Financial Bid

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Government of India

Ministry of Agriculture and Farmers Welfare

Department of Agriculture, Cooperation and Farmers Welfare Directorate of Extension

Krishi Vistar Sadan, New Delhi-110012.

E-TENDER FOR TENDER NOTICE FOR RATE CONTRACT FOR EXHIBITION WORK & ITEMS

Tender No. 4(4/2015/Exhibition (July, 2016)

(Visit us at http://agricoop.nic.in)

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F.No. 4(4)/2015-Exhibition.

Government of India

Ministry of Agriculture & Farmers Welfare

Department of Agriculture, Cooperation & Farmers Welfare (DAC&FW) Directorate of Extension (DOE)

TENDER NOTICE FOR RATE CONTRACT FOR EXHIBITION WORK & ITEMS

The Directorate of Extension (DOE), Department of Agriculture, Cooperation & Farmers Welfare, Ministry of Agriculture & Farmers Welfare, Government of India intends to invite online (only through www.eprocure.gov.in) bids in two bid format to have the Rate Contract for exhibition work and items with professional Exhibition Designers/Fabricators/Agencies having sufficient experience and good reputation for designing, fabricating &

organizing exhibitions and supplying exhibition display material for the same for at least 05 (five) years. No manual bids will be accepted.

Tender Form containing Terms & Conditions and detailed numerical criteria for evaluation of Technical Bids (Annexure –A & B) & Qualification and other information (Annexure – C) and Financial Bid Format (Annexure – D ) may please be seen in CPP portal and www.vistar.nic.in and www.agricoop.nic.in. The payment of Rs.1, 000/- in the form of Demand Draft/Pay Order in favor of ‘Drawing & Disbursing Officer, Directorate of Extension’, New Delhi payable at New Delhi is required to be furnished as a cost of tender in addition to the Earnest Money on or before 08.08.2016 at 12.00 noon to Joint Director (Exhb.), Directorate of Extension, Room no. 203, Krishi Vistar Sadan, Pusa New Delhi.

Interested agencies may submit tender online through www.eprocure.gov.in and required documents along with a Bank Draft/Pay Order of Rs.3.00 lakh as Earnest Money in the name of Drawing & Disbursing Officer, Directorate of Extension, New Delhi payable at New Delhi so as to reach the Joint Director (Exhibition/FI), Room No. 203, Directorate of Extension, Krishi Vistar Sadan, Pusa, New Delhi – 110 012 latest by 12.00 noon on 08.08.2016. The tender will be opened on the same day (on 08.08.2016) at 3.30 p.m. in Syndicate Hall, Krishi Vistar Sadan, CTO, Pusa, New Delhi- Pin Code -110 012.

A pre-bid meeting will be convened on 20th July, 2016 at 11:00 AM in Room No. 138-A at Krishi Bhawan, New Delhi. Interested agencies may attend per-bid meeting on the said date & time. Confirmation for participation in pre-bid meeting should be communicated at the email address [email protected] for necessary action for issuing Entry/security passes.

The Directorate of Extension (DOE) reserves the right to accept or reject the whole tender or any part of rates received without assigning any reason. DOE will entertain no request for any change in the rates after receiving the tender.

(Dr. Umashanker Singh) Joint Director (Exh./FI) 011-25846612

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3 TABLE OF CONTENTS

Title Page No.

Notice Inviting Tender

2

General Aspects of Tender 4

Instructions to bidders /Terms &Conditions of the Contract 6-18

Proforma for Financial Bid

19-27

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F.No. 4(4)/2015-Exhibition Government of India

KRISHI VIASTAR SADAN PUSA, CTO, NEW DELHI

NOTICE INVITING TENDER (For publishing in the Website)

Tender No. 4(4)/2015/Exhibition

Tender No. 4(4))/2015/Exh./Exhbition

Tender forms available at Website For online tender:

http://eprocure.gov.in/eprocure/app/

Date and Time of Issue/Publishing 15 .07.2016 10:00 Document download start date and

Time 15.07.2016 12:00

Bid submission start date and time 15.07.2016 17:00 Bid submission last date and time 08.08.2016 12:00 Date and time of opening of Technical bid 08.08.2016 03.30 Place of opening of technical bid Syndicate Hall

Krishi Vistar Sadan, CTO Pusa New Delhi- 110012

Date of opening of financial bid

To be intimated later Date of Pre-bid meeting with

interested agencies

20.07.2016 11.30 Place of Pre-bid meeting Room No. 138-A, Krishi Bhawan,

New Delhi-110001

Bid document can be downloaded from DAC & FW website www.agricoop.nic.in & CPP Portal Website http://eprocure.gov.in/eprocure/app/

Sd/- (Dr. Umashanker Singh) Joint Director (Exh./FI) 011-25846612

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F.No. 4(4)/2015-Exhibition Government of India

INSTRUCTIONS TO BIDDERS

BID DOCUMENTS- The services required, bidding procedures and contract terms are prescribed in Bid Documents. The bid Documents include:

1. Notice Inviting Tender 2. General Aspects of Tender 3. Instructions to Bidders

4. Instructions for online Bid Submission 5. Terms and Conditions of the Contract 6. Format of Tender acceptance letter.

7. Format of Price Bid

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Annexure – A

Government of India

F.No. 4(4)/2015-Exhibition.

