Apprenticeship is an obligation for every student who will complete fieldwork practice and as one of the requirements to complete Diploma IV (D-4) education at Bengkalis State Polytechnic. Bapak Hutomo Atman Maulana, S.Pd., M.Si as Head of International Business Administration Study Program. Teguh Widodo, S.Sos., M.SM., M.Reach as supervisor of the internship report who provided knowledge and also solutions to all the issues or difficulties in making and writing this internship report Teachers especially the D-4- study Program in International Business Administration who have taught during college.
Swardaniza as Head of Personnel Affairs and as Field Coordinator of Trainees at Immigration Office Class I Pekanbaru. Syafriadi Lubis, S.T., M.Si as Head of the Administrative Sub-Department at the Immigration Office Class I Pekanbaru. Kuswinarno, SH., MH as Head of Immigration Supervision and Enforcement at Immigration Office Class I Pekanbaru.
To all employees of the Immigration Office Class I Pekanbaru who cannot be mentioned one by one. Lecturers and staff of Bengkalis State Polytechnic who have cooperated in the lecture process until the preparation of this apprentice report.
INTRODUCTION INTRODUCTION
Background of the Apprenticeship
2 on this occasion, the author chose the Immigration Office Class I Pekanbaru as a place to carry out apprenticeship activities for 4 (four) months or about 20 (twenty) weeks. The author's reason for choosing the Pekanbaru Class I Immigration Office as a practical workplace is to find out all documents or license requirements and administrative supervision of Foreign Nationals (FNA). The implementation of the Apprenticeship is expected to increase the writer's knowledge about various good and correct implementation of tasks and be able to face the real world of work with the experience gained.
Purposes of the Apprenticeship
Students get the opportunity to apply theoretical knowledge and concepts according to the study program in the real world of work B. Student Apprenticeship can strengthen cooperation and socialization between the Bengkalis State Polytechnic and the Immigration Office Class I Pekanbaru and can continue to send the next student for apprenticeship with the company. The existence of apprenticeship is an opportunity for companies to promote the image and perspective of the office to the public.
GENERAL DESCRIPTION OF THE COMPANY
- Company Profile
- Vision and Mission
- Kind of Business
- Organization Structure
- The Working Process
- Document Used for Activity
The vision of Pekanbaru Class I Immigration Office that was formed is as follows: Society gets legal assurance. While realizing the vision that has been formulated, the Class I Pekanbaru Immigration Office has declared a number of missions which are as follows. Each department of Head of Office (Kakanim), Head of Administrative Subdivision (Head of Subdivision), Head of Division (Kasi) and Head of Subdivision (Kasubsi) within the organizational structure of Immigration Office Class I Pekanbaru has duties and responsibilities to achieve the goals of the agency.
The duties and responsibilities of the manager of the Immigration Office are to coordinate implementation in the area of immigration, including information. The personnel manager's task is to handle personnel matters, which include formation of mutations, dismissals and resignations in the office environment in accordance with applicable laws and regulations. The general manager's task is to take care of general matters that include correspondence, equipment and household items in the office environment in accordance with applicable laws and regulations.
The duties and responsibilities of the immigration traffic section are to provide Travel Documents (R.I. Passports), Departure Permits and Return Permits to applicants or the public based on applicable laws and regulations. The duties and responsibilities of the Immigration Supervision and Enforcement Section are to conduct Immigration Supervision and Enforcement for foreigners in the working area of the Immigration Office Class I Pekanbaru based on the applicable laws and regulations and to monitor violations of immigration permits and create cooperation between agencies in the field of supervision.
SCOPE OF THE APPRENTICESHIP
Job Description
System and Procedure
14 Pekanbaru Class I Immigration Office also uses Internet access to enter applicant data into a database directly connected to the main office. Register each item coming out of the inventory warehouse in the goods receipt book according to the part the item needs or takes, such as paper, pens, folders and so on. Record incoming letters in the incoming/outgoing mail diary book, then record them in a special incoming mail forwarding book and get a disposition sheet before submitting them to the office management.
Recording outgoing letters in the expedition book of incoming/outgoing letters and specifying the serial numbers of outgoing letters according to the order and date of issue of the letter. Letters sent outside the Riau area will be sent by post and letters sent to the Riau Regional Office have an officer who will deliver the letter. Scan all employee documents such as CPNS SK, Rank SK and other documents to be uploaded in the application file of the Ministry of Law and Human Rights.
Make a photocopy of the applicant's documents that the BAP (Examination Minutes) will execute such as ID cards, passports and others or photocopies of assignment orders for employees from the surveillance site and so on who are at the head of the office b. If the BAP file (Examination Minutes) is submitted to the applicant who has taken the exam and has been approved by the office leadership, then the applicant can then carry out the following process.
Kind and Description of the Activity
The time of doing the apprenticeship activities is from February 15, 2021 to June 30, 2021, and during the apprenticeship activities, the author is placed in several positions such as administration, staff and Wasdakim (immigration control and enforcement). Enter the names of the applicants who take care of BAP in the registration book. Enter the name of the applicant who is a BAP administrator in the registration book.
The author has difficulty finding the inventory in the stock warehouse due to the irregular layout of the goods. The author has difficulty finding employee orders that are stored in different cabinets because the layout of employee orders is irregular or not based on the position of the highest class, and there are several employee orders that do not have names and photo, so the author has a hard time finding the necessary orders from employees, so it takes a long time to find the orderer. The author has difficulty finding the BAP file (Minutes of Examination) suspension due to the long suspension time and the BAP file (Minutes of Examination) with the BAP file (Minutes of Examination) suspension are combined in 1 (one) the same cabinet so that the compiler finds it difficult to find files. The BAP (Minutes of Investigation) of the suspension that must be presented to the applicant takes a lot of time.
Solution
This makes it difficult for writers to find the necessary elements and also takes a lot of time. The Wasdakim (Immigration Control and Enforcement) department pays more attention to the BAP applicant files so that they are not combined with the BAP withholding files, so that BAP applicant files do not take much time to search. .
CONCLUSION AND SUGGESTION
Conclusion
38 makes it easier to do work, especially on jobs that involve the process of entering employee data and passport applicant data. During the internship at the Pekanbaru Class I immigration office, there were several obstacles, such as problems with the layout of office supplies and filing employee data. The solution to overcome obstacles during the internship process at the Pekanbaru Class I immigration office is to rearrange the layout of the items and create codes for each item to make it easier when needed.
Suggestion
When the writer was asked to look for the Minutes of Examination (BAP) file, the suspension writer felt confused in finding the file because the minutes of the suspension examination and the files of the minutes of the research were usually combined in the same 1 (one) box so that it was difficult for the writer to find the news files. The deferral exam event to be presented to the applicant takes a lot of time and the applicant has to wait. The suggestion that the author wants to convey to Wasdakim's staff is to pay more attention to these files, and the files should be separated to make it easier to find the desired file and not take a long time to find the file.
