBS NOT~MEETING
PAGE 1
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EKHIEIT F CLUB
REPORT OF THE GOVERNING COMMITTEE ON COMMUNICATIONS AND CONVENTIONS TO THE MEETING OF THE INTERNATIONAL COUNCIL OF TRUSTEES. The committee recommends that a study of Convention marketing research be prepared and that the funding of this study constitutes an overspending of the line item of the Convention budget for 1989-1990. The committee further recommends that this represents an overspending of the 1989-1990 congressional budget (item International Convention Receptions) in the amount of $2,000.
The Committee further recommends that this be an overspend of the 1989-90 unrestricted budget of line item f (Public Relations-Billboard Project), in the amount of $20,817, and that. REPORT OF THE COUNCIL COMMITTEE ON SPONSORED PROGRAMS TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES. Review of Key Club Leadership Training Conference Evaluation Results The Committee reviewed the results of the evaluation survey of the par-.
The Committee expressed its concern that K-Family West was largely attended by members of the South West District. The Committee reviewed the quarterly report presented by James Hallman, Chairman of the International Committee for the Builders Club, and noted his recommendations. The committee also reviewed the proposed 1990-91 operating plan for Circle K International and the recommendations of the Circle K International Board of Trustees.
The role of the District Chair is critical to the success of the Kiwaianne Club program.
- AUDITOR / P:EXEMPT2 / 1-19-90
- AUDITOR / P:EXEMPT3 / 1-19-90
- AUDITOR / P:EXEMPT4 / 1-19-90
- AUDITOR / P:EXEMPTS / 1-19-90
- A. DILLON, JR
The committee reviewed the 1990-91 budget report prepared by the budget assistance staff. The committee reviewed the merits of the proposals and agreed with the staff proposal to retain Ernst & Young for the coming year. REPORT OF THE ADMINISTRATIVE COMMITTEE ON EDUCATION AND PROGRAM DEVELOPMENT AT THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES.
Review of the proposed operational plans for 1990-91 and prioritization of new items The committee reviewed the operational plans for 1990-91 for education and. The committee also noted that the purpose of the designation Special Relationships appears to be misunderstood. The committee discussed the merits of purchasing a portable display system in support of the 1990-93 Major Emphasis Program.
The Committee reviewed a status report on the development of the District Operations pilot training program for incoming Lieutenant Governors. The Committee recommends that Article XII, Section 5, of the International Bylaws be amended as follows and that such amendment be considered for submission to the 1990 St. The Committee on Policies, Procedures and Structures reviewed that report, which was also sent to all members of the Board of Trustees on January 12, 1990.
The Committee noted that Procedure 319.4a(l)(b) states in part: “A Notice of and Reasons for Delinquency will be sent ninety (90) days after the debt becomes due to the last reported President and Secretary of the Club per Secretary for Kiwanis International.