Terms & Conditions for submitting the Tender for Execution of Exhibition Work and Supply of Exhibition Items/Material in India

(Delhi/NCR & Outside Delhi)

TERMS AND CONDITIONS OF TENDER ( ToR)

1. The Rate Contract shall be valid for 3 years from the date of award. The job shall be completed under the direct supervision and direction of the officer/officers deputed by the Directorate of Extension/Department of Agriculture, Cooperation & Farmers Welfare (DAC&FW).

2. The contract shall be reviewed annually by DOE with respect to the work done and services provided by the agency. If the work/services of the agency are found unsatisfactory on any account, the contract may be terminated by the Directorate of Extension.

3. The period of contract/rates could be further extended for two more years on mutually agreed terms with a maximum increase of 5% from base/ quoted price subject to satisfactory performance of the agency.

4. The contractor/bidder/agency will not be allowed to alter or modify their bids after expiry of the deadline for receipt of bids.

5. THE MANDATORY ELIGIBILITY CRITERIA ARE AS UNDER:

5.1. Professional designers/fabricators/agencies that are in the field of exhibitions/fairs for a minimum period of 05 years are eligible.

5.2. The agencies should have organized/executed minimum 05 (five) exhibitions in the last 05 financial years with a value of more than 20 lakh each (i.e. 2011-12, 2012-13, 2013-14, 2014-15, 2015- 16) out of which at least 2 should be large exhibitions involving budget of at least Rs. 50 lakhs each 5.3. Sub contracted or sublet job, not on their name will not be considered towards eligibility. The agency which has the work order shall only be considered for this purpose.

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5.4. The minimum turn over from work related to supply of exhibits and display material for exhibitions/fairs should not be less than Rs. 5.00 crores during the last 05 ( five) financial years i.e.

(2011-12, 2012-13, 2013-14, 2014-15, 2015-16).The turnover pertaining to advertisement, rental of super structures & film making will not be considered.

5.5. The bidders should submit online Technical and Financial Bids through CPP portal as mentioned above.

5.6. Cost of the tender (Rs. 1000/-) and Rs. 3.00 lakh as an Earnest Money should be deposited in the form of Account Payee Bank Draft/ Bank Pay Order in favour of Drawing and ‘Disbursing Officer, Directorate of Extension, payable at New Delhi on or before last day of bid i.e. 08/08/2016 before 12.00 noon to Joint Director (Exhibition), Directorate of Extension, Room no. 203, Krishi Vistar Sadan, Pusa New Delhi, failing which bids document will be treated as incomplete and rejected without any notice.

6. The following documents should be attached along with tender bid documents. The bids without valid documents required for evaluating eligibility shall be summarily rejected without any notice.

The page no. must be filled in following mentioned column by the bidder itself, without which application may be treated as deficient and rejected and/ OR not evaluated as the case may be.

S.No. Particulars

Page. No.

(to be filled by

the bidder) 1. Self attested Photo Copies of work orders related only to supply of exhibits

and display material for exhibitions/fairs issued by Government/Semi- Government Departments/ Organizations, Autonomous bodies including reputed (International/National) registered public/private sector organizations office for last 05 financial years i.e., 2011-12, 2012-13, 2013- 14, 2014-15, 2015-16).

2. Self attested copy of Payment order given by client agency against the said work order and bank statement pertaining to the above payment.

3. Balance sheets and profit & loss accounts of the firm/company, for the 05 financial years (i.e., 2011-12, 2012-13, 2013-14, 2014-15, 2015-16) duly verified by a Chartered Accountant (indicating membership no. of Chartered Accountant with seal alogwith complete address, email ID and mobile no).

4. A certificate from registered CA clearly indicating the amount of Turnover only from supply of exhibits and display material for exhibitions/fairs for each year i.e. 2011-12, 2012-13, 2013-14, 2014-15, and 2015-16) in support of turn over figure indicated in the work orders as mentioned above.

5. Self attested Photo Copy of Firm/ Company Registration Certificate for the purpose.

6. Self Attested Photo Copy of valid Service Tax/VAT registration certificate issued by the service tax/ Income Tax Department and must be valid during the claim period and up to at least 2017.

7. Self Attested Copy of final Income Tax Returns alogwith their Acknowledgement of each year from 2011-12, 2012-13, 2013-14, 2014-15, 2015-16)

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8 8. Self Attested Copy of PAN CARD.

9. Self Attested Copy of Receipts and Statements of Service Tax & VAT deposits for each year from 2011-12, 2012-13, 2013-14, 2014-15, and 2015-16.

10. Company Profile in the format at Annex – C.

11. Self Attested copy of DAVP/Directorate of Field Publicity empanelment letter issued by DAVP/DFP

12. *Copy of Awards by state/ Central Government

13. *Copy of design in respect of Agricultural related exhibitions

14. *Certified copy of Work orders and concept of designs fabrication work done in respect of Digital Exhibitions

Items mentioned at Sr. No.1 to 10 are mandatory for consideration of application. Without these documents tender will be treated as deficient and rejected without any further notice. The items mentioned from sl. no. 12 to 14 * are essential for technical bid evaluation (if claimed).

7.The Financial Bid (Tender Form – Annexure – (D) would be submitted mentioning the rates of different work and items. The contractor / bidder/Agency are required to quote the rates for all items/services/works for Delhi and outside Delhi in separate column of Tender Form (Annexure-D). The rates are to be quoted for all items and in the manner as specified above otherwise the tender/bid is liable to be rejected by the tender committee constituted for the purpose without any notice.

8.Bids/quotations received without earnest money will be rejected and their Technical and Financial Bids would be returned unopened.

9.Every bid shall be accompanied by a Bank Draft/Pay Order of Rs.3,00,000/-(Rupees three lakhs only) duly endorsed in favor of ‘ Drawing & Disbursing Officer, Directorate of Extension, New Delhi ‘ and payable at New Delhi as Earnest Money. The security shall be valid for a period of 60 days beyond the final bid validity period.

10.The selection of the contractor/bidder will be done on the basis of cost-cum-quality formula of marks obtained for Technical (Tb) and Financial Bids (Tn). The calculation of marks will be done with the weightage of 30% marks (weight of 0.3) for Technical Bid and 70% marks (weight of 0.7) for Financial Bid out of 100 marks. Minimum 60 % marks are required in technical bid for consideration and opening of financial bid as per Terms & Conditions. The marks for Technical Bid will be calculated on the basis of technical presentation, length of experience, turn over and past work, etc, as per criteria/mark matrix given in the enclosed Annexure – B. The agency getting overall maximum marks (technical and financial) will be selected for award of work on L1 basis.

11. The contractor/bidder will have to make his/her own arrangements for the procurement of materials for the execution of the assigned work/jobs in the events. The Directorate of Extension will not make any advance payment for execution of any of the job/work.

12. No excuse will be entertained for non-compliance of the job in the stipulated time frame. If at any stage it is found that the work done by the contractor/bidder in any area is substandard or not up to the mark, the Directorate of Extension will have full power/right to get the job completed from any other agency at the risk and responsibility of the contractor/bidder and deduct the expenditure so incurred from the bill and also forfeit the Performance Security money.

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13. The successful bidder will be required to deposit a Performance Security of Rs.12.00 lakh (Rupees Twelve lakh only) or 15% of the order value whichever is more by way of Bank Guarantee from a Scheduled Commercial Bank.

14.The Performance Security so deposited shall remain valid up to 60 days beyond the expiry of period of rate contract or completion of all contractual obligations, whichever is later. The Performance Security of additional amount required for any particular work will have to remain valid for a period of 90 days from the date of completion of work.

15.The rates quoted for the tender shall include transportation charges, packing and unpacking, loading and delivery of the material at the exhibition site/Directorate of Extension as the case may be. VAT, Service Tax or any other Government levies as applicable should be indicated separately for each item in the final bill/vouchers after work is over. VAT & service tax shall be paid as per rates prevalent at the time of award/execution of work.

16. The goods supplied shall be of ISI (BIS) standards.

17.The responsibility of safety and security of the material of the contractor/bidder at the exhibition site will rest entirely on them. The Directorate of Extension will not be responsible for any loss or damage to the items.

18. The bid shall be valid for acceptance for a period of ninety days from the last day of its submission.

19.The Directorate of Extension reserves the right to accept or reject any or all the tenders or accept only part of any tender or entrust the entire work to one or more contractors on item wise/or lump sum basis without assigning any reason or explanation therefore to the bidder/bidders.

20. The Financial scores (Tn) will be calculated on the basis of lowest financial quote (Fm) by awarding maximum financial score (i.e 100) to the lowest bid i.e. Fm. The scores awarded to other bidders with a bid value of Fb will be Tn = Fm/Fb x 100.

21.Final selection of the agency will be done on the basis of final score of the bid i.e. (0.3xTb) + (0.7xTn).

The bid with the highest final score calculated in this fashion shall be considered as the best value bid. In case of a tie, the bid that scored a higher Technical score (Tb) will be considered the best value bid.

22. If an item is executed not to the satisfaction of the Physical Verification Committee (in terms of quality

& workmanship) and the Committee has no option but to accept it due to paucity of time, penalty of up to 50% may be imposed on such item as may be deemed appropriate by the Committee if defects are not rectified even after giving opportunity to the contractor to rectify the defects.

23. If certain items included in the work order are not completed at all, a penalty of 50% of the value of such item may be levied in addition to withholding payment for such not completed items.

24.If execution of certain items is delayed up to a period not exceeding 30% of duration of the event, penalty @ of 10% per day of the value of such items will be imposed. After expiry of period of 30% of the event duration, the work will be deemed to be incomplete and will be dealt with as per terms & conditions of this ToR.

25. The material/items prepared/provided on lump sum/turnkey/purchase basis such as digital prints for display, flax, photographs, model, translites, rotogloves, diorama, storytelling board, electronic signage, etc other than on hire basis after the exhibition will belong to Directorate of Extension and the agency will have

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no claim on it. The Items which cannot be reused will be retained by the Contractor at salvage of value of 10% of the cost of such items. The quantities/ nos. indicated in Annexure-Dare tentative. In the event of any reduction/increase there in, the agency shall be entitled to payment on prorata basis.

26.At any time prior to the deadline for submission of bids to DAC&FW, for any reason, whether at its own initiative or in response to the clarification(s) requested by Prospective bidders may modify the bidding documents by issuing amendments.

27.The bidders will be notified of the amendments on the DAC&FW/DOE websites (http://

agricoop.nic.in http:// vistar.nic.in) under the head “Tender” and these will be binding on them.

Therefore Bidders are requested to visit the said website on regular basis for checking necessary updates.

28.The resultant contract will be interpreted under Indian Laws and all disputes emanating from the resultant contract shall be settled under the jurisdiction of the Delhi High Court.

29. The Agency will solely be responsible for insurance of all items provided by it. Damage, if any, due to theft/ fire/ or due to any other mishappening shall be borne by the Agency. In any such eventuality, the replacement of such damaged/stolen items will have to be done within 2 hours. Delay if any will attract penalty as per clause 26 above

30. The agency shall also be responsible for damage/loss, if any to the property of the Department on account of negligence/poor quality workmanship during preparation/installation/conduct and maintenance of exhibits.

31.The Department shall have the copyright for all the designs and material prepared for the exhibition. A copy of the same in soft form shall also have to be provided by the agency. Under no circumstances shall the agency use this material elsewhere without the permission of the Department.

32.For any clarification regarding contract/terms and condition of tender bid please contact Joint Director (Exhibition), Room No. 203, Directorate of Extension, Krishi Vistar Sadan, Pusa, New Delhi – 110 012 between 2.30 p.m to 3.30 p.m.

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33. MAIN FEATURE AND MAJOR OMPONENTS FOR EXPERIENCING DIGITAL EXHIBITIONS (DISPLAY SYSTEM

& CONTENT & DESIGNS):

Digital art is an artistic work where digital technology makes an essential part of a creative presentation and it can be used as per the purpose, more appropriately and effectively. Different digital components are used in the fabrication/decoration of a pavilion as these digital components are very efficient in delivering the message in appealing manner: Main components are as under:

i. TVs (with stands/ mounting facility): TVs are a popular choice for event displays and to draw attention to booth at a exhibitions/show. TVs range from 24 inches to 80 inches and are well-suited as event displays for booths or exhibits. Also may be put screens on stands in key locations around event floor.

TVs may also mount on a permanent or facade wall.

ii. LED Video Walls & Jumbotrons and Panels: Video walls and panels for indoor & outdoor hoardings for overall experience of the audience. Jumbotrons are one of the priciest options for event displays. These displays are meant for outdoor venues and have a huge impact.

iii. Projectors- For creating event displays viewable by attendees at once.

iv. Kiosks- A standing display kiosk Windows-based software for use to load images and video.

v. Scroll Message LED: to running messages continuously on a screen mainly at Fascia visible to all.

vi. Touch Screen: Touch Screen for display of message & information that can be accessed by the touch of a finger for quite engaging for visitors.

vii. Digital Signage: LED signage for seamless content integration, saving from manually-loaded content.

viii. Clip on Display Board: handy Clip on Display Board and hassle free comparing to traditional sun board/front lit panels.

ix. Laptop & Dedicated PC: For connecting to a display via a shared input/output between laptop and the display: HDMI, VGA, DVI, or Display Port required.

x. Images and Video- Simple event display content management system (CMS) to show a loop of images and video and designing of the images and video.

xi. Social Media Walls- For using event displays as social media walls, streaming the conversation taking place at the event on Twitter, Instagram, Facebook, etc.

xii. CONNECTIVITY: Internet connectivity with WiFi connections: Wi-Fi internet connection for connecting event displays to the network.

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Annexure – B Government of India

TERMS & CONDITIONS FOR SUBMITTING THE TENDER FOR EXECUTION OF EXHIBITION WORK AND SUPPLY OF EXHIBITION ITEMS/MATERIAL IN INDIA

(Delhi /NCR & Outside Delhi/ NCR)

Criteria/Marks System for calculating marks for Technical Bid (Tb).

(Total Marks = 100) The calculation of marks will be done out of 100.

The calculation of technical marks will be done as Tb = 0.3 x Marks obtained Name of the Agency:---

Sl. No. Parameter & Yard Sticks

Grading (Maximum

Marks)

1 Presentation by Agency 35

1-a Quality of earlier work organized during last 05 years

i General Exhibitions 3

ii Agriculture based Exhibitions 4

iii Digital Exhibitions 8

1-b Concept of Design

i Understanding of Agricultural based Exhibitions 5 ii Understanding and theme Concept Presentation - “ DIGITAL INDIA -

Application of Digital Technology in Agriculture’

10 iii Understanding and Digital Display system of the exhibitions 5 2. Number of Years of Professional Experience in the field of

Exhibition/Fair/Expo

15

2-a 5-7 year 10

2-b 8 -12 year 12

2-c Above 12 years 15

3.

Aggregate Turn Over ( in five years) from temporary & permanent exhibitions and supply of exhibits & display material for exhibition spread over last 5 year i.e. Years 2011-12 + 2012-13+ 2013-14+ 2014- 15+ 2015-16) {Bidder with maximum turnover (spread over 5 years) will get 10 marks & other will get lesser marks on percentile basis.}.

10

3-a 5-7 crores 2

3-b 7-10 crores 3

3-c 10-15 crores 5

3-d 15-22 crores 7

3-e 22-30 crores 9

3-f Above 30 crores 10

4. Total number of exhibitions organized in the last 5 years ( i.e. 2011-12 to 2015-16) & Proportionate Income from Exhibitions

20

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No. of Exhibitions Income from Single Exhibition & Max. Marks

20 -50 lakh 50-75 Lakh 75-100 lakh Above 100 lakh

4-a 5-10 1 2 03 04

4-b 11-13 2 4 06 08

4-c 14-16 3 6 09 12

4-d 17-20 4 8 12 16

4-e Above 20 5 10 15 20

5.

Total Number of exhibitions designed/ fabricated on Agriculture Subject and/or allied sector

03

5-a 1 - 3 Nos. of Exhibitions 01

5-b 4 - 5 Nos. of Exhibitions 02

5-c Above 5 Nos. of Exhibitions 03

6. Total Number of Digital Exhibitions Designed and Fabricated 15

6.-a State Level Digital Exhibition 2

6-b National Level Digital Exhibition 8

6-b International Digital Exhibition (abroad) 15

7. Empanelled with DAVP or Directorate of Field Publicity of Ministry of I&B

2

8. Awards received from Central Government/ State Government organizations in the name of firm/company agency

5

8-a National Level Awards given by Government of India (1 mark per award)

5 8-b State Level award given by State Government

(0.5 mark per award)

2.5

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Annexure - C Government of India

Qualification Information- A (For Individual Bidders)

Particulars Details Name of the document

attached

Attachment/

page no.

1 Constitution of legal status of bidder

Documents issued for the purpose by Government

2 Place of registration Proof of Registration

mentioning the place of registration

3 Principal place of business

Proof of address with Registration document for business on mentioned address 4 Power of attorney of

signatory of Bid (Attach)

Copy of power of attorney of signatory of Bid

5 Total value of similar work executed and payments received in the 05 (Five years):

2011-12 to 2015-16

2011-12………..

2012-13…….………….

2013-14………

2014-15……….

2015-16………..

CA certified of total value payments received against work executed during the Year ( year wise)

6 Work performed as prime contractor (in the same name) on works of similar nature over the last 05 (Five years): 2011- 12 to 2015-16

2011-12………..

2012-13…….………….

2013-14………

2014-15……….

2015-16………..

Copy of Work order against the Work Performed (Year wise )

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2. Qualification Information- B(

For Individual Bidders)

Sl. No. Proj ect nam e

Name of emplo

yer

Descript ion of

work

Contact No.

Value of contr

act (Rs.)

Date of issue

of work orde

r

Stipulated period of completion

Actual date

of compl

etion

Remar ks explain

ing reason

s for delay

& work compl

eted

Document attached ( (YES/NO) (if yes than attachment no. with page no.)

1 2 3 4 5 6 7 8 9 10

Note: Information of Bid Capacity (works for which bids have submitted and works which are yet to be completed) as on the date of this bid.

3. (A) Existing commitments and on-going works:

Description of work

Place &

State

Contract No. &

date

Name &

address of employer

Value of contr act (Rs.)

Stipula ted period of comple tion

Value of work remaining to be completed (Rs.)

Antic ipate d date of comp letio n

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16 3. (B). Work for which bids already submitted:

Description of work

Place &

State

Name &

address of

employer

Estimated value of works (Rs.)

Stipulate d period of completi on

Date when decision is expected

Remarks, if any

4. Qualification and experience of key personnel proposed for administration and execution of the contract. Attach biographical date.

Position Name Qualification Years of

experience (general)

Years of experience in the proposed position

5. Proposed sub contracts and firms involved Sections of the work Value of sub

contract

Sub contractor name &

address

Experience in similar work

Document attached ( (YES/NO) (if yes than attachment no.

with page no.)

6 Financial reports for the last 5 years balance sheets. Profit and loss statements, auditor’s reports (in case of companies/corporations), etc. List them below and attach copies.

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7 Evidence of access to financial resources to meet the qualification requirements, cash in hand, lines of credit, etc. List them below and attach copies of support documents.

8 Name, address and telephone, telex and fax numbers of the Bidders bankers who may provide references, if contacted by the Employer.

9 Information on litigation history in which the Bidder is involved.

Other party (ies) Employer Cause of dispute Amount involved

Remarks showing present status

Document attached (if yes than attachment no. with page no.)

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SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR AVAILABILITY OF CREDIT FACILITIES

BANK CERTIFICATE

This is to certify that M/s ……… ( name of the agency/firm/company) is a reputed company with a good financial standing.

If the contract for the work, namely ……….……….

is awarded to the above firm, we shall be able to provide overdraft/credit facilities to the extent of Rs.

………to meet their working capital requirements for executing the above contract.

Sd. – Name of the Bank Senior Bank Manager Address of the Bank

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Financial Bid

Annexure-D

TENDER FOR EXECUTION OF EXHIBITION WORK AND SUPPLY OF EXHIBITION ITEMS/MATERIAL RATE FOR AGRICULTURE PAVILLION AT IITF, PRAGATI MAIDAN , NEW DELHI AND OTHER CITIES OF THE COUNTRY

S.N

Description of item/ work

Items/works to be retained

by DoE/

Agency (P/H)

Estimated quantities of items/work to be assigned in

2016-17 (in view of IITF

Agril. pavilion

Rate for Delhi & NCR (#(rate quoted without any tax)

Rate for Outside Delhi &

NCR (#rate quoted without any tax) Rate as per

details of column no. 2

In Rs.

(without any tax)

TOTAL COST (without any

tax)

Rate as per details of column no.

2 In Rs.

(without any tax)

TOTAL COST (without

any tax)

1 2 3 4 5 6 7

1. RATE FOR BULK ITEMS/ WORKS/ JOB FOR AGRICULTURE PAVILION AT IITF, PRAGATI MAIDAN NEW DELHI OR ANY OTHER EVENT 1. Preparation of Photo enlargements ((Blow ups)-

Rate per sq. inch

P 2000 sq. inch

2. Transparencies P 1000 sq. inch

3. Negative(Color) P 500sq. inch

4. Preparation of photographic collage on ply board/wooden frames including cost of photographs & wooden material (Rates per sq. ft.)

**

P 400 sq. feet

5. Preparation of fascia including mural made of thick H 6000 sq. feet

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20 ply wood – 6 mm minimum (Water proof) fitted on

2”x2” /3”x2” wooden frame/iron frame on hire basis (Rates per sq. feet per week.* –Design of the fascia/mural is required to be prepared and submitted by the agency and approved DAC&FW/DOE

6. Preparation and installation of self illuminated glow sign board with material (Rates per sq. feet)/week*

P 100 sq. feet

7. Preparation and installation of neon sign board with material (Rates per sq. feet)/week*

P 100 sq. feet

8. Single side H 3500 sq.ft.

9. Double side H 1500 sq.ft.

10. Construction of Exhibition Pandal structure of strong cast iron of GL poles or strong/straight bamboos or iron angels. Poles to withstand all types of weather, strong winds, rains, etc. The Pandal will have to be totally rough-weather proof with smooth strong flooring made of wooden planks (6”raised from the ground to avoid flooding) and covered with neat, clean jute matting/coir matting/united matting and ceiling finished with while/bleached marked with ample provisions for lightings, etc. The Pandal must be complete in all respects. The false ceiling will be of about 10 feet high from the ground level on hire basis.(Rates per sq. meter per week)*

H 2000 sq. m.

11. Table H 50 Nos.

12. Chair H 300 Nos.

13. Counter (3’x2’x3’) hight/size H 100 Nos

14. Podium (2’x2’x2) H 50 Nos.

15. Pedestal/Ceiling/Corner fan H 30 Nos.

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16. Sofa with center table (5 seats) H 3 Nos.

17. Dispenser along with water (35 bottles of 20 liter each/week)

H 2 Nos.

18. Providing display panels of international standard in octonorm system with lamination including panel lights on hire basis. Panels should be 1m x 2.5 m each, complete with channel. This includes displaying/fitting and dismantling (Rates per panel per week)

H 300 Nos.

19. Carpet H 2000 sq.mtrs

20. Coir/Jute Mating H 1000 sq.mtrs

21. Power Plug- 5 Amp. H 20 nos.

22. Power Plug- 15 Amp. H 50 nos.

23. light (40watt.) complete with choke/patti, etc. H 20 nos.

24. Halogen lights- 500 watts H 40 nos.

25. Halogen lights-1000 watts H 40 nos.

26. Halogen lights- 2000 watts- H 20 nos.

27. Connection with extension cord system (15Amp) H 20 nos.

28. Emergency light H 20 nos

29. Fire extinguisher H 30 nos

30. 1-1.5 feet height in small pot H 1000 nos.

31. 2-3 feet height in big pot H 200 nos

32. Providing of Skilled security arrangement (Rates for Security Guards for 12 hours shift (day/night) -as per rules of labour law deptt.

H 5 Security

Guards for day shift and 3 for night shift for 18 days 33. Preparation & providing digital translite with

metallic box-24 gauge with supporting angles (frame) of 1-1/2 mm with lights (standard company) inside box with lamination both side Rates per sq.

feet.

P 720 sq. feet

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22 34. Preparation of floor layout plan of stalls/panels for

display in Agriculture Pavilion and other exhibitions.

Rates on lump sum basis.

P 3 nos.

35. Preparation of Mock up (3-D) for exhibition layout.

Rates lump sum basis.

P 3 nos.

36. On glossy paper P 10000 sq.inch.

37. On vinyl P 5000 sq.inch

38. On flax P 2000 sq.inch

39. Self adhesive paper P 2000 sq. inch

40. Lamination of photographs/digital prints single side. P 20,000 sq.inch

41. 3 mm sun board P 1000 sq. inch

42. 3 mm sun pack P 2000 sq. inch

43. 2 mm poly carbonate P 20000 sq. inch

44. 3 mm MDF P 2000 sq. inch

45. Hi-Impasto sheet P 2000 sq. inch

46. Preparation of three dimensional Diorama (Straight or semicircular or angular) depicting the subject of the exhibition or any particular topic on display.

Rates should include designing, fabrication, all material, background music/sound effects, light effects, complete lighting, fittings/ fixtures, etc.

including dismantling (Rates per cubic feet (Base area x breadth x height)

P 2000 cubic

feet

47. Static P 3200 cubic

feet

48. Working P 1200 cubic

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23 feet

49. Electronically operated P 1200 cubic

feet 50. Preparation & providing rotogloves (revolving

translite) glow sign of logo/ monogram illuminated with 2 or more sides complete with inside tube lights, fitting/fixture, etc. It should be complete and ready for display in the exhibitions/fairs/expos. The rates should include the cost of translites, boxes, electrical and revolving mechanism commensurate with the size. Rates per sq. inch per side.

P 43800 square

inch surface area

51. Single language P 100 sq.feet

52. Bilingual P 100 sq.feet

53. Graphic, map and animation P 120 sq.feet

54. Preparation & providing story telling board complete with photo panels/translites, synchronized light and sound system. Sound should be on CD on hire/part thereof basis. The rates should include cost of all material on Rates per sq.

feet./week basis*. The technical material/script will be provided by the Directorate of Extension

H 100 sq. feet

55. Providing Aquaria complete with all accessories, i.e.

aerator, artificial plants, fish, electrical glass container (2 feet height X 4 feet length) on hire basis. Rates per piece/week

H 3 nos.

56. Providing of seed sample display tray made of 3 mm acrylic sheet on hire basis. Rates per sq. feet surface area/week *.

H 30 sq. feet

57. Cleaning, sweeping, maintenance of stall/pavilion of exhibition including cleaning of the toilets in the

H Minimum 4

persons/day

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24 Agriculture Pavilion and providing service support

for drinking water, tea, etc. to the VIPs/Officers/Officials (Rates/day for 12 hrs duty) () 9.00 AM to 9.00 PM Rates per day basis.

for18 days

58. Providing service support for loading and unloading of exhibition material on departmental truck/vehicle of Directorate of Extension and to assist the carpenters/painters for installation &

dismantling of exhibition panels. (Minimum 3 persons) Rates per trip basis.

H 10 trips

59. Transportation of exhibits/exhibition material &

items( on kilometer basis).

H 2000

kilometer 60. Providing/installing exhibition structure/stall (size-9

sq. m.) in international standard of octonorm system along with carpet,1 counter,2 chairs, panel lights, one power plug, 1 dust bin and fascia name.

Rates on hire basis for 1 stall/week

H 50 stalls

61. Preparation of relief as per design being prepared by the agency and approved by the Directorate of Extension. The rates should include cost of all items including dismantling. Rates per sq. inch.

P 300 sq. feet

62. Stage for skit shows(16’x12’) with green room ,with 5 cordless mikes, backdrop and Latest Quality sound system on hire basis rates per week basis.

H 1 no.

63. Fixed Cost per stall H 3 stalls

64. Variable cost per day H 9 days

65.

TOTAL

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25

B. RATE FOR INDIVIDUAL ITEM/ WORK/JOB FOR ANY EVENT

66. LED - 55 inch size H Per item/day

67. LED -65 inch size H Per item/day

68. LED- 85 inch size H Per item/day

69. Indore LED Wall- Size 6 feet x 4 feet (6 mm) H Per item/day 70. Indoor LED Wall - Size 8 feet x 6 feet (6mm) H Per item/day 71. Indoor LED Wall - Size 10 feet x 8 feet ( 6 mm) H Per item/day 72. Indore LED Wall- Size 12 feet x 8 feet ( 6 mm) H Per item/day 73. Outdoor LED Wall-Size 6 feet x 4 feet (10 mm) H Per item/day 74. Outdoor LED Wall- Size 8 feet x 6 feet (10 mm) H Per item/day 75. Outdoor LED Wall- Size 10 feet x 8 feet (10 mm) H Per item/day 76. Outdoor LED Wall- Size 18 feet x 8 feet (10 mm) H Per item/day

77. Kiosk- Touch Screen KIOSK- 21 inch H Per item/day

78. Touch Screen LCD- 42 inch size H Per item/day

79. Touch Screen LCD-55 inch size H Per item/day

80. Touch Screen LCD-65 inch size H Per item/day

81. LCD for Digital Touch Poster Display- 55 “ size H Per item/day 82. Designing of creative’s - for Display of static images/ graphics by using Digital screens.

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26

83. Video Films(HD)- 05- 15 minutes P Per production

84. Video Promos/Jingles/Spots (HD) - 120 seconds each P Per production 85. Scrolling Messages- 120 seconds each P Per production 86. Images and Video- Simple event display content

management system (CMS) to show a loop of images and video and designing of the images and video.

H 1 no./ per day

87. Internet/ Webcasting - Web casting of Exhibition area of about 2000 sq. feet.

H per day

88. Publicity Panels- Vinyl Printing on flex mounted panel on self supporting stand

P Per item

89. Direction Panel- Logo and Text printed on vinyl mounted on frame fixed on self supporting stand

P Per item

90. Vertical Logo (Bunting)-Logo and Text in screen printed on fabric, fixed vertically on poles Each has two pieced and screen printed on both sides

P Per item

91. Display Boards- Green Color velvet mounted soft board, fixed on self supporting stands

P Per item

92. Podium with NHB Logo ( Lectern- logo to be enlarged to cover the podium

P Per item

93. Theme Panel- Vinyl printing on flex mounted panel fixed on self supporting stands

P Per item

94. Backdrop- Vinyl printing on flex mounted panel fixed on self supporting stands

P Per spot light

95. Spot light - charges with fitting P per spot light

96. Back lit & Front Lit- Printing and Installation of back Lit & Front lit ( complete framing in 2 inches square iron pipe)

P rate per square

foot 97. Fabrication of Aluminium foldable standees - with

digital print

Size- 6 feet x 2.5 feet Colour- 04 colour

H Rate per standee

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27

# Service Tax/VAT/ or any other admissible government taxes under the provisions of Central or state government, as case may be paid to the bidder, on production of original bills/vouchers after work is over.

* For any extension beyond one week, charges will be 50% of the rates quoted for each additional week)

** The Items if retained/re-used by the Contractor, the salvage value of 10% of the cost of specific items (to be decided by a duly constituted committee by the Department)

P- On purchase basis H- On hire

*******

Flex- Star flex

98. Mounting of Flex -on standees structure Size- 6x 2.5 feet

Colour- 04 colour Flex- Star Flex

H Rate per

Installation

99. Poster Printing- Digital Vinyl Print pasted on : i. Sun Board

ii. Foam Board

iii. Both side Lamination

P Rate per square

inch

I.

ii.

iii

I.

ii.

iii.

100. Complete sound System with all necessary Audio - Visual System for Projection and Sound

H Rate on Higher

Basis/day 101. Fabrication/ Designing /Installing of of exhibition

stalls/pavilion using MAXIMA STRUCTURE- including display materials/ system, creative’s display contents/designing/printing,standees, LED/LCD etc.

for about 36 square meters size of stall/ venue in Hangers in International Standard of R8 Octonorm system (by merging of 4 stalls each size 9 sq meters) along with Carpet, table Chairs, Panel Lights, power point, dustbin, Dispenser, cleaning/ dismantling transportation etc. and digitally signed fascia name.

(rate on Turnkey basis)

H Rate on Turnkey

basis for minimum 02 days event